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ARE YOU GOING FROM -- THE FRYING PAN INTO THE FIRE? February 24, 2012 Carolyn Wyckoff & Pat Farrell Slide 2 EXECUTIVE TEAM: (Line Officers & Parliamentarian) PURPOSE: Review all committee reports and make recommendations. Not OK? ---Return to Committee OK? ---Implement Slide 3 Review any new challenges Make recommendations or formulate a motion for action. Review state of the Business Plan and Budget against the Standing Rules Review Education, Programs, etc. Slide 4 EXAMPLES: Review comparisons with lunch speaker, challenges. Travel impact for Officers (No funds) Lack of action from Membership Committee Slide 5 Membership drops (Retention) Food complaints Officer resigns Slide 6 Slide 7 Slide 8 MOCK EXECUTIVE COMMITTEE MEETING Slide 9 Local Chapter Executive Board Agenda February 7, 2012 Board of REALTORS Approval of Reimbursement to Anna B and Jimmy A to TAR/WCR in Austin. Approval of budget for Wine and Cheese Mixer Review of Financials CDs New Account for monies in/out Strategic Partners for remainder of the year still need June, Aug, Oct, Nov All future Gov Bd Meetings are to be held at the Board of REALTORS do we have to change standing rules? Slide 10 Approval of Reimbursement to Anna B and Jimmy A to TAR/WCR in Austin. Approval of budget for Wine and Cheese Mixer Slide 11 Slide 12 REMINDER: The Executive Committee does not, in itself, approve any action. Will only recommend that the Governing Board approve the request. Slide 13 Strategic Partners for remainder of the year still need June, Aug, Oct, Nov All future Gov Bd Meetings are to be held at the Board of REALTORS do we have to change standing rules? Review of Financials CDs New Account for monies in/out Slide 14 Slide 15 Your meetings should be listed in your Standing Rules to include date, time and place. If anything about the meeting changes - the Standing Rules need to be changed. The Standing Rules should reflect what the Chapter actually does. Check the template available on the state website. Slide 16 MOCK GOVERNING BOARD MEETING Slide 17 Local Chapter Governing Board Meeting - February 10, 2012 9:00 am 10:30 am Board of REALTORS AGENDA Call to OrderPresident Invocation & PledgeMember Status of QuorumSecretary Approval of MinutesSecretary Presidents ReportPresident Financial ReportTreasurer Slide 18 Agenda (cont) Reports of Officers and Standing Committees: President-ElectPresident ElectVP of MembershipSecretary EducationEducation Chairman Slide 19 Slide 20 Your Chapter cannot spend money that is not in the budget! Slide 21 MembershipMembership Chairman Ways and Means Ways & Means Chairman Agenda (cont) Slide 22 Slide 23 You should not do committee work in the Governing Board! If the committee did not bring specifics projects for the Board to consider send back to the Committee. Slide 24 Agenda (cont) Special Committee Reports TechnologyTechnology Chairman Adjournment Next MeetingMarch 9th, 9:00 a.m., Board of REALTORS Dates to Remember: February 17 th Business Resource Meeting 11:30 am - 1:00 pm February 23 rd Area A Meeting, 1-4 pm, WCR/TAR Austin March 9 th Governing Board Meeting 9 am - 10:30 am March 15 th Deadline for 2011 Member of the Year Nominations March 29 th Wine & Cheese Event @ D R Horton Ground Rules: Only Line Officers and Standing Committee Chairs may vote Turn off cell phones/iPads & refrain from texting or emailing during the meeting Be brief, stay on topic, stay for entire meeting and avoid side conversations Evaluate ideas, not people and work toward consensus Slide 25 Slide 26 Slide 27 Make sure that anyone who makes a motion is a voting member of the Board Technology is a Special Committee so the Chairman is not a voting member. Slide 28 MOTIONS: I move that... is the proper verbiage. Never more than two amendments on floor at a time. Did you vote? Slide 29 Agenda (cont) Special Committee Reports TechnologyTechnology Chairman Adjournment Next MeetingMarch 9th, 9:00 a.m., Board of REALTORS Dates to Remember: February 17 th Business Resource Meeting 11:30 am - 1:00 pm February 23 rd Area A Meeting, 1-4 pm, WCR/TAR Austin March 9 th Governing Board Meeting 9 am - 10:30 am March 15 th Deadline for 2011 Member of the Year Nominations March 29 th Wine & Cheese Event @ D R Horton Ground Rules: Only Line Officers and Standing Committee Chairs may vote Turn off cell phones/iPads & refrain from texting or emailing during the meeting Be brief, stay on topic, stay for entire meeting and avoid side conversations Evaluate ideas, not people and work toward consensus Slide 30 Minutes (Name) Chapter of Womens Council of REALTORS Governing Board Minutes November 10th, 2011 (Include where meeting was held) Present (or Attending) Jackie Green, Sue Kelly, Carl Black, Edna Gonzales, Donna Mayo, Rachel Cary, Debbie Oland, Esther Rains, Jennifer Taylor, Paul Ames, Karen Hunt, Lois Lavin. Slide 31 The meeting was called to order at 9:01 am by President Jackie Green. The Invocation and Pledge of Allegiance to the Flag of the United States of America were led by Donna Mayo. It was determined that there was a quorum. Approval of Agenda and Minutes: The Agenda and Minutes of September 13, 2010 were approved as written. (If there were corrections note them in red on the master copy DO NOT REWRITE) Slide 32 Presidents Report: The State Leadership meeting in (Location) was a worthwhile and beneficial trip and the 2011 Officers received training for their new positions. We received lots of good information from other chapters across the state as they outlined their accomplishments this year. Our most recent fundraiser was an outstanding success. Slide 33 We need help with our lunch reservations. An accurate head count is important because were charged by meals prepared based on reservations and dont want to pay for meals not eaten. The National Womens Council of REALTORS President will be here next month to visit our Chapter. We need to decide how that expense will be handled. Sue Kelly moved that her travel expenses be charged to the budget line item for National Travel for an amount not to exceed $600. The motion was seconded. After discussion the motion was re-read and passed. This motion should be added to the motion list that was generated at the beginning of the year Slide 34 Treasurers Report: Debbie Oland noted that the budget was in line year to date. She also said our last fundraiser was a financial success and we were able to add $407 to the Scholarship fund. Full Treasurers report attached to these minutes. President Elect: Jennifer Taylor reported we have accumulated well over 200 points toward our business plan. Full report attached to these minutes. VP of Membership: Esther Rains reported that the chapter had 91 National members, of which 80 were REALTOR members. Membership report attached to these minutes Slide 35 Secretary: A note of thought and prayer went out to Alice Combs and her family in support of her Sister who was recently diagnosed with a serious illness. Bylaws: Rachel Cary said she is reviewing the Standing Rules and would submit some changes for approval at the next meeting. Finance & Budget: Paul Ames reported that the Audit committee has completed the third quarter review and all is in proper order. Audit report attached to these minutes. Membership: Edna Gonzales noted our focus now is recruitment and renewal. Our goal is 80% REALTOR retention. Slide 36 Programs: Karen Hunt reported that our Mayor will address the citys highway issues when he speaks at the luncheon next month. Ways and Means: Karl Black reported that he and next years chairman were preparing a major project that will start next year off with a bang in February. Table Tops: Lois Lavin said we will have four vendors at the next luncheon who have already paid. The meeting adjourned at 10:15 am Slide 37 http://vimeo.com/vorobyoff/flowers