April 7, 2020 - Washington County, Oregon€¦ · 07/04/2020 · Board, YWCA Board, and American...

April 7, 2020 10:00 a.m.

Kathryn Harrington Chair

Dick Schouten District 1 Vice Chair

Pam Treece District 2

Roy Rogers District 3

Jerry Willey District 4

Charles D. Cameron Public Services Building Auditorium 155 N. First Ave., Suite 300, MS 22, Hillsboro, OR 97124-3072, p: 503-846-8681

www.co.washington.or.us/BOC

Stephen Rhodes, Interim County Administrator

Diane Taniguchi-Dennis, Chief Executive Officer, Clean Water Services 1

BOARD OF COUNTY COMMISSIONERS Kathryn Harrington, Chair: As Chair of Washington County's five-member governing Board, Kathryn Harrington represents all of Washington County. With an undergraduate degree in Electrical Engineering, Kathryn enjoyed a 22-year career in the tech industry. She led teams and business units that developed and sold new software products at Wang Laboratories, Central Point Software and Intel in Hillsboro, where she worked for ten years. In 2004, Kathryn left industry to give back to her community full time, working as a community advocate with Citizen Participation Organization 7 and several transportation planning committees. For twelve years, from 2007 through 2018, Kathryn served as the elected District 4 Councilor at Metro, the regional government for this metropolitan area, representing the urban areas of northern and western Washington County. She has served on multiple leadership committees including the Joint Policy

Advisory Committee on Transportation, among others. Kathryn is passionate about improving our community, pushing for more effective land use and citizen input on county issues. In addition to livability, economic prosperity and improving transportation, Kathryn is focused on improving access to government for people of color and improving safety and quality of life for elders and the young. Kathryn’s term as Chair runs until December 2022.

Dick Schouten, District 1 Commissioner: Commissioner Dick Schouten represents District 1, the communities of Aloha, Beaverton and Cooper Mountain. He has been a Commissioner of the Washington County Board from June 2000 to present. Background: Commissioner Schouten's family immigrated from the Netherlands when he was four. Following a Fresno childhood, Dick completed his undergraduate work at Santa Clara University and law degree from University of California, Los Angeles (UCLA). Commissioner Schouten subsequently served as legal counsel for numerous California cities and special districts. Dick and his late first wife, Karen and two daughters moved to Washington County in 1992. Dick practiced law in the Portland area in the 1990’s, most notably representing “Make the Park Whole.” This work helped lead to a critical, 22-acre

addition to the Tualatin Hills Nature Park in 2000. More recently the Intertwine Alliance gave Commissioner Schouten a 2014 "Force of Nature Award" and in 2015, Community Partners for Affordable Housing gave him a "Kerkof Award" for effective affordable housing advocacy. Dick is now happily remarried to State Representative Sheri Schouten, and they live in Beaverton’s Murray Hill neighborhood. Community Involvement: Washington County’s representative on the Metro Policy Advisory Committee (MPAC); Clean Water Services (CWS) Board of Directors; Regional Disaster Preparedness Organization Board; Five Oaks Museum, President of the Museum’s Board of Directors; Council of Forest Trust Land Counties; Association of Oregon and California Counties Board of Directors (alternate); and Member of Washington Country’s Homeless Plan Advisory Board. Mr. Schouten’s term runs through December 2020.

Pam Treece, District 2 Commissioner: Commissioner Pam Treece represents District 2, the northeastern corner including Bethany, Cedar Hills, Cedar Mill, Helvetia, Raleigh Hills, Rock Creek and portions of Beaverton and Hillsboro. Background: Pam Treece was born and raised in Portland. After teaching high school and running her own business, Pam moved to the private sector and worked for Pacific Power for 21 years, retiring as the vice-president of external affairs. She has served as the executive director of Westside Economic Alliance since 2012. She received her undergraduate degree from Portland State University and her masters’ degree from Lewis and Clark College. Community Involvement: Oregon Department of Transportation’s Region 1 Area Commission on Transportation (ACT), PCC Forward Bond Steering Committee, Portland Region Value

Pricing Policy Advisory Committee, Tualatin Hills Park & Recreation District’s Foundation Board, Washington County Fairground Advisory Committee, Worksystem Inc’s Board and Executive Committee, Washington County Transportation Futures Advisory Committee, TriMet - low-income task force, Chair of Beaverton School District Bond Advisory Committee, Intel’s Community Advisory Panel, Metro’s Equity Strategy Advisory Committee, Planned Parenthood of the Columbia-Willamette Board, YWCA Board, and American Leadership Forum Class XIII.

Roy Rogers, District 3 Commissioner: Commissioner Rogers represents District 3, which includes the cities of Tigard, Tualatin, King City and Sherwood. A Certified Public Accountant, Mr. Rogers is a partner in the firm of Pauly Rogers & Company PC, one of the largest municipal auditors in the State of Oregon. Mr. Rogers’ other governmental experience includes the Washington County Clean Water Services Board; Mayor, City of Tualatin (1978-1985); President, Oregon Mayor's Association; Metro Joint Policy Advisory Committee on Transportation; and League of Oregon Cities Committees. Roy Rogers has served on the Board of Commissioners since January 1985. His current term runs through December 2020. Jerry Willey, District 4 Commissioner: District 4 represents a large portion of the rural area of Washington County including Banks, North Plains, Forest Grove, Cornelius and Gaston. Jerry worked for 33 years as a CPA and partner in the firm of Jones & Roth, CPAs retiring in 2010. He was elected as the Hillsboro Mayor in 2009 and served 8 years. Jerry is a graduate of Washington State University with a Bachelor of Arts in Accounting. He spent 4 years in the Navy including a tour in Vietnam. Jerry believes in giving back to the community and has volunteered for many organizations. In 1997 he was recognized as Hillsboro Citizen of the Year by the Hillsboro Chamber of Commerce. He has also received a Mayors Leadership Award from the Oregon Mayors Association in 2015, a special merit award from the Hillsboro Chamber in 2016, and the James C. Richards Memorial Award from the League of Oregon Cities in 2016.

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TABLE OF CONTENTS

MEETING CALENDAR 6

HOUSING AUTHORITY BOARD OF DIRECTORS

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1. ORAL COMMUNICATION (2-Minute Opportunity)

2. CONSENT AGENDA

Approval of Minutes – February 5, 2020 (click here to access electronic copy)

a. Approve Public Housing Admissions and Continued Occupancy Policy (ACOP)(All CPOs)

b. Approve Housing Choice Voucher Program Administrative Plan (All CPOs)

c. Authorize Waiver from Request for Proposals Process and Award Contracts for Permanent Supportive Housing (2020.020W) (All CPOs)

3. PUBLIC HEARING

a. Conduct Public Hearing for Annual Public Housing Agency (PHA) Plan FY 2020 and 5 Year Plan/Budget for 2020-2025 (All CPOs)

4. ORAL COMMUNICATION (5-Minute Opportunity)

5. BOARD OF DIRECTORS ANNOUNCEMENTS

6. ADJOURNMENT

1. ORAL COMMUNICATION

Limited to two minutes per individual; ten minutes total.

2. CONSENT AGENDA

The items on the Consent Agenda are considered routine and will all be adopted inone motion unless a Board member requests, before the vote on the motion, tohave the item considered separately. If any item is removed from the ConsentAgenda, the Chair will indicate when it will be discussed in the regular agenda. A listof Consent Agenda items is included at the end of the agenda packet.

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https://www.co.washington.or.us/BOC/Meetings/HAMinutes/2020/upload/HA-Minutes-02-04-2020.pdf

3. PRESENTATION – HEALTH AND HUMAN SERVICES

a. COVID-19 Update 15

4. PROCLAMATIONS

DISTRICT ATTORNEY

a. Proclaim Washington County Crime Victims’ Rights Week as April 19 to April25, 2020 and Review County Victims’ Services

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HEALTH AND HUMAN SERVICES

b. Proclaim April 6-12, 2020 as National Public Health Week in WashingtonCounty

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5. PUBLIC HEARING – LAND USE AND TRANSPORTATION

a. Consider the Annexation of Two Parcels and Right-of-Way TotalingApproximately 1 Acre to the Tualatin Hills Park & Recreation District (19-005LRP/BC) (CPO 7)

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6. ACTION

LAND USE AND TRANSPORTATION

a. Adopt the 2020-2021 Long Range Planning Work Program and AuthorizeFiling of Land Use Ordinances (All CPOs)

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HEALTH AND HUMAN SERVICES

b. Declare an Emergency Related to COVID-19 93

7. ORAL COMMUNICATION

8. BOARD ANNOUNCEMENTS

9. ADJOURNMENT

CONSENT AGENDA MINUTES

March 4, 2020

March 17, 2020

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ADDED ITEM

https://www.co.washington.or.us/BOC/Meetings/Minutes/2020/upload/BOC-Minutes-03-04-2020.pdf

https://www.co.washington.or.us/BOC/Meetings/Minutes/2020/upload/BOC-Minutes-03-17-2020.pdf

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CLEAN WATER SERVICES

a. Approve Second Amendment to Task Order No. 2 with Wolf Water ResourcesInc. for Water Resources Design and Permitting Support at Cedar Mill Creek – Jenkins Road to Beaverton Creek Project No. 6882

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b. Declare Necessity and Purpose for Acquiring Easements Across Certain RealProperty and Authorize Clean Water Services to Proceed with Condemnation Action Necessary to Complete the Brookman Trunk Sewer Extension Project No. 6966 Phases 2-4 (CPO 5)

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c. Final Project Closeout of Tualatin Interceptor and Siphon ImprovementProject No. 6493 (CPO 4M)

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d. Adopt Resolution and Order Transferring Previously Approved Fiscal Year2019-20 Appropriations

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e. Approve Task Order No. 11 To Master Contract for Wastewater TreatmentEngineering Services with Carollo Engineers, Inc. for the Forest Grove EffluentPump Station and UV Project No. 6792 (CPO 12F)

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LAND USE AND TRANSPORTATION

f. Vacate a Portion of a Public Slope Easement, Vacation No. 561 (CPO 1) 55

g. Vacate a Public Slope Easement, Vacation No. 563 (CPO 9) 61

h. Approve Contract Amendment No. 1.1 with MurraySmith for Final Design andConstruction Engineering Services for the NW Springville Road (Kaiser Roadto Joss Avenue) Improvement Project (CPO 7)

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i. Approve Bid Award, Execute Contract and Authorize Road Closure for theButner Road Culvert #1623 Replacement Project (CPO 1)

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j. Approve Bid Award and Execute Contract for URMD Sidewalk Project: SWJohnson Street (Jasmine Place to 178th Avenue) (CPO 6)

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HOUSING SERVICES

k. Metro Affordable Housing Bond Notice – Recommend Final Approval ofPhase I Project to Metro

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SERVICE DISTRICT FOR LIGHTING

l. Form Assessment Area, Authorize Maximum Annual Assessment and Imposea First Year Assessment for Bax Partition (CPO 1)

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Added Link to Award MemoAdded Link to Award Memo

https://www.co.washington.or.us/BOC/Meetings/Agendas/2020/upload/BOC-04-07-20_2i_Bid-Award-Memo.pdf

https://www.co.washington.or.us/BOC/Meetings/Agendas/2020/upload/BOC_04-07-20_2j_Bid-Award-Memo.pdf

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BOARD OF COMMISSIONERS MEETING CALENDAR

Tuesday, April 7, 2020 Work Session – 8:30 a.m.

Board Meeting – 10:00 a.m.

Tuesday, April 14, 2020 Extended Work Session – 8:30 a.m.

Tuesday, April 21, 2020 Work Session – 8:30 a.m.

Board Meeting – 10:00 a.m.

Tuesday, April 28, 2020 Work Session – 11:00 a.m. Board Meeting – 6:30 p.m.

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The Washington County Board of Commissioners public meetings are available for live-streaming from the County’s YouTube channel. Board work sessions are broadcasted in audio only with the County logo filling the screen. Regular meetings are streamed in full video. Those who subscribe at www.YouTube.com/WashingtonCntyOregon will be notified automatically when live-streaming begins.

https://www.youtube.com/channel/UCwPH_ktRyEtWLwHNwsbaN0w?view_as=subscriber

https://www.youtube.com/user/WashingtonCntyOregon

AGENDA

BOARD OF DIRECTORS HOUSING AUTHORITY OF WASHINGTON COUNTY

Agenda Category: Consent – Housing Authority (All CPOs)

Agenda Title: APPROVE PUBLIC HOUSING ADMISSIONS AND CONTINUED OCCUPANCY POLICY (ACOP)

Presented by: Komi P. Kalevor, Executive Director of the Housing Authority of Washington County

EXECUTIVE DIRECTOR’S RECOMMENDATION: Approve the Housing Authority of Washington County’s revised 2020 Admissions and Continued Occupancy Policy and authorize the Executive Director of the Housing Authority to implement the revised Policy.

Agenda Item No. HA 2.a. Date: 04/07/20

SUMMARY: The U.S. Department of Housing and Urban Development (HUD) requires the Public Housing Authority (PHA) to revise and update the Public Housing Admissions and Continued Occupancy Policy (ACOP) whenever necessary to incorporate changes in federal law, HUD regulations, or legal operating procedures. This revised ACOP incorporates updates that continue to increase the Authority’s efficiencies, as well as administrative streamlining. Additionally, it reflects clarifications of regulations from HUD and updates regulatory language to match recent updates to the Code of Federal Regulations. This updated ACOP includes the following changes:

• HAWC will reduce criminal background screening language in the ACOP for the PublicHousing program.

o Screening criteria will be reduced to looking at HUD mandatory denial reasonso A reduced two (2) year look-back period for criminal backgroundso Mandatory secondary review of all denials for Public Housing program

(continued)

ADDITIONAL INFORMATION:

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Community Feedback (Known Support/Opposition): No known opposition.

Legal History/Prior Board Action: HABOD approves the ACOP on an annual basis.

Budget Impacts: None.

