Arab AASTMT for Science, Technology and Maritime Transport

Arab AASTMT for Science, Technology and Maritime Transport

Student Handbook 2019-2020

AASTMT Branch in Sharjah


2


1 VISION, MISSION, AND CORE VALUES.............................................................. 4

1.1 AASTMT Vision ..................................................................................................... 4

1.2 AASTMT Mission ................................................................................................... 4

1.3 AASTMT Core Values ....................................................................................... 4

2 ACADEMIC CALENDAR 2020/2021 ....................................................................... 5

3 ACADEMIC INFORMATION .................................................................................. 6

3.1 Academic Advising ................................................................................................. 6

3.2 Undergraduate Admission Policy ............................................................................ 7

3.2.1 Undergraduate Admissions Requirements ................................................... 7

3.3 Registration and Additing/Dropping of Courses ................................................... 10

3.3.1 Addition and Dropping of Courses ............................................................. 10

3.4 Course Registration for Currently Enrolled Students ........................................... 11

3.4.1 Registration Procedures .............................................................................. 11

3.5 Transfer Students ................................................................................................. 13

3.5.1 Transfer from Other Universities ............................................................... 13

3.5.2 Transfer within AASTMT Branch in Sharjah ............................................ 14

3.6 Grading System .................................................................................................... 14

3.6.1 Course Grade .............................................................................................. 14

3.6.2 Table of Other Grades ................................................................................ 15

3.6.3 Semester Average ...................................................................................... 16

3.7 Academic Probation .............................................................................................. 16

3.7.1 Consequences of Academic Probation ....................................................... 16

3.7.2 Continuation of and Removal from Academic Probation .......................... 17

3.8 Graduation Requirements .................................................................................... 17

3.9 Students Files and Archiving ................................................................................ 17

3.9.1 Review of Education Records .................................................................... 18

3.9.2 Amendment of Educational Records .......................................................... 18

3.9.3 Release of Students’ Educational Records ................................................. 18

4 STUDENT LIFE ........................................................................................................ 19

4.1 Health Services ..................................................................................................... 19

4.1.1 Medical Care System .................................................................................. 19

4.2 Student Counseling Services ................................................................................. 19

4.3 Cultural and Social Activities ................................................................................ 20

4.4 Residential Life Policy .......................................................................................... 21

4.4.1 Accommodation Regulations ..................................................................... 21

4.5 Student Council .................................................................................................... 23

4.5.1 Student Council Processes .......................................................................... 23

4.5.2 General Rules for Colleges Student Council Elections .............................. 24

4.6 Disability Services ................................................................................................. 25

4.6.1 Student Support Unit for SwD .................................................................... 26

4.7 Food Services ........................................................................................................ 26

4.8 Transportation Service ......................................................................................... 27

4.9 Career Advising .................................................................................................... 27

4.9.1 Workshops and Seminars ........................................................................... 28

4.9.2 On Campus Recruitment Programs ............................................................ 28


3


4.9.3 Career Day .................................................................................................. 28

5 CODE OF CONDUCT .............................................................................................. 28

5.1 Process of the Code of Conduct ............................................................................. 29

5.1.1 Scope of Regulations Application .............................................................. 29

5.1.2 Publishing Student Regulations .................................................................. 30

5.1.3 Procedures .................................................................................................. 30

5.1.4 Forming Student Affairs Committee .......................................................... 30

5.1.5 Status of Students in Violation of Conduct Regulations ............................ 30

5.1.6 Student Responsibilities while Studying at the AASTMT ......................... 31

5.1.7 Conduct Violations ..................................................................................... 31

5.2 Disciplinary Actions .............................................................................................. 33

5.3 Student Complaints .............................................................................................. 35

5.3.1 Scope of Student Complaints ..................................................................... 35

5.3.2 Documents Related to Student Complaints ................................................ 35

5.3.3 Procedures for Student Complaints ............................................................ 35

5.3.4 Analysis of Student Complaints ................................................................. 36

5.4 Students Duties and Rights ................................................................................... 36

5.4.1 Disciplinary Actions ................................................................................... 36

5.4.2 Status of Students in Violation of Conduct Regulations ............................ 36

5.5 Student Appeals .................................................................................................... 37

6 PROCEDURES FOR APPEALS OF ACADEMIC DECISIONS ........................ 37

6.1 Oral Appeals during the Semester ........................................................................ 37

6.2 Written Appeals .................................................................................................... 38

6.3 Timeline for Appeals ............................................................................................. 38

6.4 Analysis of Student Appeals .................................................................................. 39

7 FINANCIAL SERVICES .......................................................................................... 39

7.1 Tuition fees ........................................................................................................... 39

7.2 Financial Aid ........................................................................................................ 39

7.2.1 Guidelines for Discounts ............................................................................ 39


4


1 VISION, MISSION, AND CORE VALUES

1.1 AASTMT Vision

To be a world class university in Maritime Transport and Higher Education in compliance

with the international standards of Education, Scientific Research, Innovation and Training

while fulfilling its Social Responsibilities to maintain its position as a distinguished Arab

House of Expertise and to be the first choice of students in the region.

1.2 AASTMT Mission

Contributing to the social and economic development of the Arab region by graduating

distinguished calibers who are able to effect change after being qualified through

comprehensive educational programs in addition to highly qualified faculty and centers of

excellence in research, training and consultancy while being strictly committed to the

highest levels of quality.

1.3 AASTMT Core Values

“1st. CHOICE”

One Team, One Goal. 1

Continuous Improvement C

Human Capital Development H

Originality O

Integrity I

Creativity and Innovation. C

Excellent Performance E


5


2 ACADEMIC CALENDAR 2020/2021

Day Week Description

14 Jun 2020 Beginning of admission: Fall Semester 2020/2021

20 Aug 2020 New Hijri year

6 Sep 2020 Beginning of registration

6 Sep 2020 New students’ orientation

10 Sep 2020 Last day of admission

10 Sep 2020 Last day for new students to postpone their admission

13 Sep 2020 1 Beginning of classes: Fall Semester

17 Sep 2020 1 Last day for incomplete exam (previous semester)

24 Sep 2020 2 Last day for: adding/dropping courses/registration

25 Oct. 2020 7 Mid-term exams (7th week )

29 Oct 2020 Prophet's Mohammed’s Birthday

29 Nov 2020 12 Pre-final exams (12th week )

1 Dec 2020 11 Martyr's Day

02-03 Dec 2020 11 UAE National Day

6 Dec 2020 12 Beginning of admission: Spring semester 2020/2021

10 Dec 2020 13 Last day to withdraw with a grade of "W"

24 Dec 2020 15 Last day of classes

27 Dec 2020 16 Final exams

01 Jan 2021 16 New Year

10 Jan 2021 Fall Break begins

21 Jan 2021 New students’ orientation

24 Jan 2021 The last day of admission

24 Jan 2021 Last date for new students to postpone their admission

24 Jan 2021 Beginning of registration

31 Jan 2021 1 Beginning of classes: Spring Semester

4 Feb 2021 1 Last day for incomplete exams

11 Feb 2021 2 Last day for: adding/dropping courses/registration

14 Mar 2021 7 Mid-term exams (7th week )

18 Apr 2021 12 Pre-final exams (12th week )

29 Apr 2021 13 Last day to withdraw with a grade of "W"

13 May – 15 May Eid Al-Fitr (Lesser Biaram) holidays

20 May 2021 15 Last day of classes

23 May 2021 Final exams

6 Jun 2021 Spring Break begins

20 Jun 2021 Beginning of summer registration

27 Jun 2021 1 Beginning of classes: Summer Semester

1 Jul 2021 1 Last day for: adding/dropping courses/registration

19 Jul – 22 Jul Eid Al-Adha (Greater Bairam) holidays

25 Jul 3 Mid-term exams

12 Aug 5 End of summer classes

15 Aug 6 Final exams


6


3 ACADEMIC INFORMATION

3.1 Academic Advising

Academic Advising is the process of providing academic support and services that enhance

the process of student learning. Every student at AASTMT branch in Sharjah is assigned an

academic advisor with whom he/she meets regularly. Advisors assist students in registering

for courses, understanding college policies, accessing campus resources and developing

career goals. The college provides advising and guidance for all new students as part of the

student orientation program, which introduces students to important information about

AASTMT branch in Sharjah, student advising, registration, academic probation, curricula,

academic support services, social and cultural activities, time management, and study skills.

AASTMT believes that effective advising will enhance students’ major exploration and

selection, satisfaction with academic programs, and success after graduation.

The academic advisor is selected based on the following criteria:

1. Being available for advising appointments and believing that advising is an

important task.

2. Knowing all the information on all educational enquiries such as requirements,

policies, and procedures.

3. Willing to encourage students without prejudice.

4. Caring about the educational and career plans of the student.

Responsibilities:

The academic advisor:

Helps students develop realistic goals,

Fulfills students’ requirements based on available resources,

Advices students on their program planning in a way that suits their abilities and

interests, and

Monitors progress toward educational/career goals.

