arrive, test preparation & training tasks can occur before the initial test date of February for 28...

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February 2, 2017

Welcome to the Wisconsin Test Administration TrainingState and District TestingSpring 2017The ACT® Test and ACT WorkKeys®

For Audio Connection, Please Call: 800.700.7784Access Code: 405127

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Wisconsin Testing ProgramAudio Connection: 800.700.7784Access Code: 405127

Students enrolled in the 11th grade are eligible to test the ACT and ACT WorkKeys at public schools, public charter schools, and private schools participating in the Wisconsin Choice Program. 11th grade students are required to take the ACT with writing in the paper format. Students that take the ACT with writing with standard time or ACT-approved accommodations and receive valid scores may choose to send their scores to up to four higher education institutions for free. 11th grade students are also required to take the ACT WorkKeys assessment in the paper format. Students that take the ACT WorkKeys assessment with standard time or eligible accommodations and receive valid scores are eligible to earn a Bronze, Silver, Gold, or Platinum National Career Readiness Certificate.

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Testing Timeline

Additional Orders Window

Test Preparation & Training

Initial ACT, WorkKeys Testing

Return Initial Test Materials

Jan 27 – Feb 22

Feb 13 – 27

Mar 2

Feb 28, Mar 1

Order Makeup Test MaterialsFeb 28 – Mar 3

Makeup ACT, WorkKeys TestingMar 21, Mar 22

Return Initial Test MaterialsMar 23

Audio Connection: 800.700.7784Access Code: 405127

These are the upcoming events in the testing timeline. The additional orders window is now open through February 22. Once materials shipments arrive, test preparation & training tasks can occur before the initial test date of February 28 for the ACT and March 1 for ACT WorkKeys. Your FedEx pickup of materials is scheduled for March 2. Makeup materials orders may be placed beginning February 28 for the ACT and March 1 for ACT WorkKeys. The deadline to order makeup materials is March 3 for the makeup test date of March 21 for the ACT and March 22 for ACT WorkKeys. Your FedEx pickup of materials is scheduled for March 23. I will walk through each of these tasks in greater detail shortly.

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Accommodations Requests Timeline

Order Non-college Reportable (alternate format) Materials

Submit Request for Late Consideration

ACT, WorkKeys Testing

Return Accommodations Materials

Jan 27 – Feb 22

Jan 23 – Feb 24

Feb 28 – Mar 14Mar 1 – Mar 15

Mar 16


These are the upcoming events for accommodations requests and ordering. Non-college reportable alternate format materials may be ordered within PearsonAccessNext now through February 22. Late Considerations for ACT-approved accommodations for examinees newly classified, with a newly identified disability, and with medical emergencies or sudden onset of a medical condition can be submitted between January 23 and February 24. The accommodations testing window for the ACT is February 28 through March 14 and March 1-15 for ACT WorkKeys. The FedEx pickup for materials return is scheduled for March 16. All of these dates and more can be found on your Schedule of Events posted on the Wisconsin ACT State and District Testing Website and on the DPI hosted ACT High School assessments website.

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Managing Examinee Information and Additional OrdersThe ACT and ACT WorkKeys


Your initial testing materials orders have been generated and are now getting ready to ship. Tracking information will be available for your initial materials and additional materials orders within PearsonAccessNext.

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Managing Examinee Information and Additional Orders

Switching between ACT and WorkKeys administrations in PearsonAccessnext


It is important to ensure you select the appropriate administration option in the upper right hand corner dropdown menu when managing information for the ACT and ACT WorkKeys within PearsonAccessNext. If changes to student information need to be made, they will need to be made within both of these administrations. To navigate between these two administration options, see where the administration can be selected in the image on this slide.

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• Enroll and Unenroll Requests– Submit an Enroll Request if a new student enrolls in your school and you are

responsible for testing them– If a student is enrolled at your school but does not take either the ACT or ACT

WorkKeys, leave the student in PearsonAccessNext.– Submit an Unenroll Request if a student is no longer enrolled in your school and

you are no longer responsible for testing them– Do not unenroll students that are taking the alternate (DLM) assessment


Refer to the guide Using PearsonAccessnext for the ACT® Test (Pages 12-13) for instructions on how to request to enroll or unenrolla student.