(continued)

Admissions and Continued Occupancy Plan is hyperlinked here and also available at the Clerk’s Desk.

https://www.co.washington.or.us/Housing/PoliciesPlans/upload/2020_ACOP-final-22420.pdf

APPROVE PUBLIC HOUSING ADMISSIONS AND CONTINUED OCCUPANCY POLICY (ACOP) HABOD 04/07/20

• Increase the late charge from $25 to $50. • Increase deposits based on unit size to $500 for a 1-bedroom, $600 for a 2-bedroom, $700

for a 3-bedroom, and $800 for a 4-bedroom. Tenants will be able to pay deposits in three installments.

• Decrease the number of late payments permitted for repayment agreements from 3 to 2 in a 12-month period before balance is due in full.

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AGENDA


Agenda Category: Consent – Housing Authority (All CPOs)

Agenda Title: APPROVE HOUSING CHOICE VOUCHER PROGRAM ADMINISTRATIVE PLAN

Presented by: Komi P. Kalevor, Executive Director of the Housing Authority of Washington County

EXECUTIVE DIRECTOR’S RECOMMENDATION: Approve the Housing Authority of Washington County’s revised 2020 Housing Choice Voucher Administrative Plan and authorize the Executive Director of the Housing Authority to implement the revised plan.

Agenda Item No. HA 2.b. Date: 04/07/20

SUMMARY: The U.S. Department of Housing and Urban Development (HUD) requires the Public Housing Authority (PHA) to revise and update the Housing Choice Voucher Program Administrative Plan whenever necessary to incorporate changes in federal law, HUD regulations, or legal operating procedures. This revised Administrative Plan incorporates updates to increase the Authority’s efficiency and implement administrative streamlining. Additionally, it reflects clarifications of regulations from HUD and updates regulatory language to match recent updates to the Code of Federal Regulations. This updated Housing Choice Voucher Program Administrative Plan includes the following changes:

• Expand the local preference to individuals accepted into the Kaiser Permanentepartnership program to house those over 50 years old who are homeless with a disability.The preference is for the Housing Choice Voucher and Project-Based Waitlist.

• Provide a targeted funding preference for those accepted into HUD’s Family YouthInitiative (FYI) program.

ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): No known opposition.

Legal History/Prior Board Action: HABOD approves the HCV Administrative Plan annually.

Budget Impacts: None.

(continued)

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Housing Choice Voucher Program Administrative Plan is hyperlinked here and also available at the Clerk’s Desk.

https://www.co.washington.or.us/Housing/PoliciesPlans/upload/2020-Administrative-Plan-Redlined-2.pdf

APPROVE HOUSING CHOICE VOUCHER PROGRAM ADMINISTRATIVE PLAN HABOD 04/07/20

• Create new project-based waitlists for Red Rock Creek, Cedar Grove, and The Mary Ann. Red Rock Creek’s waitlist will have limited preference for individuals with a disability who can benefit from the services at the site.

• Remove barriers for those with criminal backgrounds by reducing criminal background screening to HUD minimums.

• Interim increases will be effective with a 30-day notice replacing the 60-day notice practice. • Initial voucher term will be 120 days with option for 60 additional days.

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AGENDA


Agenda Category: Consent – Housing Authority (All CPOs) Agenda Title: AUTHORIZE WAIVER FROM REQUEST FOR PROPOSALS PROCESS AND

AWARD CONTRACTS FOR PERMANENT SUPPORTIVE HOUSING (2020.020W)

Presented by: Komi P. Kalevor, Executive Director

EXECUTIVE DIRECTOR’S RECOMMENDATION: Authorize a waiver from the Request for Proposals process and award contracts to Sequoia Mental Health Services Inc., Luke Dorf Inc., and LifeWorks NW in the amount of $75,000 each.

Agenda Item No. HA 2.c.

Date: 04/07/20

SUMMARY: Request your Board grant a waiver from the Request for Proposals process and award contracts to Sequoia Mental Health Services Inc., Luke Dorf Inc., and LifeWorks NW in the amount of $75,000 each. The contracts are to provide permanent supportive housing services to high cost/high needs members housed in their programs. These providers were specifically named in the grant proposal to Meyer Memorial Trust (MMT). These are the only providers that can be utilized for this pilot project. The remainder of funds will be used for administration of the grant. ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): None Legal History/Prior Board Action: On January 07, 2020, your Board authorized acceptance of $250,000 from the Meyer Memorial Trust (HA 20-2) Budget Impacts: The costs will be covered by the Meyer Memorial Trust grant # 19050085 awarded in November 2019, and accepted in January 2020.

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AGENDA

BOARD OF DIRECTORS HOUSING AUTHORITY WASHINGTON COUNTY

Agenda Category: Public Hearing – Housing Authority (All CPOs)

Agenda Title: CONDUCT PUBLIC HEARING FOR ANNUAL PUBLIC HOUSING AGENCY (PHA) PLAN FY 2020 AND 5 YEAR PLAN/BUDGET FOR 2020-2025

Presented by: Komi P. Kalevor, Executive Director

EXECUTIVE DIRECTOR’S RECOMMENDATION: Authorize the Chair to execute the required PHA certifications. Direct and authorize the Executive Director to submit the annual and five-year PHA Plan to HUD.

Agenda Item No. HA 3.a. Date: 04/07/20

SUMMARY: The Quality Housing and Work Responsibility Act (QHWRA) of 1998 requires each Public Housing Agency (PHA) to develop an annual business plan each year and a five-year business plan as applicable. The five-year plan describes the agency’s mission for serving the needs of low income families in the jurisdiction as well as long-range goals and objectives for achieving this mission. The annual business plan contains a housing needs statement in addition to polices, rules, requirements and other information convening the agency’s operation, programs and services. As a HUD High Performing Agency, the Housing Authority of Washington County is granted authority to submit only a streamlined PHA Annual Plan. The Plan must be developed in consultation with residents of assisted housing via the Resident Advisory Board (RAB) and must be consistent with the jurisdiction’s consolidated plan. The RAB met on February 7, 2020, to review the final plan and proposed no revisions.

Before adoption and submitting the annual PHA Plan documents to HUD for approval, the Housing Authority’s governing body must conduct a public hearing to solicit and hear public comment. A notice of Public Hearing was published on February 13, 2020. A draft PHA Plan has been available for review and inspection at the Department of Housing Services and an electronic copy on the Housing website. The 2020 Plan is substantially the same as of the FY19 Plan including authority to issue up to 200 Project Based Vouchers and authority to proceed with the Section 18 application to HUD.

ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): No known opposition.

Legal History/Prior Board Action: This is approved annually by HABOD.

Budget Impacts: Sets the 2020 HA budget; does not impact County budget.

PHA Plan is hyperlinked here.

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https://www.co.washington.or.us/Housing/PoliciesPlans/upload/PHA-Plan-Plus-attachments-draft-030520.pdf

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Presentation – Health and Human Services

Agenda Title: COVID-19 UPDATE

Presented by: Marni Kuyl, Director of Health and Human Services

Agenda Item No. 3.a.Date: 04/07/20

SUMMARY:

The Health and Human Services Department will be providing an update on COVID-19.

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AGENDA


Agenda Category: Proclamation – District Attorney All CPOs Agenda Title: PROCLAIM WASHINGTON COUNTY CRIME VICTIMS’ RIGHTS WEEK AS

APRIL 19 TO APRIL 25, 2020 AND REVIEW COUNTY VICTIMS’ SERVICES Presented by: Kevin Barton, District Attorney

DEPARTMENT’S REQUESTED ACTION: At your April 7, 2020 meeting the District Attorney requests reading of the Proclamation and a 10-15-minute review of victims’ services in Washington County. COUNTY ADMINISTRATOR’S RECOMMENDATION:

I concur with the requested action.

Agenda Item No. 4.a.

Date: 04/07/20

SUMMARY: The District Attorney’s Office partners with county departments, law enforcement agencies and non-profits to provide services to victims of crime in Washington County. Victims’ services providers in Washington County include the DA’s Victim Assistance Program, Community Corrections’ Counseling and Victims’ Services, the Juvenile Department, the Sheriff’s Office Elder Safe Program, Beaverton and Hillsboro Police Departments, the Family Justice Center, the Domestic Violence Resource Center, the Sexual Assault Resource Center, CARES Northwest, Safety Compass and many others. Program representatives assist victims through the criminal justice system, inform them of their rights as a victim and help to enforce those rights. Victims’ services providers also network to fill service gaps and seek out opportunities to educate citizens about crime victims’ rights. In addition to the attached proclamation declaring the week of April 19 to April 25, 2020 to be Washington County Crime Victims’ Rights Week, and on behalf of the county’s victims’ services providers, the District Attorney would like to present a fifteen minute overview highlighting the advocacy efforts of county victims’ services providers. ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): None known

Legal History/Prior Board Action: Your Board has made proclamations supporting National Crime Victims’ Rights Week since 2008.

Budget Impacts: None. Attachment: Proclamation

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Proclamation Board of Commissioners for Washington County

NATIONAL CRIME VICTIMS’ RIGHTS WEEK

APRIL 19 to APRIL 25, 2020 WHEREAS the victims’ rights movement has resulted in the passage of laws at the local, state and federal levels that established essential rights for victims; and

WHEREAS crime victims’ rights acts passed here in Oregon and at the federal level have provided victims with ways to participate meaningfully throughout the criminal justice process; and

WHEREAS the rights of crime victims are best protected when all participants in the criminal justice process – not only victims – are appropriately educated about victims’ rights; and

WHEREAS we must help victims access the justice, assistance and support they need to rebuild their lives; and

WHEREAS advocacy by and for victims of crime is itself a form of seeking justice, no less than justice sought in the courts; and

WHEREAS the accomplishments of the victims’ rights movement – achieved through compassion and collaboration, and built on the courageous advocacy of individual victims and their families across the country – inspire in us hope for future progress and greater healing; and

WHEREAS we are determined to respond to crime and violence by helping victims find not only support, recovery and justice but also a sense of hope for their future; and WHEREAS National Crime Victims’ Rights Week provides an opportunity to recommit ensuring that accessible, appropriate and trauma-informed services are offered to all victims of crime; and WHEREAS the Washington County District Attorney’s Office is hereby dedicated to strengthening victims and survivors in the aftermath of crime, building resilience in our communities and our victim responders, and working for justice for all victims and survivors:

NOW, THEREFORE, BE IT RESOLVED, that on this ___ day of April, 2020, the Washington County Board of Commissioners proclaims the week of April 19 to April 25, 2020, to be Washington County Crime Victims’ Rights Week, and that Washington County reaffirms a commitment to creating a victim service and criminal justice response that assists all victims of crime during Crime Victims’ Rights Week and throughout the year; and expresses our gratitude and appreciation for those community members, victim services providers and criminal justice professionals who are committed to improving our response to all victims of crime so that they may find relevant assistance, support, justice and peace.

_________________________ Katherine Harrington, Chair ______________________ Recording Secretary ______________________ Minute Order

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AGENDA


Agenda Category: Proclamation

Agenda Title: PROCLAIM APRIL 6-12, 2020 AS NATIONAL PUBLIC HEALTH WEEK IN WASHINGTON COUNTY

Presented by: Tricia Mortell, Manager, Public Health Division

COUNTY ADMINISTRATOR’S RECOMMENDATION:


Agenda Item No. 4.b.Date: 04/07/20

SUMMARY: The Department of Health and Human Services and the Public Health Division requests the Washington County Board of Commissioners, serving as the Board of Health, joins with many other health jurisdictions across the nation in declaring April 6-12, 2020, as NATIONAL PUBLIC HEALTH WEEK.

The Public Health Division serves many roles in protecting people’s lives, in addition to supporting and promoting community well-being. This year especially, Public Health is the topic of the day, worldwide. We are acting swiftly in our Public Health response to the Covid-19 pandemic along with partners in our health care and first responder systems. Our best approach to this novel coronavirus is to slow the spread of the disease through the Oregon executive order to “Stay Home, Save Lives”. This order requires participation from the whole community.

On this day, we mark this week with renewed respect for the importance of public health protections. We also take this moment to thank the everyday heroes in our community working to promote health, prevent disease and protect the public.

Recognition of this year’s award recipients, as part of our 18th annual Public Health week event, will be presented virtually.

ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): Support provided by Public Health Advisory Council Legal History/Prior Board Action: N/A Budget Impacts: None

Attachment: Proclamation

Link to presentation

DEPARTMENT’S REQUESTED ACTION: Proclaim April 6-12, 2020 as “National Public Health Week” in Washington County.

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https://www.co.washington.or.us/BOC/Meetings/Agendas/2020/upload/BOC-04-07-20_4b_PublicHealthWeek_PPT.pdf

Proclamation Board of Commissioners for Washington County

NATIONAL PUBLIC HEALTH WEEK

APRIL 6-12, 2020 WHEREAS, Washington County Public Health works to educate the public, partners and policymakers about issues important to improving community health and well-being; and WHEREAS, U.S. life expectancy has decreased in recent years; the three-year drop represents the longest sustained decline in expected lifespan since the Great Recession; and studies consistently show the United States has a lower life expectancy than comparable countries; and WHEREAS, there is a significant difference in health status among people of color and those living in rural areas, and this variance exists because of social determinants that negatively impact health, such as poverty, transportation barriers and lack of economic opportunity; and WHEREAS, 60% of Americans live with a preventable chronic disease, and health risks such as substance misuse, obesity and tobacco use are the primary reason for seven of every 10 deaths annually in the United States; and WHEREAS, public health professionals help communities prevent, prepare for, withstand and recover from the impact of a full range of health threats, including disease outbreaks as well as natural and human-made disasters; and WHEREAS, public health supports and advocates for everyone’s right to a healthy life and works to advance health equity; and WHEREAS, together with our community partners, we envision Washington County as a place where all people live long and healthy lives in safe environments; NOW, THEREFORE, BE IT RESOLVED, that on this 7th day of April 2020, the Washington County Board of Commissioners, acting as the Board of Health, does hereby proclaim April 6-12 as National Public Health Week in Washington County. Public health activities, previously scheduled to take place this week, have been cancelled due to the Oregon order to “Stay Home, Save Lives”. We will recognize award nominees and recipients at today’s Board presentation.

