Artromick Ac Usersguide304 for Hospital Computing Solutions

AvaloTM AC Medication Cartsby Artromick

System3 User’s Manual

Artromick International, Inc.4800 Hilton Corporate DriveColumbus, OH 43232

January 2004

© Copyright 2004ARTROMICK International, Inc.ALL RIGHTS RESERVED. Published 2004.Printed in the United States of America

WARNING: ANY UNAUTHORIZED DUPLICATION OF THIS DOCUMENTATION SHALL BE AN INFRINGEMENT OF COPYRIGHT.Trade Secret NoticeThis documentation, the software it describes, and the information and know-how they con-tain constitute the proprietary, confidential and valuable trade secret information of Artro-mick International, Inc., its affiliated companies or its or their licensors, and may not be used for any unauthorized purpose, or disclosed to others without the prior written permission of the applicable Artromick International entity.

This documentation and the software which it describes are licensed either “AS IS” or with a limited warranty, as set forth in the applicable license agreement. Other than any limited warranties provided, NO OTHER WARRANTY IS EXPRESSED AND NONE SHALL BE IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR USE OR FOR A PARTICULAR PURPOSE. The applicable Artromick International entity reserves the right to revise this publication from time to time and to make changes in the content hereof without the obligation to notify any person or entity of such revisions or changes.

Product names mentioned herein may be trademarks and/or registered trademarks of their respective companies. Artromick and Avalo are registered trademarks of Artromick Interna-tional, Inc.

Notice

Artromick International, Inc.4800 Hilton Corporate DriveColumbus OH 43232

phone: 800.848.6462fax: 888.864.9937www.artromick.com

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Table of Contents 0

Chapter 1 Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Contents .................................................................. 1

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2Introduction.............................................................. 2Documentation Conventions ................................... 3

Cart Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4Cart Features/Components ..................................... 4Keypad Buttons and Functions ............................... 5Connector Panel Parts and Functions..................... 7User Types and Responsibilities ............................. 8Override Rights ....................................................... 8Terms and Definitions ............................................. 9Pre-Configured Settings ........................................ 10

Chapter 2 Using the Cart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11Contents ................................................................ 11

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12Introduction............................................................ 12

Accessing the Cart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13Introduction............................................................ 13Accessing with Access Code Only ........................ 14Accessing with Access Card Only......................... 15Accessing with Code and Access Card................. 16Accessing Using a Key.......................................... 17Problems Accessing the Cart ................................ 17

Testing and Charging the Battery . . . . . . . . . . . . . . . . . . . . .20Introduction............................................................ 20Testing the battery................................................. 20Charging the Battery ............................................. 21

Securing the Avalo AC Medication Cart . . . . . . . . . . . . . . . .22Introduction............................................................ 22Securing the Cart with the Keypad........................ 22Securing the Cart Manually ................................... 23

Using the AutoLock Timer . . . . . . . . . . . . . . . . . . . . . . . . . . .24Introduction............................................................ 24AutoLock Activity ................................................... 24Relock Process ..................................................... 25

Using eNarc Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26Introduction............................................................ 26

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Automatic Re-Lock ................................................................. 26Alarms and Messages........................................... 26eNarc Access Procedure....................................... 27

Using the Override Code . . . . . . . . . . . . . . . . . . . . . . . . . . . .28Introduction............................................................ 28Procedure.............................................................. 28

Using the Night Light . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29Turning the light on or off from the keypad............ 29Setting an adjustable timer.................................... 29

Opening the Rear Access Panel Door . . . . . . . . . . . . . . . . .30Introduction............................................................ 30Procedure.............................................................. 30

Chapter 3 Programming the Cart. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31Contents ................................................................ 31

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32Introduction............................................................ 32

Entering Programming Mode . . . . . . . . . . . . . . . . . . . . . . . .33Introduction............................................................ 33Procedure.............................................................. 33

Recalling Events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35Introduction............................................................ 35General Navigation................................................ 35Event Master List................................................... 35Procedure.............................................................. 36

Managing Cart Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37Introduction............................................................ 37Managing Access Codes....................................... 37General Navigation................................................ 38

Modifying Cart Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39Introduction............................................................ 39Cart Settings Defined ............................................ 39Procedure.............................................................. 44

Managing Cart Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55Introduction............................................................ 55Managing GENERAL User Access ....................... 55Managing SPECIFIC User Access........................ 56General Navigation................................................ 56

Adding a User . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57Introduction............................................................ 57User AccessSettings Defined.................................................... 58

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Procedure.............................................................. 60Modifying User Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . .63

Introduction............................................................ 63Modifying A User’s Code Access Settings ............ 63Modifying a User’s eNarc Access Code Settings .. 65

Deleting a User . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67Introduction............................................................ 67Procedure.............................................................. 67

Appendix A Event Master List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69Event Codes.......................................................... 69

Appendix B Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73General Tips.......................................................... 73Restarting Your Cart.............................................. 73

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-1 1

1

Overview

Contents Overview ............................................................................................ 2Introduction ...................................................................... 2Documentation Conventions ............................................ 3

Cart Overview .................................................................................... 4Cart Features/Components ............................................. 4Keypad Buttons and Functions ........................................ 5Connector Panel Parts and Functions ............................. 7User Types and Responsibilities ..................................... 8Override Rights ................................................................ 8Terms and Definitions ...................................................... 9Pre-Configured Settings .................................................. 10

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2 About this Guide Overview

About this Guide

Introduction Your Artromick® Avalo AC Medication Cart features state-of-the-art engineering that combines a flexible design with easy-to-use access and security features. This guide describes how to program and use the cart.

This guide is divided into the following chapters/appendices:

Overview: This chapter applies to all users. It contains overview information about the cart, its features, and the roles and responsibilities of its users. It also describes type conventions used throughout the document and terms you must understand to interact with the cart.Using the Cart: This chapter applies to all users. The chapter describes various access methods, how to test the cart’s battery, how to secure the cart, and how to use the Override Code to restock the cart. This chapter also describes how to use some of the cart’s optional features.Programming the Cart: This chapter applies to cart administrators. The chapter describes how to recall events using the cart’s audit tracking system, how to add, delete, and edit user access profiles, and how to edit the cart’s settings. Appendix A: Event Master List: This appendix applies to cart administrators. The appendix provides a detailed description of event-related codes that display on the LCD with regard to the cart’s audit tracking system. Appendix B: Troubleshooting: This appendix applies to users who perform troubleshooting functions. The appendix provides tips on how to troubleshoot basic cart issues.

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Overview About this Guide 3

DocumentationConventions

This document uses different type styles to indicate elements of the cart. The following table describes the conventions.

Convention Description

BOLD FACE UPPERCASE LETTERS

Indicates a message that displays in the cart’s Liquid Crystal Display (LCD).

Bold face type Bold type indicates a selection that you are instructed to make or clear by pressing the appropriate number or button on the cart’s key pad.

Italics Used for emphasis or to cross reference topics that contain additional information.

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4 Cart Overview Overview

Cart Overview

Cart Features/Components

The Avalo AC Medication Cart is equipped with standard and optional features.