Schools should continue managing their student list within PearsonAccessNext until all planned testing has completed.

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Managing Examinee Information and Additional OrdersAudio Connection: 800.700.7784Access Code: 405127

• January 27 – February 22– Manage Examinee Information & Submit Additional Orders

ACT will automatically submit an additional order for your school if a student with a TAA PIN is transferred from another Wisconsin school into your school, or if a late accommodation request is approved and a TAA PIN is added to a student record.

An email communication is planned for the second week of February explaining how to download an extract of all students with a TAA PIN receiving ACT-approved accommodations.

If non-college reportable alternate formats are needed, you may place an order for those materials within PearsonAccessNext now through February 22. In addition, if your student enrollment count increases significantly, so that the standard overage of standard time materials will not suffice to test all students, you may submit a request to enroll new students and submit an additional order request. Please note that barcode labels will not be created for these additional orders. For the ACT test, materials for accommodations students are provided based on the approval of a student’s request within the TAA system. As approvals continue to occur, ACT will continue to add TAA PINs to the student record within PearsonAccessnext. If we add a TAA PIN, we will also automatically submit an additional order for you to receive the accommodations materials. In addition, if a student transfers from one Wisconsin school to another Wisconsin school and they have approved accommodations, the TAA PIN on their student record will be transferred with them and we will submit an additional order for you to receive materials for that student. You can check on the status of any order for your school under the Setup menu and selecting Orders & Shipment Tracking.

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A small overage of accommodations test booklets was automatically added to your ACT materials order if you have students testing with ACT-approved accommodations. This overage is meant to be used for non-college reportable test administrations, if needed.


Refer to the email titled ACT State and District Testing: Submitting Additional Orders sent January 27 for instructions on how to place an order for more non-college reportable materials.


If you have students testing with ACT-approved accommodations at your school, a small overage of accommodations test booklets was added to your initial materials order, and are meant to be used for non-college reportable test administrations for the ACT test, if needed. If you need alternate format materials (like large print or braille) or additional extended time accommodations materials beyond the overage sent for students testing with non-college reportable accommodations, you will need to place an additional order for these materials before the 22nd of February.

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Receipt and Check-in of Test Materials

The ACT and ACT WorkKeys


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Receipt and Check-In of Test Materials

• Materials shipments will arrive: Week of February 6 Week of February 13

• You may check tracking information for your initial materials shipment and any additional orders placed by going to :

Setup – Orders & Shipment Tracking.


Your initial test materials shipment will contain both nonsecure and secure materials and arrive two or three weeks before test day. Tracking information for both your initial materials shipment and any additional orders placed can be viewed by going to the Setup menu in PearsonAccessNext and selecting Orders & Shipment Tracking. If you are the designated test coordinator for your school organization, you will receive automatic status updates when the status of your materials order changes to shipped.

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View the TAA PIN Report to verify you have all the ACT-approved accommodations materials needed and to plan testing rooms.


Refer to pages 11-12 of the guide Using PearsonAccessnext for the ACT® Test for instructions on how to run the TAA PIN Report.

ACT is no longer assigning ACT-approved accommodations materials to an individual examinee, so these materials will arrive in labeled kits based on the type of materials enclosed. You may view a TAA PIN Report within PearsonAccessNext to verify you have all testing materials needed for your students testing with ACT-approved accommodations, and to plan for the number of testing rooms and staff needed. Refer to the Using PearsonAccessNext for the ACT Test guide for instructions on how to run the TAA PIN report. There will also be an email sent with instructions on how to view and use the TAA PIN report next week.

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• Within 24 hours of receipt, the TC must open and verify the test materials

• Lock cartons in a secure place only those authorized can access


See Page 16 of the Test Coordinator Information manual.


