HRMA NM BOARD OF DIRECTORS MEETING MINUTES JANUARY 05, 2017 PLACE: Wesst Building ATTENDANCE: Alyssa Brodsky, Jill Avey, Leah Pelletier, Bob Daniel, Brandon Writtenberry, Christopher Rivera, Cindy Hargett, Maria Herrera, Michelle Garcia, Donna Clow, Alice Garcia, Amy Lahti, Rose Velasquez, Blair Boyer, and Naomi Serna-Olander ABSENT: Regan Bassett, Shari Cordova, Amanda Ross, and Christie Stephens AGENDA ITEMS & DISCUSSION ACTION Call to order: Blair called the meeting to order at 11:36am. Introductions were made. Blair did a recap of our vision statement for our December Planning Session. Review of Agenda and Topics for January 5, 2017 Motion: Rose Velasquez Second: Jill Avey Review of Board Minutes from December 12, 2016: The minutes of the Board Meeting were reviewed. Motion: Rose Velasquez Second: Amy Lahti Review of General Meeting Minutes from December 20, 2016: The minutes of the General Meeting were reviewed. Motion: Rose Velasquez Second: Amy Lahti Board Fiscal Responsibilities: We are working towards a more formalized system for checks and balances and putting in processes to streamline and track where money/checks are going. Naomi would like to have a second board member sign off and verify money taken in, cash box counted and verified, etc. Need more support at check in table on meeting days to have a full presence and welcoming atmosphere. Naomi recommends the all Elect Approval of Agenda Passed by voice vote Approval of Board Minutes Passed by voice vote Approval of General Meeting Minutes Passed by voice vote All checks will be given to Naomi Serna-Olander, VP of Administration for deposit. Board will register for luncheons Bob will make sure we add an extra table. Blair & Maria will work
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HRMA NM BOARD OF DIRECTORSMEETING MINUTESJANUARY 05, 2017
Christopher Rivera, Cindy Hargett, Maria Herrera, Michelle Garcia, Donna Clow, Alice Garcia, Amy Lahti, Rose Velasquez, Blair Boyer, and Naomi Serna-Olander
ABSENT: Regan Bassett, Shari Cordova, Amanda Ross, and Christie Stephens
AGENDA ITEMS & DISCUSSION ACTIONCall to order: Blair called the meeting to order at 11:36am.Introductions were made. Blair did a recap of our vision statement for our December Planning Session.
Review of Agenda and Topics for January 5, 2017 Motion: Rose Velasquez Second: Jill Avey
Review of Board Minutes from December 12, 2016:The minutes of the Board Meeting were reviewed.
Motion: Rose Velasquez Second: Amy Lahti
Review of General Meeting Minutes from December 20, 2016:The minutes of the General Meeting were reviewed.
Motion: Rose Velasquez Second: Amy Lahti
Board Fiscal Responsibilities: We are working towards a more formalized system for checks
and balances and putting in processes to streamline and track where money/checks are going. Naomi would like to have a second board member sign off and verify money taken in, cash box counted and verified, etc.
Need more support at check in table on meeting days to have a full presence and welcoming atmosphere. Naomi recommends the all Elect positions assist the VP Administration and VP of Finance and Membership at the check in table. This will also help as we intake a surge of renewals.
Send reminder email on Friday to encourage meeting registration. Give deadline of Monday 5pm. Cost of lunch has gone up but we aren’t going to raise the cost. Discussion on charging a $10 fee for not registering to help encourage people register by the deadline. Announce at the January meeting and in newsletter the changes and make effective for February meeting.
Approval of AgendaPassed by voice vote
Approval of Board MinutesPassed by voice vote
Approval of General Meeting MinutesPassed by voice vote
All checks will be given to Naomi Serna-Olander, VP of Administration for deposit.
Board will register for luncheons
Bob will make sure we add an extra table.
Blair & Maria will work on board name tags
Leah will update website on new non registration fee.
Brandon will announce information/changes to non-registration fee at the meeting.
Cindy will send out the reminder email blast on Friday, January 13th
to help boost attendance.