Standard features include:

AutoLock™ Timer: The AutoLock timer monitors cart activity and is programmed to automatically secure the cart whenever the cart remains motionless for a preconfigured relock time interval of 1 to 99 minutes. Easy-to-Edit Settings and Controls: The cart’s display screen near the keypad shows messages, date and time settings, and easy-to-follow user instructions.Event Recall Functionality: Authorized users can track cart activity, including user access and relocking procedures. Flexible Access Methods: Depending on your security needs, users access the cart using an access code, an access card, an access code and an access card, or a key. Multiple User Access Roles: Users are assigned access based on job function. Users with “Admin” access can program and use the cart; users with “Normal” or “Key User” access can use the cart, but cannot program it. Override Code Functionality: The Override Code is assigned to the cart and provides authorized users with a special means of access that bypasses alarms, timers, and relocking mechanisms. This function is typically used while the cart is being restocked in the pharmacy. Rechargable Battery: The rechargable, valve-regulated lead acid battery typically supplies the cart with continuous power for approximately five days or 1,000 lock/relock cycles. Reset Button: The Reset button enables you to restart the cart by resetting it, in the event that the cart is not functioning properly.

Optional features include:

Card Access Options: The card reader accessory provides primary or secondary levels of access. eNarc™: Electronic Keyless Narcotic Storage (eNarc) provides code-based access to secured narcotic drawers. Night Light: The night light illuminates the cart’s work area to increase visibility. The amount of time that the light stays on after the cart is secure is adjustable.

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Overview Cart Overview 5

Keypad Buttonsand Functions

This section describes the parts and functions of the Avalo AC Medication Cart keypad. The following diagram illustrates the keypad.

Button Name Function

Function/ESC This button serves two purposes:

Function: Enables an administrator to enter Programming mode, from which he or she can program the cart or use the cart’s optional audit tracking feature. This button also enables a user with permission to enter Override mode.ESC: Once an administrator is in Programming mode, he or she can use ESC to exit out of lists and subgroups.

Battery This button enables you to test the amount of charge left in the cart’s battery.

Light This button turns the optional night light on or off.

Secure This button secures the cart.

(eNarc) Initiates access to the optional Electronic Keyless Narcotic Storage (eNarc) drawer(s).

(Continued on next page)

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Clear This button works like a backspace key on a computer keyboard to delete the last keypad entry, and functions as a wakeup button if pressed when the cart is in idle mode.

Numbered Keypad The numbered keypad enables you to enter access codes and to accept or change cart settings.

Numbers also enable you to scroll when you are working in Recall Events mode:

Use 5 and 8 on the keypad to scroll forward or backward, respectively, through the events in the subgroup one event at a time. Use 2 and 0 on the keypad to scroll forward or backward through five events at a time.

(Contd)Button Name Function

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Connector PanelParts andFunctions

This section describes the parts and functions of the connector panel (AC Systems Support Panel) located at the rear of the cart. The diagram in the table illustrates the connector panel.

Diagram Part Function

Cart Access Reset Button

Enables you to restart the cart by resetting it, in the event that the cart is not functioning properly.

Charge Input Attach the rechargable battery cord to the cart using this input to supply power.

Communication Ports 1 and 2

Enables you to use a modem cable to connect your personal computer to the cart for use with optional host software.

12V Power Input Attach a 12-volt power cord to the cart using this input for a power supply to peripheral devices such as personal computers.

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User Types andResponsibilities

Avalo AC Medication Cart users are assigned access privileges based on job function. User types include:

Admin: This user can perform all programming or event recall functions. This user can access all areas of the cart and is responsible for adding new cart users, modifying cart user profiles, and recalling events. Normal: This user (typically a nurse) can access some or all areas of the cart based on privileges the administrator assigns. In addition, the administrator may authorize this user to change his or her own access codes. This user is responsible for dispensing medication and then securing the cart. Key User: Using a key, this user can access some areas of the cart.

Override Rights Administrators can assign override rights to each user type. Override rights grant users the use of a special Override Code that is assigned to the cart. The Override Code bypasses the cart’s alarms, timers, and relocking mechanisms and is typically used while the cart is being restocked in the pharmacy.

ReferenceFor more information, see Using the Override Code on page 28.

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Terms andDefinitions

This table describes general terms used in this document.

NoteEach user access and cart setting is defined later in this document. For more information, see User Access Settings Defined on page 58 and Cart Settings Defined on page 39.

Term Definition

Access Card An optional card-swipe feature that can be used as an additional security requirement or as the primary cart access method.

Access Code A four-digit personal identification number (PIN) that provides cart access. This code can be “General” (one access code per cart) or “Specific” (one access code per authorized user).

LCD Liquid Crystal Display. The display screen near the keypad that shows messages, date and time settings, and user instructions.

Master Code A four-digit numeric code that enables an authorized administrator to program the cart or recall events.

Narcotic Code A four-digit numeric code that must be entered before an authorized user can open any of the eNarc narcotics drawers. Available settings are “General” (one eNarc code per cart) or “Specific” (one eNarc code per authorized user.) and the following usage rules apply:

If the access code is set to “General,” the Narcotics Code must be set to General. If the access code is set to “Specific,” the Narcotics Code can be set to either “General” or “Specific,” depending on your needs.


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Pre-ConfiguredSettings

The Avalo AC Medication Cart is designed to accommodate the various needs and responsibilities of the people who use it. When a cart is initially purchased, Artromick programs it to include settings and user access profiles according to the customer‘s specific requests. After delivery to the customer site, a cart administrator can edit the cart’s settings and user access profiles as needed.

See Programming the Cart on page 31 for instructions.

Override Code A four-digit code that is assigned to the cart that bypasses alarms, timers, and relocking mechanisms. Typically, this function is used while the cart is being restocked in the pharmacy.

Programming Mode This mode enables an administrator to edit user access, edit cart settings, or recall events.

Recall Events A cart feature that enables an administrator to track cart activity, including user access and relocking activity.

User # A unique, four-digit number that identifies the person using the cart. Unlike an access code, a User # cannot be modified after it is accepted.

(Contd)Term Definition

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2

Using the Cart

Contents Overview ............................................................................................. 12Introduction ...................................................................... 12

Accessing the Cart ............................................................................. 13Introduction ...................................................................... 13Accessing with Access Code Only .................................. 14Accessing with Access Card Only ................................... 15Accessing with Code and Access Card ........................... 16Accessing Using a Key .................................................... 17Problems Accessing the Cart .......................................... 17

Testing and Charging the Battery .................................................... 20Introduction ...................................................................... 20Testing the battery ........................................................... 20Charging the Battery ........................................................ 21

Securing the Avalo AC Medication Cart .......................................... 22Introduction ...................................................................... 22Securing the Cart with the Keypad .................................. 22Securing the Cart Manually ............................................. 23

Using the AutoLock Timer ................................................................ 24Introduction ...................................................................... 24AutoLock Activity ............................................................. 24Relock Process ................................................................ 25

Using eNarc Option ............................................................................ 26Introduction ...................................................................... 26Automatic Re-Lock ........................................................................... 26Alarms and Messages ..................................................... 26eNarc Access Procedure ................................................. 27

Using the Override Code ................................................................... 28Introduction ...................................................................... 28Procedure ........................................................................ 28

Using the Night Light ......................................................................... 29Turning the light on or off from the keypad ...................... 29Setting an adjustable timer .............................................. 29

Opening the Rear Access Panel Door .............................................. 30Introduction ...................................................................... 30Procedure ........................................................................ 30

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12 Overview Using the Cart

Overview

Introduction The procedures in this chapter explain the tasks associated with your everyday use of the Avalo AC Medication Cart. This chapter contains the following topics:

Accessing the cartTesting and charging the batterySecuring the cartUsing the AutoLock Timer Using eNarc option Using the Override CodeUsing the Night LightOpening the Rear Access Panel Door

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Using the Cart Accessing the Cart 13

Accessing the Cart

Introduction The Avalo AC Medication Cart may be configured to use an access card as a primary or secondary cart access method. At start-up, depending on your cart configuration, you will access the cart in one or more of the following ways:

Complete the appropriate procedure for your Avalo Advantage Medication Cart configuration.