Within 24 hours of receiving test materials at your school, the test coordinator should open the cartons and count all the test booklets, checking the serial numbers of the test booklets against the numbers shown on the packing slip. The remainder of the materials listed on the packing slip should also be checked for completeness. Keep the cartons the materials were shipped in, as the materials will be returned in these. Reseal the cartons after counting the materials and sign your name across the seal. Lock them in a secure place where they are protected from damage or loss.

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Test Preparation and Training



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Test Preparation and Training

TrainingTest Administration Training Q&A Session Jan. 12 – Posted

Test Administration Training Q&A Session Feb. 2 – Recorded

Test Coordinator/Room Supervisor/Proctor Training Videos

Test Administration Manuals and Guides

School Staff Training Session


http://www.act.org/stateanddistrict/wisconsin

The table shown lists training events and resources available to you. Today’s webinar is recorded and will be available for viewing in the next few days. There are several training videos, manuals, and user guides available on your Wisconsin-ACT testing website for your reference. The test coordinator should hold a staff training session before test day for all those planning to serve as a room supervisor, proctor, or roving proctor on test day.

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Test Preparation and Training Audio Connection: 800.700.7784Access Code: 405127

School Staff Training Session

Training Session Outline and Topics for Discussion can be found on pages 66-68 of the ACT Test Administration Training Manual.

Test Day Preparation/Test Administration Training Videos are linked on ACT and DPI sites under “training”.

To educate your test staff on the usage of the ACT and WorkKeysassessments, several videos are highlighted on the DPI ACT Trainings Webpage under “Additional Trainings for Educators.”

A training session outline can be found within the ACT and WorkKeys test administration training manuals. The training videos can be found on both ACT and DPI’s websites under the training tab. DPI also has several videos available on their trainings websites about the usage of the ACT and WorkKeys assessments.

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• Labels are applied before the examinees complete their non-test demographic sections

Barcode LabelsAudio Connection: 800.700.7784Access Code: 405127

The barcode labels received in your initial materials shipment should be applied to answer documents before your scheduled session to complete non-test sections. The barcode labels indicate whether they are for the ACT or ACT WorkKeys so be sure to place the correct barcode labels on the ACT and ACT WorkKeys answer documents.

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The ACT• Complete before test day • Session takes around an hour• Scores will be cancelled if

section is completed on test dayACT WorkKeys• Complete before or on test day• Session takes around 30-45 minutes

Completing Non-Test PortionsAudio Connection: 800.700.7784Access Code: 405127

For the ACT test, examinees must complete the non-test portions on the answer document before test day. The non-test portions include basic identifying information, high school course & grade information, and the ACT interest inventory. Instructions are included in the test administration manual for completing this information, and the examinees will need to refer to the “Taking the ACT” booklet to complete some of the information. At a minimum, identifying information must be completed in order for score reports to be received. If an examinee chooses not to complete any of the other non-test sections, remind them that the score report that ACT sends to colleges will be partially blank. For the ACT, if information isn’t filled out before test day, examinees will need to be scheduled for makeup testing and complete the information before the makeup test date For the ACT WorkKeys test, the non-test information can be completed before test day or on test day. You may have students complete both the ACT and ACT WorkKeys non-test portions in one sitting before test day. If completing ACT WorkKeys non-test information on test day, this must be the first information completed, and examinees may not be allowed to revisit the non-test portions after testing completes.

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The ACT Administration Supplement has four additional questions that examinees should be asked to answer during the pre-test session.

Completing Non-Test PortionsAudio Connection: 800.700.7784Access Code: 405127

The ACT Administration Supplement document, included in your materials shipment, contains four additional questions to be asked of students during the pretest session. The verbal instructions within the ACT testing manual indicate when these questions should be read to students.

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• If the testing site is the school that reporting will be sent back to, leave the ACT high school code on the answer document blank

• Find the high school code for examinees’ officially enrolled high school– Use www.actstudent.org/regist/lookuphs

Reporting High School CodeAudio Connection: 800.700.7784Access Code: 405127

In some cases, examinees may test at a school that is not the school they are officially enrolled in. In this case, the ACT high school code must be indicated on the answer document so that reporting is sent to the correct school. Instructions for completing this information can be found within the testing manuals. It is the responsibility of testing staff to ensure this information is completed correctly, if necessary.

