APSG Orientation 2009 Revision 1

8/14/2019 APSG Orientation 2009 Revision 1

1/28

Aspire Parent Support Group

Orientation August 2009


2/28

APSG MISSION STATEMENT

MANAGE THE FINANCES RELATING TO TEAMCOMPETITION AND EVENTS

RAISE FUNDS FOR THE BENEFIT OF ASPIRETEAMS. FACILITATE FUNDRAISING FOR INDIVIDUAL

TEAM MEMBERS/PARENTS FOSTER A HEALTHY AND SUPPORTIVE

ENVIRONMENT FOR ATHLETES AND COACHES PROVIDE SUPPORT TO ASPIRE GYMNASTICS IN

THE COORDINATION AND EXECUTION OFCOMPETITIVE EVENTS


3/28

WELCOME LETTERS

LETTER FROM THE PRESIDENT

LETTER FROM ASPIRE OWNER


4/28

Letter from Scott Barclay - Aspire Owner

Dear APSG Member:

One great philosopher once said, "Gymnastics is the only sport; everything else is just a contest or

game." As arrogant as that may sound, there is a lot of truth to it. As much good as there is in many other"sports" and activities, I believe that the sport of gymnastics offers much more. That is why we say it is the"foundation of all sports". Your choice as a family to continue to pursue the endless possibilities of wheregymnastics can take you and your child is one that will lead to an adventure full of learning and growth.

Being a part of the Aspire family means more than learning lots of fun and cool tricks. It means buildinglifelong friendships and learning how to deal with others. Your child will learn how to show respect even whenthey dont feel like it. They will learn the importance of teamwork, leadership, hard work, sacrifice, goal-setting and time management to name a few things.

Having both a son (Riley who is 18 years old) and a daughter (Briena- 16 years old) in the sport whohave both grown through very difficult challenging times, Dona and I know very well what the challenges andrewards are that are in store for many of your children. It is definitely NOTthe easiest sport, but I do believeit is one of the most rewarding sports! As parents, Dona and I have always took the stand that we really dontcare what our kids pursue as long as it is legal, healthy and they do it with passion! I love walking around ourgym and seeing all the passion that is exuberated from not only the athletes, but also our coaches. WOW itis an exciting place to be every day.

I hope that you enjoy this year and support the whole Aspire team (kids, coaches, support staff) who allhelp make this a great adventure for us all. If I have learned anything from the last 38 years in this sport, itwont be the easiest year (havent had one yet), but it definitely can be the BESTyear! Lets all join together,roll up our sleeves and have fun together making this a memorable year for our kids!

Lookin UP

Scott Barclay

Scott BarclayAspire Owner


5/28

Welcome back and thank you to those of your who have been a part of our growth and successes in thepast, and welcome to those families that are new to APSG for 2009-2010.

I would like to express my thanks to the immediate past president, Carlos Flys, for his dedication and theexcellent job he did bringing us to where we are today, and to our immediate past Treasurer, JeanneBecker, for her commitment to our clubs success. And I want to acknowledge our current board, manyof whom are continuing in volunteer positions from last year or taking on new roles in our board, as wellas our Leadership Team. We have a wonderful group of talented and sincere parents who want to makethis a better place for our kids I hope you will get to know them!

Also, it is a great time to thank Scott and Dona Barclay for the tremendous opportunities they havegiven to our club in the past, providing our families with so many volunteer opportunities.

Competitive gymnastics and T&T is, no doubt, a costly sport, and fundraising gives us great

opportunities to reduce these costs. As we did last year, we again look forward to giving back to ourfamilies thousands of dollars in volunteer credits. We already have in place the Frys program cards,and are looking at additional ways to help our team families fundraise. If anyone has ideas for individualor team fundraising events feel free to bring them to our attention so we may look into them.

The APSG still has openings in our Leadership Team please consider being an active member.

My role is to help make this a fun and successful year for us all as we work together to give our kidsgreat opportunities, and I am here to try and help you with your concerns. Please contact me and I will

try my best to help.