Access Method Description

Access Code Only Enter a pre-set user access code. For procedural information, see Accessing with Access Code Only on page 14.

Access Card Only Swipe your card. For procedural information, see Accessing with Access Card Only on page 15.

Access Code and Access Card

Enter a pre-set user access code and swipe your card. For procedural information, see Accessing with Code and Access Card on page 16.

Key Manually unlock the cart using a key. For procedural information, see Accessing Using a Key on page 17.

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14 Accessing the Cart Using the Cart

Accessing withAccess Code

Only

Complete this procedure to access the cart when it is configured to allow access with an access code only.

NoteIn order to complete the procedure, you must have a valid four-digit access code. If you do not have the necessary access code, contact your cart administrator.

You can now use the cart.

For more information about the AutoLock Timer, see Using the AutoLock Timer on page 24.

Step Action

1 Enter your four-digit access code.

NoteWhen you are entering your code, the Clear key works like a backspace key on a keyboard. If you make a mistake while entering your code, press Clear to delete the incorrect number, and enter the correct number.

System ResponseAs you type the code, the LCD displays asterisks for each number. Also, if your KEY BEEP cart setting is set to ON, you’ll hear a beep after each number that you press.

NoteThe cart administrator sets the KEY BEEP cart setting. For more information, see Modifying Cart Settings on page 39.

2 Did you enter the correct code?

If yes, the LCD displays the following messages:

HELLO!

The cart unlocks and starts the AutoLock timer. The LCD displays the following message:

ACCESS ALLOWEDTIME DATE

If no, see Problems Accessing the Cart on page 17.

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Accessing withAccess Card

Only

Complete this procedure to access the cart using an access card.

NoteIn order to complete the procedure, you must have a programmed user access card. If you do not have the necessary card, contact your cart administrator.


For more information about the AutoLock Timer, see Using the AutoLock Timer on page 24.

Step Action

1 Press Clear.

System ResponseThe LCD displays the following message:

PLEASE SWIPE CARD

2 Swipe your user access card through the access card slot.

System ResponseIs your access card valid?

If yes, the LCD displays the following welcome message:

HELLO! JANE DOE

The cart unlocks and starts the AutoLock timer. The LCD displays the following message:


If No, see Problems Accessing the Cart on page 17.

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Accessing withCode and

Access Card

Complete this procedure to access the cart using a code/card configuration.

NoteIn order to complete the procedure, you must have a valid four-digit access code and a programmed user access card. If you do not have the necessary access code or card, contact your cart administrator.

You can now use the cart. For more information about the AutoLock Timer, see Using the AutoLock Timer on page 24.

Step Action

1 Enter your four-digit access code.

NoteWhen you are entering your code, the Clear key works like a backspace key on a keyboard. If you make a mistake while entering your code, press Clear to delete the incorrect number, and enter the correct number.

System ResponseAs you type the code, the LCD displays asterisks for each number. Also, if your KEY BEEP cart setting is set to ON, you’ll hear a beep after each number that you press.

2 Did you enter the correct code?

If yes, the LCD displays the following message:

PLEASE SWIPE CARD

Go to the next step.


3 Swipe your user access card through the access card slot.

System ResponseIs your access card valid?

If yes, the LCD displays the following welcome message:

HELLO! JANE DOE

The cart unlocks and starts the AutoLock timer. The LCD displays the following message



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Accessing Usinga Key

Complete this procedure to access the cart using the key.

NoteIn order to complete the procedure, you must have the proper key to access the cart. If you do not have a key, contact your cart administrator.


ProblemsAccessing the

Cart

For security purposes, the Avalo AC Medication Cart limits the time period in which you may attempt to enter the correct access code and valid access card.

When you exceed the time interval, the cart:

Reverts to idle modeSecures the cart


Step Action

1 Insert the key in the lock core.

2 Push the key in and turn the key to the right.

System ResponseThe lock core releases and the LCD displays the following message:

KEY ACCESS ALLOWEDTIME DATE

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The following table describes the process that starts when a user enters in invalid access code or access card.

Stage Description

1 The first time you enter an incorrect code or swipe an invalid card, the cart alarm beeps once.


INCORRECT CODEPLEASE RE-ENTER CODE

or

INVALID CARDPLEASE RE-SWIPE CARD

2 After five seconds, if you do not enter any code or swipe a card, the LCD display clears as the system reverts to idle mode. You or another user may then make a second attempt.

3 At second attempt, if you enter a code or swipe the card and:

The code was correct or swiped card was valid, you can continue with Step 1 in the appropriate procedure for your cart configuration:

Accessing with Access Code Only on page 14.Accessing with Code and Access Card on page 16.Accessing with Access Card Only on page 15.

The code was incorrect code or the swiped card was invalid, the cart’s alarm beeps twice.


INCORRECT CODEPLEASE RE-ENTER CODEIF INCORRECT ALARM WILL SOUND

or

INVALID CARDPLEASE RE-SWIPE CARDIF INVALID ALARM WILL SOUND


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4 After five seconds, if you do not enter any code or swipe a card, the LCD display clears as the system reverts to idle mode. You or another user may then make a third attempt.

5 At the third attempt, if you enter a code or swipe the card and:

The code was correct or swiped card was valid, you can continue with Step 1 in the appropriate procedure for your cart configuration:


The code was incorrect code or the swiped card was invalid, the LCD displays the following message and the cart alarm beeps continuously for one minute or until you enter a correct access code or swipe a valid card:

INCORRECT CODEPLEASE RE-ENTER CODE

or

INVALID CARDPLEASE RE-SWIPE CARD

6 At the fourth attempt, if you enter a code or swipe the card within the one-minute beeping period and:

The code was correct or swiped card was valid, the alarm stops and you can continue with Step 1 in the appropriate procedure for your cart configuration:


The code was incorrect code or the swiped card was invalid, the LCD re-displays the message in Stage 5 and resets the one-minute alarm. The alarm continues beeping until one minute transpires after your last incorrect attempt. After one minute the cart reverts to idle mode.

(Contd)Stage Description

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20 Testing and Charging the Battery Using the Cart

Testing and Charging the Battery

Introduction Testing the Avalo AC Medication Cart’s battery is an easy way to ensure that you have enough power to operate the cart.

Do not use the Avalo AC Medication Cart when the battery’s charge is low.

Typically, the battery supplies power to the keypad and relocking mechanism for approximately five days or 1,000 lock/relock cycles (based on the standard Avalo AC Power System). However, if the battery is low, the cart’s Intelligent Power Management System may discontinue power to non-critical components, such as the night light, to save power for critical components, such as eNarc drawer operation. Power to non-critical components is restored after the battery begins to recharge.

When the battery’s charge is depleted, the LCD displays a BATTERY NEEDS RECHARGED SOON warning.

Testing thebattery

To test the battery, press BATTERY.

NoteIf you press BATTERY while the battery is charging, the LCD displays a BATTERY STATUS UNAVAILABLE message.

System ResponseThe LCD displays one of the following messages:

BATTERY CHARGE IS xx%: Indicates that the battery is charged enough to operate the cart. BATTERY NEEDS RECHARGED SOON!: The battery’s charge is below a critical level. You must recharge the battery.

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Using the Cart Testing and Charging the Battery 21

Charging theBattery

If the LCD displays a BATTERY NEEDS RECHARGED SOON message, you must recharge the battery.

To recharge the battery, insert the Recharger Unit into the CHARGE outlet. The Charge outlet is located on the back of the Avalo AC Medication cart in the AC Systems Support Panel.