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Reporting High School Code – The ACTAudio Connection: 800.700.7784Access Code: 405127

If an examinee needs their scores reported to a different high school than where they tested the ACT, fill in Block K with the correct ACT High School Code on the examinee’s answer document.

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Reporting High School Code – ACT WorkKeysAudio Connection: 800.700.7784Access Code: 405127

If an examinee needs their scores reported to a different high school than where they tested the ACT WorkKeys, fill in Block D of the blank site header, and fill in Block 18 of the examinee answer document.

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Testing



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Spring 2017 Test Dates

Paper Testing DateAccommodations Testing

WindowThe ACT Initial February 28 February 28 – March 14

(week days)ACT WorkKeys Initial March 1 March 1 – March 15

(week days)The ACT Makeup March 21 -ACT WorkKeys Makeup March 22 -The ACT Emergency April 19 -ACT WorkKeys Emergency April 20 -

Test DatesAudio Connection: 800.700.7784Access Code: 405127

The initial test date for the ACT test for 11th graders testing standard time will be on February 28 and makeup testing will occur on March 21. Students testing with ACT-approved or non-college reportable accommodations may test within a two week testing window, from February 28 – March 14, excluding weekends. The initial test date for ACT WorkKeys for standard time testing is March 1 and makeup testing will occur on March 22. Students testing with WorkKeys accommodations may test within a two week testing window, excluding weekends, from March 1-15. The Makeup Test Date is provided for you to test students who were unable to test on the initial test date. ACT will work with a school on a case-by-case basis in the event a student testing with accommodations requires another test date outside of the two-week window provided. There is also an emergency test date of April 19 for the ACT test and April 20 for the ACT WorkKeys test. These dates can only be used for testing if approved by the Wisconsin department of public instruction, in the case of a spring break conflict or due to an inclement weather or other emergency that may occur during the initial or makeup test dates. If your school is approved to use the emergency testing days, you will need to order testing materials between March 21 -31 – the window listed on your Schedule of Events.

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Test Times – the ACT

Test Time (min.)

English 45

Mathematics 60

Reading 35

Science 35

Writing 40

15 min break

5 min break


This table shows the order the five ACT tests must be administered and the timing for each. A 15 minute break should be provided to examinees after the Math test is completed, and a 5 minute break after the Science test. Regular lunch service may not be provided during the 15 minute break, however snacks and beverages can be consumed outside of the testing room during this break.

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Test Times - ACT WorkKeys

Test Time (min.)

Reading for Information 45

Applied Mathematics 45

Locating Information 4515 min break


This table shows the order the three ACT WorkKeys tests must be administered and the timing for each. A 15 minute break should be provided to examinees after the Applied Mathematics test is completed.

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Timing the TestsAudio Connection: 800.700.7784Access Code: 405127

Accurate timing of the test is very important to ensure the students and your school, district, and state receive valid scores. Each testing room must be timed individually by the room supervisor, not from a central location in the school building. The room supervisor is responsible for listing the start and stop times for each test on the timing report form within the Test Administration Forms Folder, and returning all of the forms within this folder back to the test coordinator after testing completes.

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• Examinees testing with standard time must test separately from examinees testing with accommodations

• Examinees testing with ACT-approved accommodations must test separately from examinees testing with non-college reportable accommodations

• Plan a different room for each accommodations timing code

• Examinees must test individually in a separate room for certain accommodations.

Test Preparation and TrainingAudio Connection: 800.700.7784Access Code: 405127

Examinees testing with standard time must test separately from examinees testing with accommodations. In addition, examinees testing with ACT-approved accommodations should test in a separate room from examinees with non-college reportable accommodations. Students testing with accommodations may be approved to test with a specific timing code. These examinees can only test in the same room with students testing with an identical timing code. If students with different timing codes test in the same room, test scores will be invalidated by ACT. In addition, some types of accommodations require an individual test administration. Refer to your accommodations testing manual for more specifics on how to test students with various accommodations and timing codes.

