Approved USCG Auxiliary - Department of Education Copyright ©2004 Coast Guard Auxiliary...

Approved USCG Auxiliary - Department of EducationApproved USCG Auxiliary - Department of EducationCopyright ©2004 Coast Guard Auxiliary Association, Inc.Copyright ©2004 Coast Guard Auxiliary Association, Inc.

D11N Elected Officers Training

20 JAN 2008

Change of Watch Planning

Your Program - Courtesy and Protocol

D11N Elected Officers Training

20 JAN 2008

Change of Watch Planning

Your Program - Courtesy and Protocol

Apr 18, 2023 2Copyright ©2004 Coast Guard Auxiliary Association, Inc.Copyright ©2004 Coast Guard Auxiliary Association, Inc.


Courtesy and ProtocolCourtesy and Protocol

Courtesy: Involves respect for the feelings and rights of others. It is one key to successful human relationships

Protocol: Accepted customs and regulations that govern procedures and etiquette practiced in a social setting,

especially in diplomatic or military arena.


Saluting Flag Etiquette (National Flag) Boarding or Leaving A Military Vessel Ship Etiquette Wardroom Etiquette Seating Arrangements Funeral ServicesFormal FunctionsInvitations Introductions Speaking Order for Guests

Situations Where Courtesy & Protocol are Important to You as an AUX Leader:

Situations Where Courtesy & Protocol are Important to You as an AUX Leader:


Courtesy & ProtocolCourtesy & Protocol

Courtesy and Protocol bring tradition and decorum to Team CG and are especially important when an Auxiliarist is in uniform on a CG base, vessel or at a formal Auxiliary event.

As a unit leader, understanding the practice of Courtesy and Protocol are important qualities contributing to how your Watch is perceived.

*You should serve as a role model for your unit by becoming familiar with and

practicing these procedures.


Why Have a Why Have a Change of Watch?Change of Watch?

Why Have a Why Have a Change of Watch?Change of Watch?

The Formal Event of the Year for Most UnitsRecognize Outgoing Officers and Your Unit’s AccomplishmentsInstall New Unit OfficersRecognition and Awards for Top PerformersEnergizes the Members if Done Well (and vice-versa!)Opportunity for Gold and Silver Team CG members to meet and network in a social setting


What is the plural ofWhat is the plural of“Change of Watch”?“Change of Watch”?What is the plural ofWhat is the plural of“Change of Watch”?“Change of Watch”?

1.1. Change of WatchesChange of Watches2.2. Changes of WatchChanges of Watch3.3. Changes of WatchesChanges of Watches4.4. None of the AboveNone of the Above5.5. All of the AboveAll of the Above


COW PlanningCOW Planning COW PlanningCOW Planning

Appoint COW Committee Early in Year* Include Member(s) with Prior

ExperiencePick the Right People and Make Their Assignments Early On – consider ICS modelReserve COW Facility Early in YearPeriodic Updates as COW Approaches Choose Master of Ceremonies

* Comfortable Group Speaker* Familiar with CG Protocol


Setting the COW DateSetting the COW DateSetting the COW DateSetting the COW Date

Check District/Division/Flotilla CalendarsAvoid Holiday Weekends and N-TRAINAvoid Travel Conflicts between eventsSubmit to DCO (or DCP) to get ApprovalDivisions submit date to D11N Web Calendar


InvitationsInvitationsInvitationsInvitations

Invited Honored Guests – Formal Invitation* Paying vs. Non-Paying Invites (Gold Side Usually Under Orders – Reimbursed)

* Include a Guest* Invite at Least Two Months in Advance* Include Specifics in the Invitation – date, location, time, directions * Uniform –Unit Leader Chooses -Based On Member Convenience and District Protocol * RSVP Date and Contact Person


COW Guest Orientation COW Guest Orientation COW Guest Orientation COW Guest Orientation

Provide a Printed Program * Be Concise

* Follow Protocol for Rank and Title

Provide Tables near entrance for: * Greeters, Cover, Awards, Raffles, etc.