ImportantThe battery charge and lock/relock information is based on the standard Avalo AC Power System. If the battery’s charge is completely depleted, fully recharging the unit may take three or more hours. However, to access the cart’s functionality while the battery charges, connect the Recharger Unit to the cart’s charge outlet and to a 110v wall outlet. Allow the battery to recharge for approximately two minutes before you access the cart.

January 2004

22 Securing the Avalo AC Medication Cart Using the Cart

Securing the Avalo AC Medication Cart

Introduction As a cart user, it is extremely important that you secure the Avalo AC Medication cart after each use. When the cart is secured, its lock is retracted, the LCD is blank, and users or unauthorized personnel cannot interact with the cart.

The cart is equipped with an AutoLock™ system that enables you to secure the cart manually or by using the keypad. In addition, the cart’s Auto Secure setting automatically secures the cart after a pre-defined length of time.

If you have the optional eNarc accessory and you try to secure the cart when an eNarc drawer is open, the cart sounds an alarm.

Securing theCart with the

Keypad

Complete this procedure to secure the cart using the keypad.

Step Action

1 Close all drawers.

2 Press Secure.

NoteIf an alarm sounds, verify that all eNarc drawers are closed tightly.

System ResponseThe AutoLock system begins retracting the lock and the LCD displays the following message:

CART SECURED

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Using the Cart Securing the Avalo AC Medication Cart 23

Securing theCart Manually

Complete this procedure to secure the cart manually.

Step Action


2 Press the lock core into the cart until it engages.

System ResponseThe LCD displays the following messages:

CART SECURED

Followed by:

AUTO SECURE RESET

January 2004

24 Using the AutoLock Timer Using the Cart

Using the AutoLock Timer

Introduction When your cart is not in use, it is in idle mode. Once you have unlocked the cart, it automatically starts its AutoLock timer. The timer monitors cart activity and is programmed to automatically secure the cart and revert to idle mode whenever the cart remains motionless for a preconfigured relock time interval of 1 to 99 minutes.

The cart administrator sets the AutoLock time interval using the Auto Secure settings. The default setting is five minutes.

ReferenceSee Modifying Cart Settings on page 39 for information on setting the preconfigured relock time interval.

When the cart auto-secures, you must access the cart following the appropriate cart access instructions for your configuration.

ReferenceFor more information, see Accessing the Cart on page 13.

AutoLockActivity

The cart has two functions related to the AutoLock timer:

If the MTN DETECTOR cart setting is not set to OFF and the cart is moved, the AutoLock timer resets and the LCD displays the following message for five seconds:

CART MOVED - TIMER RESET

If the Clear key is pressed, the timer resets.

NoteThe cart administrator sets the MTN DETECTOR cart setting. For more information, see Modifying Cart Settings on page 39.

Each time the preset relock time interval elapses, the cart initiates the relock process.

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Using the Cart Using the AutoLock Timer 25

Relock Process The following table describes the relock process.

Stage Description

1 When the cart has been inactive for the configured relock time interval, the cart beeps twice.


CART WILL AUTO SECURE IN 10 SECONDS

NoteAt any time during the remainder of this process, you can halt the relock process and reset the timer by moving the cart or by pressing the Clear button. In this case, the LCD displays the following message:


2 If you do not halt the relock process, the LCD shows the 10-second countdown by changing the display every two seconds.

System ResponseThe LCD displays the following messages accordingly:

CART WILL AUTO SECURE IN 8 SECONDSCART WILL AUTO SECURE IN 6 SECONDS

And so forth.

3 When the 10 seconds elapse, the cart alarm beeps four times.

System ResponseThe LCD displays the following message.

CART IS AUTO SECURING

4 The cart locks (the lock core retracts).


CART SECURED

5 The cart reverts to idle mode.

January 2004

26 Using eNarc Option Using the Cart

Using eNarc Option

Introduction Electronic Keyless Narcotic Storage (eNarc) is an optional accessory that provides secure, code-based access to specific narcotic drawers. Depending on your cart, an administrator can assign a user a four-digit access code to narcotics drawer 1, narcotics drawer 2, or both, as applicable.

AutomaticRe-Lock

When accessing a narcotics drawer, the cart enables you to have open access to the drawer for five seconds before re-locking.

When you open an eNarc narcotics drawer, the cart displays the following message:

NARC DRAWER OPEN

NoteIf you fail to open a drawer within four seconds of initiating access, the cart automatically re-locks itself.

ReferenceSee eNarc Access Procedure on page 27 for instructions for accessing eNarc drawers.

Alarms andMessages

In the event of a narcotics drawer access error or an error in securing the cart, audible alarms sound and the LCD displays messages indicating the error. These messages include:

Message Description

PLEASE CLOSE NARCOTICS DRAWER

You attempted to secure the cart while the eNarc drawer is open.

SECURE DRAWER.CODE REQD FOR ACCESS

You attempted to access to the eNarc drawers without a valid access code.

PLEASE CLOSE SECURE DRAWER

You continuously attempted to access the drawer without a valid access code. This message is accompanied by a continuous audible warning.

January 2004

Using the Cart Using eNarc Option 27

eNarc AccessProcedure

Complete this procedure to access the eNarc drawers.

Step Action

1 Access the cart.

ReferenceFor step-by-step instructions, see Accessing the Cart on page 13.

2 Press the eNarc key ( ) to initiate access.

System ResponseThe LCD displays the following message

ENTER NARCOTIC DRAWER CODE

3 Enter your four-digit narcotics code.

NoteIf you do not have a valid narcotics code, contact your administrator.

4 Do one of the following:

If the LCD displays the following message:

NARCOTIC DRAWER PRESS 1 OR 2


If the eNarc drawer clicks and opens, go to step 5.

5 Enter the number of drawer to access.


NARC ACCESS ALLOWED

6 After you are finished accessing the drawer contents, close the narcotics drawer.


NARCOTICS DRAWER IS SECURE

7 Secure the cart or continue with other tasks.

January 2004

28 Using the Override Code Using the Cart

Using the Override Code

Introduction Administrators can assign override rights, which grant users the use of a special Override Code that is assigned to the cart. The Override Code bypasses the cart’s alarms, timers, and relocking mechanisms and is typically used while the cart is being restocked in the pharmacy.

Procedure Complete the following procedure to use the Override Code.

Step Action

1 Access the cart.

ReferenceFor step-by-step instructions, see Accessing the Cart on page 13.

2 Press Function.


ENTER CART OVERRIDE MODE? 1-YES, 2-NO

3 Press 1 (YES).


PLEASE ENTER OVERRIDE CODE

4 Enter your Override Code.


OVRRD. ACCESS ALLOWED

NoteIf you do not have a valid override code, contact your administrator.

5 Restock the cart.


7 Secure the cart manually or press SECURE.

January 2004

Using the Cart Using the Night Light 29

Using the Night Light

Turning the lighton or off from

the keypad

To to turn the light on or off, press Light.

NoteIf the cart’s battery charge is low, the cart’s night light may shut off to conserve power. To resume power to the night light, recharge the battery.

For more information, see Charging the Battery on page 21.

Setting anadjustable timer

In Programming Mode, an administrator can edit the cart’s “light time interval” setting to automatically turn off after the cart is secure. The length of time is adjustable and can range from 01 minute to 99 minutes. The default time that the light stays on after the cart is secure is 01 minute.

For procedural information, see Modifying Cart Settings on page 39.

January 2004

30 Opening the Rear Access Panel Door Using the Cart

Opening the Rear Access Panel Door

Introduction Depending on your cart’s configuration, you may need to open the rear access panel door to access optional accessories, such as the internal trash bin.