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Collecting, Packing, and Returning MaterialsThe ACT


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• Immediately after testing, the Test Coordinator must:

Collecting, Packing, and Returning Materials

Verify materials

Check document-

ation

Set aside and/or order

makeup materials

Pack materials for return

Ship materials back to

ACT


Immediately after testing, the test coordinator must verify all materials are accounted for, check the documentation returned by the room supervisors, determine which students need to be scheduled for makeup testing and set aside their answer documents as well as any unused answer documents, submit an order for makeup materials, pack the initial test materials for return to ACT and have them ready by the pre-scheduled FedEx pickup date.

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The ACT Testing Cycle – Return of Paper Materials

Return of Paper Materials DateFedEx Pickup for Initial Test Date Materials March 2

Deadline: Answer Document Return for Initial Test Date March 10

FedEx Pickup for Accommodations Test Materials March 16

Deadline: Answer Document Return for Accommodations Testing March 24

Refer to your Schedule of Events for the FedEx pickup and answer document return dates for the makeup and emergency test dates.


FedEx is scheduled to pick up your initial testing materials on March 2. If FedEx does not pick up your materials on March 2 they will make 2 more attempts. All answer documents from initial testing that need to be scored need to be received by ACT by March 10. FedEx is scheduled to pick up your makeup testing materials on March 16. All answer documents from accommodations testing that need to be scored need to be received by ACT by March 24.

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Makeup Testing

The ACT


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Eligibility for Standard Time Makeup Testing

Ineligible


EligibleExaminee absent or arrived too late on initial test date

Examinee did not complete non-test portion of answer document before initial test date

Examinee began but did not complete testing

Completed testing

Examinee dismissed for prohibited behavior

Eligible

Eligible

Ineligible

This diagram illustrates how to determine whether an examinee is eligible to be tested on the makeup test date. If an examinee is scheduled to test on the makeup test date, keep their answer document and do not send it back to ACT. In addition, keep all unused answer documents and manuals for makeup testing, including if you are using the emergency test date as your makeup test date.

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State Use Questions

The ACT


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The ACT• State Use Questions 1-4 are questions that are read aloud to

students during the pre-test session and the examinee responds on the answer document.

• Complete State Use Question #5 in PearsonAccessNext for examinees that did not test.

ACT WorkKeys• Complete State Use Question #1

in PearsonAccessNext for examinees that did not test.

Completing the State Use QuestionsAudio Connection: 800.700.7784Access Code: 405127

Refer to your Administration Supplements for how to complete the State Use Questions. These documents are posted on your program website and are printed and shipped with your test materials.

As stated earlier, State Use Questions 1-4 for the ACT are questions read aloud during the pre-test session and the examinee bubbles responses to these questions on their answer document. State Use Question #5 for the ACT is found in PearsonAccessNext and a reason code should be selected by the test coordinator for examinees that did not take the ACT. For ACT WorkKeys, there are no additional questions the examinee is asked to respond to. State Use Question #1 for ACT WorkKeys is found in PearsonAccessNext and a reason code should be selected by the test coordinator for examinees that did not take ACT WorkKeys. The two administration supplements for the ACT and ACT WorkKeys contain specific instructions for how to indicate a student did not test within the PearsonAccessNext system. These instructions should be followed after all planned testing has completed and you know the students and reasons they did not test. This information should be completed for both assessments by May 15 – this deadline is included on your Schedule of Events.

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Resources

DPI ACT High School Assessments Web Page:http://dpi.wi.gov/assessment/act

ACT Wisconsin State and District Testing Web Page: http://www.act.org/stateanddistrict/wisconsin


Both of the websites shown here contain a wealth of information and training tools for administering the ACT and ACT WorkKeys.

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Questions?

We will take questions over the phone, or through the private chat feature. If you chat a question, we will chat a response or read it out loud and respond to it.

Audio Connection: 800.700.7784Access Code: 405127 DPI ACT High School Assessments Web Page:

http://dpi.wi.gov/assessment/act

ACT Wisconsin State and District Testing Web Page: http://www.act.org/stateanddistrict/wisconsin

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