___________________________________________

Kathryn Harrington, Washington County Board Chair

___________________________________________ Recording Secretary

___________________________________________

Minute Order

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AGENDA


Agenda Category: Public Hearing – Land Use & Transportation (CPO 7) Agenda Title: CONSIDER THE ANNEXATION OF TWO PARCELS AND RIGHT-OF-WAY

TOTALING APPROXIMATELY 1 ACRE TO THE TUALATIN HILLS PARK & RECREATION DISTRICT (19-005 LRP/BC)

Presented by: Stephen Roberts, Director of Land Use & Transportation SUMMARY: The County received a request from H & H Northwest Development, LLC to annex two parcels and right-of-way totaling approximately one acre to Tualatin Hills Park & Recreation District (THPRD). The owner of the subject properties requested voluntary annexation to the District. The parcels to be annexed are located at 18215 NW West Union Road, and further identified as tax map 1N129, lots 11000 and 11700. The parcels to be annexed are located in THPRD’s ultimate urban service area and within the Urban Growth Boundary (UGB). See Exhibit B for a map of the subject properties.

If the Board approves this proposal, the boundary change would become effective May 20, 2020. Notice of today’s hearing was made in accordance with state statutory requirements. The Resolution and Order and exhibits to approve the annexation are attached.

The Staff Report (Exhibit A), Site Map (Exhibit B) and Legal Description (Exhibit C) are linked online. (continued) Attachment: Resolution and Order DEPARTMENT’S REQUESTED ACTION:

1) Conduct the public hearing to consider the annexation of the subject properties into the Tualatin Hills Park & Recreation District.

2) Adopt the Resolution and Order approving the annexation with the approval becoming effective May 20, 2020.

3) Authorize the Chair to sign the Resolution and Order for Service District Annexation 19-005 LRP/BC.



Agenda Item No. 5.a.

Date: 04/07/20

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CONSIDER THE ANNEXATION OF TWO PARCELS AND RIGHT-OF-WAY TOTALING APPROXIMATELY 1 ACRE TO THE TUALATIN HILLS PARK AND RECREATION DISTRICT (19-005 LRP/BC) BOC 04/07/20 ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): None known at this time Legal History/Prior Board Action: None Budget Impacts: None

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A

Department of Land Use & Transportation Planning and Development Services • Long Range Planning

155 N. First Ave., Suite 350, MS14, Hillsboro, OR 97124-3072 phone: 503-846-3519 • fax: 503-846-4412

www.co.washington.or.us/lut • [email protected]

Exhibit A

March 20, 2020

To: Board of Commissioners

From: Andy Back, Planning and Development Services Manager

Subject: MINOR BOUNDARY CHANGE PROPOSAL NO: 19-005 LRP/BC ANNEXATION AND RIGHT-OF-WAY INTO THE TUALATIN HILLS PARK & RECREATION DISTRICT (THPRD)

STAFF REPORT

For the April 7, 2020 Board of Commissioners Hearing (The public hearing will begin no sooner than 10 AM)

REQUESTED ACTION

The applicant requests the annexation of two parcels and right-of-way totaling 1.01 acres into the Tualatin Hills Park & Recreation District (THPRD). The parcels are located in unincorporated Washington County.

REASON FOR ANNEXATION

The applicant is requesting annexation into THPRD to provide park and recreation services for the subject properties as a requirement of development.

PROPERTY INFORMATION

Applicant: H & H Northwest Development, LLC

Property Address: 18215 NW West Union Road Map 1N119BC, Lots 11000 & 11700

STAFF RECOMMENDATION

Based on the analysis and findings in this report, staff recommends that the Board APPROVE Minor Boundary Change No. 19-005 LRP/BC with the approval becoming effective May 20, 2020.

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Board of Commissioners Staff Report Proposal No. 19-005 LRP/BC

March 20, 2020 Page 2 of 5

A. BACKGROUND

The property owner initiated a consent petition for this proposal. The petition meets the requirements set forth in ORS 198.857 (annexation without election by petition of landowner), ORS 198.750 (contents of petition) and Metro Code 3.09.040 (a) (requirements for petition). Pursuant to state statute ORS 198.747(1)(a), for all annexations approved 90 days prior to and through a primary election, the effective date is the day after said election. Therefore, the effective date of this annexation will be May 20, 2020. The properties to be annexed are in unincorporated Washington County and inside the Urban Growth Boundary (UGB). The annexation is for two parcels located at the northwest corner of NW Deerfield Road and NW West Union Road into THPRD. The area totals approximately 1 acre. The 2019/2020 assessed value of the subject parcels was $866,810. The subject properties currently contain a commercial building that will be converted to a Starbucks coffee shop. It is a requirement as a local condition of development that the properties be annexed into THPRD.

B. DISTRICT ENDORSEMENTS On December 9, 2013, through Resolution No. 2013-29, THPRD provided a general endorsement for annexations within their ultimate service area. The subject properties are in THPRD’s ultimate service area. C. CITIZEN PARTICIPATION Notice of this hearing inviting testimony from interested parties was provided as required by statute and Metro Code. Notice consisted of: 1) Posting notices near the parcel and in the Public Services Building at least 20 days prior to the hearing; 2) Publishing notice twice in The Oregonian; and 3) Mailing notices to all affected local governments, applicable CPOs and adjacent property owners. At the time of writing this report, no comments were received. D. FINANCIAL IMPACT There are no known financial impacts to the County associated with this minor boundary change to prevent the Board from approving the annexation. E. LEGAL ISSUES There are no known legal impacts associated with these minor boundary changes to prevent the Board from approving the annexation. Pursuant to state statute ORS 198.747(1)(a), for all annexations approved 90 days prior to and through a primary election, the effective date is the day after said election. Therefore, the effective date of this annexation will be May 20, 2020. F. FACILITIES AND SERVICES

ORS 195 Agreements: Urban services are defined as: sanitary sewers, storm drainage, water, fire protection, parks, open space, recreation, streets and mass transit. These agreements specify the governmental entity that provides these services. The counties are responsible for facilitating the creation of these agreements. The following identifies how these urban services are provided to the subject properties.

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1. Water Service: Tualatin Valley Water District has responsibility for providing water service to the subject site. The existing structure is being served by TVWD for water.

2. Sewer Service: Clean Water Services has responsibility for regional sewer management within the Washington County UGB. The existing structure is being served by CWS for sewer service.

3. Storm Drainage: Clean Water Services has responsibility for surface water management

within the Washington County UGB. The existing structure is being served by CWS for storm water management.

4. Parks and Recreation: THPRD serves other areas near the subject properties to be

annexed. The applicant is requesting annexation of the subject properties into this District.

5. Transportation: Transportation services are provided by county roads and by Tri-Met. The nearest transit line is bus route 52 on NW 185th Avenue, approximately 300 feet west of the properties.

6. Fire: Tualatin Valley Fire & Rescue (TVF&R) provides fire and emergency services to this area. The nearest fire station is TVF&R Station 68, approximately three miles east of the properties.

7. Police: The County provides a general level of police services through the Sheriff’s

Office. The Enhanced Sheriff’s Patrol District provides an additional level of service to those parcels located in urban unincorporated Washington County, including the subject properties.

FINDING: Staff finds that this request complies with the Facilities and Services requirements of ORS 195 as described above and recommends approval of the annexation of the properties.

G. APPROVAL CRITERIA

1. OREGON STATE LAW Oregon Revised Statute Chapter 198 directs the Board to “consider the local comprehensive plan for the area and any service agreement executed between a local government and the affected district.”

2. METRO CODE A second set of criteria can be found in the Metro Code. To approve a boundary change, the Board of Commissioners as the reviewing authority, must apply the criteria and consider the factors set forth in the Code. To approve a boundary change the County must:

(1) Find that the change is consistent with expressly applicable provisions in: 27



(A) Any applicable urban service agreement adopted pursuant to ORS 195.205; (B) Any applicable annexation plan adopted pursuant to ORS 195.205; (C) Any applicable cooperative planning agreement adopted pursuant to ORS

195.020 (2) between the affected entity and a necessary party; (D) Any applicable public facility plan adopted pursuant to a statewide planning

goal on public facilities and services; (E) Any applicable comprehensive plan; and (F) Any applicable concept plan.

(2) Consider whether the boundary change would:

(A) Promote the timely, orderly and economic provision of public facilities and

services; (B) Affect the quality and quantity of urban services; and (C) Eliminate or avoid unnecessary duplication of facilities and services.

FINDING: The subject properties are located within the UGB and in urban unincorporated Washington County. An intergovernmental agreement between THPRD and the County establishes THPRD as the sole parks and recreation service provider for properties within the urban unincorporated area. Staff finds the proposed annexation will allow the site’s residents to be served in a timely manner with the expansion of the existing service district and will not result in duplication of facilities and services since THPRD is the sole provider for their specific type of service for this portion of urban unincorporated Washington County. This annexation promotes the timely, orderly, and economic provision of public facilities and services in this area because service currently is not provided at the subject site and therefore would not duplicate existing services.

H. COMPREHENSIVE PLANNING

1. REGIONAL PLANNING Metro’s Regional Framework and Functional Plans The law that requires Metro to adopt criteria for boundary changes specifically states that Metro shall “. . . ensure that a boundary change is in compliance with the Metro regional framework plan as defined in ORS 197.015 and cooperative agreements and urban service agreements adopted pursuant to ORS 195." ORS 197.015 states, “Metro regional framework plan means the regional framework plan required by the 1992 Metro Charter or its separate components.”

FINDING: Based on the review of the Regional Framework Plan, the Urban Growth Management Functional Plan and the Regional Transportation Plan, there are no applicable standards or criteria for boundary changes. Therefore, staff finds this request complies with regional criteria for annexation.

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2. COUNTY PLANNING Comprehensive Framework Plan for the Urban Area The County’s Comprehensive Framework Plan for the Urban Area contains Policy 15, which is relevant to the annexation. Implementation Strategy h of Policy 15 states: The County will: *** h. Not oppose proposed annexations to a special service district:

1. That are consistent with an urban service agreement; or 2. If no urban service agreement applies to the property, the property lies within

an area for which the district is designated a party in a cooperative agreement adopted pursuant to ORS 195.020 and the district has adopted a Master Plan for the area.

Annexations to special service districts that are consistent with an adopted urban service agreement are deemed to be consistent with the Washington County Plan.

***

q. Identify the Tualatin Hills Park & Recreation District as the park and recreation

provider to urban unincorporated properties lying between the Hillsboro, Tigard and Portland urban service boundaries, excluding properties outside of THPRD that were added to the Regional Urban Growth Boundary after 2001.

FINDING: There is no adopted urban service agreement for THPRD’s long term service boundary. However, an intergovernmental agreement between the County and THPRD (October 4, 2004) identifies THPRD as the park service provider for most of urban unincorporated Washington County. Further, the County amended its Comprehensive Plan to identify THPRD’s long-term service boundary. As noted above in (q), the Plan identifies THPRD as the appropriate provider of parks and recreation services within the urban unincorporated area of the County in which these parcels are located. Staff finds that the proposed annexation is also consistent with implementation of the District’s 20-year Comprehensive Master Plan, showing the subject areas within THPRD’s ultimate service area. Therefore, the County will not oppose this annexation and finds the action is consistent with the intergovernmental agreement and the County’s and THPRD’s Comprehensive Plans.

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AGENDA


Agenda Category: Action – Land Use & Transportation; County Counsel All CPOs

Agenda Title: ADOPT THE 2020-2021 LONG RANGE PLANNING WORK PROGRAM AND AUTHORIZE FILING OF LAND USE ORDINANCES

Presented by: Stephen Roberts, Director of Land Use & Transportation; Theresa Cherniak, Principal Planner; Alan Rappleyea, County Counsel



Agenda Item No. 6.a.Date: 04/07/20

SUMMARY:

At its Jan. 21, 2020 work session, the Board of Commissioners (Board) directed staff to distribute the draft 2020-2021 Long Range Planning Work Program for public review and comment. The draft work program was sent to a number of organizations and interested parties, including citizens who had previously provided comment, Community Participation Organizations (CPOs), cities and service districts. It was also posted on the Annual Long Range Planning Work Program webpage below.

www.co.washington.or.us/LUT/Divisions/LongRangePlanning/PlanningPrograms/annual-work-program.cfm

The work program identifies and ranks potential long range community and transportation planning tasks such as ordinances, issue papers, long-term studies and projects, and ongoing Long Range Planning responsibilities for the coming year.

• The final work program staff report will be provided to the Board prior to the April 7, 2020meeting and will be available at the clerk’s desk. The report will also be posted on the AnnualLong Range Planning Work Program webpage. Staff will provide interested parties with a linkto the report when it is posted.

• The Board has discretion on whether to take public comment on this action agenda item.

(continued)

The Staff Report with attachments is hyperlinked here.

DEPARTMENT’S REQUESTED ACTION: Adopt the 2020-2021 Long Range Planning Work Program outlined in the staff report and authorize the filing of ordinances for Tier 1 and Tier 2 tasks where prior authorization does not exist.

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http://www.co.washington.or.us/LUT/Divisions/LongRangePlanning/PlanningPrograms/annual-work-program.cfm




https://www.co.washington.or.us/LUT/Divisions/LongRangePlanning/PlanningPrograms/upload/Proposed-2020-21-Long-Range-Planning-Work-Program.pdf

ADOPT THE 2020-2021 LONG RANGE PLANNING WORK PROGRAM AND AUTHORIZE FILING OF LAND USE ORDINANCES BOC 04/07/20 ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): Twenty comments received during public comment period are addressed in the staff report. Legal History/Prior Board Action:

• Jan. 21 Work Session authorizing release of Draft Work Program for public comment. • Mar. 31 Work Session reviewing public comments received and final recommendations for

Final Work Program adoption.