Procedure Complete the following procedure to open the cart’s rear access panel door.

Step Action

1 Face the back of the cart and locate the round black button on the right side panel, in the center area.

2 Push the button. A spring releases the button outward so that it now works like a knob.

3 Turn the knob to the right. The door panel releases so that you can pull it open.

January 2004

-31 31

3

Programming the Cart

Contents Overview ............................................................................................. 32Introduction ...................................................................... 32

Entering Programming Mode ............................................................ 33Introduction ...................................................................... 33Procedure ........................................................................ 33

Recalling Events ................................................................................ 35Introduction ...................................................................... 35General Navigation .......................................................... 35Event Master List ............................................................. 35Procedure ........................................................................ 36

Managing Cart Settings ..................................................................... 37Introduction ...................................................................... 37Managing Access Codes ................................................. 37General Navigation .......................................................... 38

Modifying Cart Settings ..................................................................... 39Introduction ...................................................................... 39Cart Settings Defined ...................................................... 39Procedure ........................................................................ 44

Managing Cart Users ......................................................................... 55Introduction ...................................................................... 55Managing GENERAL User Access .................................. 55Managing SPECIFIC User Access .................................. 56General Navigation .......................................................... 56

Adding a User ..................................................................................... 57Introduction ...................................................................... 57User AccessSettings Defined .............................................................. 58Procedure ........................................................................ 60

Modifying User Profiles ..................................................................... 63Introduction ...................................................................... 63Modifying A User’s Code Access Settings ....................... 63Modifying a User’s eNarc Access Code Settings ............ 65

Deleting a User ................................................................................... 67Introduction ...................................................................... 67Procedure ........................................................................ 67

January 2004

32 Overview Programming the Cart

Overview

Introduction The procedures in this chapter explain how to program the Avalo AC Medication Cart.

This chapter contains the following topics:

Entering Programming ModeRecalling EventsManaging Cart SettingsManaging Cart Users

January 2004

Programming the Cart Entering Programming Mode 33

Entering Programming Mode

Introduction Programming Mode enables authorized users to:

Recall events (if applicable)Modify user accessModify cart settings

NoteDepending on your cart’s configuration, you must have a valid access code and/or a valid access card, as well as the valid cart master code to access the cart in Programming Mode.

ReferenceSee Terms and Definitions on page 9 for information about the different types of access codes.

Procedure You must enter programming mode with the cart in an idle state. If the cart is in use before you begin this procedure, secure the cart before beginning the procedure.

Complete the following procedure to enter Programming Mode.

Step Action

1 Press Function.


PROGRAMMING MODE? 1-YES 1-NO

2 Press 1 (YES).


PLEASE ENTER ACCESS CODE


January 2004

34 Entering Programming Mode Programming the Cart


If your cart’s configuration requires an access code only: Enter your access code. Go to the next step.If your cart’s configuration requires an access card only: Swipe your card. Go to the next step.If your cart’s configuration requires an access code and an access card: Enter your access card. Swipe your card. Go to the next step.


PLEASE ENTER CART MASTER CODE

NoteIf you enter a code that is not assigned to an administrator, the system prompts you to re-enter the code or to re-swipe your card, as applicable. If you find that your code does not work, contact your supervisor.

4 Enter your cart’s master code.


1-RECALL EVENTS2-EDIT PROGRAM

NoteIf your cart’s master code is not valid, the LCD prompts you to re-enter the code until the correct code is entered. If you find that your code does not work, contact your supervisor.

(Contd)Step Action

January 2004

Programming the Cart Recalling Events 35

Recalling Events

Introduction Recall Events Mode is an audit tracking system that enables authorized users to review up to 4,000 of the past events starting with the most recent.

Recall Events Mode identifies users associated with the event and the time and date of that event.

Recall Events Mode is a non-edit mode. To edit user access or cart settings, you must exit Recall Events Mode and then proceed to Edit Program Mode. For more information, see Adding a User on page 57 or Modifying Cart Settings on page 39.

GeneralNavigation

Recall Events Mode is set up in a hierarchical system that includes the following main headings:

PRINT EVENTS REVIEW EVENTSEXIT RECALL

When viewing a main heading, press 2 (NO) to advance to the next main heading in Recall Events Mode. Press 1 (YES) to advance further into a heading’s subgroup.

When in the REVIEW EVENTS subgroup, use 5 and 8 on your keypad to scroll forward or backward, respectively, through the events in the subgroup one event at a time. Use 2 and 0 on your keypad to scroll forward or backward through five events at a time.

To exit, press ESC one or more times to navigate to the EXIT RECALL main heading, and press 1 (YES).

Event MasterList

The Event Master List provides a detailed description of event-related codes that display on the LCD. You can use the Event Master List as a reference guide when viewing events on the LCD.

ReferenceFor more information, see the appendix, "Event Master List," in this guide.

January 2004

36 Recalling Events Programming the Cart

Procedure Complete the following procedure to recall events.

Note: To exit recall events, press ESC and then press 1 (YES).

Step Action

1 Enter Programming Mode.

ReferenceFor step-by-step instructions, see Entering Programming Mode on page 33.



2 Press 1 (RECALL EVENTS).

System ResponseThe LCD displays the following:

REVIEW EVENTS?1-YES, 2-NO, ESC

3 Do you want to review events?

If yes, press 1 (YES). Use the 5 (Forward) and 8 (Backward) keys on your keypad to scroll one event at a time or use the 2 and 0 keys on your keypad to scroll through five events at a time. Press ESC to exit. If no, press 1 (NO).


EXIT RECALL?1-YES, 2-NO, ESC

4 Do you want to exit event recall?

If yes, press 1 (YES). If no, press 1 (NO). Repeat the steps in this procedure as needed.



January 2004

Programming the Cart Managing Cart Settings 37

Managing Cart Settings

Introduction Your cart’s settings are configured based on your organization’s requirements and the preconfigured setup of your cart.

You can modify these settings as the needs of your organization change or to better fit your working environment. For example, if you work in an environment of high activity in which the cart is frequently bumped or moved, you may choose to decrease the level of sensitivity on the cart’s motion detector (MTN DETECTOR). If you work in an area that requires high security, you may want to adjust the cart’s alarm to a higher auditory level, and so forth.

ManagingAccess Codes

The Access Code setting on your cart is configured as GENERAL or SPECIFIC.

A GENERAL configuration means that your cart is configured for use with one access code. Therefore, if more than one user is accessing the cart, you cannot track individual activity.

A SPECIFIC configuration means that your cart is configured to have multiple users. Each user must be assigned a unique access profile so that you can track individual user activity using the Event Recall functionality.

If you have the optional eNarc accessory, your Access Code configuration affects which NARC CODE settings can be used:

If your Access Code is set to GENERAL, your NARC CODE setting must also be GENERAL. If your Access Code is set to SPECIFIC, your NARC CODE setting can be set to either GENERAL or SPECIFIC depending on your needs.

NoteThe cart saves all settings and user access profiles that are used with SPECIFIC configurations. Therefore, as your needs change, you can switch between SPECIFIC and GENERAL configurations without having to re-enter user profiles.

January 2004

38 Managing Cart Settings Programming the Cart

GeneralNavigation

When you access the cart settings feature, the system displays all of the settings in the LCD as a continuous list. To move through the list in order to view settings and navigate to a specific setting, press 1 (ACCEPT) to advance in the list to the next setting without changing the current setting. When you display the last setting selection, press 1 (ACCEPT) to return to the beginning of the list. You can repeat this process as many times as needed.