Academic advisors are not allowed to:

1. Make decisions for a student,

2. Criticize a student decision or another advisor’s recommendations

3. Jeopardize a student's confidence for personal matters.

Students Responsibilities:

Clarify their personal abilities, interests, and goals to their advisor,

Contact and make an appointment with the advisor when required or when in need

of assistance,

Be aware of institutional policies, procedures, and requirements,

Evaluate the advising system, when requested, in order to improve the advising

process, and

Request re-assignment of a different advisor, if necessary.


7


When to meet the academic advisor?

1. To discuss any problems that affect academic performance,

2. To select courses for the upcoming semester,

3. To add or drop courses,

4. To discuss academic progress, and

5. To discuss career considerations.

3.2 Undergraduate Admission Policy

Admission to academic programs at AASTMT branch in Sharjah is available to highly

qualified male and female students from the UAE and abroad. All applicants must meet the

established minimum requirements for admission to study at AASTMT.

3.2.1 Undergraduate Admissions Requirements

3.2.1.1 General Requirements

The Admission and Registration Office determines the number of students to be annually

admitted according to job opportunities.

The applicants must complete the application form and submit the following

documents:

General Secondary School Certificate/Transcript (science section) or its equivalent

approved by the Ministry of Education in the home country from which it was obtained,

and then approved by the Office of Foreign Affairs in the home country and/or the home

country Embassy at the UAE, then UAE Ministry of Education.

Copy of a valid Emirati ID and/or a passport for both the student and the guardian;

A copy of a valid Resident Identity Card for non-local students;

Birth certificate for non-local students and Family Book for local students;

A valid English language proficiency certificate with a minimum score of 1100 EmSAT,

5 IELTS, 500 TOEFL (PBT), 61 TOEFL (IBT), or 173 TOEFL (CBT);

Four Passport-size photographs;

National Service Certificate for local male students (exemption or postponement)

Certificate of Good Conduct for both local and non-local students.

The minimum overall high school score should be above 60%. The overall score is

calculated after providing a certificate equivalency in accordance with AASTMT

regulations.

Applicants must be medically and athletically fit.

Applicants should pass the admission interview, medical test, and fitness test.

o Applicants who do not achieve the required score of English proficiency are required

to take an English language preparatory course in a remedial semester and then pass

the EmSAT with a minimum score of 1100.

o Applicants should have completed 12 years of school education before obtaining the

High School Certificate and should be able to provide the required evidence

documents.

3.2.1.2 Procedures


8


The Admission and Registration Office creates a personal file for each applicant.

Applicants should pay non-refundable admission fees and receive a receipt before

they can take any required tests.

Accepted applicants receive a “registration number" after authenticating all the data

and certificates, and after they pass all the required admission tests.

Accepted applicants refer to the financial department to pay enrollment admission

fees using their “registration number"

An AASTMT- student ID is then issued to accepted applicants and they receive the

study plan for the program they will join upon receiving AASTMT Branch in

Sharjah enrollment confirmation.

3.2.1.3 Late Registration

All dates specified in the academic calendar must be strictly adhered to. The calendar is

posted well in advance each semester. It is the student's responsibility to adhere to specified

date of registration, examinations, etc. Late registration fee is charged if the student does

not register for courses at the designated time. Registration to courses is not allowed after

the first week of classes.

3.2.1.4 Requirements for Different Certificates

UAE High School Certificate: Advanced Stream/General Stream/Secondary Technical

School (STS) /Applied Technology (ATHS)

Students holding an Advanced Stream High School Certificate with a minimum score

of 60% are directly admitted;

Students holding a General Stream High School Certificate with minimum score of 60%

receive conditional admission to the Maritime Transport Technology and Marine

Engineering Technology programs and are enrolled into a remedial semester to take

preparation courses in scientific subjects.

Students holding Secondary Technical School certificates (suitable specialization) are

accepted only in the Marine Engineering Technology program and are enrolled into a

remedial semester to take preparation courses in scientific subjects.

Students holding Applied Technology School Certificates (suitable specialization) are

accepted only in the Marine Engineering Technology program.

3.2.1.5 American Diploma (High School Diploma)

Students should have completed 12 years of school education before obtaining the High

School Certificate and should be able to provide all required evidence.

Students should have passed 8 subjects including English, Math, Physics, and

Chemistry.

Students complete the other four subjects in grades 10, 11, and 12 taking into

consideration that students cannot take more than 2 subjects from G10 and not less than

4 subjects from G12.

The required SAT 1 minimum score is 800, with minimum 450 in Math for foreign

students.


9


The required SAT 2 minimum score is 900 with the following required subject

combinations: Math with Biology, Chemistry, or Physics; OR Biology with Chemistry,

Physics, or Math.

3.2.1.6 The British Certificate (IGCSE, GCSE)



Students should have finished 8 OL subjects with a minimum grade C.

Students should have finished one AS or AL Math or Biology with a minimum grade D

from grades 10, 11, or 12.

If the AS is Math, the required subjects are Math, English, Physics, Chemistry, and any

other 4 subjects from grades 10, 11, 12.

If the AS is Biology, the required subjects are Math, English, Physics, Chemistry and

Biology.

3.2.1.7 The Canadian Diploma



Students should have passed 8 subjects with a minimum of 5 subjects from G12 and 3

subjects from G11.

English, Math, Physics and Chemistry are required subjects for all students.

Student must take Math or Biology in grade 12 and must have passed these subjects in

grade 11.

3.2.1.8 Australian High School Certificate

British Certificate requirements are to be applied

3.2.1.9 Students Holding the French BAC

Students should have completed 12 years of school education before obtaining the

High School Certificate and should be able to provide all required evidence.

7 subjects are required.

Mandatory subjects are English, French, Math, Physics, and Chemistry.

The minimum required score is 10/20.

3.2.1.10 International Baccalaureate (IB)

Students should have completed 12 years of school education before obtaining the

High School Certificate and should be able to provide the required evidence.

Students should have completed 6 subjects with 3 High Level subjects that include

either Math and Physics, or Biology and Chemistry.

The English language subject is a mandatory requirement.

The student must complete the extended essay and the Theory of Knowledge.

Students should have achieved a Minimum score of 24.


10


3.2.1.11 The Admission Decision

Students are to be informed of admission decision personally or via email.

The admission deadline is five days prior to start of classes.

3.3 Registration and Additing/Dropping of Courses

The Admission and Registration Office is responsible for receiving the application for the

educational programs and for maintaining the student’s academic records according to

college regulations, policies and procedures. The Admission and Registration Office is also

considered the primary source of information and statistical data relating to all students,

which help the administration and colleges in making decisions and satisfying the

requirements of external sponsors and institutions.

The Admission and Registration Office responsibilities are:

1. Preparing every semester registration process, including follow-up of the course

schedules and their modifications by the colleges.

2. Monitoring the process of student registration online to ensure that student

registration is in accordance with the regulations of the college and study plans.

3. Registering new students as well as students with academic difficulties or special

cases.

4. Applying the transfer procedures between colleges and departments, and specifying

the courses that can be transferred for transferring students.

5. Monitoring course grades and calculating the GPA for the semester as well as the

cumulative GPA.

6. Preparing reports concerning the academic status of students.

7. Reviewing transcripts and study plans for students who are expected to graduate and

implement the graduation regulations.

8. Preparing reports and statistical data and providing them to the concerned parties.

9. Preparing the certificates, official approvals, and students’ transcripts.

10. Coordinating with the sponsors of students’ scholarships and ensuring that the

sponsorship rules are observed.

3.3.1 Addition and Dropping of Courses

The Admission and Registration Office sets up an academic calendar at the beginning of

each academic year and announces it on the website. The academic calendar states the dates

that students are required to adhere to during the registration period and date of beginning

of classes. Students are allowed to drop or add courses according to dates announced on the

calendar. In accordance with these dates, tuition and tuition refunds are calculated for adding

and dropping courses as follows:

During the Add/Drop Period:

If any course is dropped during the Add/Drop period, the student gets a refund of the course

tuition.

If any courses are dropped after the Add/Drop period, no tuition fees are refunded

to the student's account for the dropped courses.


11


All of the above-mentioned deadlines are specified in the academic calendar.

3.3.1.1 Add and Drop Regulation

After completing registration, a student is allowed to add a new course or drop a registered

course during the registration period provided he/she consults the academic advisor and

observe the restrictions below:

1. If any courses are dropped after the Add/Drop period without receiving “F” then

they are considered as “W” courses.

2. Not exceeding the maximum academic load permitted for registration based on the

student’s GPA.

3. The maximum academic load that can be registered is 18 credit hours (19 credit

hours for students in the College of Maritime Transport and Technology).

4. Students with a minimum GPA of 3.00 may register for an additional course in the

regular semester if allowed by timetables and final exam schedules.

5. Final year students (last two semesters) may increase the academic load to 21 credit

hours (22 hours in the College of Maritime Transport and Technology). The college

must examine each of those cases individually.

6. The number of academic hours must not be less than the minimum academic load (9

credit hours) permitted for registration.

A course can be dropped or withdrawn if a class is to be closed or cancelled due to the small

number of registered students.

3.4 Course Registration for Currently Enrolled Students

According to AASTMT regulations, each student who completes the registration procedures

is considered a regular student of AASTMT in the semester they have registered for.

3.4.1 Registration Procedures

3.4.1.1 Registration Online

It is important for students to register early in their classes so as to be able to register the

courses they want. After the academic advisor’s approval, students can register according

to the following steps:

1. Log into student portal.

2. Select "registration online".

3. Click "Add Course" to add courses and generate Schedules. Students can modify

their choices.