I hope to see you all at our upcoming ALL-ASPIRE TEAM PRE-SEASON MIXER/PARTY on Saturday, August29, 2009 from 5:30 7:30 at Mesquite Groves Aquatic Center. Please save the date!

Looking forward to a GREAT YEAR!

Sincerely,

Rick Brewer


6/28

APSG LEADERSHIP GROUP

BOARD OF DIRECTORS VOTINGMEMBERS OF THE LEADERSHIP GROUPLEADERSHIP TEAM SAME VALUE ANDBENEFITS EXCEPT FOR VOTINGPRIVILEGES

DISTINCTION OF 2 GROUPS MEANT TOEASE QUORUM REQUIREMENTS ATBOARD MEETINGS AND ELECTRONICVOTES


7/28

APSG BOARD OF DIRECTORS

PRESIDENT: RICK BREWER

VICE PRESIDENT: ANN DUFT

TREASURER: KELLY HATTENDORFSECRETARY: KAREN GILLIAN

BOYS GYMNASTICS REP: LORIE WARNOCK

GIRLS GYMNASTICS REP: RACHELLE SCHROEDER

TRAMP AND TUMBLE REP: HEIDI HUTCHINS

VOLUNTEER COORDINATOR: CHRISTINE BREWERFUNDRAISING COORDINATOR: MELISSA CALDERON

IMMEDIATE PAST PRESIDENT: CARLOS FLYS


8/28

APSG LEADERSHIP TEAM

ASPIRE OWNERSHIP: SCOTT AND DONA BARCLAY

ASSISTANT TREASURER: VACANT

BOYS LEVEL 4 ASST. REP: MICHELLE WEISS

GIRLS LEVEL 4 ASST. REP: MICHELLE KASH

GIRLS OPTIONAL ASST. REP: KAREN STRAUS

FUNDRAISING ASST. COORDINATOR: VACANT

GOLF COMMITTEE CHAIR: VACANTRAFFLE COORDINATOR: VACANT

PRINT COORDINATOR: VACANT


9/28

LEADERSHIP GROUP DUTIES

OVERSEE INTERESTS OF COMPETING ATHLETES

APPROVE/ORGANIZE/SUPPORT FUNDRAISING

ACTIVITIES MANAGE ANNUAL BUDGET

CREDIT AND DEBIT MEMBERS ACCOUNTS

PAY ALL COMPETITION-ASSOCIATED COSTS

ORGANIZE TEAM BANQUETS/AWARDS CEREMONIES DECIDE ON DISTRIBUTION OF FUNDRAISING CREDITS

VOTE AND AWARD SCHOLARSHIPS

MAINTAIN AND MANAGE GENERAL FUND

ATTEND MONTHLY BOARD MEETINGS

HELP ORGANIZE COMMITTEES AND EVENTS


10/28

FUNDRAISING OPPORTUNITIES

COMPLETE MEMBERSHIP FUNDRAISERS

GROUP-SPECIFIC FUNDRAISERS

INDIVIDUAL FUNDRAISERS


11/28

APSG VOLUNTEER POLICY

MANDATORY 5 HOURS PER YEAR PER ATHLETE (WAIVED IFYOU JOIN LEADERSHIP GROUP OR COMMITTEE) ACCRUAL OFVOLUNTEER CREDITS BEGINS AFTER 5 HOUR OBLIGATION IS

MET. YOU MAY BUY-OUT OBLIGATION FOR $50.00 RECEIVE CREDITS BASED ON PROFITABILITY OF FUNDRAISER

AND HOW MANY HOURS YOU WORKED (EXAMPLE ON NEXTSLIDE)

HOURLY CREDIT CAPPED AT $10.00 PER HOUR LEADERSHIP GROUP STATUS: YOU MAY RECEIVE VOLUNTEER

CREDITS IMMEDIATELY (5 HOUR MINIMUM OBLIGATIONWAIVED). YOU MAY ALSO GET CREDITS FOR PLANNING TIME,COMMITTEE TIME AND PREPARATION TIME FOR A SPECIFICEVENT.

LAST SEASON APSG PAID OUT $32,000 IN VOLUNTEERCREDITS!!