ReferenceSee Procedure on page 44 for the steps involved in changing the settings.

January 2004

Programming the Cart Modifying Cart Settings 39

Modifying Cart Settings

Introduction You can modify the settings that control how your cart works. These settings include:

Beeper LevelAlarm Narc Alarm 1 Narc Alarm 2 Key Beep Auto SecureMotion DetectorAccess CodeNarc CodeCart Master CodeTimeDateLight on Time Interval

ReferenceSee Cart Settings Defined on page 39 for a complete description of the settings.

Cart SettingsDefined

The following table describes the user access settings that you can define or modify.

Setting Name Definition

BEEPER LEVEL This setting controls the tone of your cart’s beeper. The default beeper level is MEDIUM. Available levels are: OFF, LOW, MEDIUM, and HIGH.

ALARM This setting controls the alarm on the cart. The default setting is ALARM ON. Available settings are: ALARM ON or ALARM OFF.


January 2004

40 Modifying Cart Settings Programming the Cart

NARC 1 ALARM This setting controls the cart’s eNarc (Electronic Keyless Narcotic Storage) alarm setting on narcotics drawer 1. This is an optional accessory. The default setting is NARC 1 ALARM ON. Available settings are: NARC 1 ALARM ON or NARC 1 ALARM OFF.

NARC 2 ALARM This setting controls the cart’s eNarc alarm setting on narcotics drawer 2. This is an optional accessory. The default setting is NARC 2 ALARM ON. Available settings are: NARC 2 ALARM ON or NARC 2 ALARM OFF.

KEY BEEP This setting controls whether the cart emits beeps when a user presses keys on the keypad. The default setting is KEY BEEP ON. Available settings are: KEY BEEP ON and KEY BEEP OFF.

AUTO SECURE This setting controls the cart’s auto secure delay setting, which is the number of minutes of inactivity that can elapse before the cart secures itself. Use the keypad to adjust this setting, which can be set from 01 minute to 99 minutes. This number must be in a two-digit format. The default setting is 05 minutes.

MTN DETECTOR This setting controls the cart’s auto-relock motion detector sensitivity. The default setting is LVL5 (level 5). Available settings are OFF and the range of LVL 1 to LVL 10. LVL10 is the most sensitive.


(Contd)Setting Name Definition

January 2004


NARC 1 ALARM This setting controls the cart’s eNarc (Electronic Keyless Narcotic Storage) alarm setting on narcotics drawer 1. This is an optional accessory. The default setting is NARC 1 ALARM ON. Available settings are: NARC 1 ALARM ON or NARC 1 ALARM OFF.

NARC 2 ALARM This setting controls the cart’s eNarc alarm setting on narcotics drawer 2. This is an optional accessory. The default setting is NARC 2 ALARM ON. Available settings are: NARC 2 ALARM ON or NARC 2 ALARM OFF.

KEY BEEP This setting controls whether the cart emits beeps when a user presses keys on the keypad. The default setting is KEY BEEP ON. Available settings are: KEY BEEP ON and KEY BEEP OFF.

AUTO SECURE This setting controls the cart’s auto secure delay setting, which is the number of minutes of inactivity that can elapse before the cart secures itself. Use the keypad to adjust this setting, which can be set from 01 minute to 99 minutes. This number must be in a two-digit format. The default setting is 05 minutes.

MTN DETECTOR This setting controls the cart’s auto-relock motion detector sensitivity. The default setting is LVL5 (level 5). Available settings are OFF and the range of LVL 1 to LVL 10. LVL10 is the most sensitive.



January 2004


ACCESS CODE This setting controls the type of user Access Code that the cart requires. Available settings are GENERAL or SPECIFIC. GENERAL means that the cart is configured for use with one access code. Therefore, if more than one user is accessing the cart, individual activity cannot be tracked. SPECIFIC means that the cart is configured for use by multiple users. When the SPECIFIC is selected, you must add users and assign each a unique four-digit Access Code.

If you have the optional eNarc accessory, the Access Code setting affects which NARC CODE options display.

NARC CODE This setting controls the type of narcotics code that a user must enter to access eNarc drawers. Available options depend on which type of Access Code you select. If you select a GENERAL Access Code, you must use a GENERAL NARC CODE, in which case individual access cannot be tracked. If you select a SPECIFIC Access Code, you can specify a NARC CODE that is GENERAL or SPECIFIC (each user is assigned a unique NARC CODE).

CHG CART MASTER CODE This setting enables an administrator to change the master code assigned to the cart. This code must be a unique, four-digit number.

PERSONAL EDITING This setting controls whether non-administrator users can change their own access codes.

TIME This setting controls the time the system displays on the LCD. This setting displays as two digits for each hour (HH) and two digits for each minute (MM).



January 2004


DATE This setting controls the date the system displays on the LCD. The date displays as two digits for each month (MM), Day (DD), and year (YY). For example, for January 1, 2003, you enter 010103.

LIGHT ON This setting controls the number of minutes that the cart’s optional night light stays on after the cart is secure. The default number of minutes is 01. Available settings are 01 to 99 minutes.


January 2004


Procedure Complete the following procedure to modify cart settings.

NoteIn System Response sections of this table, “XXX” or “XX” represent your cart’s current setting. Press ESC to exit to cart settings.

Step Action





2 Press 2 (EDIT PROGRAM).


EDIT USER ACCESS?1-YES, 2-NO, ESC

3 Press 2 (NO).


EDIT CART SETTINGS?1-YES, 2-NO, ESC

4 Press 1 (YES).


BEEPER LEVEL XXX1-ACCEPT 2-CHG


January 2004


5 Do you want to change the beeper level?

NoteIf the beeper level is set to OFF, this setting overrides all other beeper settings and turns off all audible indicators.

If yes, press 2 (CHG) until the LCD displays the beeper level that you want (OFF, LOW, MEDIUM, or HIGH), and press 1 (ACCEPT).If no, press 1 (ACCEPT).


ALARM XX1-ACCEPT 2-CHG

6 Do you want to change the cart’s alarm setting (ON or OFF)?

If yes, press 2 (CHG) and 1 (ACCEPT).If no, press 1 (ACCEPT).

System ResponseThe LCD displays one of the following messages depending on your cart’s options.

NARC ALARM XX1-ACCEPT 2-CHGGo to the next step.

NARC 1 ALARM XX1-ACCEPT 2-CHG Go to the next step.

KEY BEEP XX 1-ACCEPT 2-CHG Go to Step 9.


(Contd)Step Action

January 2004


7 Do you want to change the cart’s eNarc alarm setting for drawer 1 (ON or OFF)?


System ResponseThe LCD displays one of the following messages depending on your cart’s options:

NARC 2 ALARM XX 1-ACCEPT 2-CHGGo to the next step.

KEY BEEP XX1-ACCEPT 2-CHGGo to Step 9.

8 Do you want to change the cart’s eNarc alarm setting for drawer 2 (ON or OFF)?



KEY BEEP XX?1-ACCEPT 2-CHG

9 Do you want to change your cart’s key beep setting (ON or OFF)?



AUTO SECURE XX MINUTES1-ACCEPT 2-CHG


(Contd)Step Action

January 2004


10 Do you want to change the cart’s auto secure interval setting?

If yes:Press 2 (CHG).


AUTO SECURE _ _ MINUSE KEYPAD TO CHANGE

Enter a 2-digit number between 01 and 99 minutes.

System ResponseWhen you enter two digits, the LCD displays the value you enter and re-displays 1-ACCEPT 2-CHG.If you enter the wrong value, you can repeat this task as many times as needed by pressing 2 (CHG) and entering a new value.

