APPROVED ON MAY 30, 2018 BY THE BOARD OF COUNTY COMMISSIONERS AT THE WEEKLY BUSINESS SESSION County Administration Workshop: May 10, 2018 9: 00 a. m.— Board Conference Room Attending: Lily N. Morgan, Vice- Chair; and Simon G. Hare, Commissioner; ( Daniel E. DeYoung was unavailable); Rikki Perrin, Recorder Vice- Chair Lily N. Morgan called the meeting to order at 9: 00 a. m. Agenda items were taken out of order. 1. DEPARTMENT BUSINESS A. Forestry Dave Streeter, Forestry Director, explained the results of the sealed bid auction held on April 4, 2018 and their expected harvest. 1) Timber Sale Contracts with Murphy Company: Hole in the Ground 2018T- 1 Expected harvest for 2018T- 1 is 2, 670 MBF of timber from County forestlands. Staff was directed to place the item under Administrative Actions on next week' s Weekly Business Session agenda. 2) Timber Sale Contracts with Swanson Group MFG LLC: Lookout Summit 2018T- 2 Expected harvest for 2018T- 2 is 674 MBF of timber from County forestlands. Staff was directed to place the item under Administrative Actions on next week' s Weekly Business Session agenda. 3) Timber Sale Contracts with Murphy Company: Main Reeves 2018T- 3 Expected harvest for 2018T- 3 is 862 MBF of timber from County forestlands. Staff was directed to place the item under Administrative Actions on next week' s Weekly Business Session agenda. 4) Timber Sale Contracts with Rigel LLC: Lucy Gulch 2018T- 4 Expected harvest for 2018T- 4 is 189 MBF of timber from County forestlands. Staff was directed to place the item under Administrative Actions on next week' s Weekly Business Session agenda. B. Community Development 1) Transient Housing, Campgrounds, Land Division and Miscellaneous Housing Related Text Amendments Julie Schmelzer, Community Development Director, brought forth text amendments to help address the housing crisis in Josephine County, which refer to the transient housing, campgrounds, land division and miscellaneous housing. 2. QUARTERLY DEPARTMENT UPDATES A. Airports Larry Graves, Airport Director, presented the Josephine County Airports Department Director' s Quarterly Report May 10th, 2018 ( Exhibit 2). Commissioner Hare suggested a ribbon cutting ceremony for large scale projects such as the runway extension. B. Veteran Services Lisa Pickart, Veteran Services, reviewed BCC Update— Josephine County VSO Workload 3rd Quarter Jan- Mar) (Exhibit 1). 3. FINANCE REPORT and BUSINESS UPDATE Arthur O' Hare, Finance Director, updated the Board on the Budget Committee. The next scheduled meeting is May 17, 2018. He also addressed the Parks' reservation system coming in- house, fee changes, Hugo Hills, Fleet Committee meeting on June 11, 2018, and SRS Funds.
Transcript
APPROVED ON MAY 30, 2018
BY THE BOARD OF COUNTY COMMISSIONERSAT THE WEEKLY BUSINESS SESSION
County Administration Workshop: May 10, 20189: 00 a. m.— Board Conference Room
Attending: Lily N. Morgan, Vice- Chair; and Simon G. Hare, Commissioner; ( Daniel E. DeYoung wasunavailable); Rikki Perrin, Recorder
Vice-Chair Lily N. Morgan called the meeting to order at 9: 00 a.m. Agenda items were taken out of order.
1. DEPARTMENT BUSINESS
A. ForestryDave Streeter, Forestry Director, explained the results of the sealed bid auction held on April 4, 2018 andtheir expected harvest.
1) Timber Sale Contracts with Murphy Company: Hole in the Ground 2018T- 1Expected harvest for 2018T- 1 is 2, 670 MBF of timber from County forestlands. Staffwas directed to placethe item under Administrative Actions on next week's Weekly Business Session agenda.
2) Timber Sale Contracts with Swanson Group MFG LLC: Lookout Summit 2018T-2Expected harvest for 2018T-2 is 674 MBF of timber from County forestlands. Staffwas directed to placethe item under Administrative Actions on next week's Weekly Business Session agenda.
3) Timber Sale Contracts with Murphy Company: Main Reeves 2018T-3Expected harvest for 2018T-3 is 862 MBF of timber from County forestlands. Staffwas directed to placethe item under Administrative Actions on next week's Weekly Business Session agenda.
4) Timber Sale Contracts with Rigel LLC: Lucy Gulch 2018T-4Expected harvest for 2018T-4 is 189 MBF of timber from County forestlands. Staffwas directed toplacethe item under Administrative Actions on next week's Weekly Business Session agenda.
B. Community Development1) Transient Housing, Campgrounds, Land Division and Miscellaneous Housing Related Text
Amendments
Julie Schmelzer, Community Development Director, brought forth text amendments to help address thehousing crisis in Josephine County, which refer to the transient housing, campgrounds, land division andmiscellaneous housing.