Lunch attendance and expectations:Blair discussed the importance of our attendance at General Meetings. Discussion occurred on a set time we should arrive and that board members should pick their seats right away spreading out amongst the members and not sitting at the same table. Thanks to Blair for our wonderful table tent name tags, it was suggested that we could use those to hold our spaces at our table and help promote to members that a board member is at their table. Board members need to take a lead role in facilitating communication and networking. Arriving early at the meetings will give board members opportunity to socialize with members.
Membership Renewals/Materials:It’s membership renewal time! Brandon reminded board members that they have to renew their membership. Discussion took place on a small group of members who joined during the time of the master series and that their membership shows they expire at a specific date that wasn’t December. Leah figured out the issue and Brandon will reach out to those folks. Brandon discussed his ideas to help encourage members to renew and will be speaking at the meeting. It was suggested that we announce at the meeting renewal information and then a link in an email gets sent to members to help simplify the renewal process versus having members try to find where to renew on the website.
SHRM Leadership Summit:Takes place on January 28th from 8am – 4pm at the Indian Pueblo Cultural Center. This function is not mandatory but highly encouraged as a way to connect with other chapters in the state and is very beneficial.
VP Reports: Rose Velasquez, Past President: Wants to put together a
committee to come up with awesome ideas to make money for the SHRM foundation. Wants to put all our efforts to apply for an award. Pinnacle was due September 9th and we met the deadline but weren’t selected.
Jill Avey, President Elect: Here to support Blair and will be recording individual commitments on an action list to be reviewed at our board meetings.
Bob Daniel: VP of Finance: Printed financials but not reviewing due to time constraints. Bob needs assistance in his transition to VP of Finance. Need clarification on Scholarships for those who attended the SHRM class and refunding half their fee. Going to bring up online banking with Bank of Albuquerque to see if we can allow electronic checks. Motion to approve electronic check writing to help pay bills.
- Motion: Bob Daniel- Second: Rose Velasquez
Amy Lahti, Administration VP Elect: No report
Naomi Serna-Olander, VP Administration: SHRM NM State
Board Members should arrive no later than 11am at the General Meetings.
Board members will spread out and sit at tables with members to help facilitate conversation.
Board members will take their name tags Blair made and put it at the spot so members know that a board member is at their table.
Board Members please renew your HRMA membership.
Brandon will reach out to those members who joined during Master Series to remind them to join HRMA.
Brandon will have renewal email sent with link to help members easily renew after General Meeting.
RSVP to Blair if you plan to attend the Leadership Summit.
Rose will send the Excel logo to Leah.
Jill will send Naomi the list of action items to record in minutes.
Bob will reach out to Christie Stephens on list of partially refunded SHRM class scholarships.
Approval of Bob setting up electronic check writing through Bank of Albuquerque.Passed by voice vote.
Conference is coming up and we are looking for volunteers. Going to have our first meeting soon.
Maria Herrera, VP Non Dues Revenue: We do not have a sponsor for January. Maria conducted research as it related to the directory. We need due diligence to get correct data. Need four people to take on the challenge. Cost of printer is $3000. It was suggested that we open the opportunity to be on this committee to the membership. Idea suggested profits for directory go to foundation event.
Michelle Garcia, VP Professional Development: Same presenters as announced last month. Will work with Christopher to secure speakers for other months.
Christopher Rivera, Elect VP Professional Development: Will be at General Meeting early to help at the table.
Brandon Writtenberry, VP Membership: Created flyer for membership drive. Have not received any new donations yet. Will have meeting with Donna soon to get plan together. On membership material the PO box is out of date.
Alyssa Brodsky, VP Community Relations: We did great work with CL and kids; would love to continue the relationship. They are interested in getting support for job search workshops, resume assistance. The Barrett foundation is no longer accepting used clothing but is interested in parent workshops, resume help, mentorship type assistance. Chelwood Elementary is interested in workshops for parents, resume writing, and interview workshops.
Donna Clow, Elect VP Membership: None Cindy Hargett, VP Communications: Will add to the newsletter
information about renewals. Looking for other announcements. Leah Pelletier, VP Web Design/Technology: Discussion on how
memberships were paid.
Adjourn:Motion to adjourn meeting
Naomi Serna-Olander Blair Boyer
Next HRMA General Meeting: January 17, 2017, Arrive at 11:00amSheraton Uptown
Next HRMA NM Board Meeting: February 2, 2017, 11:30amWesst Building