Press 1 (ACCEPT).If no, press 1 (ACCEPT).


MTN DETECTOR XXXX1-ACCEPT 2-CHG

11 Do you want to adjust the cart’s auto-relock motion detector (MTN DETECTOR) sensitivity (1-10 and OFF)?

If yes, press 2 (CHG) until the LCD displays the setting level that you want, and press 1 (ACCEPT).If no, press 1 (ACCEPT).


ACCESS CODE XXXX1-ACCEPT 2-CHG


(Contd)Step Action

January 2004


12 Do you want to change the cart’s type of access code setting (GENERAL or SPECIFIC)?

WarningIf your users have individual user access codes and you change the setting from SPECIFIC to GENERAL, the users will not be able to access the cart. Conversely, if you want to change the cart’s type of access code from GENERAL to SPECIFIC, you must add new users and assign each user a specific access code before they can access the cart. See Adding a User on page 57.


System ResponseThe LCD displays one of the following messages depending on your cart options:

NARC CODE XXX 1-ACCEPT 2-CHGGo to the next step.

CHG CART MASTER CODE 1-NO 2-CHGGo to Step 15.


(Contd)Step Action

January 2004


13 If applicable, do you want to change cart’s type of eNarc access code (SPECIFIC or GENERAL)?

WarningIf your users have individual eNarc access codes and you change the setting from SPECIFIC to GENERAL, the users will not be able to access the eNarc drawers with their SPECIFIC eNarc access code. Conversely, if you want to change the cart’s type of eNarc access code from GENERAL to SPECIFIC, you must add new users and assign each user a specific eNarc access code before they can access the eNarc drawers. See Adding a User on page 57.



PERSONAL EDITING XX1-ACCEPT 2-CHG

14 Do you want to allow personal editing to enable cart users to change access codes (NO or YES)?

WarningIf a user with personal editing capabilities selects an access code that is already in use, the LCD displays a CODE IN USE message, which could potentially compromise the security of your medication cart. To eliminate this possibility, do not allow personal editing.



CHG CART MASTER CODE 1-NO 2-CHG


(Contd)Step Action

January 2004


15 Do you want to change the cart’s master code?

WarningIf you change the master code, be sure to provide the new code to any users who need it to perform their required activities.



ENTER NEW CART MASTER CODE _ _ _ _

Enter a new master code.


ACCEPT XXXX AS NEWCODE? 1-YES, 2-NO

Press 1 (YES).

If no, press 1 (NO).


CHG OVERRIDE CODE?1-NO 2-CHG


(Contd)Step Action

January 2004


16 Do you want to change the cart’s override code?

WarningIf you change the override code, be sure to provide the new code to any users who need it to perform their required activities.



ENTER NEW OVERRIDECODE _ _ _ _

Enter a new override code.


ACCEPT XXXX AS NEWCODE? 1-YES, 2-NO

Press 1 (YES).If no, press 1 (NO).


TIME _ _: _ _ [displays time] 1- ACCEPT 2-CHG


(Contd)Step Action

January 2004


17 Do you want to change the time that displays in the LCD?



TIME _ _:_ _AMUSE KEYPAD TO CHANGE

Enter the new time in HH:MM format.


1-ACCEPT, 2-AM, 3-PM

Press 1 (ACCEPT), 2 (AM) or 3 (PM), as appropriate. Press 1 (ACCEPT).

If no, press 1 (ACCEPT).


DATE _ _ / _ _ / _ _ [displays date] 1-ACCEPT 2-CHG


(Contd)Step Action

January 2004


18 Do you want to change the date that displays in the LCD?



DATE _ _/_ _/_ _USE KEYPAD TO CHANGE

Enter the new date in MM/DD/YY format.


1-ACCEPT, 2-CHG

Press 1 (ACCEPT).


System ResponseThe LCD displays the following messages depending on your cart options:

LIGHT ON FOR XX MIN. 1-ACCEPT 2-CHG Go to the next step.

BEEPER LEVEL XXX 1-ACCEPT 2-CHGYou have proceeded through the end of the settings and are back at the beginning of the list. Go to Step 20.


(Contd)Step Action

January 2004


19 Do you want to change the amount of time that the night light stays on after the cart secures (01 - 99 MIN)?



LIGHT ON FOR _ _ MIN1-ACCEPT 2-CHG

Enter the new time in two-digit format. Press 1 (ACCEPT).


System ResponseThe LCD displays the following messages,:

BEEPER LEVEL XXX? 1-ACCEPT 2-CHG

20 Press ESC to exit cart settings or repeat the procedure to modify any cart settings.

(Contd)Step Action

January 2004

Programming the Cart Managing Cart Users 55

Managing Cart Users

Introduction With regard to user access settings, your cart is configured in one of two ways based on your organization’s requirements and the preconfigured setup of your cart.

A GENERAL configuration means that your cart is configured for use with one access code. Therefore, if more than one user is accessing the cart, you cannot track individual activity. Your cart is preconfigured to include default GENERAL user access settings that you can modify as needed.

A SPECIFIC configuration means that your cart is configured to have multiple user profiles. In this case, you must add user profiles to the cart and assign each user a unique user access profile. This enables you to track individual user activity using the Recall Events functionality.

The type of configuration that your cart uses is specified in the ACCESS CODE section of your cart settings.

ReferenceSee Modifying Cart Settings on page 39 for more information.

ManagingGENERAL User

Access

To manage GENERAL access, you can modify the settings associated with your default user access profile.

ReferenceSee Adding a User on page 57 for more information.

January 2004

56 Managing Cart Users Programming the Cart

ManagingSPECIFIC User

Access

To manage SPECIFIC users, you must:

Add user profiles as necessary.


Modify users as necessary.


Delete users as necessary.


GeneralNavigation

When you access user settings for a given user, the LCD displays all of the user’s settings in a list. To move through the list in order to view settings and navigate to a specific setting, press 1 (ACCEPT) to advance in the list to the next setting without changing the current setting. When you display the last setting selection, press 1 (ACCEPT) to return to the beginning of the list. You can repeat this process as many times as needed.

To change a setting currently displayed, press 2 (CHG), enter new information (if applicable), and then press 1 (ACCEPT).

To scroll backward through the setting selection list, press ESC.

January 2004

Programming the Cart Adding a User 57

Adding a User

Introduction If your cart is configured for SPECIFIC access, you must add a profile for each user. When you add a user, you define:

User #User TypeCart Override Access CodeNARC Access DWR (This setting only applies to carts which have the eNarc optional accessory) NARC Code (This setting only applies to carts which have the eNarc optional accessory)

Creating this profile enables you track individual activity using the Recall Events functionality.

Note The type of configuration (GENERAL or SPECIFIC) that your cart uses is specified in the ACCESS CODE section of your cart settings. For more information, see Modifying Cart Settings on page 39.

January 2004

58 Adding a User Programming the Cart

User AccessSettings Defined

The following table describes the user access settings. The settings are listed in the table as the cart displays them in the LCD list.

Setting Definition

USER # A unique, four-digit number that identifies the cart user. After a User # is entered and accepted, it cannot be modified.

USER TYPE A User Type defines basic levels of user access. User Types include:

Normal: This User Type enables a user to access specific areas of the cart. This person cannot perform programming or recall functions. This is the default setting. Admin: This User Type enables a user to perform all programming and Recall Event functions and to access all areas of the cart.

