FUNCTIONAL DOCUMENT -- FUTURE KNOWLEDGE SERVICES LTD.

ARCHIVAL & RETRIEVAL PROCESS FOR OUTBOUND DELIVERIES

Portfolio Number

Start Date

End Date

Solution Sign Off :Name of the Business Person

Verified By

SAP Consultant DHARMESH VYAS AND GURPREET SINGH SAINI

Enhancement

Problem Statement

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Table of Contents

1. ARCHIVAL & RETRIEVAL PROCESS FOR OUTBOUND DELIVERY................ 3

Objective : This will help in resolving the VLSP split issue and will create space in the VPMA table, also it will enhance the performance of the SAP application.

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ARCHIVAL & RETRIEVAL PROCESS FOR OUTBOUND DELIVERY

Archival Process : Following is the steps by step Procedure to archive deliveries

1. Enter the Transaction Code : SARA

2. Enter Object Name : RV_LIKP

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3. Select Write Button to Schedule Job for Archiving.

4. Create a variant “ZD” and then Click on the “ Maintain“ push button

5. Maintain the Variant as per the below screen example

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6. Save the Variant and then Click on the Back button

7. Schedule the start date for archival by clicking the Start date push button after completing this, then perform the same steps for spool parameters also.

8. Execute the job & check the job log / Spool in SM37.

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9. Delivery was successfully archieved.

10. After archival, needs to delete the data. (Transaction Code : SARA)

11. Click 'Archive Selection' and select Deliveries.

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12.Schedule the Job 'Start Date' & Spool Parameter

13.Execute process & check Job.

14.After successful deletion 'Delivery is physically deleted from the system'.

Archival & Physically Data Deletion Process gets successfully completed.

To view archived data:

Archived data file will be store on specified path, and it will be retrieved using standard transactions.

15.After Physically deletion from SAP database, user can open a delivery via delivery transaction (VL03N). It will fetch delivery from archived file.Checkthe below screen for reference.

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Retrieval Process :

1. Open the Transaction code “ SARA “.

2. Enter Object Name : RV_LIKP as shown in the below screen

3. From Menu path Choose the Goto Option and select the Reload option

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4. After selecting the Reload option the system will give the below message

Click on the Tick option and fo head.

5. Maintain the variant as “80000557” and click on the Maintain push button a

new window will appear click on the check box & click on Continue pushbutton. Pls refer to the below screens.

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6. After clicking on the Continue push button the system will then take us to a new screenwhere in the Document selection enter the delivery no that is to be archived and thenclick in the attributes push button. Note : the Test run must be unticked. Pls refer to thebelow screen.

7. After clicking on the Attributes push button the system will then take us to a new screenwherein enter the outbound delivery in the meaning field and save the variant as shown in the below screen example.

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8. After the Variant is saved click on the Back button and the system will take you to thebelow screen, now from the below screen example we need to select the option of Archive Selection a new screen will appear on your screen, now select the variantfrom the screen that you had created which was 80000557 and then click on the tick mark icon on the below screen example .

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9. After completing Archive selection, we now need to Click the option of Start date a new screen will appear on your screen, now Click on the immediate Push Button andthen click on the save button below as per the screen example .

After you click on the save button the start date status will be changed to Maintained Pls note : This is a screen example only for understandding purpose

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10.After completing Start Date, we now need to select the Spool Parameters push button a new screen window will appear on the screen, we will now have to click the Tick mark icon from the screen. After doing so you will find that the status will get changed for the spool Parameters to as Maintained. Pls refere to the below screen example:

When all the three Push button status is changed to Maintained then you may now click on the execute button or F8 key from your key board. The System will then give a message at the bottom of the screen that the NEW RELOAD JOB IS CREATED. Below is the screen example for your reference.

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11. Open Transaction SM37 and execute the same Check the JOB status and the spool forthe same will be generated. Pls check the below examples for your refrences.

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