4. View schedule options. If no schedule is available, students may need to adjust their

desired classes or break times.

5. Confirm registration. Once students have selected a schedule, they click "Complete

Registration".

After online registration, students can:


12


1. Pay tuition fees before the deadline. A copy of class schedule and amount of tuition

fees can be obtained online.

2. Attend classes according to schedule.

3. Receive Text Books from the AASTMT Branch in Sharjah bookstore in person.

3.4.1.2 Closed or Canceled Classes

Information about closed or cancelled classes, changes and additions is updated daily during

the registration period online. If students are registered for a class that has been canceled for

low enrollment (less than 7 students) or for other reasons, they will be notified by email.

They will get a refund if they have already paid.

3.4.1.3 Change of College or Degree Program for Current Students

Any registered student who wishes to transfer from one college to another within AASTMT

branch of Sharjah shall do the following:

1. Submit a request for change of college or program to the appropriate college office

for studying and approving the request and in accordance with college deadlines.

2. The college will evaluate the request and notify the student regarding the decision

of the request. Approved changes will be processed in the Office of Admission and

Registration.

3.4.1.4 Course Prerequisites

Prerequisites, if any, are included in the course description. Students are responsible for

completing all prerequisites prior to enrolling in a course. The registration system prevents

a student from enrolling in a course without finishing its prerequisite; however, graduating

students may receive an exception to register both courses concurrently.

3.4.1.5 Overloads

Undergraduate students, who are not on probation, may register up to 18 credit hours (19

credits for students in the College of Maritime Transport and Technology) in a regular

(Fall/Spring) semester. Students on academic probation are limited to 12 credit hours (13

credits for students in the College of Maritime Transport and Technology) per regular

semesters. Enrollment in the summer semester is limited to a maximum of 6 credit hours (7

credit hours for students in the College of Maritime Transport and Technology)

Students who wish to take more than 18 credit hours in a regular semester must have

cumulative GPA of 3.0 or higher. Any student, who is not on probation, can take an

overload to be studying for 21credits (22 credits for students in the College of Maritime

Transport and Technology) upon the college approval.

3.4.1.6 Eligibility to Register

AASTMT Branch in Sharjah Policy on Regular Student Status

https://www.uaf.edu/handbook/register/process/dates-and-deadlines.php

https://uaonline.alaska.edu/

https://www.bkstr.com/alaskafairbanksstore/home/en


13


Students lose "continuing student" status and are considered “former students" when

they discontinue their registration at the AASTMT branch in Sharjah for two or more

semesters in succession (summer session excluded). “Former students" who wish to re-

register are required to use a re-registration application form.

Any student under the following conditions is not eligible to regular registration:

1. Loss of continuing student status

2. Dismissal for disciplinary reasons

3. Having any outstanding financial issues

3.4.1.7 Withdrawal

During the drop/add period for each semester, students may withdraw using the

online Student Portal or in person at the Office of Admission and Registration.

Students who withdraw from all courses they are enrolled in are eligible to register

for a subsequent semester unless they lose their continuing student status.

A student who has been charged with an offense that may result in a disciplinary

action may not officially withdraw from the college until a decision is taken by the

appropriate disciplinary committee.

3.5 Transfer Students

AASTMT Branch in Sharjah accepts students transferred from other institutions according

to the following terms and conditions

3.5.1 Transfer from Other Universities

1. Students are eligible for transfer admission from accredited institutions in the UAE, or

from a foreign institution of higher education based outside the UAE and accredited in

its home country.

2. Transferred students must meet the English language proficiency requirements (all

entering transfer students have to present a valid proficiency level certification (TOEFL

or IELTS or EMSAT) demonstrating the required scores for full admission.

3. Transferred students are requested to submit all official transcripts showing all post-

secondary transcripts at all institutions they attended.

4. Transferred students are required to meet the admission requirements of AASTMT

branch in Sharjah.

5. Transferred students must not have been dismissed from their previous universities for

disciplinary reasons.

6. Transferred students should have completed at least one academic semester in their

previous universities.

7. Courses already completed by the student may be transferred provided that they are

equivalent to those studied at AASTMT branch in Sharjah and that the grade obtained

in such courses is higher than a conditional pass (at least “C” in the credit hour system).

8. Grades of transferred credit hours are not calculated in a student’s GPA but shall only

be transferred in their transcript as achieved hours within the graduation requirements.

9. The number of transferred credit hours must not exceed 50% of the graduation

requirements of the college a student transfers to.

10. The student should fill a “Course transfer” form and submit it to Office of admission

and Registration to continue the transfer procedure.


14


11. Transferred students should submit their official transcripts as well as official copies of

the course outline or syllabi from the previous institution to the Admission and

Registration Office in order to process requests for the transfer of credits. The Office of

Admission and Registration will send the documents to the College for evaluation. The

College, after evaluating and taking the decision in the College Council, will respond to

the Registrar’s office within one week of receiving the request.

3.5.2 Transfer within AASTMT Branch in Sharjah

Students may transfer from one program to another within the same college or from one

college to another within AASTMT Branch in Sharjah as per the student’s request provided

the following:

1. Meeting the admission requirements and obtaining approval from the department or

college the student wishes to transfer to.

2. The remaining period spent by the student in the college or program he/she transfers

to be sufficient to meet the graduation requirements in terms of the maximum limit

of years or for postponing the military service.

Student’s grades in courses studied at the college or program transferred from and

approved to be transferred shall be counted and accepted in the new major as part of the

graduation requirements.

3.6 Grading System

3.6.1 Course Grade

Grades are an important component of the learning assessment process. Each course

registered is evaluated throughout the semester Examinations, quizzes, reports, discussions,

or other means of assessment are graded to help students evaluate their performance in a

course both in the middle and at the end of the semester. It is the responsibility of the course

instructor to inform each class at the beginning of the semester of the items included in the

course assessment and corresponding grades assigned. Each course instructor should

include a grading scheme in the course syllabus. The following shows the grades and

guidelines used:

Letter Grade Grade Point Description

A+ 4 (Honorary Grade) 97 % - 100 %

A 4 93% - < 97%

A- 3.7 89% - < 93%

B+ 3.3 84% - < 89%

B 3 80% - < 84%

B- 2.7 76% - < 80%

C+ 2.3 73% - < 76%

C 2 70% - < 73%

C- 1.7 67% - < 70%

D+ 1.3 64% - < 67%


15


Letter Grade Grade Point Description

D 1 60% - < 64%

F Zero < 60%

Course Points

Points are calculated by multiplying the grade value obtained by a student by the number of

registered credit hours.

(C-, D+ or D) grades for a course are considered conditional pass grades. The descriptive grade

(semester average / GPA – Cumulative GPA) is as follows:

Descriptive Grade (Semester average/ Cumulative average)

GPA Descriptive Grade Equivalent Percentage

3.7 up to 4.0 Excellent 89 % up to 100%

3.3 up to 3.7 Very Good 84% less than 89%

2.7 up to 3.3 Good 76 % less than 84 %

2.0 up to 2.7 Pass 70% less than 76 %

Honors Degree

AASTMT students shall receive a grade with honors if they achieve a minimum final GPA

3.3, provided that this was the least GPA they have achieved in all semesters and that they

have not received a failing grade (F) in any course during their period of study.

3.6.2 Table of Other Grades

Additional letter grades are used without corresponding grade points (and hence are not used

in calculating a student’s Grade Point Average) to denote special cases as follows:

Letter Grade Significance Description

I Incomplete It is the grade of a postponed final exam due to

an urgent excuse accepted by college. This is

applicable under the condition that the student

has obtained 36 marks (60 %) of the course

work. An incomplete result (I) is given to enable

the student to sit for the final exam in the

assigned date, otherwise the student is

considered to have failed the course.

W Withdrawn It is the grade of a course that has been

withdrawn either by forced or optional

withdrawal. It is not counted in the GPA.

U A grade with

unspecified marks

(Ungraded)

It is a course whose marks have not been

assigned yet for any reason.


16


Letter Grade Significance Description

AU A grade of a

listening course

(Audit)

It is a grade that is given to students who attend

as course listeners. It is not counted either in the

GPA or in the achieved credit hours.

TR A grade for a

transferred course

(Transferred)

It is the grade of a course equivalent to a course

from another university and is not counted in

the GPA.

P A grade of

passing a course (Pass)

F A grade of failing

a course (Fail)

3.6.3 Semester Average:

The semester GPA is calculated by multiplying the grade of each course by the number of

the course’s credit hours, and then dividing the total by the number of total credit hours

registered by the student in the semester.

Grade Point Average (GPA):

1. The GPA refers to the student’s overall average; it is calculated at the end of each

semester by adding all course points obtained in all courses and dividing them by

the total number of credit hours completed.

2. The GPA determines the student’s status in terms of academic load, pursuing

studies, academic probation and graduation.

3.7 Academic Probation

For undergraduate students, academic probation begins after a student has completed an

academic risk period and with a cumulative GPA below 2.0.

If the cumulative program GPA (grade point average) falls below 2.0, students will be

notified by the Registrar's office that they have been placed on the academic probation list

and that they will be obliged to a half load registration until their GPA is above 2.0.