12/28

APSG VOLUNTEER POLICY

SAMPLE SCENARIO:

JAMMIE JAM MEET GROSSES $7,000 IN FUNDRAISING $1,000 GOES TO PAY FOR EXPENSES (CONCESSION FOOD, PRIZES,

RAFFLES) $6,000 IS NET REVENUE TO SPLIT: 40% GENERAL FUND AND 60%

VOLUNTEER CREDITS (OR $3,600) TOTAL VOLUNTEER MAN-HOURS TABULATED BY VOLUNTEER

COORDINATOR: 400 HOURS

CREDIT FUND ($3,600) DIVIDED BY MAN-HOURS (400) = INDIVIDUALCREDIT RATE: $9.00/HOUR JANE DOE WORKS 10 HOURS (2 SESSIONS/5 HOURS EACH) JANE DOES ACCOUNT IS CREDITED $90.00 SINCE WE ARE CREDITING ACCOUNTS BASED ON VOLUNTEER HOURS,

EACH VOLUNTEER IS RESPONSIBLE FOR SIGNING-IN, SIGNING-OUTAND DOUBLE-CHECKING THAT THEIR TIME HAS BEEN LOGGED BY THE

VOLUNTEER COORDINATOR.


13/28

Frys Card Fundraiser

Frys will pay some of your team fees!!

You purchase a $5 Frys gift card from APSG

Reload your gift card and use it for your grocerypurchases at Frys

Frys will pay us up to 5% of the amount loaded onyour gift card(s) twice per year (Feb and Aug)

Your share of the Frys payment will be credited toyour athletes account

APSG Contact for Frys cards: Karen Straus -

[email protected]


14/28

LEADERSHIP GROUP BENEFITS

5 HOUR VOLUNTEER OBLIGATION IS WAIVED

BEGIN EARNING VOLUNTEER CREDITS WITH 1ST HOUR OF VOLUNTEERWORK

LEADERSHIP GROUP STATUS IN VOLUNTEERING MEANS YOU CANACCRUE VOLUNTEER CREDITS FOR ALL ACTIVITIES ASSOCIATED WITHA FUNDRAISING INCLUDING: MEETINGS, PLANNING, ORGANIZING, ETC.

EXAMPLE BASED ON JAMMIE JAM MEET SCENARIO: IF YOU BECOMEFUNDRAISING COORDINATOR. YOU SPEND 2 HOURS IN MEETINGSHELPING PLAN EVENT. YOU SPEND 5 HOURS SHOPPING FOR

DONATIONS FOR RAFFLE. YOU SPEND 2 MORE HOURS HELPINGASSEMBLE RAFFLE BASKETS. YOU RUN THE RAFFLE TABLE FOR 3SESSIONS 15 HOURS. YOU HAVE JUST EARNED $216 IN VOLUNTEERCREDITS TOWARDS YOUR ACCOUNT. ITS WORK, BUT IT PAYS-OFF!

AS A LEADERSHIP GROUP MEMBER, YOU GET TO PLAN AHEAD ANDPICK AND CHOOSE YOUR VOLUNTEERING OPTIONS.

BEST OF ALL: YOU ARE MORE INVOLVED WITH THE GOINGS-ON OFYOUR ATHLETES EXPERIENCE.


15/28

APSG TEAM AND COMPETITION FEES

TEAM FEES = FEES THAT COVER THECOST OF RUNNING AND REWARDING ACOMPETITIVE TEAM

COMPETITION/REGISTRATION FEES =FEES THAT GO DIRECTLY TO THE GYMOR ENTITY THAT IS HOSTING A MEET ORCOMPETITION

TEAM FEES + COMPETITION FEES = $$YOU WILL PAY THE APSG


16/28

APSG TEAM FEES

ASPIRE COMPETITIVE ATHLETES ARE MEMBERS OF THEASPIRE TEAMS. ALL ATHLETES, REGARDLESS OF HOW

MANY MEETS THEY COMPLETE, BENEFIT FROMCOACHING, COACHES TRAINING, COACHES EDUCATION,GIFTS, BANQUETS, AWARDS, ETC. THEREFORE, ALLCOMPETITIVE ATHLETES PAY THE SAME TEAM FEESREGARDLESS OF AGE, GENDER, LEVEL OR SPORT.