Budget Impacts: Reflects Long Range Planning’s current budget and proposed budget for the upcoming fiscal year.

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Agenda Item No.

Date: 04/07/20

AGENDA

CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Consent APPROVE SECOND AMENDMENT TO TASK ORDER NO. 2 WITH WOLF WATER RESOURCES INC. FOR WATER RESOURCES DESIGN AND PERMITTING SUPPORT AT CEDAR MILL CREEK – JENKINS ROAD TO BEAVERTON CREEK PROJECT NO. 6882

Agenda Title:

Bruce Roll (mb) Presented by:

SUMMARY

Cedar Mill Creek – Jenkins Road to Beaverton Creek Project No. 6882 (Project) is a collaborative project involving sanitary sewer replacement and stream corridor enhancement in the Tualatin Hills Nature Park. Clean Water Services is working with Washington County Land Use and Transportation to meet stormwater regulatory needs through innovative corridor enhancement methods. The stream corridor enhancement and sanitary design and construction efforts are being coordinated to ensure efficient use of public funding. Changes in project elements, including expanding the Project area to address stakeholder input, require additional assessments and modification of design documents and permit applications. This amendment would expand the scope, increase the not-to-exceed amount and extend the completion date for Wolf Water Resources, Inc. to conduct natural resource and cultural resource assessments of the additional approximately 3.5 additional acres and revise the permit plan set and applications.

ADDITIONAL INFORMATION Community Feedback: The Project is located in a sensitive natural area of the Tualatin Hills Nature Park, which is managed by Tualatin Hills Park & Recreation District (THRPD). THPRD has coordinated outreach to park users and there is support for this integrated Project that will benefit Clean Water Services and park users.

Legal History/Prior Board Action: The Board of Directors approved the original task order on March 19, 2019, by Minute Order 19-21. On August 30, 2019, Clean Water Services signed an amendment to modify the scope of work and increase the not-to-exceed amount.

Budget Impact: This amendment will increase the existing contract by $145,734 to an amount not to exceed $490,234. Budget account: 112.000.0000.52240

Attachments: Second Amendment to Task Order No. 2.

REQUESTED ACTION

Approve Second Amendment to Task Order No. 2 to the Master Contract for Professional Services with Wolf Water Resources, Inc. for the Cedar Mill Creek – Jenkins Road to Beaverton Creek Project No. 6882 by $145,734 to an amount not to exceed $490,234.

2.a.

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PS-8/18 Second Amendment to Task Order No. 2 Page 1

SECOND AMENDMENT TO TASK ORDER NO. 2 TO MASTER CONTRACT WATER RESOURCES DESIGN AND PERMITTING SUPPORT FOR CEDAR MILL

TRUNK JENKINS - BC PROJECT NO. 6882 CLEAN WATER SERVICES AND WOLF WATER RESOURCES, INC.

This Amendment, dated ______________________________, is between Clean Water Services (District), and Wolf Water Resources, Inc. (Consultant), and amends the parties’ Master Contract dated effective December 15, 2017, and any nonwork specific amendments to it, as amended by the Second Task Order to Master Contract dated March 28, 2019, and the First Amendment dated August 30, 2019 (collectively, Contract).

RECITALS

1. District and Consultant previously entered into the Contract to have Consultant provide Water Resources Design and Permitting Support related to the Cedar Mill Trunk Jenkins - BC Project No. 6882 (Project).

2. The parties wish to amend the Project description, scope, not-to-exceed amount, and schedule of the Contract.

TERMS AND CONDITIONS

1. Scope of Work

A. Expanded Project Area

Add the following language after the first sentence of the second paragraph of Section I of Exhibit A under the heading Project Description.

“The Big Fir Trail boardwalk location with approximately 3.5 acres of wetland and upland area is added to the Project site and is referred to as the “Expanded Project Area”.”

B. Task 1

Delete Task 1 and replace it with the following:

“Task 1. Project Management, and Administration

Coordinate project activities with District staff and project stakeholders, and perform administrative services necessary to complete the Project. Consultant will participate in up to 24 twice monthly design team meetings with the sanitary engineer, conveyance and watershed staff, and provide weekly check in reports by email and/or phone call with District Project manager.”

Deliverables:

i. Project Coordination and Invoicing (8 months) ii. District Design Team Meetings (twice monthly up to 16)”

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C. Task 3. Environmental Site Assessment

1. Add the following language to Task 3 under the heading Wetland Delineation:

“ d. Identify and delineate any existing wetlands within the Expanded Project Area using the

current required criteria and methodologies of the 1987 U.S. Army Corps of Engineers (Corps) Wetland Delineation Manual and Regional Supplements. Any previously identified or potential wetland areas will be identified prior to field investigation utilizing wetland inventories and topographic maps. All previously delineated wetlands approved by the applicable regulatory agencies are to be verified and/or revised as necessary. Mapped wetland will be in addition to wetland maps by W2r in 2019. Wetlands previously mapped by Consultant will not be reassessed or mapped.

e. Stake and flag the wetland boundary and OHW in the field at intervals necessary to ensure accurate representation on mapping. Number the points on the periphery of the wetland configuration consecutively to facilitate the accurate field collection. Consultant will survey wetland boundary and OHW flags in tandem with their delineation. Boundaries will be surveyed with resource grade GPS to meet District’s accuracy requirements.

f. Prepare a revised draft wetland delineation report suitable to submit to regulatory

agencies. Include wetland determination data sheets, an identification and evaluation of the hydrology characteristics, descriptions of soil types, floodplain boundaries, site photographs indicating wetlands, and local wetlands inventory maps and summary sheets, if applicable. District will provide one round of comments. Upon approval by District, Consultant will submit the report for DSL review. District will pay the DSL wetland report submittal fee and arrange for access to the affected properties.”

2. Add the following language to Task 3 under the heading Wetland Delineation Deliverables:

“ e. A revised draft Wetland Delineation Report for the Expanded Project Area in Word

Format for one round of District comments.

f. Final Wetland Delineation Report for the Expanded Project Area addressing District’s comments in Word and PDF formats. The Final Delineation Report will be submitted and approved by DSL as an addendum to WD2019-0574.”

3. Add the following language to Task 3 under the heading Natural Resource Assessment and Standard Site Assessment:

“ d. Perform a Standard Site Assessment (SSA) within the Expanded Project Area and

prepare a revised report. Review available reference materials regarding the presence of wetlands, water features, hydric soils, wetland hydrology, and site topography prior to field investigations. Reference materials may include but are not limited to precipitation data provided by the National Weather Service, USGS survey mapping, US Soil Conservation Service information, National Wetlands Inventory, and Local Wetland Inventory. The SSA will conform to the criteria and methodologies of District’s Design

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and Construction Standards Resolution and Order 07-20 (R&O 07-20), as amended by Resolution and Order 08-28 (R&O 08-28) in addition to Metro’s Goal 5 requirements.

e. Include within the SSA a functional assessment for a Tier 2 analysis.

f. Perform a natural resources assessments necessary to meet Beaverton Land Use requirements for the Expanded Project Area.”

4. Add the following language to Task 3 under the heading Standard Site Assessment

Deliverables:

“ d. Draft SSA for the Expanded Project Area in Word Format for District with one round of

comments.

e. Sensitive Areas Certification Form.

f. Final Standard Site Assessment Report for the Expanded Project Area addressing District comments in Word and PDF formats.”

5. Add the following language to Task 3 under the heading Cultural Resource Assessment:

“ e. Perform a Cultural Resource Assessment and prepare a report for the Expanded Project

Area, meeting Oregon State Historic Preservation Office (SHPO) standards, including a description of the Project, the methods employed, and the repositories visited. The report will describe and discuss any cultural resources that are known to be present within the Project area and describe the potential for Project lands to contain cultural resources of various types.

f. Conduct an archaeological survey within the Expanded Project Area to support compliance of Section 106 of the National Historic Preservation Act. A desktop assessment was completed as part of a separate scope of work.

g. Conduct field reconnaissance in the Expanded Project Area to further assess the

archaeological sensitivity of lands that would be disturbed by the proposed Project construction. Field reconnaissance will include a combination of pedestrian reconnaissance and five shovel/auger testing pits.

h. Provide analysis of any discovered artifacts during the survey in the Expanded Project

Area.”

6. Add the following language to Task 3 under the heading Cultural Resource Assessment Deliverables:

“ c. Revised draft Cultural Resources Report for the Expanded Project Area in Word Format

for District comments.

d. Final Cultural Resources Report including the Expanded Project Area addressing District comments in Word and PDF formats.”

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D. Task 4. Environmental Permitting

Add the following language to Task 4 under the heading Deliverables:

“ c. Revised ORWAP existing and predicted functional assessment to include the Expanded

Project Area.

d. Revised JPA, DEQ Erosion Control and Beaverton Land Use Permit Applications to include the Expanded Project Area.

e. Final JPA, DEQ Erosion Control and Beaverton Land Use Permit Applications including

the Expanded Project Area based on one round of comments.

f. Supporting material for the SPL including for the Expanded Project Area.”

E. Task 5: 60% Design

Add the following language to Task 5 under the heading Deliverables:

“ i. Revised 60% Plans including CAD files for the Expanded Project Area”

F. Task 9. Additional Services

Add the following language to the end of Task 9: “Task 9d Tree Removal Plan and Bid Document

Consultant will:

a. Provide a plan sheet for the removal of trees within the construction corridor.

b. Provide decision making and RFI support as needed.

District Role:

a. District will contract stakeout for trees to be removed.

b. District staff will coordinate with Tualatin Hills Park and Recreation District to determine timing of removal.

Deliverables:

a. Tree removal and staging plan.”

2. Compensation

The total not-to-exceed amount of the Contract is increased from $344,500 to $490,234.

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3. Schedule/Duration

Delete Section 3 of the Contract and replace it with the following:

“Consultant will complete all work by December 31, 2020.

The Contract will be effective from March 28, 2019 and run through June 30, 2021, unless terminated earlier pursuant to the terms of the Contract.”

4. Effect of Amendment

Except as amended herein, the Contract will remain in full force and effect.

WOLF WATER RESOURCES, INC. CLEAN WATER SERVICES

By: By: Marjorie Wolfe, President Chief Executive Officer or Designee

APPROVED AS TO FORM

District Counsel

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Agenda Item No.

Date: 04/07/20

AGENDA


Agenda Category: Consent CPO 5 DECLARE NECESSITY AND PURPOSE FOR ACQUIRING EASEMENTS ACROSS CERTAIN REAL PROPERTY AND AUTHORIZE CLEAN WATER SERVICES TO PROCEED WITH CONDEMNATION ACTION NECESSARY TO COMPLETE THE BROOKMAN TRUNK SEWER EXTENSION PROJECT NO. 6966 PHASES 2-4

Agenda Title:

Nora Curtis, Utility Operations & Services Managing Director (bjc) Presented by:

SUMMARY

On June 18, 2019, by Resolution and Order No. 19-10, Clean Water Services’ (District) Board of Directors (Board) adopted the budget for Fiscal Year (FY) 2019-20, which includes the Brookman Trunk Sewer Extension Project No. 6966 (Project). The purpose of the Project is to extend a public sanitary conveyance system mainline through the Brookman annexation area, west and north to serve the Sherwood West annexation area. This mainline extension will provide service for future growth of both annexation areas, including the new Sherwood high school.

The District will engage in negotiations with property owners to obtain permanent sanitary sewer easements and temporary construction easements necessary to construct the Project. To facilitate the easement acquisition process, staff is seeking authority to proceed with condemnation for easements on the properties listed in Exhibit A.

This action is a procedural step in the acquisition of the required easements in case easement negotiations are unsuccessful. Staff has been successful in the past in reaching agreements with property owners and expects to enter into negotiated easements with most or all of the property owners on this Project. Staff will make every effort to reach agreements with property owners before proceeding with any condemnation action.

(continued)

Attachments: Resolution and Order Exhibit A to Resolution and Order – Properties Exhibit B to Resolution and Order – Property Map

REQUESTED ACTION

Declare by Resolution and Order the necessity and purpose for acquiring certain real property easements necessary to complete the Brookman Trunk Sewer Extension Project No. 6966 Phases 2-4 and authorize District to proceed with a condemnation action as required to obtain theeasements.

2.b.

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DECLARE NECESSITY AND PURPOSE FOR ACQUIRING EASEMENTS ACROSS CERTAIN REAL PROPERTY AND AUTHORIZE CLEAN WATER SERVICES TO PROCEED WITH CONDEMNATION ACTION NECESSARY TO COMPLETE THE BROOKMAN TRUNK SEWER EXTENSION PROJECT NO. 6966 PHASES 2-4 04/07/20

ADDITIONAL INFORMATION

Community Feedback: District has held two open houses and received mixed feedback. Some community members are happy to have the project occur as it will help facilitate development and serve the new high school. Other community members are concerned about the portion of the line going outside the Urban Growth Boundary and pushed for the line to go in Brookman Road instead; this option was determined not to be feasible during the alternatives analysis. Other community feedback included concern about general construction and environmental impacts. Staff has also contacted landowners through mailings, phone calls and visits. Some landowners have been nonresponsive despite repeated efforts at contact.

Legal History/Prior Board Action: On November 6, 2018, Board declared the necessity and purpose to acquire certain real property easements for Phase I of the Project by Resolution and Order No. 18-25. On June 18, 2019, Board adopted the FY 2020-24 Capital Improvements Program by Resolution and Order No. 19-13.

Budget Impact: This is a multiyear budgeted project. The Project has $350,000 budgeted in FY 2019-20. Additional funds will be proposed as part of the FY 2020-21 budget.