2. QUARTERLY DEPARTMENT UPDATES
A. Airports
Larry Graves, Airport Director, presented the Josephine County Airports Department Director' sQuarterly Report May 10th, 2018 ( Exhibit 2). Commissioner Hare suggested a ribbon cutting ceremonyfor large scale projects such as the runway extension.
B. Veteran Services
Lisa Pickart, Veteran Services, reviewed BCC Update—Josephine County VSO Workload 3rd QuarterJan- Mar) (Exhibit 1).
3. FINANCE REPORT and BUSINESS UPDATEArthur O' Hare, Finance Director, updated the Board on the Budget Committee. The next scheduled
meeting is May 17, 2018. He also addressed the Parks' reservation system coming in-house, fee changes,Hugo Hills, Fleet Committee meeting on June 11, 2018, and SRS Funds.
County Administration Workshop May 10, 2018 Page 2 of 2
4. OTHER BUSINESS (ORS 192. 640( 1) "... notice shall include a list ofthe principal subjects anticipated to be considered at the meeting, but thisrequirement shall not limit the ability ofa governing body to consider additional subjects.')
Leah Harper, Assistant County Legal Counsel, shared that there is a temporary restraining order in place forApple Jam Productions until the preliminary injunction hearing next Wednesday, May 16, 2018 at 10: 30a.m. The Board agreed to send the Press Release out today.
5. BOARD BUSINESS
A. Resolution No. 2018- 027; In the Matter of an Appointment to the Local Alcohol and DrugPlanning Committee
Staffwas directed toplace the item on the Consent Calendar on next week' s Weekly Business Session Agenda.
B. Matters from Commissioners
Commissioner Hare would like to add Public Works' Merlin Sidewalks Project to the Administration
Workshop on a weekly basis for updates. He also addressed having a policy in place to address staff thatmay be involved in marijuana growth.
Meeting adjourned at 10: 33 a. m.
EXHIBITS:
Exhibit 1 — BCC Update- Josephine County VSO Workload 3rd Quarter( Jan-Mar)Exhibit 2— Director' s Quarterly Report May
10th, 2018
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Josephine County, OregonS G'pA
Veteran Service Office
t: Ar%;:ir ? Josephine County Courthouse Dept 15Y i' 500 NW 6th Street/ Grants Pass, OR 975263- 4
541) 474- 5454 I FAX( 541) 474-510664' ~
4^`' a http:// www.co josephine.or.us
05/ 10: 2018
BCC Update
Josephine County VSO Workload 3nd Quarter( Jan-Mar)
815 clients in office
223 outreach clients78 VMOP
903 phone calls,
Recoveries: 131, 983.72 3rd quarter
Veteran Service' s is in good shape. Our walk-in clients are increasing. Applegate outreach is producingnumbers and we continue to send Murphy and Williams' s area veterans to the library. We work with ourregions community partners to assure wrap around services creating seamless transitions for Veterans.
StaffingOur new CVSO is in training. . We have a temp covering the front office.
Work Study Allowance Program:We currently do not have a work-study but have been working with the college and expect to hire on a fewfall term.
ODVA
VMOP grant died. We came in 20 out of 52 applications. Roughly 13 were funded or partially funded
VMOP (Veterans Music Outreach Program)
May 3 Veterans Breakfast
May 8, 15 DAV providing veteran services at the Vet Center every TuesdayMay 15 RVVCO monthly outreachMay 19 Vet Fishing DayMay 24 Veterans Benefit Workshop( JoCo VSO) Redwood TerraceMay 24 Boatnik
RVTD.org/GoVetsSuicide awareness
Agripreneurs
Recreational therapies
AviAlior.„
regon Department of Veterans' Affairs
700 Summer St NEtCah Brown. Governor
Salem, OR 97301- 1285
800- 828-8801 1503-373-2085
www.oregon.gov/odva
May 7, 2018
Dear Commissioners and Judges,
As we notified you in March, ODVA is making funding available to all Oregon Counties for VeteranSuicide Awareness and Prevention efforts. The rate of 22 veteran suicides per day is alarming, and herein Oregon one in five victims of suicide is a veteran. Reaching out to those in crisis, veteran or not, canonly benefit us all.
Veterans are at risk for suicide for all the reasons a non-veteran might be, such as coping with effects ofaging or financial stress. Additionally, veterans may be dealing with lingering effects from their militaryservice, difficulties with readjusting to family roles and civilian life after discharge, and underlyingmental health and/ or substance abuse issues aggravated by their military service.