The aim of the academic probation is to give students the opportunity to raise their

cumulative GPA so that they can pursue their academic goals. Once placed on academic

probation, the student’s GPA will be reviewed regularly after the completion of every 12

credit hours (13 credit hours for College of Maritime Transport and Technology).

Being placed on academic probation will affect current and future course registration; it

restricts future registration to half load (12 credit hours or 13 credit hours for College of

Maritime Transport and Technology).

The student should immediately discuss the courses available to him/her with the academic

advisor.

3.7.1 Consequences of Academic Probation


17


Registration: Students will only be eligible to register as half load students (12 credit

hours or 13 credit hours for College of Maritime Transport and Technology)., with no

exceptions.

Degree Conferral or Certificate Completion: Students must obtain a cumulative

program GPA of 2 or above to be eligible to have their degrees conferred upon them or

their program certificate awarded.

3.7.2 Continuation of and Removal from Academic Probation

Undergraduate students will have their progress reviewed at the completion of every 12

credit hours (13 credit hours for College of Maritime Transport and Technology). A student

will be able to continue to the next probationary period (s) provided that they have not

exhausted the probationary periods

If students on probation raise the cumulative GPA to 2.0 or above at the end of their review

period, they will be removed from the Probation list and will be able to register as full load

students.

3.8 Graduation Requirements

Students graduate from AASTMT colleges after completion of all program courses credit

hours requirements with a minimum GPA of 2.0 on graduation. .

The minimum duration of study must be fulfilled as stipulated by AASTMT educational

policies.

Students must complete the Application for Graduation Form in order to be eligible for

graduation at the end of that semester.

It is prohibited to improve the GPA after the end of the study years and obtaining the degree.

The nationality of the student cannot be changed after graduation. Student nationality

change may be considered during the years of study in accordance with the legal constraints

specified by AASTMT policies and regulations

3.9 Students Files and Archiving

AASTMT uses the information in the student’s directory: Name, current address, email

address, telephone and mobile listing, photographs, program of study (including degree

program(s) fields, years of study, and/or class information), current registration status and

participation in officially recognized activities and sports.

Students are responsible for ensuring that their directory information is accurate and

updated, in addition to providing accurate emergency contact information.

AASTMT branch in Sharjah uses email address as the official communication or regular

mail to the address specified in the file of the Registrar. The student will be responsible for

any late fees and other administrative action resulting from failure to respond to the

mail/email.


18


Students may update their address information via the student portal. International students

must also provide a permanent address in their country of citizenship in addition to the

residential address in Sharjah.

Requests for name changes must be submitted online or in person to the Office of Admission

and Registration. This is also required from international students wishing to change their

names in the college records along with submitting their international ID documents.

Graduating students should submit name change requests no later than two months before

the official date of graduation.

The name of the student mentioned in the student record will be the student’s legal name

and will appear on the official transcripts, college identification card, and any official

documents issued by the AASTMT.

3.9.1 Review of Education Records

AASTMT procedures regarding review of educational records are as follows:

1. All students who are enrolled or have been enrolled at AASTMT have the right to

review their educational records subject to AASTMT policies and regulations.

2. Students should be aware of the risks of giving out their personal information from

their educational records to others.

3. Parental statements of financial resources will remain confidential. Parents must

indicate their willingness for the release of information in such statements to the

student; the statements will be made available to the student upon request.

3.9.2 Amendment of Educational Records

Students have the right to review records if they believe their educational records to be

inaccurate. If a student believes a record is inaccurate he/she should go the Office of the

Registrar and identify the part of the record he/she wishes to modify and specify why it is

inaccurate.

3.9.3 Release of Students’ Educational Records

Students’ records may be released in advance without the consent of the student to

AASTMT administrative, supervisory, or academic officials employed by AASTMT.

Students’ educational record may also be disclosed without their prior written consent

under certain circumstances, including:

1. A student’s application for or receipt of financial aid.

2. To accrediting organizations for the purposes of accreditation.

3. To “appropriate persons,” including parents, in case of health and safety

emergencies;

4. In response to a judicial order.


19


4 STUDENT LIFE

4.1 Health Services

The health services vision at (AASTMT) is to preserve the value of the individual and to be

one of the most important entities that provide healthcare to its students and to achieve

excellence in human relations and professional competencies through the best doctors and

nurses according to professional values and ethics. Moreover, AASTMT health services

mission is to seek self-sufficiency in providing excellent medical care to deserving students

and workers in accordance with the regulations and the utmost equality between individuals,

creating a healthy environment for the success of the educational process. AASTMT in

partnership with the best external medical institutions are taking advantage of the latest best

available resources with efficiency and effectiveness.

4.1.1 Medical Care System

AASTMT guarantees medical care for undergraduate students. The AASTMT contracts the

best doctors and major hospitals to complete the treatment protocols and patients are

transferred to them by the Department of Medical Affairs.

Students must observe the following:

1. The AASTMT is not responsible for the student’s chronic diseases.

2. The student must inform the clinic about any infectious diseases to avoid complications

or spread.

3. The Department of Medical Affairs approves the external sick leave after examining the

student within 72 hours of its issuance date.

4.2 Student Counseling Services

The aim of this section is to give information on the Student Counseling Services provided

by AASTMT Student Affairs during the student study period.

The main aim of the Student Counseling Services is to improve students’ learning,

communication, and adaptation skills. The main objective is to provide the necessary help

for the students who are failing or skipping semesters due to the psychological and

communication problems they face.

Student Affairs, in collaboration with faculty members in AASTMT Sharjah Branch,

provides counseling services to a wide range of students in a trusted and confidential setting

to maintain feelings of trust and safety during the students’ counseling visits. Students facing

any academic difficulty that may be related to personal issues may be referred by a faculty

or staff member to counseling.

Students with learning disabilities, students suffering from psychological disorders, such as

anxiety, depression, phobia (social or exam phobia), and students with mal-adaptive or

dysfunctional behavior (antisocial/lack of motivation/aggression/frustration/abuse are

referred to individual therapy plans in confidential individual therapy sessions.

The student counseling services also provide group awareness sessions and free discussions


20


of various topics focusing on students’ daily life, interactions, moods, habits, stresses,

family problems, social interaction, communication, motivation, planning and other relevant

issues.

4.3 Cultural and Social Activities

The main concern of the cultural and social activities is to develop student's character and

talents to contribute to academic success.

Student Affairs coordinates students’ activities and makes information available about

different campus activities to students. The activities aim to develop the character of

students and help students adapt to the campus environment, all activities complement

academic programs and their expected outcomes are aligned with the institutional goals.

Students are encouraged to learn technical, cultural and social skills, express their creativity,

and form positive social relationships.

AASTMT takes responsibility for:

Organizing different activities both in and out of campus.

Communicating with the largest possible number of students.

Developing activities to suit the needs and skills of students.

Motivating students who always take part in activities with certificates and nominal

gifts.

Creating an environment to enables students to take responsibility and become involved

in the community decisions.

Relating students’ activities to scientific studies and translating them into actions and

positive behaviors.

Building student life skills abilities.

Encouraging volunteer work and social responsibility towards the society.

Organizing Sports Activities

AASTMT gives top priority to sports and athletes based on its belief in social and national

responsibility as an Arab League organization and to set a successful model.

AASTMT gives students the opportunity to enhance, refine and demonstrate their athletic

and intellectual skills through teamwork, sportsmanship, intercollegiate competition and

provides the training facilities and a distinguished athletic program. Physical education,

fitness and swimming lessons are part of the student’s preparation in the College of

Maritime Transport and Technology

Regulations for Using the Physical Training Halls and Health Club:

1. Observing public morals and following trainers’ instructions inside the hall.

2. Showing the student’s AASTMT ID and wearing sportswear (athletic shoes, training

suits, and towels) on entering the hall.

3. Using personal audio devices with headphones and keeping a low tone of voice.

4. The maximum time of the training session is 90 minutes.

5. The sporting tools and equipment used during the training session must be returned to

the right place after the training is over.

6. The maximum time for using cardio equipment (stationary bikes - roller coaster -

running) is 15 minutes.

7. Students must hand over their personal belongings to the secretariat/staff in charge.


21


4.4 Residential Life Policy

AASTMT branch in Sharjah offers residence for all students in the first four semesters

according to the Regulations of College of Maritime Transport and Technology, as well as

students who wish to reside at the AASTMT, Life on campus provides a social, educational,

cultural and sporting environment suitable to all students.

4.4.1 Accommodation Regulations

4.4.1.1 Accommodation Overall System

1. The accommodation administration and the supervisors of the dorms have the right to

make monitoring tours at any time.

2. The accommodation administration and the supervisors of the dorms have the right to

enter students’ rooms at any time, if deemed necessary.

3. Students residing at the AASTMT’s premises are not to violate instructions and

regulations of the Student Affairs or of their colleges.

4. The accommodation closes at 10 PM for female students and at 11 PM for male students.

5. Students have to leave their room maximum within two days after their academic

semester final assessments. Furthermore, all students have to leave their dorms

immediately during feasts and mid-year vacation. Exceptions are made for those who

have stay permission from the Student Affairs.

