A centre of expertise in digital information management

www.ukoln.ac.uk

UKOLN is supported by:

www.bath.ac.uk

This work is licensed under a Attribution-NonCommercial-ShareAlike 2.0 licenceThis excludes images

Preservation Issues:Other Sources of Information and Next StepsRLUK Approaches to Digitisation

British Library

Wednesday 9th February 2011

Marieke Guy

Research Officer, UKOLN

                                                             

A centre of expertise in digital information management

www.ukoln.ac.uk

Introduction to UKOLN

• UKOLN is a national centre of expertise in digital information management

• Library and cataloguing background• Located at the University of Bath• Funded by JISC to advise UK HE and FE communities • Many areas of work including:

– Digital preservation: DCC– Metadata, registry work– Repositories: eBank, Intute, SWORD, DRIVER– Dissemination: Ariadne, International Journal of

Digital Curation– eScience: eCrystals….etc.

                                                             

A centre of expertise in digital information management

www.ukoln.ac.uk

Introduction to Me

• Been at UKOLN 10 years• Now a remote worker• Member of the Community & Outreach Team• Currently working on:

– Chair of the Institutional Web Management Workshop

– Digital Preservation work– IMPACT Project - OCR

• Previous roles/projects include:– Good APIs project, JISC-PoWR, JISC Standards

Catalogue, QA Focus, SPP Project Manager, ePrints UK project manager, Public Library Focus work, NOF-digitise, Web Magazines and more…

                                                             

A centre of expertise in digital information management

www.ukoln.ac.uk

Workshop Resources

• All resources (and more) linked with Delicious tag:http://www.delicious.com/mariekeguy/jisc-bgdp

• JISC Beginner’s Guide to Digital Preservation at:http://blogs.ukoln.ac.uk/jisc-beg-dig-pres/

• PPT will be available from:– My DP blog http://blogs.ukoln.ac.uk/jisc-bgdp/– Slideshare http://www.slideshare.net/MariekeGuy

• Feel free to email me (m.guy@ukoln.ac.uk) or follow me on Twitter (mariekeguy)

                                                             

A centre of expertise in digital information management

www.ukoln.ac.uk

Today’s Talk

• Want to provide you with:– Some extra resources for today’s topic areas– Guide to other Sources of Information out there

(primarily focusing on digital preservation)– Some ideas on next steps

• Suggestions are:– Suggestions!– Part of a bigger collection of resources– Something to get you started!

                                                             

A centre of expertise in digital information management

www.ukoln.ac.uk

JISC BGDP

http://blogs.ukoln.ac.uk/jisc-beg-dig-pres/

http://blogs.ukoln.ac.uk/jisc-beg-dig-pres/

                                                             

A centre of expertise in digital information management

www.ukoln.ac.uk

Part 1

“…building on what you’ve already learnt today.”

                                                             

A centre of expertise in digital information management

www.ukoln.ac.uk

Benefits of Digitising Material

• National Preservation Office: Managing the digitisation of library, archive and museum materials

• Renaissance East Midlands Digitisation Guide: A simple guide to digitisation for museums

                                                             

A centre of expertise in digital information management

www.ukoln.ac.uk

Benefits of Digitising Material

http://www.jisc-content.ac.uk/http://www.jisc-content.ac.uk/

                                                             

A centre of expertise in digital information management

www.ukoln.ac.uk

Planning for Digitisation

• Managing, business case:• MINERVA guidelines• JISC: Info Kit: Managing the Information Lifecycle • DRAMBORA• Strategic Content Alliance: Ithaka business models• Costs, funding:• LIFE (Life Cycle Information for E-Literature) Project • ESPIDA Project • SMART objectives• JISC Digital Media – sources of funding for digitisation • Other: skills, strategy, policy, ..

                                                             

A centre of expertise in digital information management

www.ukoln.ac.uk

Use of Digital Materials

• Consulting, user testing:• JISC Research: Understanding our

Audiences• UKOLN Engagement, Impact, Value

events• JISC: Lessons learned and advice for

future digitisation projects• Evaluation:• Toolkit for the Impact of Digitised

Scholarly Resources (TIDSR) • JISC: 6 steps to evaluation

                                                             

A centre of expertise in digital information management

www.ukoln.ac.uk

Selection of Materials

• Demand, selection:• AIDA self-assessment toolkit • Digital Asset Assessment Tool (DAAT) • Library of Congress: Sustainability of Digital Formats• JISC Digital Media, British Universities Film & Video

Council (BUFVC)• Copyright, IPR:• Digital Preservation Europe:

Appraisal of Digital Resources in the Public Sector • Strategic Content Alliance: IPR

                                                             

A centre of expertise in digital information management

www.ukoln.ac.uk

Part 2

“…ensuring that the considerable effort and commitment that you intend to put into

digitisation is not lost.”