Budget Account: 112.000.0000.52240

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Page 1 of 2 – RESOLUTION AND ORDER CLEAN WATER SERVICES

2550 S.W. Hillsboro Highway Hillsboro, Oregon 97123-9379

Telephone (503) 681-3600 Fax (503) 681-3603

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The above-entitled matter came before the Board of Directors (Board) of Clean Water

Services (District), at its regular meeting of April 7, 2020; and

It appearing to the Board that this Board has authority to adopt Master Plans and Plans

of Capital Improvements for the District Storm and Surface Water Management System and

Sanitary Sewer System pursuant to ORS 451.120, ORS 451.485 and ORS 223.309; and

It appearing to the Board that on June 18, 2019, the Board adopted the Capital

Improvements Program Fiscal Year (FY) 2019-20 budget by Resolution and Order No. 19-10,

which included the Brookman Trunk Sewer Extension Project (Project); and

It appearing to the Board that costs for the Project were included in the FY 2019-20

budget and construction costs are projected for work in 2021-2023; and

It appearing to the Board that the District has authority under ORS 451.550(3) to acquire

easements necessary to construct the Project by condemnation proceedings or by other means;

and

It appearing to the Board that it is consistent with the powers and purposes of the

District and necessary for the continued growth, safety and welfare of the community, that the

Project be constructed and that the District acquire easements over the properties described in

Exhibit A, attached hereto and by this reference incorporated herein; and

It appearing to the Board that the proposed location and plans for constructing the

Project, as shown on a map attached hereto as Exhibit B and by this reference incorporated

herein, is most compatible with the greatest public good and causes the least private injury, the

Board being fully advised, it is, therefore,

BEFORE THE BOARD OF DIRECTORS OF CLEAN WATER SERVICES

In the Matter of Declaring the Necessity and Purpose for Acquiring Easement(s) For the Brookman Trunk Sewer Extension Project Phases 2-4; Directing that Staff Attempt to Negotiate Settlement with the Property Owner(s); and Authorizing Legal Proceedings to Acquire the Easements.

) ) ) ) ) ) )

RESOLUTION AND ORDER

NO.

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RESOLVED AND ORDERED that this Board finds it is necessary for the preservation of the

public health, safety and welfare that the District acquire easements over the properties

described in Exhibit A in connection with constructing the Project; and it is further

RESOLVED AND ORDERED that the governing body of the District does hereby find and

determine that the Brookman Trunk Sewer Extension Project is planned in a manner which will

be compatible with the greatest public good and cause the least private injury; and it is further

RESOLVED AND ORDERED that the immediate possession of the easements are

necessary; and it is further

RESOLVED AND ORDERED that District staff shall negotiate with the owners of the

properties described in Exhibit A, and attempt to agree upon the just compensation to be paid

for the easements; and it is further

RESOLVED AND ORDERED that should District staff and the property owners be unable

to reach an agreement, Counsel for the District shall be and hereby is, authorized and directed

to institute all necessary proceedings for condemnation of the easements over the properties

described in Exhibit A consistent with applicable provisions of law including all necessary steps

for immediate possession of the easements.

DATED this seventh day of April, 2020.

CLEAN WATER SERVICES By its Board of Directors

________________________________ Chair Kathryn Harrington

________________________________ Recording Secretary

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EXHIBIT A

BROOKMAN TRUNK SEWER EXTENSION PROJECT NO. 6966 PROPERTIES SUBJECT TO EASEMENTS: 3S1060000200 17400 SW Brookman Road Sherwood, Oregon 97140 3S106B000303 17636 SW Brookman Road Sherwood, Oregon 97140 3S106B000300 24661 SW Oberst Road Sherwood, Oregon 97140 3S106B000302 17692 SW Brookman Road Sherwood, OR 97140 3S106B000400 17878 SW Brookman Road Sherwood, OR 97140 3S106B000500 17890 SW Brookman Road Sherwood, OR 97140 3S106B000600 17982 SW Brookman Road Sherwood, OR 97140 3S106BB02502 18052 SW Brookman Road Sherwood, OR 97140 3S106BB02501 18063 SW Brookman Road Sherwood, OR 97140 3S106BB02500 18081 SW Brookman Road Sherwood, OR 97140

3S106BB02400 18127 SW Brookman Road Sherwood, OR 97140 3S106B000700 18030 SW Brookman Road Sherwood, OR 97140 3S106B000800 Sherwood, OR 97140 3S106B000900 Sherwood, OR 97140 3S106B001302 17934 SW Brookman Road Sherwood, OR 97140 3S106BB02301 24400 SW Middleton Road Sherwood, OR 97140 3S106BB02200 24351 SW Middleton Road Sherwood, OR 97140 3S106BB02003 18360 SW Pearl Street Sherwood, OR 97140 3S201A000100 24220 SW Old Hwy 99 Sherwood, OR 97140 3S106BB02700 24060 SW Old Hwy 99 Sherwood, OR 97140

2S131CC00800 23980 SW Old Hwy 99 Sherwood, OR 97140 2S236D001900 23971 SW Old Hwy 99 Sherwood, OR 97140 2S236D001800 23505 SW Old Hwy 99 Sherwood, OR 97140 2S236D001700 23620 SW Pacific Hwy Sherwood, OR 97140 2S236D001600 23870 SW Pacific Hwy Sherwood, OR 97140 2S236D001300 Sherwood, OR 97140 2S236D000300 Sherwood, OR 97140 2S236D000100 Sherwood, OR 97140 2S236D000400 Sherwood, OR 97140

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EXHIBIT B

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Agenda Item No.

Date: 04/07/20

AGENDA


Agenda Category: Consent CPO 4M

Agenda Title: FINAL PROJECT CLOSEOUT OF TUALATIN INTERCEPTOR AND SIPHON IMPROVEMENT PROJECT NO. 6493

Presented by: Nora Curtis, Utility Operations & Services Managing Director (wjd)

SUMMARY

On June 20, 2017, Clean Water Services’ (District) Board of Directors (Board) waived the competitive bidding requirements and approved the use of a progressive design-build procurement process for the Tualatin Interceptor and Siphon Improvement Project No. 6493 (Project).

On October 10, 2017, the Board awarded the progressive design-build Phase 1 services contract to design the Project to M.A. Mortenson Company in the amount of $1,259,700 by Minute Order No. 17-83. On August 22, 2018, the Board approved the Phase 2A construction Guaranteed Maximum Price (GMP) amendment by Minute Order No. 18-43 in the amount of $15,587,912. On September 25, 2018, the Board approved the Phase 2B construction GMP amendment by Minute Order No. 18-83 in the amount of $16,405,774.

The District has administrative authority to close out construction projects and release retainage. This information is provided to the Board as a final summary on construction performance and final completion of a major construction contract previously awarded by the Board.

The Project included the design and construction of approximately 11,000 linear feet of 48-inch to 66-inch gravity sanitary sewer interceptor, two trenchless installations of triple-barreled inverted siphons under the Tualatin River, and compliance with all federal, state and local requirements.

All Project work is complete and in conformance with the contract. There was one deductive Change Order totaling $101,270. There are no outstanding claims or other issues on the Project. The final construction cost for Phase 2A is $14,849,848 and the final construction cost of Phase 2B is $16,374,425.75. The total construction cost of both phases of the Project is $31,224,273.75. This includes the performance incentive earned by the contractor in the amount of $462,618.99 and represents an overall Project savings of 2.4 percent from the original combined GMP amendments.

(continued)

REQUESTED ACTION

None – Informational report.

2.c.

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FINAL PROJECT CLOSEOUT OF TUALATIN INTERCEPTOR AND SIPHON IMPROVEMENT PROJECT NO. 6493 04/07/20


Community Feedback: Construction of the Project impacted 22 private properties, an RV park, two major public parks and two crossings of the Tualatin River over two years.

Prior to and throughout the Project, the District coordinated a significant public outreach campaign that included three municipal jurisdictions crossed by the Project, reoccurring public meetings, and open communication with the general public.

As a result of this effort, the public was able to effectively contact the Project team. This allowed efficient resolution of issues with stakeholders and minimized escalation of negative feedback related to construction.

Legal History/Prior Board Action: See above.

Budget Impact: District has accepted the construction of the Tualatin Interceptor and Siphon Improvement Project No. 6493 and will release retainage to M.A. Mortenson Company in the amount of $1,526,662.13.

Budget account: 112.000.0000.52240

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Agenda Item No.

Date: 04/07/20

AGENDA


Agenda Category: Consent

Agenda Title: ADOPT RESOLUTION AND ORDER TRANSFERRING PREVIOUSLY APPROVED FISCAL YEAR 2019-20 APPROPRIATIONS

Presented by: Kathleen Leader, Chief Financial Officer

SUMMARY

Clean Water Services (District) staff has reviewed the actual and projected expenses and encumbrances for the current Fiscal Year 2019-20 in comparison to budgeted appropriations. Pursuant to ORS 294.463, the section of Oregon Local Budget Law related to transfers of existing budget appropriations, the transfers described in the attached Exhibit A are recommended to ensure compliance for each separate budget category. These transfers make no change to the overall level of budgetary appropriations originally adopted by the District’s Board of Directors.

Attachments: Resolution and Order Exhibit A – Transfer of Appropriations

FISCAL IMPACT

The transfer of $1,970,000 from contingency to departmental operating budgets does not change the overall level of adopted FY 2019-20 budget appropriations.

REQUESTED ACTION

Adopt a Resolution and Order transferring previously approved Fiscal Year 2019-20 appropriations in accordance with Oregon Local Budget Law.

2.d.

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The above-entitled matter came before the Board of Directors (Board) of Clean Water

Services (District) at its regular meeting of April 7, 2020; and

It appearing to the Board that on June 18, 2019, by Resolution and Order No. 19-10, this

Board adopted the budget for the District Fiscal Year 2019-20; and

It appearing that ORS 294.463 permits transfers of existing appropriations within or

between funds, when authorized by an ordinance or resolution of the governing body stating

the need for the transfer, the purpose for the authorized expenditure and the amount of

appropriation transferred; and

It appearing to the Board that it is necessary to transfer funds as described in Exhibit A

to reallocate existing budgetary appropriations to avoid estimated over-expenditures in the

General Fund for certain departmental operating expenditure costs that were not anticipated in

the Fiscal Year 2019-20 Budget, and that Exhibit A states the purpose of the expenditures and

the amount of appropriation to be transferred; it is therefore

RESOLVED AND ORDERED that this Board hereby finds that appropriations of the District

for Fiscal Year 2019-20 are hereby transferred as set forth in Exhibit A hereto.

DATED this 7th day of April, 2020.

CLEAN WATER SERVICES By its Board of Directors

________________________________ Chair Kathryn Harrington

________________________________ Recording Secretary

BEFORE THE BOARD OF DIRECTORS OF CLEAN WATER SERVICES

In the Matter of transferring appropriations for Fiscal Year 2019-20 pursuant to ORS 294.463.

) ) ) )


NO.

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Exhibit A

TRANSFER OF APPROPRIATIONS FOR FISCAL YEAR 2019-20

TRANSFERS WITHIN FUNDS:

General Fund (101) Appropriation Reduction: Contingency $ (1,970,000)

Appropriation Increase: Business Services Department $ 1,500,000 Regulatory Affairs Department $ 240,000 Utility Operations & Services Department $ 230,000

Purpose: Within the General Fund, to transfer existing appropriations from Contingency as indicated above to better match already adopted appropriations with higher than anticipated budgeted expenditures within the District’s departments as follows:

1. $1,500,000 in the Business Services Department: a. $845,000 in the Risk & Benefits program due to property insurance renewal

rates being much higher than anticipated. In addition, a reduction in policy limits for earthquake coverage prompted the purchase of additional coverage.

b. $150,000 in the Digital Solutions program due to cost increases and the growth in employee head count that requires additional licensing for many products. In addition, we have implemented several major software improvements: the new three-year Enterprise Agreement with Microsoft provides for productivity tools; cloud-based off-site backups as key components of resiliency and cybersecurity; and consolidated collaboration licensing for flexibility.

c. $505,000 in varying programs within the department related to Board-adopted personnel changes that occurred during the fiscal year as well as unanticipated retirements and associated vacation cash outs.

2. $240,000 in the Regulatory Affairs Department for increased permitting costs and Board-adopted personnel changes that occurred during the fiscal year.

3. $230,000 in the Utility Operations & Services Department for contracted multi-

sensor inspection work on the Rock Creek interceptor as well as Board-adopted personnel changes that occurred during the fiscal year.

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Agenda Item No.

Date: 04/07/20

AGENDA


Agenda Category: Consent CPO 12F APPROVE TASK ORDER NO. 11 TO MASTER CONTRACT FOR WASTEWATER TREATMENT ENGINEERING SERVICES WITH CAROLLO ENGINEERS, INC. FOR THE FOREST GROVE EFFLUENT PUMP STATION AND UV PROJECT NO. 6792

Agenda Title:

Nate Cullen, Managing Director Water Resource Recovery Operations and Services (dkr) Presented by:

SUMMARY

Clean Water Services (District) intends to upgrade and increase the capacity of the effluent pump station and ultraviolet disinfection equipment at the Forest Grove facility to meet the needs identified in the 2014 West Basin Facility Plan. The facility’s equipment has reached the end of its useful life and cannot be upgraded to meet the growth at the facility. Disinfection treatment improvements will also increase capacity of the District’s water reuse program.

District has chosen Carollo Engineers, Inc. to perform the work. Carollo will help District select and procure equipment; complete detailed design for key project elements including secondary effluent pump station, cloth disc filters for reuse application, closed vessel ultraviolet reactors for plant effluent and reuse applications, plant water pump station and various upgrades to instrumentation and electrical systems; and assist District in preparing forms and supporting documentation for bidding and permits.

In response to the COVID-19 situation, District has put procedures in place to manage contract risks. District will use virtual resources such as videoconference and will implement social distancing to reduce close interaction. The schedule for contract deliverables will be handled separately to allow District and Carollo necessary flexibility.


Community Feedback: None

(continued)

REQUESTED ACTION

Approve Task Order No. 11 to Master Contract for Wastewater Treatment Engineering Services with Carollo Engineers, Inc. for the Forest Grove Effluent Pump Station and UV Project No. 6792 in an amount not to exceed $762,898.