4.4.1.2 Accommodation Transfer

1. Students can be transferred from a four-student room to a three-student one or the

luxurious accommodation (if available), according to their wish, after paying the

required fees. The transfer can be considered after the student submits the required form

to the Student Affairs.

2. If necessary, a student can be transferred from one building to another after completing

the procedures during the specified time.

3. The accommodation administration has the right to make students stay at any room

inside the building and to transfer them from one room to a similar one in the same

building or in another building, if necessary.

4.4.1.3 Checking out and Departure

1. The duration of students’ accommodation ends after their academic semester final

exams maximum by 48 hours. In case a student does not clear their room in due time,

he/she will lose their insurance.

2. The duration of students’ accommodation ends in case of cancelling an academic

semester, withdrawal of courses, not registering the subjects, or being expelled from

AASTMT or the dorms for any reason. Students’ stay, in this case, is considered illegal

and they have to leave the room immediately.

4.4.1.4 Penalties

In case of any violation of these regulations, the Student Affairs has the right after taking


22


all the legal procedures with the student to terminate his/her stay and not to provide

accommodation for him/her later.

4.4.1.5 Financial Affairs

1. Students cannot refund the accommodation expenses in case of departing before the end

of the duration stipulated in the accommodation request in any case and whatever the

reasons were.

2. The insurance is refunded to the students after leaving the accommodation dorms unless

there is any destruction or missing items in the rooms.

3. Students who wish to continue in their dorms during the following term have to pay for

the accommodation expenses during the allotted time.

Forms that should be filled out by the applicant for accommodation:

1. An accommodation request form.

2. Instructions of the accommodation.

3. An accommodation ID form.

4. A statement pledging the accuracy of data provided to the Student Affairs.

5. An evacuation form in case of evacuating accommodation dorms.

4.4.1.6 Violations and Penalty Regulations

1. Violating regulations and instructions of accommodation.

2. Disrespecting the accommodation supervisors and offending them or other colleagues.

3. Failing to submit the academic schedule to the accommodation supervisor as stipulated

in the regulations of accommodation.

4. Losing the student ID.

5. Destroying the dorms furniture.

6. If the student gives any false information or fails to fill in all the required data in the

specified forms.

4.4.1.7 Requirements of Acceptance at AASTMT Accommodation

1. A proof of being accepted at AASTMT.

2. To be a student at AASTMT and have registered for the courses during the designated

semester.

3. To be enrolled in one of the training courses of AASTMT.

4. External students can be accepted during their registration in programs for visiting

students or other programs if there are vacancies in the dorms.

5. Students should not have been previously expelled from the students’ accommodation.

6. Students shall sign a warrantee of abiding by the regulations of accommodation dorms.

7. Students must not be carrying any contagious diseases. They are to present a medical

report from the medical department to prove this.

8. Two personal photos.

9. Filling out and submitting the accommodation request forms.


23


4.5 Student Council

The Student council is a lawful body in AASTMT that expresses the views of the students

and protects their interests. The SC is responsible for organizing all student activities on

Campus away from politics, religion and irrespective of nationalities of students.

The Student Council aims to prepare a generation that can take responsibility and strengthen

ties between students, develop moral values and support the student’s character by setting

and organizing student projects and programs that serve the academic goals and contribute

to the community and the surrounding environment.

4.5.1 Student Council Processes

The Student Council is elected each year and is formed of a President, a Secretary of the

Council and an Assistant Secretary of the different committees. The Council should be

formed equally of male and female students who are directly elected from among the

students at college levels. In case no one is nominated for the Student Council, the selection

of the Student Council shall be made by the Student Affairs in coordination with the college.

The call for the Student Council elections is made by the Student Affairs at the end of the

second semester of each academic year. The preparations include the organizing committee

of the elections, and the names of the candidates of each list. Each list should include the

following details:

List of names:

President name with his/her personal data.

Council Secretary name with his/her personal data.

Assistant Secretary with his/her personal data.

Different Committees members with their personal data.

The election process takes place during the fourteenth or fifteenth week of the second

semester of the academic year either electronically or manually. For the election process to

be legal, the number of participating students must be 50% plus one student from the

registered students in the second semester, otherwise, the election process will be repeated

the next day with the presence of any number of students from the college. In case of equal

votes, a lottery is held in the presence of candidates to determine the winner.

The convening of the Council General Assembly and/or its different committees shall be

called for by the Council President or his/her Secretary. The notification for the convening

shall be made at least three days in advance and must be held on a monthly basis. The

meeting shall be valid if more than half of the members are present. If a quorum is not

present, the meeting shall be postponed for two days; only then it could be held with any

number of participants. The Student Council decisions are made by the majority of the

members. The Student Council shall be dissolved upon the resignation of two thirds of the

members through an official statement declaring their resignation to the student body.


24


The Student Council for each college includes the following members:

Student Council President.

Vice President of the Student Council.

Secretariat.

Treasurer of the Student Council.

Human Resources Responsible.

Committee Secretary.

4.5.2 General Rules for Colleges Student Council Elections

Elections are held on the basis of the list system and not the individual system. Accordingly,

the entire list wins the most votes, regardless of the percentage of voting in the elections.

The Student Council of each college consists of the Chairperson/ President, Vice President,

Secretariat, Treasurer and the Human Resources official in addition to a Committee

Secretary for each of the seven committees indicated below:

Culture and Media Committee.

Social and Trips Committee.

Artistic Committee.

Scientific Committee.

Families Committee.

Roving Committee.

Sports Committee.

The College Student Council at AASTMT consists of 12 students from different

departments.

Each Student Council shall include at least 2 female students in each college student council,

with the exception of the Student Council of the College of Maritime Transport and

Technology.

Each Student Council at different colleges at AASTMT may include a disabled Student

called the “Challenge Champion Officer”. This student can be added to the above-

mentioned list.

Each list participating in the Student Council elections must abide by the whole conditions

for candidacy for the Colleges Student Council at AASTMT which will be announced by

the Student Affairs.

Elections for all colleges will be held during the fourteenth or fifteenth week of the second

semester of the academic year. The winning lists will be announced on the official page of

the Student Affairs within one week from the last day of elections.

The elected Student Council list takes over their duties after the Academic year summer

semester ends to begin preparing their work plan.

4.5.2.1 Conditions for Candidacy for the Colleges Student Council


25


The candidate on each list:

Must have been a student in the AASTMT during the Fall semester. Moreover, the

student must have spent at least one year or more studying at the AASTMT;

Must be registered in the Spring semester). The membership of the student will be

activated in the Student Council by the next year after his/her registration of the courses

for the following Fall semester

Must have at least a full academic year ahead before graduation, (two semesters);

Must score a GPA of 2.5 or more Must possess good personal characters and must have

a good reputation during his/her study at AASTMT;

Should have a record of continuous activity in the area of interest of the committee

which he/she nominates himself for in the Student Council.

Must fill an Application form either manually or electronically according to the time

plan that will be announced by the Student Affairs.

The provisional lists of accepted candidacies, which meet the conditions and requirements

for candidacy, will be notified immediately after the nomination forms are approved of by

the Student Affairs to launch their election campaigns. It is strictly prohibited for any

accepted list for the election process to start the election campaigns in colleges or on the

social media unless the accepted lists for candidacy are announced through the Student

Affairs official page.

Lists that start the election campaign before the official announcement of the Student Affairs

will be excluded from the elections.

4.6 Disability Services

The Policy of dealing with Students with Determination at The AASTMT provides a

framework for promoting and sustaining equality. It aims to ensure that applications for

admission from potential students are assessed on the basis of the applicant’s aptitudes,

abilities and qualifications, to ensure that disabled students have an access to appropriate

support, advice and adaptations to enable them to be fully included in the of the student life

where reasonably possible and it also aims to ensure that individual student views are

ascertained and taken into account whenever needs are being assessed.

AASTMT provides services for Students with Determination, (SwD) including information

on accessibility, identification of accommodations, the filing of medical reports, and liaison

with faculty and staff in establishing accommodations and the provision of auxiliary aids

when required.

AASTMT is committed to a policy of equal opportunities and access; recognizing the fact

that determined students have an equal right of participation in higher education. AASTMT

will make reasonable adjustments, including anticipatory ones, where necessary and

feasible to facilitate this. All (SwD) should be able to participate fully as far as reasonably

practical in the full range of academic, cultural and social activities available within campus

life. Students will be urged to disclose their disabilities on application and throughout their

student life to facilitate appropriate support. It is important to note that individual students

have a responsibility to provide all necessary information so that support can be provided

in a timely and appropriate manner.


26


AASTMT is required to:

Eliminate unlawful discrimination between all students.

Eliminate harassment of the (SwD).

Promote equality of opportunities between (SwD) and other students.

Involve the (SwD) in the formulation of actions related to their needs.

Promote positive attitudes towards (SwD).

Encourage participation by (SwD) in public life.

Take steps to meet (SwD) needs, even if this requires more favorable treatment.

Identify and analyze potential discriminatory policies, practices and procedures in

all aspects of the Academy activities.

4.6.1 Student Support Unit for SwD

AASTMT runs a program of staff development to provide support and address issues

relevant to the educational and other needs of the students with disability.