                                                             

A centre of expertise in digital information management

www.ukoln.ac.uk

Other Sources of Information

• Organisations, Web sites• Reports, journals, articles• Guides, briefing papers, glossaries• Models, Tools• Slides• Case studies• Blogs• Policies, repositories• Training, training materials

                                                             

A centre of expertise in digital information management

www.ukoln.ac.uk

Organisations

• JISC Digital Media• JISC• British Library• Digital Curation Centre• Digital Preservation Coalition• National Archive

                                                             

A centre of expertise in digital information management

www.ukoln.ac.uk

Reports

• Blue Ribbon Task Force– Who owns?– Who benefits?– Who selects?– Who preserves?– Who pays?

• DC of Research Data

                                                             

A centre of expertise in digital information management

www.ukoln.ac.uk

Journals and Articles

• Ariadne• D-Lib• International Journal of Digital Curation

                                                             

A centre of expertise in digital information management

www.ukoln.ac.uk

Guides and Briefing Papers

• Archaeology Data Service / Digital Antiquity Guides to Good Practice

• UKOLN Cultural Heritage Briefing papers

• Digital Preservation Coalition (DPC) Handbook

• JISC Strategic Content Alliance briefing papers

• JISC InfoNet Info Kits

                                                             

A centre of expertise in digital information management

www.ukoln.ac.uk

Glossaries

• Digital Preservation Coalition (DPC) Introduction – Definitions and Concepts.

• Exploring Cultural Heritage Online Glossary• JISC Glossary• JISC Digital Media• Wikipedia, especially for hardware and software

terms

                                                             

A centre of expertise in digital information management

www.ukoln.ac.uk

1. Leadership 2. Policy 3. Planning

4. Audit

6. Repositories & Quality assurance

8. Access & Re-use

10. Community building

9. Training & skills

Data Informatics

Top 10

5. Engagement7. Sustainability

                                                             

A centre of expertise in digital information management

www.ukoln.ac.uk

Tools

• LIFE, ESPIDA• DRAMBORA, Nestor, DROID• PRONOM• OAIS• PLANETS• DCC - Tools and Applications section, Data Asset

Framework• JISC PoWR - Web Archiving tools• Library of Congress• PADI• National Archive• KeepIt• NDIIPP• Internet Archive and UKWA

                                                             

A centre of expertise in digital information management

www.ukoln.ac.uk

Slides

• Slideshare, Slidecast, Slideshare groups• Authorstream• Scribd

                                                             

A centre of expertise in digital information management

www.ukoln.ac.uk

Case Studies

• DPC Case Notes• DCC SCARP• DCC• JISC Digital Preservation Policies Study• JISC PoWR• AHDS• National Libraries• Ariadne• NOF Digitise• JISC Digital Media - Learning Lessons from Other

Digitisation Projects

                                                             

A centre of expertise in digital information management

www.ukoln.ac.uk

Blogs

• JISC Digitisation Programme• JISC Beginner’s Guide• JISC PoWR• Welcome Library• British Library• JISC Digital Media• UKOLN Cultural Heritage• Digitization 101• Many museums, libraries and archives

                                                             

A centre of expertise in digital information management

www.ukoln.ac.uk

Policies

• High-level pointers and guidance; outline policy model/framework; mappings to institutional strategies; exemplars

• PADI• JISC Digital Preservation Policies Study• ERPANET policy tool• PRESTO• DCC Preservation policy template

                                                             

A centre of expertise in digital information management

www.ukoln.ac.uk

Repositories

• DCC - Preservation and Curation in Institutional Repositories

• KeepIt - Repository Preservation Exemplars• KeepIt - Diary of a Repository Preservation Project• DCC - Trustworthy Repositories• Digital Repository Audit and Certification Wiki• JISC- RepositoryNet

                                                             

A centre of expertise in digital information management

www.ukoln.ac.uk

Further Training

• Digital Preservation Training Programme (DPTP)• RLUK/British Library Preservation Learning

Programme• KeepIt Repository Preservation Courses• Research Data Mantra• DCC

– Data Management Roadshows– Train the Trainer– Tools of the Trade Training

                                                             

A centre of expertise in digital information management

www.ukoln.ac.uk

Next Steps

• Arm yourself with knowledge about:– The demand for the objects you want to digitise– The benefit of digitising– The process of digitising– The cost of digitising– The long term situation

• This knowledge will inform and fuel any discussions you have, any businesses cases you write and any approaches you take

                                                             

A centre of expertise in digital information management

www.ukoln.ac.uk

Acknowledgements

• Thanks to Liz Lyon at UKOLN for some of the slides taken from her DCC roadshow PPThttp://www.dcc.ac.uk/events/data-management-roadshows/dcc-roadshow-2010-2011