TEAM FEES FORMULA: ALL FEES FOR ALL COACHES,BANQUETS, CERTIFICATIONS, COACHES TRAVEL, ETC.COMBINE TO GIVE GRAND TOTAL OF FUNDS NEEDED.THAT TOTAL IS DIVIDED BY NUMBER OF APSG ATHLETES

IN ALL SPORTS/LEVELS. RESULT IS THE INDIVIDUALTEAM FEE.


17/28

APSG TEAM FEES 2009/2010 SEASON

TEAM FEES FOR 2009/2010 COMPETITIVE

SEASON ARE:

$450.00*

*Athletes competing on 2 teams (i.e. Boys Gymnasticsand T&T) will be charged an additional $50 to coveradditional costs incurred


18/28

APSG TEAM FEES - BREAKDOWN TEAM ATHLETE REGISTRATIONS $1,450 TEAM REP DISCRETIONARY FUND $1,210 COMPETITION EXPENSES (COACHING, TRAVEL, TEAM REGISTRATIONS, ETC) $38,600

BANQUETS/AWARDS $3,630 COACHES GIFTS $1,900 SUMMER SOCIAL $1,210 PROFESSIONAL FEES $1,450 COACHES EDUCATION $3,750 COACHES UNIFORMS $600 MISCELLANEOUS $700 TOTAL $54,500

DIVIDE TOTAL BUDGET BY 121 ATHLETES: $450.41


19/28

APSG COMPETITION FEES

UNLIKE THE TEAM FEES, YOUR COMPETITIONFEES WILL VARY

COMPETITION FEES ARE BASED ON: A)NUMBER OF MEETS THE ATHLETE ENTERS ANDB) COST PER MEET

NOTE: UNIFORMS, IF REQD, ARE IN ADDITIONTO TEAM FEES


20/28

APSG COMPETITION/REGISTRATION FEEBREAKDOWN ANTICIPATED MEETS

[ESTIMATE ONLY]

GIRLS COMPULSORY (FALL SEASON) $593 GIRLS COMPULSORY (SPRING SEASON) $563

GIRLS OPTIONAL $659 BOYS LEVEL 4 $758 BOYS LEVEL 5 $948 BOYS LEVEL 6 $933 BOYS OPTIONAL $838 TRAMP AND TUMBLE $548

ADD TEAM FEE OF $450 + COMPETITION FEE (ABOVE) TOGET TOTAL FEE YOU WILL PAY FOR THE ENTIRE

SEASON


21/28

TOTAL OBLIGATION TO APSG

TeamFees

Competition Fees(Meets)

TotalObligation

Girls Comp (Fall& Spring) $450 $1,156 $1,606

Girls Comp(Spring Only)

$450 $593 $1,013

Girls Optional $450 $659 $1,109

Boys 4 $450 $758 $1,208

Boys 5 $450 $948 $1,398

Boys 6 $450 $933 $1,383

Boys Optional $450 $838 $1,288

T&T $450 $548 $ 998


22/28

APSG FEES PAYMENT SCHEDULE

MANY EVENTS OCCUR AT THE BEGINNING OF THE SEASON. APSG NEEDS TO COLLECT MORE MONEY UP FRONT TO MEET

CASH-FLOW REQUIREMENTS. TOTAL FEES ARE CALCULATED WITH THE ASSUMPTION THAT

YOUR ATHLETE WILL COMPETE IN ALL MEETS THATCORRESPOND WITH HIS/HER LEVEL.

IF YOU MISS A MEET AND HAVE MET THE REQUIREDPROCEDURES TO NOTIFY YOUR COACH, THE MONEY FORTHAT MEET MAY BE CREDITED BACK TO YOUR ACCOUNT, IF

WE HAVE NOT YET PAID FOR IT. PAYMENT SCHEDULE IS THE 15TH OF THE MONTH. CREDIT

CARDS WILL BE CHARGED (INCLUDING A CREDIT CARD FEE) IFYOUR PAYMENT HAS NOT BEEN RECEIVED BY THE END OF THEMONTH.