Each college nominates a member of staff (Learning Support Coordinator) to be on the

Learning Support Coordinator’s Group to share practice relating to (SwD). The Group

includes staff from the following areas: Student Services, Academic Advising and Student

Counseling.

AASTMT offers a professional support to those experiencing emotional, psychological or

mental health issues. Welfare, Disabilities Advisers, and Counselling and Mental Health

staff are all part of the Health and Wellbeing team and work closely to support students with

severe and enduring or complex mental health difficulties defined as a disability.

AASTMT has a range of specialist equipment and assistive software available. For more

details of what is currently available, the (SwD) can contact with the staff members at the

Student Disability Center.

AASTMT offers the disabled students a comfort accommodation during their studies period

in the accommodation dorms.

4.7 Food Services

AASTMT branch in Sharjah provides catering services for students at AASTMT

Accommodation. Below the catering instructions, policies and procedures of the main

restaurant at the Academy:

1. The cleanness of the place reflects your own cleanness. Accordingly, the student shall

keep the place clean and shall not cause any kind of harm to others.

2. Students residing on the premises are allowed to have the three meals in the main

restaurants. Post-graduate and senior students who do not reside on the premises are

allowed to have their meals in the main restaurant after paying the meal cost and

receiving a receipt as per the instructions of the Catering Department.

3. Students are required to show their IDs and the accommodation receipt upon the

responsible staff request. In case of the student refusal, s/he shall not be allowed to

enter the restaurant.


27


4. Students shall have their meals only in the designated places.

5. Students shall stick to the time allocated for meals.

6. It is totally prohibited to take silverware outside the restaurant.

7. Visitors are not allowed in the restaurant.

8. It is not allowed to speak with the catering employees through the restaurant

backdoors.

9. Smoking is prohibited.

10. Students are not allowed to take any food from the restaurant or to the restaurant.

11. Students are not allowed to enter the kitchen of the main restaurant in order to keep it

clean.

12. Students must show discipline within the restaurant.

13. Students shall ensure their safety and the safety of others, and should avoid any

quarrels with others.

14. Students must contact the restaurant supervisor immediately if there is a problem or a

complaint concerning food or related to the restaurant.

4.8 Transportation Service

Non-applicable.

4.9 Career Advising

The Career Service Office (CSO) supports the mission of the Arab Academy for Science,

Technology and Maritime Transport to empower the students and alumni of AASTMT

branch in Sharjah in their career journey.

The CSO mission is to encourage students to explore their career paths, identify and develop

skills, and pursue experiential opportunities. The CSO vision is that each member of

AASTMT Branch in Sharjah community will be empowered to achieve lifelong

professional success.

The Career Service Office (CSO) assists students and alumni as they explore, prepare for,

and make successful transitions to life after graduating from AASTMT Branch in Sharjah.

At the CSO, individuals are empowered to take a proactive and strategic role in finding

and pursuing their personal and professional passions. The CSO offers a comprehensive

program of professional and career services for students and alumni, and develop the

professional skills they will need to achieve their goals.

The programs, tools, and services offered through the CSO facilitate partnerships between

students, alumni, faculty, employers and parents to maximize career opportunities. As a

result of participating in the CSO, students will be able identify core values, beliefs, and

skills, and use them to articulate relevant career goals acquire transferable skills and relevant

experiences for future professional accomplishments; and utilize resources that are available

to gain experiential learning opportunities and foster professional networks.

The CSO aims at helping AASTMT students determine and fulfill their career goals. During

their academic studies, the office helps them learn about themselves, develop skills and

identify resources to pursue their professional and academic objectives. The CSO prepares

and assists students and alumni as they pursue career development and the job search


28


process in the world of work. The Office serves as a place for employers to advertise job

openings and for students to access this information.

Following policies govern student participation in Career Services Programs. They are

designed to maintain a standard of equality and professionalism.

4.9.1 Workshops and Seminars

Throughout the year, the CSO offers workshops for small and large groups in classrooms.

Topics include: Writing a CV, Interviewing Skills, Job Search Strategies and Internships.

4.9.2 On Campus Recruitment Programs

The term ‘On Campus Recruitment’ refers to the multiple programs in which CSO staffs

agree on interview dates with employers, send them the resumes of interested candidates,

and schedule interviews with the individuals that the employers select. The

Corporate/Government Recruitment invitation list is updated annually.

4.9.3 Career Day

AASTMT organizes an annual career day where employers meet formally with students and

distribute information about their organizations. Some employers may collect resumes and

conduct on-the-spot interviews. The CSO organizes job fairs for part-time and full-time

jobs.

5 CODE OF CONDUCT

The purpose of this section is to ensure that all students registered at AASTMT are

following AASTMT regulations as indicated below.

The list of regulations is titled “Student Conduct Regulations” and states the principles

and rules that the student should abide by as well as the penalties enforced in case of

his/her committing of any conduct violations. The following words and phrases are

defined according to their meaning as intended in the Regulations, unless indicated

otherwise.

The Student: The student is the one who is enrolled in any of the AASTMT educational,

training, and preparatory or affiliate programs.

Violation: Any verbal or behavioral misconduct committed by the student that violates

the rules and regulations of the AASTMT, which disrupts its system, its general conduct,

the educational process, the examination process or what would by any means negatively

affect or jeopardize the well-fare of others, whether students, employees or academic staff,

by any means, is considered a violation of the rules imposed by the AASTMT.

The Penalty: This includes all the disciplinary penalties exclusively stated in these

Student Conduct Regulations.


29


Student Affairs Committee: It is the committee formed to look into students’ violations

of the AASTMT rules of conduct and consequently issue appropriate disciplinary action.

The Investigator: The person responsible for conducting the investigation with the

student in case of committing any conduct violation stated in the Student Conduct

Regulations.

Decider of the Student Affairs Committee: He is the person responsible for preparing

the Student Affairs Committee agenda as well as notifying the violating students and their

guardians of the penalties sentenced by Student Affairs Committee.

In line with AASTMT policy at its Branch in Sharjah for maintaining transparency in

dealing with its students, Student Conduct Rules and Regulations were laid down to indicate

the students’ rights and obligations. Breaching any of these rules and regulations is

considered a direct violation of Conduct that would result in disciplinary action against the

violator, in accordance with the Student Conduct Regulations. Below the objectives of these

Regulations:

The Regulations aim at:

1. Maintaining an appropriate conduct for the students and guaranteeing the

continuation of building their personality.

2. Disciplining the behavior of violating students and addressing their behavior with

appropriate educational methods.

3. Controlling students’ behavior at the AASTMT so that they get ready to take a

leading role in developing their societies.

4. Guaranteeing the quality of the educational process and the related extracurricular

activities in the AASTMT in Sharjah Branch.

5. Disciplining the conduct of students who are violating the rules and regulations of

the AASTMT in Sharjah Branch as well as those who violate the traditions and public

morals.

6. Reducing students’ violations through achieving public and private disciplinary

actions.

7. Preserving the AASTMT’s in Sharjah branch physical and qualitative value as one

an educational institution.

8. Protecting the reputation and status of the AASTMT’s in Sharjah branch as one of

the specialized organizations affiliated to the Arab League.

9. Clarifying the rights, duties and responsibilities of the students.

5.1 Process of the Code of Conduct

5.1.1 Scope of Regulations Application

These regulations apply to all students who are registered at the AASTMT in Sharjah

Branch in both undergraduate and post-graduate studies, in addition to those who join any

of the Academies' academic, training, and preparatory or affiliate programs. Throughout


30


their enrollment period, students are subject to the provisions shown in these regulations,

taking into consideration applying the discipline regulations to the students of the College

of Maritime Transport and Technology to meet its nature of study.

5.1.2 Publishing Student Regulations

Student Regulations shall be published on the AASTMT’s official page in Sharjah Branch.

It shall also be announced to students via various media authorized and recognized by the

AASTMT. Students shall not claim ignorance of these regulations or any other

AASTMT’s abiding rules and regulations or any instructions issued by the AASTMT,

based on the exhaustive legal basis, “ignorance of the law does not excuse one from

liability”.

5.1.3 Procedures

In case of student’s violation of regulations, a report of the incident and the offender is

issued and submitted to the Student Affairs who refers the case to the Students

Investigation Department to investigate the incident. A time is set for the investigation and

the student to be interrogated is informed by the College or the Student Affairs with a

maximum number of two interrogation sessions. Not showing up for interrogation is

regarded as the student’s acknowledgment of the validity of the violations attributed to

them and shall consequently be referred to the Student Affairs Committee to impose the

appropriate disciplinary action. A student referred for interrogation may be suspended,

pending an investigation. If interrogation time clashes with assessment, it shall be

postponed after the student is done with his/her assessment.

5.1.4 Forming Student Affairs Committee

The Student Affairs Committee is formed by decision of the President of the AASTMT’s in

Sharjah branch and chaired by Vice President for Education and Student Affairs. The

committee examines the violations committed by the student after the investigation process

during which the student is given the full opportunity to express his/her defense, ends. By

stating that an offence has been found, the committee issues its decision to impose

disciplinary penalties appropriate for the committed offence in accordance with the penalties

enlisted hereby in Student Conduct Regulations exclusively. The committee’s decisions

shall be by majority of present votes and are only deemed final after the approval of the

AASTMT’s President.