(A copy of Task Order 11 is hyperlinked here and available at the Clerk’s desk.)

2.e.

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https://www.co.washington.or.us/BOC/Meetings/Agendas/2020/upload/BOC-04-07-20_2e_CarolloTO.pdf

APPROVE TASK ORDER NO. 11 TO MASTER CONTRACT FOR WASTEWATER TREATMENT ENGINEERING SERVICES WITH CAROLLO ENGINEERS, INC. FOR GOREST GROVE EFFLUENT PUMP STATION AND UV PROJECT NO. 6792 04/07/2020

Legal History/Prior Board Action: On January 23, 2018, the District’s Board of Directors awarded a Master Contract for Wastewater Treatment Engineering Services by Minute Order No. 18-10. The Master Contract has a term of three years with the option to renew for two additional one-year terms. District has award three task orders to Carollo for work related to this project.

Budget Impact: The Forest Grove Effluent Pump Station and UV Project No. 6792 has $400,000 budgeted in Fiscal Year 2019-20 and $1,800,000 is proposed in the Fiscal Year 2020-21 budget.

Budget account: 112.000.0000.52240

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AGENDA


Agenda Category: Consent – Land Use & Transportation (CPO 1) Agenda Title: VACATE A PORTION OF A PUBLIC SLOPE EASEMENT, VACATION NO. 561 Presented by: Stephen Roberts, Director of Land Use & Transportation

DEPARTMENT’S REQUESTED ACTION: Adopt the Resolution and Order vacating the portion of a public slope easement described in the attached Vacation Report. COUNTY ADMINISTRATOR’S RECOMMENDATION:


Agenda Item No. 2.f.

Date: 04/07/20

SUMMARY:

A petition was received by the Board to vacate a portion of public slope easement lying in the southwest one-quarter of Section 34, T1N, R1W, W.M., Washington County, Oregon, as described and shown in the attached Vacation Report.

The public slope easement was granted in dedication deed document number 2004-060239 as part of the NW Barnes Road improvement project in 2004. The site where this portion of the public slope easement is located is being improved and re-graded for the construction of a new building.

The vacation petition was signed by 100% of the abutting property owners. Staff has reviewed this request and has determined that the vacation of the public easement described herein is in the public interest. The subject easement is not needed for public purposes, and there will not be any adverse impacts on the abutting properties or utilities. ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): None known at this time Legal History/Prior Board Action: None Budget Impacts: None

Attachments: Resolution and Order Vacation Report, including:

Exhibit “A” - Map

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Page 1 - RESOLUTION AND ORDER ( ) WASHINGTON COUNTY COUNSEL

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IN THE BOARD OF COUNTY COMMISSIONERS

FOR WASHINGTON COUNTY, OREGON

In the Matter of the Vacation of a portion of a public slope easement, in the southwest One-quarter of Section 34, T1N, R1W, W.M., Washington County, Oregon

) ) ) ) )

RESOLUTION AND ORDER No.

VACATION NO. 561

The above entitled matter having come regularly before the Board at its meeting April 7,

2020; and

It appearing to the Board that Timberland Acquisition LLC, the property owner, has filed a

petition to vacate a portion of a public slope easement lying in the southwest One-quarter of

Section 34, T1N, R1W, W.M., Washington County, Oregon. The petition was signed by the

owners of 100% of the property abutting the public easement to be vacated, pursuant to ORS

368.351; and

It appearing to the Board that said petition did describe the public easement to be

vacated, the names of the parties to be particularly affected thereby, and set forth the particular

circumstances of the case; and

It appearing to the Board that the public easement, proposed to be vacated, is under the

jurisdiction of Washington County and entirely within the corporate limits of the City of

Beaverton, Oregon; and

It appearing to the Board that the public easement, proposed to be vacated, is no longer

needed for the use of the public; and

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It appearing to the Board that the County Road Official did examine the area proposed to

be vacated, and hereby submits to the Board the Vacation Report attached hereto, and by this

reference made a part hereof, in accordance with ORS 368.351(1); it is therefore

RESOLVED AND ORDERED that the public easement, proposed to be vacated and more

particularly described in the attached Vacation Report, is hereby vacated as it is in the public

interest. This vacation shall become final upon the formal concurrence of the City of Beaverton

by either resolution or order pursuant to ORS 368.361(3); and it is further

RESOLVED AND ORDERED that the County Surveyor of Washington County, Oregon, be

and hereby is authorized and directed to have this order of vacation and the resolution or order

of the City of Beaverton recorded in the records of Washington County, Oregon, and cause copies

of this order to be filed with the Director of Assessment and Taxation and the County Surveyor’s

Office in accordance with ORS 368.356(3); and it is further


and hereby is authorized and directed to mark the vacated easement on the plats and records of

Washington County, Oregon.


BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON

CHAIR KATHRYN HARRINGTON

RECORDING SECRETARY

Approved as to form

___________________ Cortney D. Duke-Driessen Assistant County Counsel Date:_____________

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DEPARTMENT OF LAND USE & TRANSPORTATION REPORT ON VACATION NO. 561

April 7th, 2020

VACATION OF A PORTION OF A PUBLIC SLOPE EASEMENT A request for vacation proceedings has been received by the staff for the Board of County Commissioners to vacate a portion of a public slope easement, granted in dedication deed document number 2004-060239, shown on the attached Exhibit A and described as follows:

That portion of the public slope easement granted in dedication deed document number 2004-060239, lying within Parcel 3 of Partition Plat 2017-009 and being situated in the southwest one-quarter of Section 34, T1N, R1W, W.M., Washington County, Oregon.

The owners of the properties abutting the public easement to be vacated are: 1N134CD, TL 6500 Timberland Acquisition LLC 2300E 3RD Loop Suite 100 Vancouver, WA 98661 CRITERIA FOR EVALUATION OF ROAD VACATION REQUEST 1) Conformance with the County’s Comprehensive Plan

The public easement described herein and proposed to be vacated was granted in dedication deed document number 2004-060239. The public easement was granted as part of the public improvements to NW Barnes Road in 2004. The site where this portion of the public slope easement is located is being re-graded and developed for the construction of a new building. Vacating this public easement will remove an unnecessary encumbrance on the affected Parcel.

2) Use of the Easement

The area proposed for vacation is a public slope easement that is not necessary for public use. Vacating this easement will eliminate the encumbrance and will allow the property owner to construct a new building.

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3) Impact of Utilities and Emergency Services

There are no adverse impacts to public utility providers or emergency services as a result of this proposed vacation.

4) Limits of Vacation and Evaluation of “Public Road” Status

This public easement, proposed to be vacated, is not needed for public use as a result of the property being developed.

Based on the above statements, it is recommended that the Board of Commissioners grant the vacation of the easement proposed herein, as it is in the public interest.

_____________________ Stacy Shetler, P.E. Washington County Engineer

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AGENDA


Agenda Category: Consent – Land Use & Transportation (CPO 9) Agenda Title: VACATE A PUBLIC SLOPE EASEMENT, VACATION NO. 563 Presented by: Stephen Roberts, Director of Land Use & Transportation

DEPARTMENT’S REQUESTED ACTION: Adopt the Resolution and Order vacating the public slope easement described in the attached Vacation Report. COUNTY ADMINISTRATOR’S RECOMMENDATION:


Agenda Item No. 2.g.

Date: 04/07/20

SUMMARY:

A petition was received by the Board to vacate the public slope easement lying in the southwest one-quarter of Section 34, T1N, R2W, W.M., Washington County, Oregon, as described and shown in the attached Vacation Report.

The public slope easement was granted in dedication deed document number 2014-082103 as part of the West Baseline Road improvement project in 2014. The site where this public slope easement is located is being developed for a new subdivision and the slope easement is no longer needed.

This vacation petition was signed by 100% of the abutting property owners. Staff has reviewed this request and has determined that the vacation of the public easement described herein is in the public interest. The subject easement is not needed for public purposes, and there will not be any adverse impacts on the abutting properties or utilities. ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): The vacation petition was signed by all abutting property owners. Legal History/Prior Board Action: None Budget Impacts: None

Attachments: Resolution and Order Vacation Report, including:

Exhibit A - Map

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In the Matter of the Vacation of a public slope easement, in the southwest One-quarter of Section 34, T1N, R2W, W.M., Washington County, Oregon

) ) ) ) )


VACATION NO. 563

The above entitled matter having come regularly before the Board at its meeting April 7,

2020; and

It appearing to the Board that Mission Homes NW LLC, the property owner, has filed a

petition to vacate a public slope easement lying in the southwest One-quarter of Section 34, T1N,

R2W, W.M., Washington County, Oregon. The petition was signed by the owners of 100% of the

property abutting the public easement to be vacated, pursuant to ORS 368.351; and

It appearing to the Board that said petition did describe the public easement to be

vacated, the names of the parties to be particularly affected thereby, and set forth the particular

circumstances of the case; and

It appearing to the Board that the public easement, proposed to be vacated, is under the

jurisdiction of Washington County and entirely within the corporate limits of the City of Hillsboro,

Oregon; and

It appearing to the Board that the public easement, proposed to be vacated, is no longer

needed for the use of the public; and

It appearing to the Board that the County Road Official did examine the area proposed to

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be vacated, and hereby submits to the Board the Vacation Report attached hereto, and by this

reference made a part hereof, in accordance with ORS 368.351(1); it is therefore

RESOLVED AND ORDERED that the public easement, proposed to be vacated and more

particularly described in the attached Vacation Report, is hereby vacated as it is in the public

interest. This vacation shall become final upon the formal concurrence of the City of Hillsboro by

either resolution or order pursuant to ORS 368.361(3); and it is further


and hereby is authorized and directed to have this order of vacation and the resolution or order

of the City of Hillsboro recorded in the records of Washington County, Oregon, and cause copies

of this order to be filed with the Director of Assessment and Taxation and the County Surveyor’s

Office in accordance with ORS 368.356(3); and it is further


and hereby is authorized and directed to mark the vacated easement on the plats and records of

Washington County, Oregon.


BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON

CHAIR KATHRYN HARRINGTON

RECORDING SECRETARY

Approved as to form

___________________ Cortney D. Duke-Driessen Assistant County Counsel Date:_____________

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DEPARTMENT OF LAND USE & TRANSPORTATION REPORT ON VACATION NO. 563

April 7th, 2020

VACATION OF A PORTION OF A PUBLIC SLOPE EASEMENT A request for vacation proceedings has been received by the staff for the Board of County Commissioners to vacate a public slope easement, granted in dedication deed document number 2014-082103, shown on the attached Exhibit A and described as follows:

All of that public slope easement granted in dedication deed document number 2014-082103, and being situated in the southwest one-quarter of Section 34, T1N, R2W, W.M., Washington County, Oregon.

The owner of the property abutting the public easement to be vacated is: 1N234CD, TL 900 Mission Homes Northwest LLC PO BOX 1689 Lake Oswego, OR 97035 CRITERIA FOR EVALUATION OF ROAD VACATION REQUEST 1) Conformance with the County’s Comprehensive Plan

The public easement described herein and proposed to be vacated was granted in dedication deed document number 2014-082103. The public easement was granted as part of the public improvements to West Baseline Road in 2014. The site where this public slope easement is located is being developed for a new subdivision.

2) Use of the Easement

The area proposed for vacation is a public slope easement that is not necessary for public use. Vacating this easement will eliminate the encumbrance and will allow the property owner to subdivide the property.

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3) Impact of Utilities and Emergency Services

There are no adverse impacts to public utility providers or emergency services as a result of proposed vacation.

4) Limits of Vacation and Evaluation of “Public Road” Status

This public easement, proposed to be vacated, is not needed for public use as a result of the property being developed.

Based on the above statements, it is recommended that the Board of Commissioners grant the vacation of the easement proposed herein, as it is in the public interest.

_____________________ Stacy Shetler, P.E. Washington County Engineer

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AGENDA


Agenda Category: Consent – Land Use & Transportation (CPO 7) Agenda Title: APPROVE CONTRACT AMENDMENT NO. 1.1 WITH MURRAYSMITH FOR

FINAL DESIGN AND CONSTRUCTION ENGINEERING SERVICES FOR THE NW SPRINGVILLE ROAD (KAISER ROAD TO JOSS AVENUE) IMPROVEMENT PROJECT

Presented by: Stephen Roberts, Director of Land Use & Transportation

DEPARTMENT’S REQUESTED ACTION: Approve Contract Amendment No. 1.1 with MurraySmith and authorize its execution upon completion of the County’s contract review process. COUNTY ADMINISTRATOR’S RECOMMENDATION:


Agenda Item No. 2.h.

Date: 04/07/20

SUMMARY:

Capital Project Services (CPS) is requesting approval of a contract amendment with MurraySmith for engineering design services for the NW Springville Road (NW Kaiser Road to NW Joss Avenue) project. The contract is funded through the North Bethany County Service District for Roads.

The project proposes to improve the existing two-lane section of NW Springville Road from NW Kaiser Road to west of NW Gerber Terrace to a three-lane section with bike lanes and sidewalks. Additionally, the project proposes adding bike lanes and sidewalks west of NW Gerber Terrace to NW Joss Avenue.