YOU WILL CONTINUE MONTHLY PAYMENTS UNTIL YOUR

ANNUAL FEE TOTAL HAS BEEN MET.


23/28

ASPG FEES PAYMENT CALENDAR

DOWN PAYMENT: $300.00 DUE BY

AUGUST 15

TH

1ST MONTHLY PAYMENT: $175.00 DUE

SEPTEMBER 15TH

MONTHLY PAYMENTS: $175.00 DUE

EVERY 15TH OF THE MONTH UNTIL ALLFEES ARE MET


24/28

APSG SCHOLARSHIP PROGRAM

FINANCIAL HARDSHIP

EXTRAORDINARY CIRCUMSTANCES OREVENTS

LENGTH OF ASSOCIATION WITH ASPIRE

PRESENT AND FUTURE COMMITMENTOF ATHLETE TO ASPIRE

SEE APPLICATION


25/28

APSG SCHOLARSHIPS

APSG SCHOLARSHIP UP TO $1,000: VOTED ANDAWARDED BY THE APSG BOARD WITH

RECOMMENDATIONS FROM THE LEADERSHIP GROUP PRESIDENTS SCHOLARSHIP UP TO $1,000: VOTED

AND AWARDED BY THE APSG BOARD WITHRECOMMENDATIONS FROM THE LEADERSHIP GROUP

COACHES SCHOLARSHIP AMOUNT TBD: VOTED AND

AWARDED BY THE APSG BOARD WITHRECOMMENDATIONS BY THE ASPIRE COACHING STAFF

TREASURERS SCHOLARSHIP AMOUNT TBD:AWARDED ANNUALLY TO THE APSG TREASURER TOOFFSET THE COST OF ONE ATHLETES FEES


26/28

ENROLLMENT CONTRACT

WE MUST RECEIVE A SIGNED ENROLLMENT CONTRACTBY AUGUST 15, 2009 IN ORDER FOR YOUR CHILD TO BEON THE TEAM.

WE MUST RECEIVE A SIGNED PERMISSION FORMALLOWING THE APSG TO ACCESS THE CREDIT CARDTHAT IS ON FILE WITH ASPIRE IF YOURTEAM/COMPETITION FEES ARE NOT PAID BY THE END OF

THE MONTH IN WHICH THEY ARE DUE.

IF YOU CHOOSE NOT TO ALLOW CREDIT CARD ACCESSTO THE APSG, WE WILL REQUIRE FULL ANNUALCOMMITMENT PAID IN ADVANCE


27/28

APSG THANKS YOU!

WE WILL STICK AROUND AS LONG AS

NECESSARY TO ANSWER ANYQUESTIONS.

THANK YOU!


28/28

2009/2010 ENROLLMENT CONTRACT

I, ____________________________________________, as parent/guardian of [list athletes]

___________________________________________________________________________________

_, Hereby agree to abide by the financial obligations as stated in this August 2009 Orientation Package.

I hereby allow the APSG treasurer to have access to my credit card which is on file with Aspire KidsSports Center, Inc. This credit card will only be charged if your monthly dues become delinquent and youhave not made direct arrangements with the APSG to make payments to your account in some otherfashion.

I understand that membership on a competitive Aspire team comes with the expectation that my athletewill participate in all team meets and events. If my athlete cannot compete, I will need to have his/her

coach approve a Missing Meet Consent Form. I also acknowledge that each event is individuallymanaged by the sponsoring agency which may or may not reimburse registration fees if certain deadlinesare not met.

I agree to volunteer at least 5 hours per athlete at an APSG sponsored event(s). All hours worked inexcess of 5 hours will fall within the volunteer credit policy included in the August 2009 OrientationPackage. If I do not work at least 5 hours, I will be billed $10/hr not worked at the end of the season.

SIGNATURE: _________________________________________ DATE:

__________________

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APSG Orientation 2009 Revision 1

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