September is National Suicide Prevention Month, and ODVA is asking that interested counties develop aplan to raise awareness and publicize available options for mental health assistance and wellness. You can
consider joining ODVA in highlighting September 22' d in recognition of the 22 veteran suicides a day.Currently ODVA is making available an estimated$ 4, 200 to each of the 36 counties, and that amountmay increase if some counties opt not to participate. This is not a grant, and we will not be asking forreporting of the funds or follow-up results.
In order to receive funding, please complete the attached form, including a high- level summary of howyou intend to utilize the funds to best suit the needs of your individual counties. The funding needs to beused by December 31, 2018, and we would encourage you to consult with your County Veteran ServiceOffice to include your local veteran population in your planning.
Please submit the completed request form to Farkas(cu.ODVA.state.or.us by June 15., 2018. We anticipatefunds will be distributed in July 2018.
Best regards,
M .1,0Sheronne Blasi
Acting Director, Statewide Veteran Services
Serving Oregon Veterans Since 1945
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Go Vets Home( index.asp) / Way to Go( Sectionlndex.asp?SectionLD= 6) / Go Vets
Way to Go Navigation
0 VETSGo Vets is an RVTD program here to help local Veterans learn about transportation options and
connect to the services you need to sustain a happy and healthy life. Our goal is to connectVeterans to employment, education, medical, recreational, and social opportunities and services
through an engaging and customized approach.
Veterans can participate in the Go Vets program by ordering their customized free Go Kit Full of
transportation resources, plus Go Gear, to help get them where they need to go. Available
resources include bus information and passes, service provider map, bike safety information,
carpool opportunities, and Free items such as a Stainless Steel Water Bottle or a Reusable Poncho.
Go Kits will be hand delivered to their residence by our Veteran ambassadors or available for pick-
up from their selected location.
Go Vets is open to all Veterans in the Rogue Valley. You can get started by ordering your
customized Go Kit full of transportation resources, plus Go Gear to help you get to your
destination. Order your free Go Kit and Go Gear today! (http:// govets.altaprojects.net)
Ride begins on Bear Creek Greenway at Hawthorne Park( adjacent to dog park), Medford.Join Go Vets For a family Friendly, 4- mile bike ride to show your appreciation For Veterans in the
Rogue Valley, helmets required. There will be a social after the ride.
National Bike to Work Breakfast:
Friday, May 18th
7: OOam- 9: OOam. Hawthorne Park, Medford.
Enjoy National Bike to Work Day with some warm breakfast and refreshments along the Greenway.
Free bike safety gear wilt be distributed. Brought to you by City of Medford.
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A 7- MONTH COURSE TO DEVELOP YOUR SEED STEWARDING AND FARMING SKILLS
The Growing Seed Agripreneurs Course trains farmers and gardeners in the artand science of organic seed saving and production. The seven- month courseincludes weekly skill training through hands- on care of the seed productiongarden at the OSU Teaching Farm, monthly workshops and field trips to five localseed farms. Participants will learn and practice how to grow, steward, harvest
and clean seeds from a range of vegetable, flower and herb crops. In addition,
participants will learn how to select, evaluate and improve crop varieties throughvariety trials and traditional plant breeding techniques as well as how to increasescale to sell seed commercially if desired.Course instructor Sebastian Aguilar of Chickadee Q `'
Oregon StateUniversityFarm in Talent, OR has 2o years of organic farming I.••. Extension Serviceexperience and is a seed supplier to several national
seed companies.
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Josephine County Airports DepartmentDirector' s Quarterly Report
May 10th, 2018
Accomplishments:
SOAA Kickoff Event at GP Airport— youth career technical education in aviation
GP Master Plan Update: on track for a June AIP grant offer - likely to be $ 450K
USFS now making monthly lease payments for GP Airport Rappel Base
GP parallel taxiway Bravo complete — AIP and COAR grant closeout underway
GP AIP and COAR Grant 10 closeout complete and ready for new hangar buildings
IV Airport parking ramp construction under way — new electrical/ lighting complete
Backup power generators installed at both airports and fully operational
Regional Solutions Grant Applications for IV Fire Suppression and SOAA Facilities
Significant Issues:
Airports Capital Grant Match regarded by CEDC as top-three priority investment in
infrastructure. Still no formal agreement on full grant match mechanics
Negotiating with ODA to redirect $ 150K COAR Grant intended for Jet- A fuel tank after
engineering study indicates more than $ 300K needed. RS grant program will not cover.
Possibilities include Master Plan AIP grant match; type- I helipads, water system upgrade
Safety upgrade for County hangars under way — new electrical service in 7 buildings
USFS now claiming no money owed to County for IV Airport Helitack Base last year
Need new facilities for both Caretaker and a Maintenance Shop at GP Airport
Upcoming Events:
Smokejumpers Moon Tree Run and Annual Work Party in June at IV Airport
GP Airport Day Open House — Airplane Expo and Car Show - Saturday June 23rd 2018