CPS is managing the project through design, right-of-way and construction phases. MurraySmith is the consultant selected to perform the preliminary and final engineering and design for the project. MurraySmith was selected based on their experience with projects of a similar size, nature and complexity, as well as having the necessary resources and key personnel to complete this work in a timely manner. (continued) Attachment: Vicinity Map

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APPROVE CONTRACT AMENDMENT NO. 1.1 WITH MURRAYSMITH FOR FINAL DESIGN AND CONSTRUCTION ENGINEERING SERVICES FOR THE NW SPRINGVILLE ROAD IMPROVEMENT PROJECT FROM NW KAISER ROAD TO NW JOSS AVENUE BOC 04/07/20 Staff has negotiated the scope of services and fee to provide design engineering services for this project. Sub-consultants utilized on this contract include PBS Engineering and Environmental, Universal Field Services, Harris, Miller & Hanson, Historic Resources Associates, Kittelson & Associates, Mason, Bruce & Girard and GeoDesign. MurraySmith started engineering and design study work in 2018 and this amendment would allow MurraySmith to provide final design and construction engineering services for the project. Contract Amendment No. 1.1 is in the amount of $199,474. The total estimated cost of the project is $6,800,000. ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): In May 2011, voters in the North Bethany Subarea approved the creation of the North Bethany Service District for Roads, which is providing funding for this project via approval of the District’s budget committee. Construction funding for this project was prioritized by the North Bethany County Service District for Roads Budget Committee. Legal History/Prior Board Action: On May 19, 2015, by MO 15-140, the Board approved a multi-year Professional Services Agreement for Civil Engineering Services with MurraySmith (BCC 15-0788). The contract requires that engineering work fees that exceed $250,000 be approved by the Board. On Feb. 6, 2018, by MO 18-24, the Board approved Amendment 1.0 in the amount of $801,550 for Civil Engineering Services with MurraySmith. Budget Impacts: Project Budget Summary:

Estimated Total Project Cost $ 6,800,000 Approximate Expenditures to Date <$ 967,000> Contract Amendment 1.0 <$ 79,647> Contract Amendment 1.1 <$ 199,474> Balance Available $ 5,553,879

Construction is anticipated to begin in Fall 2020 with completion by summer 2021.

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MAP LOCATION

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NW

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NW ERNST STREET

NW ANTONIO STREET

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ISMER DRIVE

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±Map Date: November 02, 2017

Prepared by: KLFNot to Scale

DISCLAIMER: This product is for informational purposes and may not have been prepared for, or be suitable for legal, engineering or surveying purposes. Users of this information should review or consult the primary data and information sources to ascertain the usability of the information.

For more information, contact:Capital Project ManagementMain: 503-846-7800FAX: [email protected]

Joss Ave. to Kaiser Rd.NW Springville Road

Engineering and Construction Services Project Location

Major Roads

Minor Roads

Private Roads

Railroads

Rivers / Lakes

Streams

Cities

Urban Growth Bdy.

PROJECTLOCATION

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AGENDA


Agenda Category: Consent – Land Use & Transportation (CPO 1)

Agenda Title: APPROVE BID AWARD, EXECUTE CONTRACT AND AUTHORIZE ROAD CLOSURE FOR THE BUTNER ROAD CULVERT #1623 REPLACEMENT PROJECT


COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 2.i.Date: 04/07/20

SUMMARY:

This project will replace the existing culvert No. 1623 on SW Butner Road, approximately 150 feet east of 126th Avenue, with a concrete box culvert. The existing culvert has significant maintenance issues and is in need of replacement. The Butner Road Culvert Replacement project is funded through the Road Fund. All improvements will be managed by Washington County.

To facilitate construction of the new structure, it is necessary to close Butner Road at the culvert location for approximately 11 weeks. The closure is anticipated to start in approximately mid-July 2020. A signed detour route will be posted directing traffic on roads around the closure.

Bicycles and pedestrians will be accommodated through the work zone at all times. Also included in the project is a mid-block pedestrian crossing of Butner Road at 126th Avenue, with rectangular rapid-flashing beacons (RRFB), water quality facilities and a continuous sidewalk on the north side.

Bids were opened on March 25, 2020.

Construction is expected to begin in June 2020 with completion in Dec. 2020.

(continued)

Attachment: Vicinity Map

DEPARTMENT’S REQUESTED ACTION: Authorize road closure, award contract to the lowest responsive bidder and authorize its execution upon completion of the County’s contract review process.

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APPROVE BID AWARD, EXECUTE CONTRACT AND AUTHORIZE ROAD CLOSURE FOR THE BUTNER ROAD CULVERT #1623 REPLACEMENT PROJECT BOC 04/07/2020

ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): The project has not had a dedicated open house given the few design options available. However, the project was discussed with local community members at a Fall 2017 meeting of the Tualatin Watershed Enhancement Collaborative (TWEC). At this meeting, LUT Operations and Maintenance staff presented project background and details. Generally, the public attendees were supportive of the project. It was at this meeting that the addition of a north-side sidewalk over the culvert was introduced and ultimately added to the project design. At subsequent meetings of the TWEC, project updates were provided to the public. Legal History/Prior Board Action: On April 17, 2018, the Board authorized staff to acquire the necessary right-of-way for this project by Resolution and Order 18-37. Budget Impacts:

Total Project Budget: $ 1,926,000 Total Expenditures thru October 2019: <$ 609,395 > Balance Available: $ 1,316,605

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"KLF | February 20, 2020Not to Scale

Dept. of Land Use & TransportationCapital Project Services

ProjectLocation

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VICINITY MAPSW Butner Rd

Culvert #1623 ReplacementProject #100306

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AGENDA


Agenda Category: Consent – Land Use & Transportation (CPO 6)

Agenda Title: APPROVE BID AWARD AND EXECUTE CONTRACT FOR URMD SIDEWALK PROJECT: SW JOHNSON STREET (JASMINE PLACE TO 178TH AVENUE)




Agenda Item No. 2.j.Date: 04/07/20

SUMMARY:

This project will construct a five-foot-wide concrete sidewalk on the south side of SW Johnson Street between Jasmine Place and 178th Avenue. The sidewalk will be separated from the roadway and storm inlets will be constructed. Some roadside ditches will be filled in and piped, which will provide safer travel for both pedestrians and vehicles.

Bids were opened on March 25, 2020. Construction is expected to begin in May 2020 and be completed by the end of Aug. 2020.

This project is funded by the URMD Pedestrian and Biking Improvements program.


Community Feedback (Known Support/Opposition): None known at this time

Legal History/Prior Board Action: None

Budget Impacts: Project Budget $ 475,000 Total Expenditures thru 02-14-20: <$ 143,556> Balance Available: $ 321,444

Attachment: Vicinity Map

DEPARTMENT’S REQUESTED ACTION: Award contract to the lowest responsive bidder and authorize its execution upon completion of the County’s contract review process.

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SW 178TH AVE.

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Beaverton C reek

±Map Date: March 13, 2020Prepared by: KLFNot to Scale

Dept. of Land Use & TransportationCapital Project Services

ProjectLocation

MAPLOCATION

Vicinity MapSW Johnson St

(178th Ave to Jasmine Pl) 17-18 URMD #138Project #100318

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AGENDA


Agenda Category: Consent- Housing Services Agenda Title: METRO AFFORDABLE HOUSING BOND NOTICE – RECOMMEND FINAL

APPROVAL OF PHASE I PROJECT TO METRO Presented by: Komi P. Kalevor, Director

DEPARTMENT’S REQUESTED ACTION: Recommend to Metro Final Approval of Phase I Project. COUNTY ADMINISTRATOR’S RECOMMENDATION:


Agenda Item No. 2.k.

Date: 04/07/20

SUMMARY: Approved by voters in November 2018, the Metro Affordable Housing Bond allocated to Washington County $116,465,532 for the development of 814 affordable housing units. On June 18, 2019, your Board recommended the Community Development Partners (CDP) Tigard Project as the Phase I project and moved it forward for Concept Endorsement from Metro. The Phase I project received Concept Endorsement from Metro on July 11, 2019. This is an 81-unit, new construction project in the Tigard Triangle and SW Corridor area. The project is a public-private partnership between CDP and the Housing Authority of Washington County (HAWC) and will serve extremely low and low-income individuals, and families, with 8 units set-aside for Veterans. As CDP is a for-profit entity, HAWC will be a Special Limited Partner to accesstax exemption in order to provide very low rents by exempting the project from the payment of property taxes. As a partner in this project, HAWC will also support CDP’s applications for public and private funding. In return, HAWC will receive 20% of the developer fee which is estimated to be approximately $3 million over the next decade. HAWC’s 20% share is estimated to be $600,000 over the same time period. At the time of Concept Endorsement, this project was 80 units and received a commitment of $11,440,000 in Metro Bond funds. Because the project is now 81 units, CDP is requesting Final Approval of $11,583,000 of Metro Bond funds which is an additional $143,000. (continued) Attachment: Washington County Metro Bond Phase I Project Narrative

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METRO AFFORDABLE HOUSING BOND NOTICE – RECOMMEND FINAL APPROVAL OF PHASE I PROJECT TO METRO BOC 04/07/20 ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): Two community meetings were held specific to this project as well as a survey regarding service needs. The community has been supportive of the project and the need for more affordable housing generally. Legal History/Prior Board Action: June 18, 2019 – The Board of County Commissioners (BOCC) approved and recommended the Phase I project to Metro Council for Concept Endorsement Budget Impacts: Metro allocated to Washington County $116,465,532 for the development of permanent affordable housing. The $11,583,000 will be covered by the bond funds allocated to Washington County leaving $104,882,532 for the remainder of the program.

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Washington County Phase I Metro Bond Project – Narrative – April 2020

Washington County’s Phase I Metro Affordable Housing Bond Project is a to-be-named affordable housing development located in the Tigard Triangle and SW Corridor Area of Tigard. The project is a partnership between Community Development Partners (CDP) and the Housing Authority of Washington County (HAWC). Approved by voters in 2018, the Metro Affordable Housing Bond created $652.8 million in bond financing to building affordable homes across Washington, Clackamas, and Multnomah counties. The Washington County Board of Commissioners and Metro Council provided a Concept Endorsement, an initial funding commitment, to this project in June 2019. Location The project is located at the NE corner of 72nd Ave. and Baylor St. and across the street from an established retail center that includes a grocery store. The rest of the neighborhood includes single family homes, vacant parcels, and lower density retail and commercial space. However, the City of Tigard expects significant future growth and urbanization. Indications of this are already present with the two six-story mixed-use buildings containing 200 units that will soon line the Tigard Triangle skyline at SW 72nd and Dartmouth St. The project is approximately one-third of a mile from the existing TriMet #12 Frequent Service Bus service and is also near two future transit stations planned along the proposed SW Corridor Light Rail line. With 28 percent of Tigard’s residents rent-burdened (spending more than 50% of the household’s income on rent), Tigard is considered a severely rent-burdened city. Affordable multifamily housing does exist in Tigard, but the community sees the pressing need to reduce the population’s rent burden and increase the supply of affordable housing. Other affordable housing includes projects by Community Partners for Affordable Housing (CPAH), like The Knoll at Tigard and Greenburg Oaks Apartments, are 1.5 miles away from the Tigard Triangle site while potential projects are in the works like Red Rock Creek Commons and the site adjacent to the Tigard Senior Center that the city has allocated for affordable housing development. Vicinity Map

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Target Population This housing will serve working families and individuals earning 60% of Median Family Income (MFI) as well as extremely low-income households and veterans earning 30% MFI and below. The project will have eight Project Based Vouchers (PBVs) and eight VASH vouchers to serve veterans. Overall, 42% of the units will house extremely low-income households, and achieve Metro’s framework requirements for income targeting as well as bedroom size. Resident Services will be provided by the Good Neighbor Center, a local Tigard nonprofit whose mission is to support and empower families. The eight VASH voucher households will receive supportive services through the Department of Veterans Affairs (VA). The project will be managed by Guardian Property Management and will utilize low-barrier screening. Project Features The project itself is a six-story new construction affordable apartment building that will provide 81 units. The unit mix includes:

25 one-bedroom units 46 two-bedroom units 10 three-bedroom units

Other onsite amenities include parking, bicycle storage, community space on ground and second floors, indoor play area, and laundry facilities on each floor. Attention has been given to the durability and longevity of the exterior material selection which includes a ceramic-coated siding assembly, podium construction, and built-up roofing. As an Earth Advantage Multifamily certified green building, the project also contains enhanced features like increased insulation, air sealing, continuous bathroom ventilation, LED lighting with occupancy sensors, Energy Star appliances, high-efficiency low-flow plumbing fixtures, and ductless mini-split heat pumps. These sustainability measures contribute to energy savings for both owner and resident. Project Renderings

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Community Engagement CDP worked with the Center for Public Interest Design (CPID) during the early design phase of the project. The Center for Public Interest Design is a research and action center at Portland State University that aims to investigate, promote, and engage in inclusive design practices that address the growing needs of underserved communities worldwide. Through research and design, fieldwork, and public outreach, CPID promotes a mode of practice that is socially conscious, environmentally sustainable, and economically accessible to all. CPID lead the asset-based development outreach and research. This research identified existing resident-serving assets that are in the surrounding community as well as identifying needs that are not being met by those existing assets. The process involves utilizing PSU Master of Architecture students and CPID staff for on the ground outreach. The PSU-OHSU School of Public Health is also often involved in creating a community health needs assessment. The entire process produced an in depth understanding of the community's assets and needs that can then be utilized to inform the concept and design of CDP's project. The end result is a project that has been thoughtfully concepted and that provides the greatest benefit to the community. MWESB Approach CDP is working with the architect and contractor to achieve a minimum of 20% participation on construction and professional services with a focus on Minority and Women Owned Business. CDP will also engage CPID in their work to shape our project specific goals to reflect the Tigard Triangle neighborhood. Timeline June 2019 – Site Acquisition June 2019 – Preliminary Metro Approval November 2019 – Permit Submittal June 2020 – Construction Start Fall 2021 – Construction Completion Summer 2022 – Lease Up Completion Project Team Developer and Co-GP: Community Development Partners Co-GP: Washington County Housing Authority Architect: Scott Edwards Architects General Contractor: Bremik Construction Funding Total project cost is: $32,874,938.

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AGENDA


Agenda Category: Consent – Service District for Lighting No. 1 A County Service District (CPO 1)

Agenda Title: FORM ASSESSMENT AREA, AUTHORIZE MAXIMUM ANNUAL ASSESSMENT AND IMPOSE A FIRST YEAR ASSESSMENT FOR BAX PARTITION


DEPARTMENT’S REQUESTED ACTION: Accept the petition, form an assessment area within the Service District for Lighting, authorize maximum annual assessment and impose a first year assessment.



