I have to report what to the Feds? Are you kidding me? Seriously?

ARRA: The American Recovery and Reinvestment Act of 2009

And now our presentation

Sadly, the ventriloquist in the beaver suit will not be performing today. You will have to view the slideshow instead.

Every PI with ARRA Funding received a copy of this advisory. They also were extended an invitation to attend a meeting in Diplomacy 101 on September 16th to discuss the data elements that they will need to help our office complete for the first quarterly report due 10/10/2009 FederalReporting.gov.

Who has ARRA Funding at UAA? NSF-PI von Hippel

Award DEB-0919234 Evolutionary Genomics of Rapid Adaptation in Threespine Stickleback

NSF- PI Burns Award ANT-0838892-Collaborative Research: Weddell seals as autonomous sensors of the winter oceanography of the Ross Sea

NSF-PI Welker/Co-PI Sullivan Award ARC-0909538-Collaborative Research: Environmental changes alter the carbon cycle of High Arctic ecosystems: shifts in the ages and sources of C02 and DOC

NSF-PI Sullivan Award ARC-0902184 Collaborative Research: The Changing Seasonality of Tundra Nutrient cycling: Implications for Ecosystem and Arctic System Functioning

NSF-PI Welker Award DBI 0923571 MRI Acquisition: Detecting and Monitoring Changes in the Arctic using Stable Isotope Techniques

NSF PI Welker/Co-PI Sullivan Award 0856728Collaborative Research: Sustaining and Amplifying the ITEX AON through automation and increased inter-disciplinarity of observations

NSF-Hanson Award ARC-0909244 Investigation of Upland Sites in the Central Aleutian Islands

NSF-Alessa/Co-PI Kliskey Award ARC-0856305 Bering Sea Sub Network: A Distributed Human Sensor Array to Detect Arctic Environmental Change

CNCS-Bell Agreement 09VPAK001- Volunteers in Service to America (VISTA) Umbrella

NIH-Hinterberger Award 1R15HD060010-01-MRF4 Expression and Regulation in Xenopus

Pending ARRA AwardsHRSA-Pflaum-ARRA:

Nursing Workforce Diversity ProgramAward 1D1NHP15411-

01-00 gives UAA authority on 9/3/2009 in the amount of $1,002,550.00 for this project

UAA must received LB&A approval prior to expending these HRSA funds-on the agenda for 9/28/09

BHRS Dr. Patrick Dulin and Dr.Vivian Gonzalez Application NIH/NIDA 1 RC2 AA019422-01 (GO)

Request for Just-In-Time Information was answered on 9/14/2009 by Dr. White

Not officially funded but funding is likely based on the review of submitted documentation.

Section 1512 Quarterly ReportingRequires recipients to submit a report to

the agency not later than 10 days after the end of each calendar quarter.

ARRA Title I Part A guidance states: “first report is due no later than 10 days after the initial calendar quarter in which the State first receives Title I, Part A ARRA funds, or July 10, 2009”

OMB guidance states: initial statutory reporting deadline is October 10, 2009, with quarterly reports to be submitted by recipients 10 days after the end of each calendar quarter thereafter.

Section 1512 Quarterly ReportingOn April 1, 2009, the OMB published the

data that would be required for Section 1512 reports in the Federal Register for comment.

Reporting elements include:The total amount of Recovery funds received; The amount of funds that were expended or obligated to

projects or activities; A detailed list of all projects or activities for which the

Recovery funds were expended or obligated; andInformation on any subcontracts or subgrants awarded by the

recipient that includes the data elements required to comply with the Federal Funding Accountability and Transparency Act of 2006.

I want to assure you that, to the maximum extent possible, ARRA funding will primarily be a function of our central administration office.  We will only involve the Principal Investigator when we cannot reliably provide the federal government with the required data.

Quarterly Activities/Project Description

For Grants and Loans Powers and Gold Beach Ranger Districts Curry County OR Has Fuels Item 1 Chetco Area and Item 3 - Powers Area

This is a mandatory field

A description of the overall purpose and expected outputs and outcomes or results of the award and first-tier Subaward(s), including significant deliverables and, if appropriate, units of measure. For an award that funds multiple projects such as a formula block grant, the purpose and outcomes or results may be stated in broad terms.

Quarterly Activities/Project Description-PI will need to supply this information to the Office of Research and Graduate Studies each quarter of the project

Project Status Evaluation of completion status of the project, activity, or federally awarded contract action funded by the Recovery Act. The status of the work that has been completed. This evaluation should be based on performance progress reports and other relevant non-financial performance information.

Examble would be “Not Started”

 This is a mandatory field.

Options for selection: Not started; Less than 50% completed; Completed 50% or more; Fully Completed.

Options for selection: one of four choices

 

For awards funding multiple projects such as formula block grants, provide your best estimate of completion of all projects based on any aggregate data and information.

 

  .

There are four choices. 1) Not started 2) Less than 50% completed 3) Completed 50% or more 4) Fully completed-This information must be provided by the Principal Investigator each quarter of the project. I’ll contact each PI for the progress for the quarter to be reported on the ARRA spreadsheet.

And I will need the PI to verify jobs created or retained

‘‘Jobs or positions created’’ means those new positions created and filled, or previously existing unfilled positions that are filled, as a result of Recovery Act funding.

“Jobs or positions retained’’ means those previously existing filled positions that are retained as a result of Recovery Act funding.

This description may rely on job titles, broader labor categories, or the contractor’s existing practice for describing jobs as long as the terms used are widely understood and describe the general nature of the work; (ii) An estimate of the number of jobs created and jobs retained in the United States

and outlying areas. At a minimum, this estimate shall include any new positions created and any existing filled positions that were retained to support or carry out Recovery Act projects or activities managed directly by the recipient, and if known, by subrecipients. The number shall be expressed as ‘‘full-time equivalent’’ (FTE), calculated cumulatively as all hours worked divided by the total number of hours in a full-time schedule,as defined by the recipient. For instance, two full-time employees and one part-time employee working half days would be reported as 2.5 FTE in each calendar quarter.