5.1.5 Status of Students in Violation of Conduct Regulations

According to these regulations, a student who has committed a conduct violation cannot

withdraw or fill in student clearance forms before investigations end. All graduation

procedures and student clearance forms are suspended until a final decision is issued

regarding the violation attributed to the student, provided that the Deanery of Admission


31


and Registration and the College are informed of the student’s status. Besides, students

are not allowed to drop out unless they refer back to the Student Affairs.

5.1.6 Student Responsibilities while Studying at the AASTMT

1. Students are responsible for knowing and following the study system at the AASTMT

and its regulations, in addition to being responsible for any deficiencies or wrongdoings

that take place as a result of lack of knowledge or ignorance of instructions.

2. Students shall abide by the instructions and rules of ethics, public morals, decent look,

customs and traditions on/away from AASTMT campus.

3. Students should work to preserve AASTMT property and adhere to an exemplary code

of conduct in dealing with colleagues, staff members, other employees at the AASTMT

and other institutions and companies representatives who are assigned to work at the

AASTMT.

4. The student is abide to have his/her student IDs when they are on AASTMT Campus

also he/she have to show the student ID or personal IDs whenever any in charge at

AASTMT ask for it.

5. Students are committed to an appropriate dress code inside the AASTMT campus, while

avoiding shorts and ripped jeans, ...etc.

5.1.7 Conduct Violations

A violation is any action committed by a student and considered to be a breach of the

AASTMT’s rules, regulations and instructions. This definition includes violations of order

and public decency, disruptions of educational, training or examination processes, and any

other act that jeopardizes the welfare and safety of students, employees, and staff members.

Generally, this covers any transgression on part of the students, including:

1. Any action that disrupts the educational process in the AASTMT.

2. Any action involving religious disputes, threatening the dignity of others, posing a threat

to modesty, and disrupting general peace at the AASTMT and its facilities. It can also

be an act discriminating against people based on their religion, race, color, etc., in

addition to all attempts of influencing employees by intimidating or enticing them.

3. Tarnishing the reputation and status of the AASTMT and those who belong to it in any

manner through actions or words in or out of campus.

4. Any action that is verbally or physically offensive to the AASTMT members, such as

employees, staff members, students as well as representatives of companies or

organizations affiliated with the AASTMT.

5. Preventing the execution of any programs or activities on or off campus, or any of the

AASTMT facilities directly or indirectly.

6. Damaging, destroying, defacing or misusing AASTMT property, facilities or student

dorms, including all mobile and fixed property such as buildings, furniture, and

equipment inside scientific centers, classrooms, and laboratories. This includes

educational resources, maps, the content of the central library and its branches,


32


playgrounds, gardens, showrooms and building annexes. This applies to all means of

transportation in the AASTMT as well. In addition, it covers any action or attempt that

negatively affects the property of others inside the AASTMT.

7. Possession or acquisition of weapons including firearms, cold weapons, sonic weapons,

etc., even if the owner presents required license, as well as other tools that can be used

for attacking others. This includes as well possessing explosive or inflammable

substances, and carrying out any action that threatens safety and security in the

AASTMT.

8. Possession or consumption of any kind of narcotics, prohibited drugs or similar

substances as well as any type of alcoholic beverages or any similar drinks and

possessing or distributing counterfeit local or foreign currency by any means.

9. Students’ refusal to take a drug test, be it a random check for all students, an admission

requirement, or a standard procedure of the College of Maritime Transport and

Technology. Refusal to take the test is an equal legal presumption of the positive result

of the sample.

10. Possession, distribution or sharing of any obscene materials that violate community

standards in any form whether visual or audible.

11. Being in charge of or taking part in the organization of meetings, conferences, or

demonstrations in any form; issuing releases, newspapers, magazines or distributing,

selling or buying them; collecting donations and individual or group signatures;

distributing or sharing any piece of news that shall harm the AASTMT, its students, its

employees, or the Arab League member states via different media channels (audible,

readable or visual), social media or through creating websites on the internet for related

purposes without obtaining an official written authorization from the competent

authority at the AASTMT or from staff members.

12. Participating in any political activities or joining a political party, thus undermining the

objectivity and independence of the AASTMT.

13. Stealing, or attempting to, inside the AASTMT, whether items such as money,

equipment, tools, devices, etc. or scientific or intellectual property (research papers,

books, graduation projects, assignments, plagiarized content, etc.)

14. Forgery of official documents issued by the AASTMT and those circulating on its

premise or any other related documents. In addition, forging stamps or attaining

documents illegally.

15. Inviting over an outsider to the AASTMT to impersonate a student in a lecture, a quiz

or an exam or any other form of evaluation.

16. Violating the code of conduct or instructions during lectures, sections, meetings,

conferences, seminars or any similar event or attempting to disrupt them by any means.

17. Smoking inside the AASTMT buildings and facilities. This includes all types of

smoking (cigarettes - electronic smoking vapes - shisha, etc.)

18. Wearing inappropriate clothes that violate the AASTMT dress code and the standards,

ethics and traditions of the community, in accordance with the AASTMT’s vision and

regulations.

19. Any violation of the regulations of the Student Affairs, such as benefiting from the


33


services offered by the AASTMT without paying their due fees (student dorms –

restaurant - gymnasium – transportation, etc.).

20. Recording or attempting to record lectures (audio or video recording) using traditional

or high-tech devices without the consent of the lecturer.

21. Any hacking attempt on the AASTMT website or the websites or social media pages of

its colleges, deaneries, institutes, scientific centers, or the accounts of the AASTMT staff

members, employees and students.

22. Instigating violence and aggravating conflicts by any means and any action that shall

threaten the security of the AASTMT.

23. Modifying, changing or transferring equipment and resources in any of the AASTMT

facilities without obtaining an official approval from the competent authority.

24. Traffic violations, reckless driving and any violation of the security rules and regulations

on the AASTMT premises.

25. Being sentenced for criminal charges or being imprisoned for crimes involving

immorality or dishonesty.

26. Performing any action that shall negatively affect the reputation and the status of the

AASTMT as one of the specialized Arab organizations affiliated with the Arab League.

5.2 Disciplinary Actions

The disciplinary actions in the code of conduct at AASTMT include the following articles:

Article 1

1. Verbal or written notice.

2. Issuing a warning of expulsion from the AASTMT to be documented in a written letter.

3. Denial of taking part in student activities for one or more semesters.

4. Denial of attending college and sitting for examinations in all registered courses in the

semester during which the violation took place and receiving a ‘W’ in all subjects with

no right to a refund of tuition fees or the fees of student accommodation, if applicable.

5. Denial of registering the summer academic semester.

6. Denial of registering one academic semester.

7. Denial of registering two academic semesters.

8. Denial of registering two academic semesters and the summer academic semester.

9. Expulsion from the AASTMT.

Article 2

In case of damaging, destroying or vandalizing the AASTMT properties, such as writing on

its walls or carrying out any similar unacceptable action, the student shall pay the cost of

the damaged facility, the cost of its restoration as well as any fine estimated by the AASTMT

for this damage and its potential repercussions. This is to be done without referring the case

to the Student Affairs Committee, unless necessary.

Article 3

Smoking (cigarettes, electronic vape cigarettes, etc.) and dressing inappropriately are

strictly prohibited on campus. In the case of a student violating this rule, 25$ will be

deducted from the insurance money for the first-time offence, 50$ for the second, and 100$


34


for the third. In case violation occurs for the fourth time, the student is to be investigated by

the Student Affairs Committee to enforce suitable disciplinary action.

Article 4

No disciplinary action can be enforced unless mentioned in the previous articles.

Article 5

In case a student obtains their graduation certificate through fraud, forgery or cheating, the

AASTMT has the right to withdraw the decision to grant the certificate. In case of criminal

offence or forgery, the AASTMT may also file a complaint to concerned authorities.

Article 6

The student’s legal guardian, the scholarship organization, or the delegating body are to be

informed of the disciplinary action decided by the Committee. This is the responsibility of

the Head of the Committee and is to be done within three days of the Committee decision,

of which the student is to be notified in writing. The disciplinary action is also to be added

to the student’s record on the student portal.

Article 7

In case a student committed a series of related offences, the most severe disciplinary action

is to be enforced. In case a student committed a series of unrelated offences, each is to be

assigned a separate disciplinary action.

Article 8

Decisions taken by the Student Affairs Committee cannot be altered or modified after their

approval by the President of the AASTMT, except in case of student appeals.

Article 9

The Head of the Student Affairs Committee is to send a copy of the Committee agenda to

its members, 48 hours prior to their meeting.

Article 10

Disciplinary action decided upon by the committee is to be enforced after the approval of

the President of the AASTMT.

Article 11

Record of disciplinary decisions taken by the Committee is kept by the Student Affairs.

Article 12

Any issue that was not regulated by an article is to be subject to the Education Regulations.

Article 13

These current regulations may only be amended upon the request of the Student Affairs and

after the approval of the President of the AASTMT.


35


Article 14

These regulations go into effect, upon their approval by the President of the AASTMT.

5.3 Student Complaints

A student complaint is any social or disciplinary matter with which a student is dissatisfied.

The purpose of this section is to guarantee the right of students to submit a grievance

statement against AASTMT students or AASTMT according to procedures set forth by the

AASTMT. Moreover, it aims to ensure that students’ complaints are dealt with

systematically and effectively.