Agenda Item No. 2.l.Date: 04/07/20

SUMMARY:

A petition has been received requesting the installation of street lighting service for Bax Partition. A signed continuing request for street lighting service has also been provided.


Community Feedback (Known Support/Opposition): The petitioners have presented a signed agreement waiving a public hearing and their rights to remonstrate against the improvements.

Legal History/Prior Board Action: None

Budget Impacts: None

Attachments: Resolution and Order, including: Exhibit A – Petition for Street Lighting Service Exhibit B – Street Lighting Facilities and Assessments Exhibit C – Waiver and Continuing Request Exhibit D – Legal Description, Assessment Map and Vicinity Map

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Page 1 - RESOLUTION AND ORDER ( ) WASHINGTON COUNTY COUNSEL 155 N FIRST AVENUE, SUITE 340, MS #24

HILLSBORO, OR 97124 PHONE (503) 846-8747 - FAX (503) 846-8636

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IN THE WASHINGTON COUNTY SERVICE DISTRICT

FOR LIGHTING (SDL-1)

In the Matter of creating an Assessment Area, Ordering Installation, Operation and Maintenance of Street Lighting Facilities; Establishing a Maximum Annual Assessment and Imposing a First Year Assessment for BAX PARTITION

) ) ) ) ) )


This matter having come before the Board of Directors of the Service District for Lighting

No. 1, a county service district, at its meeting of April 7, 2020; and

It appearing to the Board that 100% of the property owners in the proposed assessment area

described, and shown, in Exhibit D, known as the BAX PARTITION development, have

requested by petition, attached as Exhibit A, that their property be included in an assessment area

for purposes of installing, operating and maintaining street lighting facilities and that said facilities

be financed by special assessments on their property; and

It appearing to the Board that 100% of the property owners voluntarily have waived their

right to notice, hearing remonstrance and referendum, and consent to assessment as set forth herein

on the attached Exhibit C; and

It appearing to the Board that the street lighting facilities described in Exhibit B, will be a

special benefit to the properties and that the assessment method and amounts represent a

reasonably fair and equitable manner for apportioning costs in relation to benefit; now, therefore it

is

RESOLVED AND ORDERED that the assessment area described, and shown in Exhibit D

hereby is established, and, that the facilities described in Exhibit B, shall be installed, operated and

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Page 2 - RESOLUTION AND ORDER ( ) WASHINGTON COUNTY COUNSEL 155 N FIRST AVENUE, SUITE 340, MS #24

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maintained as described therein; and it is further

RESOLVED AND ORDERED that the assessment method, maximum annual assessment

amount and first year assessments shown in Exhibit B hereby are adopted, levied and imposed.

Said first assessment shall be placed on the tax rolls and collected in the same manner as ad

valorem property taxes as provided by law if not otherwise paid by July 1, and, it is further

RESOLVED AND ORDERED that, for purposes of Section IIb, Article XI of the Oregon

Constitution, said annual assessment amounts hereby are classified as “taxes levied or imposed for

the purpose of funding government operations” subject to the limit of $10 per $1,000 of real

market value; and it is further

RESOLVED AND ORDERED that the maximum annual assessment may be increased

after newspaper notice and public hearing to pass through direct cost increases for administration

and electricity as provided by Ordinance No. 3; and it is further

RESOLVED AND ORDERED that the County Administrator, or designee, shall take steps

to place matter of record and such other steps as are necessary to implement this Resolution and

Order.

DATED this 7th day of April 2020.

BOARD OF DIRECTORS FOR WASHINGTON COUNTY SERVICE DISTRICT FOR LIGHTING (No. SDL-1)

CHAIR KATHRYN HARRINGTON RECORDING SECRETARY

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PETITION FOR STREET LIGHTING SERVICE

BAX partition

DATE: February 27, 2020

TO: WASHINGTON COUNTY BOARD OF DIRECTORS

Governing Body of Washington CountyService District for Lighting No. SDL-1

- : ^Washington County Land-Use & Transportation

Administrative Services Division

155 N. First Avenue, Suite 350, MS 16 ^ ^Hillsboro, OR 97124

We, the undersigned owners or contract purchasers of record of land situated within WashingtonCounty, Oregon, and not within any incorporated city, do hereby request the creation of an assessment areaas described in the attached Exhibit B, within the Washington County Service District for Lighting (No. SDL-1),which includes the properties described below. In accordance with the provisions of the Washington CountySDL-1 Ordinance and Oregon Revised Statutes Chapter 451.

This request includes purchase or lease of poles and fixtures, maintenance, electricity, replacementand administration for a minirnum service period of 25 years. We understand that street lighting services maybe available from other sources and that the District provides this service only at bur specific request. This isa continuing request, with annual incurred charges payable during the service period. Prior to formation ofthe service and assessment area, we will execute a covenant form, provided by the District, binding futureowners to this request for the remainder of the service period.

Name

^AUdress; ~ -

City, ST Zip

Dan and Wendy Bax

11470 NW Reeves~Street ̂

Portland, OR 97229

— ■ - - --. •

Map and Tax Lot(s)r

1N135CB01600 '

Signature(s)

j

SDL

EXHIBIT A

PAGE 1 OF 1

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PART I. DESCRIPTION OF PROPOSED ASSESSMENT AREA - CURRENTLY TAX LOT #

PART II. ESTIMATED COST OF SERVICE FOR FISCAL YEAR 2019 - 20

A. Monthly Cost of Service

Qty. Type Unit Cost Total

Lights 2Option A, 29W LED Roadway (LC DD) $3.51 $7.02

Poles 2Option A, Fiberglass (PC 61)

$8.11 $16.22

Total (Lights and Poles) $23.24

B. Annual Cost of Service

Total

Lights and Poles $278.88 $278.88

Administration 3 $2.00 $6.00(# of lots)

Annual Cost for Service Area $284.88

Base Annual Cost Per Lot $94.96 $94.96

Total Annual Cost Per Lot $94.96

C. Maximum Annual Assessment $189.92

PART III. LOCATION OF LIGHTS AND POLESPer attached service area map

PROPOSAL TO INSTALL, OPERATE AND MAINTAIN STREET LIGHTING WASHINGTON COUNTY

BAX PARTITION

(Annual Cost/# of lots)

(Total x 12 months)

WASHINGTON COUNTY, OREGON

1N135CB01600

EXHIBIT BPAGE 1 OF 1 87

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LEGAL DESCRIPTION BAX PARTITION

EXHIBIT D PAGE 1 OF 3

A tract of land located in the southwest quarter of Section 35, Township 1, North, Range 1 West, of the Willamette Meridian, Washington County, Oregon, being more particularly described as follows:

All of the property described in deed document no. 2017-090241, together with the following described portion of Tract “A” “Cornell Cove”, Washington County plat records:

Beginning at the most northerly corner of said Tract “A”, point also being on the east line of said deed document property and being a point on the westerly right-of-way line of NW Ashcreek Ln.; thence along said right-of-way line along an 18.00 foot radius curve to the right, being concave southwesterly, having an arc length of 14.74 feet, through a central angle of 46°56’03” (chord bears south 36°03’54” East, 14.34 feet); thence south 12°35’52” East, 58.69 feet; thence along a 164.00 foot radius curve to the right, being concave westerly, having an arc length of 43.18 feet, through a central angle of 15°05’11” (chord bears south 05°03’16” east, 43.06 feet); thence along an 18.00 foot radius curve to the right, being concave westerly, through a central angle of 39°,27’09” (chord bears south 22∙,12’54” west, 12.15 feet); thence along a 43.00 foot radius curve to the left, being concave easterly, having an arc length of 52.01 feet, through a central angle of 69°18’12” (cord bears south 07°16’42” west, 48.90 feet); thence leaving said right-of-way line south 62°24’46” west, 13.08 feet to the west line of said Tract “A”, also being the east line of said deed document property; thence along said line north 00°52’00” west, 134.87 feet; thence north 00°49’37” west, 42.72 feet to the point of beginning.

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SPECIAL ASSESSMENT AREA MAP

BAX PARTITION

SERVICE DISTRICT FOR LIGHTING NO. 1 (SDL)

= Proposed Street Light

EXHIBIT D PAGE 2 OF 3

NORTH

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Multnomah County

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ProjectLocation

VICINITY MAPBAX PARTITION

SERVICE DISTRICT FOR LIGHTING NO. 1 (SDL)

WASHINGTON COUNTYSERVICE DISTRICT FOR LIGHTING NO. 1 (SDL) NORTH

EXHIBIT DPAGE 3 OF 3

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AGENDA


Agenda Category: Action – Health & Human Services

Agenda Title: DECLARE AN EMERGENCY RELATED TO COVID-19

Presented by: Marni Kuyl, Director of Health and Human Services; Steve Rhodes, County Administrator; Alan Rappleyea, County Counsel

COUNTY ADMINISTRATOR’S RECOMMENDATION: Declare an extension of the emergency until April 21, 2020 under Washington County Code Chapter 8.36 to support response activities to COVID-19.

Agenda Item No. 6.b.Date: 04/07/20

SUMMARY: Washington County Health and Human Services, the County Administrative Office and County Counsel are bringing forward a request for consideration of an extension of the emergency declaration related to COVID-19. No expansion of authority is requested.

The number of individuals who have tested positive with COVID-19 continues to increase. Our Public Health Division and EOC is working on many fronts to support activities that keep our community safe. Continuing the declaration of emergency will allow for additional resources to assist in the response to COVID-19. It will also provide the Board with the tools to address COVID-19.

A declaration of emergency is authorized under Chapter 8.36 of the Washington County Code. A declaration lasts 14 days. In order to get the 14 days in sync with the Board meetings, we are adding this extension to the declaration early and extending it to the Board next regular meeting in 14 days until April 21, 2020. We will also propose an emergency ordinance to allow extending emergency declarations for 30 days at an upcoming meeting.

Before requesting that the Board take action on the declaration, Public Health staff will provide a COVID-19 update.

ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): n/a

Legal History/Prior Board Action: Board work session on 2/11/2020 and Board presentation on 2/25/2020. Adopted a resolution and order declaring a county-wide emergency on March 4th, 2020, continued the declaration for 14 days on March 17, 2020 and continued the declaration until April 16, 2020.

Budget Impacts: Unknown

Attachment: Resolution and Order

ADDED ITEM

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Page 1 - RESOLUTION AND ORDER (Extending Emergency Declaration) WASHINGTON COUNTY COUNSEL

155 N FIRST AVENUE, SUITE 340, MS #24 HILLSBORO, OR 97124

PHONE (503) 846-8747 - FAX (503) 846-8636

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In the Matter of the Extension of the Declaration of a State of Emergency

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No. This matter having come before the Washington County Board on April 7, 2020, and

It appearing to the Board that:

WHEREAS, ORS 401.305 provides authority for Washington County to act as an emergency

management agency, including authority to establish policies and protocols for defining and

directing responsibilities during time of emergency; and

WHEREAS, on March 4, 2020 the Board of Commissioners adopted a Resolution and Order

declaring a state of emergency and the conditions that created that state of emergency continue

to exist; and

WHEREAS, Washington County has enacted a local ordinance (County Code Chapter

8.36) pursuant to the authority granted by ORS Chapter 401 and the Washington County

Charter, that provides for executive responsibility in times of emergency and specifically

delegates authority to declare a state of emergency to the Board of Commissioners, or if a

quorum of the Board of Commissioners is unavailable, to the County Chair, Vice Chair,

Commissioners, County Administrator, Assistant Administrator, Sheriff (if preceding official is

unavailable); and

WHEREAS, the following conditions have resulted in the need for an extension of the

declaration of the state of emergency:

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The number of COVID-19 cases continue to escalate in Washington County; and

WHEREAS, the following disruption of important services, damage to life, or damage to

property can be expected from the above conditions:

COVID-19 continues to expand in Washington County and worldwide. County resources

continue to be needed to respond to this threat to keep the public as safe as possible. Resources

related to disease investigation and prevention, public information, continuity of operations,

assistance to homeless individuals, support for families affected by the illness, personal

protective equipment, and funding are expected to be exhausted; and

WHEREAS, the foregoing continues to affect the entire County and;

now, therefore, it is

RESOLVED AND ORDERED that the Board of Commissioners for Washington County

formally extends the declaration of a state of emergency for Washington County that the Board

adopted and was in effect on March 4, 2020 , extended on March 17, 2020 and extended again

on March 31, 2020; and it is further

RESOLVED AND ORDERED that, upon declaration of a state of emergency the Board of

Commissioners shall be authorized to take such actions and issue such orders as are determined

to be necessary to protect the public and property and to efficiently conduct activities that

minimize or mitigate the effect of the emergency as described in WCC 8.36.050., and further that

the County Office of Emergency Management is empowered to carry out the appropriate

function and duties identified in County Code Chapter 8.36 during times of emergency and shall

implement the Washington County Emergency Operations Plan; and it is further

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RESOLVED AND ORDERED that the Emergency Program Manager shall take all necessary

steps authorized by law to coordinate response and recovery from this emergency including, but

not limited to, requesting assistance and potential reimbursements from the State of Oregon and

the appropriate federal agencies; and it is further

RESOLVED AND ORDERED that emergency procurements of goods and services are

authorized pursuant to ORS 279B.080, ORS 279C.335(6), ORS 279.380(4), and Rules of

Procurement, Section 20-020; and it is further

RESOLVED AND ORDERED that the County Administrative Officer is delegated authority to

authorize contracts under this emergency declaration in amounts of up to five hundred thousand

dollars ($500,000) and will follow the emergency procedures in the Rules of Procurement, Section

20-020; and it is further

RESOLVED AND ORDERED that this declaration of emergency shall expire on April 21,

2020.


BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON CHAIR KATHRYN HARRINGTON RECORDING SECRETARY

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