Door Greeter(s)*Welcome Guests, Distribute Meal cards, orient VIPs to Facility and Seats


COW BasicsCOW Basics

Assigned Seating for Honored GuestsPlace Cards

* Use Proper Titles and Spelling

Flags and Banners* Review and Follow Flag Protocol

Audio-Visual Aids* Test in Advance* Designated A/V Person


COW ProgramCOW Program COW ProgramCOW Program

Social Hour Before Program * Informal Introductions and Chat* Facilitates Networking and “Catching Up”

Introductory Remarks by Master of Ceremonies* Introduces Guests and Starts the Program

Honor Guard/ Music* Only if Done Well! – Rehearse and Check Sound system

Pledge of AllegianceInvocation

* Should be Non-Denominational



Guest IntroductionsGuest IntroductionsGuest IntroductionsGuest Introductions

Consider Introducing Guests by Source:* “From the United States Coast Guard”* “From USCG Auxiliary National Staff”* “From the USCG Auxiliary D11N”* “Other Distinguished Guests”

Use Proper Rank or Office and Formal Title, and Also Introduce Their GuestIntroduce Highest Rank or Office First, then Continue in Descending Order


DinnerDinnerDinnerDinner

Usually Allocate About One Hour

Served Dinner vs. Buffet

Seating Arrangements

* Head Table vs. Integrated Seating

Beverages

* Separate Bar and/or Serve at Tables

* Provide Coffee and Tea

* Soft Drinks (esp. if Families/Children Attending)


Memorial Memorial Memorial Memorial

Recognizing Those Unit Members Who Have Crossed the Bar

* “Missing Man Table and Honor Ceremony”

* Moment of Silence


Honor Outgoing OfficersHonor Outgoing OfficersHonor Outgoing OfficersHonor Outgoing OfficersNote Some Unit Accomplishments for the Year

Unit Leader Introduces Outgoing Officers with Their Office Titles

Unit Leaders May Also Wish to Present:* Certificates of Appreciation* Appropriate Memento


Install Incoming OfficersInstall Incoming OfficersInstall Incoming OfficersInstall Incoming Officers

Introduce Newly Elected and Appointed Officers

* Consider Giving Prologue and Oath of Office to all Officers Together to Promote Team Spirit & Unity and to Save Time!

Prologue and Oath of Office* Administered by VIPs (DIRAUX, DCO)

* Unit Leader May Do Appointed Staff if separate

Distribute Certificates of Appointment


SpeakersSpeakersSpeakersSpeakers

Only the Most Senior Guests Present are Speakers

* DIRAUX, Sector Commander, DCO* Others can Participate in Other Parts of Program

Introduce Lowest Rank Speaker First and Proceed in Ascending OrderMay Have Featured Speaker on Special TopicNotify Speakers Well in Advance:

* Topic Requested* Length of Talk


AwardsAwardsAwardsAwards

Suggestions for Recognizing Your Top Performers for the Year – Check Your Unit Standing Rules

* Operation Hours* Vessel Exams* Program Visitations* Instructor Hours* Top Flotilla* Top Auxiliarist

Special Awards – Varies by Unit* Any contribution worthy of special recognition* Use Honored Guests to help with Awards


Closing RemarksClosing RemarksClosing RemarksClosing RemarksFinal Remarks - Special Guests Not Involved in Formal Program May Make Brief Statements

Turn Over Leadership to Incoming Unit Leader* Transfer the Gavel * Transfer Unit Flag * Elected Officer Pennants* Brief remarks from Incoming Unit Leader

Unit Leader Closing Comments * Thank COW Committee Members* Final Thanks to Honored Guests and Speakers* Adjourn COW and Wish Guests a Safe Trip

Home


DebriefDebriefDebriefDebrief

COW Committee Make Report on Event to Board at Next Business Meeting

Solicit Feedback From Attendees

Pay Final Bills

Archive Program Notes and Agenda for Future COW Committees


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