(iii) A job cannot be reported as both created and retained. As used in this instruction, United States means the 50 States and the District of Columbia, and outlying areas …..

Description of Jobs Created or RetainedA narrative description of the employment

impact of the Recovery Act funded work. This narrative is cumulative for each calendar quarter and at a minimum, will address the impact on the recipient’s or federal contractor’s workforce (for grants and loans, recipients shall also include the impact on the workforces of sub recipients and vendors).

Description of Jobs Created or Retained

At a minimum, provide a brief description of the types of jobs created and jobs retained in the United States and outlying areas.

‘‘Jobs or positions created’’ means those new positions created and filled, or previously existing unfilled positions that are filled, as a result of Recovery Act funding.

‘‘Jobs or positions retained’’ means those previously existing filled positions that are retained as a result of Recovery Act funding.

This description may rely on job titles, broader labor categories, or the recipient’s existing practice for describing jobs as long as the terms used are widely understood and describe the general nature of the work.

Job estimate example: Assume that a recipient is preparing its first quarterly report and that the recipient’s Recovery Act funded work required two full-time employees and one part-time employee working half days for thequarter.Also assume that the recipient’s full-time schedule for the quarter is 520 hours (2080 hours in a work-year divided by 4).To convert hours worked to number of FTE for the first quarterly report, aggregate all hours worked and divide by the number of hours in a fulltime schedule for the quarter.In this example, full-time hours worked (520 hrs x 2 employees = 1040 hrs) + part-time hours worked (260 hrs) ÷ number of hours in a full-time schedule for the quarter (520 hrs) = 2.5 FTE reported in the first quarterly report.Because jobs are reported cumulatively each quarter, this same number of FTE would be reported for the second quarter if the same number of employees worked the same number of hours.

Sub-recipients are non-Federal entities that are awarded Recovery funding through a legal instrument from the prime recipient to support the performance of any portion of the substantive project or program for which the prime recipient received the Recovery funding. The terms and conditions of the Federal award are carried forward to the sub-recipient. This sub-award could be in the form of a sub-grant or sub-contract, but it is not considered a “federal government contract,” as it is not awarded directly by a Federal agency. A sub-recipient may also be a prime recipient of other Federal awards directly from the Federal government.

Vendors, for the purposes of this guidance are entities or individuals from which the prime recipient or sub-recipient procures goods or services needed to carry out the project or program. Vendors are not awarded funds by the same means as sub-recipients and are not subject to the terms and conditions of the federal financial assistance award.

What is the difference between Sub-Recipients and Vendors?

Sub Recipients support performance of a mission. Vendors provide products or services in support of the mission. For Vendors, data requirements are reduced. Prime Recipients may not delegate reporting to vendors.

And there are additional ARRA reporting elements if….

If we have sub-recipients that UAA has issued a sub-award in an amount equal to or greater than $25,000, we will need the following information:

The name of the entity receiving the sub-award;

The amount of the sub-award; The transaction type; The North American Industry

Classification System code or Catalog of Federal Domestic Assistance (CFDA) number;

Program source; An award title descriptive of the purpose

of each funding action; The location of the entity receiving the

award; The primary location of performance

under the award, including the city, State, congressional district, and country; and

A unique identifier of the entity receiving the award and of the parent entity of the recipient, should the entity be owned by another entity.

Responsibilities for Informing Sub-recipients

Recipients agree to separately identify to each sub-recipient, and document at the time of sub-award and at the time of disbursement of funds, the Federal award number, any special CFDA number assigned for ARRA purposes, and amount of ARRA funds. (2 CFR 215.26, 45 CFR 74.26, and 45 CFR 92.26)

If we have vendor agreements that we have paid in one quarter an amount equal to or greater than $25,000, we will need the following information:

Award Number Vendor Duns Number Name of the Vendor Vendor HQ Zip Code +4 Product and Service Description Payment Amount Payments do not aggregate between reporting

quarters for a specific vendor

Can’t get enough of ARRA?Call Shelley Chapman at 786-

1443 or e-mail her at anslc@uaa.alaska.edu.

Read more at www.recovery.gov

Check out the reporting templates at www.federalreporting.gov

See what other University officers are whining about at www.cogr.edu

www.whitehouse.gov/Recovery/WebinarTrainingMaterials/ to view a webinar

http://www.research.gov/rgov/anonymous.portal allows anyone to search for NSF or USDA awards by either institution or Principal Investigator’s name

ARRA Reporting Timeline Prime Recipient Activities Activities:

1. REGISTER Before end of Quarter - Register Online at FederalReporting.Gov

2. REPORT 1 – 10 days after end of Quarter: Create Report (enter reporting data) via:

Web/Online Form Online Web form (May be saved as Draft but requires formal submission) Completed Recipient Reporting MS-Excel template XML file conforming to Recipient Reporting XML Schema No later than 10 days after the end of the quarter: Submit completed report

(s) using any of these alternatives 3. REVIEW SUB-RECIPIENT REPORT 11 – 21 days after end of Quarter: Review report data submitted by Sub

Recipients and provide comments for correction as needed Previous versions will be retained by the system

4. MAKE CORRECTIONS AS NECESSARY 22-29 days after the end of Quarter: Be alert for potential Federal Agency

notifications follow review Report will be “unlocked” so corrections can be made Agencies may identify issues with Prime or Sub Recipient reports. Reports from Sub

Recipients will CC Prime Recipients