AASTMT implements the below-mentioned policy regulating grievance and appeal

processes for students with specific concerns about any aspect of their experience at the

AASTMT.

The purpose of this policy is to state, in clear and precise terms, the procedures whereby

AASTMT students may present grievance statements or appeal decisions affecting them,

and the timelines by which they may initiate the process and expect to receive replies.

5.3.1 Scope of Student Complaints

1. This procedure applies to all problems affecting undergraduate students, which might

result from the implementation of the AASTMT’s Quality Management System.

2. This procedure does not apply to student appeals regarding the outcome of the

assessment process.

3. This procedure applies to appeals relating to the AASTMT’s disciplinary system.

5.3.2 Documents Related to Student Complaints

1. Corrective and Preventive Action.

2. Students Discipline (Social).

3. Performance Indicators Analysis.

Many complaints can be resolved through informal discussions. A student has the right to

appeal against the penalty imposed on him/her in case new substantive facts and updates

appear. A student may submit an appeal within 30 days after being notified of the penalty

to the Student Affairs who, in turn, presents it to the Committee to come up with a decision.

The decision is considered final only after it is approved by the President of the AASTMT.

5.3.3 Procedures for Student Complaints

1. The student shall fill in the student complaint form and forward it to the College within

7 days from their receiving the notification.

2. The College shall acknowledge receipt of the student complaint and attempt to resolve

it.


36


3. If the student complaint is resolved by the College, the latter shall complete the response

details of the form and return it to the student. A copy shall be sent to the Student Affairs.

4. If the student complaint is not resolved by the College, he/she shall send it to the Student

Affairs who will transfer the letter to the Student Grievances Standing Committee, for

investigation and suggested resolutions based on the student conduct regulations.

5. The Committee discusses and studies the student complaint in detail, then directs a letter

to the Student Affairs with a final recommendation regarding the complaint.

6. The Student Affairs shall approve the response and then forwards it to the College.

7. The College shall return the student complaint to the student, and submits a copy to the

College Dean to inform him/her with the decision.

5.3.4 Analysis of Student Complaints

1. The College shall periodically review student complaints looking for trends or repeated

problems.

2. The problems found as a result of this analysis will be dealt with in terms of the

Corrective & Preventive Action Procedure.

5.4 Students Duties and Rights

Students are responsible for knowing and understanding their study plan and its

regulations.

Students shall abide by the instructions and rules of ethics, public decency, modesty,

and shall observe customs and traditions on and off campus.

Students should work to preserve AASTMT property and act responsibly when dealing

with colleagues, staff members, employees of AASTMT and other institutions.

Students must have their student IDs when they are on campus.

Students must comply with the dress code on campus.

5.4.1 Disciplinary Actions

1. Verbal or written notice.

2. Issuing a warning of expulsion from the AASTMT to be documented in a written letter.

3. Denial of taking part in student activities for one or more semesters.

4. Denial of attending college and sitting for examinations in all registered courses in the

semester during which the violation took place and receiving a ‘W’ in all subjects with

no right to a refund of tuition fees or the fees of student accommodation, if applicable.

5. Denial of registering the summer academic semester.

6. Denial of registering one academic semester.

7. Denial of registering two academic semesters.

8. Denial of registering two academic semesters and the summer academic semester.

9. Expulsion from the AASTMT.

5.4.2 Status of Students in Violation of Conduct Regulations


37


According to these regulations, a student who has committed a conduct violation cannot

withdraw or fill in student clearance forms before an investigation is conducted. All

graduation procedures and student clearance forms are suspended until a final decision is

issued regarding the violation attributed to the student.

5.5 Student Appeals

Students are responsible for understanding and abiding by college academic policies and

procedures. Students are responsible for their academic choices and for meeting the

standards of academic performance established for each course in which they enroll. Faculty

members are responsible for establishing methods and criteria for evaluating students’

performance in light of learning outcomes, courses, final projects, exams, prior learning

assessments, etc. Evaluations of students, awards of academic credit and other academic

assessments are based upon academic performance and the application of relevant academic

policies.

Academic assessments made by faculty members and other academic professionals are

recorded in college documents, such as:

Course outcome and grades;

Written records of academic decisions made by assessment committees, academic

review committees, or other academic staff.

Students review their course work grades throughout the semester with the course instructor

before final grades are announced. Students may appeal an academic decision if they believe

that it was unfair or that the college academic policies were not followed or were applied

incorrectly. Both student and instructor, or the decision-maker involved in the appeal, have

a right to a meaningful opportunity to be heard and to respond to information and

documentation presented.

6 PROCEDURES FOR APPEALS OF ACADEMIC DECISIONS

6.1 Oral Appeals during the Semester

1. Oral appeals may be made by the student to the lecturer only during the semester after

being informed of the assessment results and before being sent for registration.

2. The lecturer shall consider the appeal and if it is found to be valid, shall fill in a result

modification form.

3. The result modification form shall be reviewed by the course coordinator and approved

by the Head of the Department.

4. The Head of the Department shall attach a copy of the result modification form to a copy

of the student list.

5. The lecturer shall inform the student of the outcome of the appeal.

6. Grades of the 7th week, 12th week and the continuous assessment are consecutively

entered to the system by the lecturer (using his/her password) with the support of the


38


Information Centre, and not later than the end of the 14th week of the semester, prior to

final examinations.

7. No changes are allowed by the lecturers for the above mentioned grades after the end of

the 14th week since the system will not allow any modifications.

8. Students can check their results by using their pin code on the AASTMT’s website

during the semester till the end of the 14th week. This is when withdrawals are allowed

before the final assessment.

6.2 Written Appeals

Written appeals may be made by the student not later than the end of the second week of

the semester.

Appeals can be made to the grades of one, and only one, previous semester.

The student shall initiate an appeal by filling in a student appeal form which is available at

the department office or is provided by the academic advisor.

The authorized person from the department shall fill in the appeal data and submit it to the

involved lecturer/course coordinator.

The involved lecturer/course coordinator (in case of part time lecturers) shall verify the

appeal and take the following actions:

If the student appeal is not accepted, the lecturer/course coordinator shall acknowledge

this fact by rejecting the student appeal and submitting it to the Head of the

Department/program manager.

If the student appeal is accepted after investigations are conducted, the lecturer/course

coordinator shall consider the reasons for result modification, mention the current grade

of the student before and after modification, attach all required evidence as per

mentioned in the drop down list, and submit it to Head of Department for review.

All related evidence for any changes shall be kept by the Head of Department for

verification.

The Head of Department shall review the evidence for modification and in case of

acceptance shall submit it to the Dean for review and approval.

After review and approval, the Dean shall submit it to the Vice President for Education

and Student Affairs for final review and approval.

The Vice President for Education and Student Affairs shall approve of the modifications

and, in case of acceptance, and in case of acceptance the grade is modified and is recorded

on the student transcript.

6.3 Timeline for Appeals

Students are allowed to formally appeal their final grade. The deadline for

submitting appeals is two weeks after the announcement of the final grade.

All modifications shall be reviewed and approved by the authorized parties

(lecturer/course coordinator/Head of Department/Dean/Vice President for


39


Education and Student Affairs) not later than the end of the third week of the

following semester.

6.4 Analysis of Student Appeals

The for Education & Student Affairs shall analyze student appeals using reports generated

by the system at the end of each semester looking for trends and/or repeated problems.

Problems found during this analysis shall be mentioned in the management review meetings

and dealt with in accordance with the Corrective & Preventive Action report.

7 FINANCIAL SERVICES

7.1 Tuition fees

Before the beginning of each semester, AASTMT determines the tuition fees in UAE

Dirhams. Tuition fees are calculated based on the student’s total marks in the secondary

education stage (or any equivalent degree) according to the categories mentioned in the

current financial regulations. Tuition fees are paid at the beginning of each semester. Fees

payment is considered a key requirement for the completion of registration procedures and

attendance. AASTMT presidency has the right to regulate payment for special humanitarian

cases.

7.2 Financial Aid

Students’ status at college will determine the extent to which they are eligible for financial

aid programs. Their enrollment as full-time students are essential in determining their

eligibility for financial aid, and the extent to which they can be funded.

7.2.1 Guidelines for Discounts

High School Discount

AASTMT Sharjah Branch provides a discount on semester tuition fees to students who

obtain an average of 98% or more in their high school grades only for the national

secondary school certificate. (Accepted grade is reviewed by the Admission

Department).

This discount is applicable to all colleges but does not apply to students on full

scholarships or sponsorships and/or transfer students.

Siblings Discount

AASTMT Sharjah Branch provides a discount for siblings.

Siblings discount is limited to two members per family regardless of the number of

siblings studying at college.

This discount is provided automatically to students and will only be applied after

presenting a copy of students' ID cards and birth certificates.


40


When does a student lose a discount?

In case the student repeats any course due to failure, withdrawal or grade improvement,

the course shall be paid in full without calculating any distinction discount. The

difference is to be paid upon registration.

In case of the cancellation of the acceptance grant or sports grant by the Student Affairs

Committee if it finds evidence of student misconduct.

Date post:	07-Nov-2021
Category:	Documents
Upload:	others
View:	0 times
Download:	0 times