CART OVERRIDE If set to YES, this setting grants users the right to use the Override Code. The Override Code is a four-digit code that is assigned to the cart. The code bypasses alarms, timers, and relocking mechanisms. Typically, this function is used while the cart is being restocked in the pharmacy. Available CART OVERRIDE options are NO or YES.

ACCESS CODE An Access Code is a unique, four-digit PIN that enables a user to access the cart. The Access Code can be modified.


January 2004


NARC ACCESS DWR

NoteThis setting only applies to carts which have the eNarc optional accessory.

NARC ACCESS DWR enables an administrator to assign access to secured, eNarc drawers and then further specify which drawer(s) by selecting one of the following:

NONEDRW 1DRW 2 (if applicable to the cart’s configuration)DRW 1& 2 (if applicable to the cart’s configuration)

NoteThe location of the eNarc drawers depends on the configuration of your cart.

NARC CODE

NoteThis setting only applies to carts which have the eNarc optional accessory and NARC ACCESS DWR access.

A NARC CODE is a unique, four-digit number that provides access to the secured eNarc drawer(s).

(Contd)Setting Definition

January 2004


Procedure Complete the following procedure to add a user.

Step Action







EDIT USER ACCESS? 1-YES, 2-NO, ESC

3 Press 1 (YES).


ADD NEW USER? 1-YES, 2-NO

4 Press 1 (YES).


ENTER NEW USER #

5 Enter a unique, four-digit User #.

NoteThe User # identifies the user. The User # is not the same as an access code and cannot be modified after it is accepted. For simple programming, however, the User # can be the same four-digit number as the Access Code that you assign later in this procedure.


USER TYPE NORMAL? 1-YES 2-CHG


January 2004


6 Do you want to make this user an administrator?

If yes:Press 2 (CHG)Press 1 (YES)Press 1 (ACCEPT)



CART OVERRIDE NO? 1-ACCEPT 2-CHG

7 Do you want this user to have cart override rights?

If yes:Press 2 (CHG)Press 1 (ACCEPT)



USER # * * * * ENTER ACCESS CODE * * * *

8 Enter a four-digit Access Code for the user.

NoteFor simple programming, the Access Code can be the same four-digit number as the User # that you assigned earlier in this procedure.


USER # * * * *, VERIFY CODE * * * *? 1-YES 2-NO

9 Verify that the Access Code is correct, and press 1 (YES). (Continued on next page)

(Contd)Step Action

January 2004



If your LCD displays:

NARC ACCESS? NONE, 1-ACCEPT 2-CHG


If your LCD displays:

ADD NEW USER? 1-YES, 2-NO

Either repeat this procedure to add another user or press 2 (No) to complete this procedure.

11 Do you want to give this user access to the eNarc drawer(s)?

If yes, press 2 (CHG).

NoteIf your cart has two eNarc drawers, press 2 (CHG) until you display the setting you want, then press 1 (ACCEPT) and go to the next step.


USER # * * * * ENTER NEW NARC CODE * * * *

If no, press 1 (ACCEPT). You have completed this procedure.

12 Enter a unique, four-digit Narc Code for this user.


USER # * * * *, VERIFY NARC CODE * * * *

13 Verify that the NARC Code is correct and press 1 (YES).

(Contd)Step Action

January 2004

Programming the Cart Modifying User Profiles 63

Modifying User Profiles

Introduction This section describes how to modify user access settings, including:

Access code settingseNarc access code settings (if applicable)

Modifying AUser’s Code

Access Settings

Complete the following procedure to modify user access settings.

Step Action








3 Press 1 (YES).


EDIT CODE ACCESS? 1-YES, 2-NO, ESC

4 Press 1 (YES) and enter the user’s four-digit User #. (Continued on next page)

January 2004

64 Modifying User Profiles Programming the Cart

5 Do you want to edit the User Type setting?

If yes, press 2 (CHG) and press 1 (ACCEPT). If no press, 1 (ACCEPT).


CART OVERRIDE NO? 1-ACCEPT 2-CHG

6 Do you want to edit the Override setting?

If yes, press 2 (CHG) and press 1 (ACCEPT).If no, press 1 (ACCEPT).


USER# XXXX ENTER ACCESS CODE _ _ _ _

7 Enter a new four-digit Access Code for this user.

NoteIf you enter a code that is already in use, the LCD displays a CODE NOT AVAILABLE message.


USER# XXXX VERIFY CODE 1-YES 2-NO

8 Verify that the code information is correct and press 1 (YES).


EDIT CODE ACCESS? 1-YES 2-NO

(Contd)Step Action

January 2004

Programming the Cart Modifying User Profiles 65

Modifying aUser’s eNarcAccess Code

Settings

Complete the following procedure to modify eNarc access codes.

Step Action








3 Press 1 (YES).



4 Press 2 (NO).


EDIT NARC ACCESS? 1-YES, 2-NO, ESC

5 Press 1 (YES).


ENTER USER # _ _ _ _

6 Enter the four-digit User # .


NARC ACCESS DWR1 1-ACCEPT 2-CHG


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66 Modifying User Profiles Programming the Cart

7 Do you want to edit this user’s eNarc drawer setting?

If yes, press 2 (CHG) until you see the option that you want. Press 1 (ACCEPT). If no, press 1 (ACCEPT).


USER # ENTER NEW NARC CODE

8 Enter a new a four-digit eNarc Narc Access code.


USER # * * * *, VERIFY NARC CODE * * * *1-YES 2-NO

9 Verify that the code is correct and press 1 (YES).



(Contd)Step Action

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Programming the Cart Deleting a User 67

Deleting a User

Introduction If your cart requires SPECIFIC access codes, you can delete user profiles that you add to the cart.

NoteThe cart saves all settings and user access profiles that are used with SPECIFIC configurations. Therefore, as your needs change, you can switch between SPECIFIC and GENERAL configurations without having to re-enter user profiles.

Note The type of configuration (GENERAL or SPECIFIC) that your cart uses is specified in the ACCESS CODE section of your cart settings. For more information, see Modifying Cart Settings on page 39.

Procedure Complete the following procedure to delete a user.

Step Action









January 2004

68 Deleting a User Programming the Cart

3 Press 1 (YES).



4 Press 2 (NO).



5 Press 2 (NO).


DELETE USER? 1-YES, 2-NO, ESC

6 Press 1 (YES).


ENTER USER NUMBER TO DELETE _ _ _ _

7 Enter the four-digit User #.


DELETE USER XXXX CONFIRM 1-YES 2-NO

8 Verify that the User Number that displays is correct. Press 1 (YES).


DELETE USER? 1-YES, 2-NO, ESC

(Contd)Step Action

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-69 69

Appendix A

Event Master List

Event Codes This appendix describes the codes that display on the LCD when you use Recall Events mode.

Event # Cart Text Comment

1 Invalid Code Invalid access code entered

2 Code Access Cart opened by access code

3 Key Access Cart opened with key

4 Manual Secured Cart closed manually

5 Keypad Secured Cart closed with keypad secure

6 Auto Secured Cart closed after auto-secure timeout

7 Narc Secured Narcotics drawers all closed

8 Power Restored Power restored to the cart

9 Narc Access Narcotics drawer access allowed

10 Ovrrd Access Override access allowed

11 3 Bad Codes Three bad access codes were entered

12 NARC Open Sec Narcotic drawer open when access not allowed.

13 Secure Fault Lock mechanism in wrong position after securing cart

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70 Event Master List

14 Master Prog Master programming mode was entered

15 Master Recall Master event recall mode was entered(Continued on next page)

16 User Edit Personal edit mode was entered

17 Master Cd Chg Master access code was changed

18 Mod Access Cd A users access code was changed

19 Mod User Level A users access level was changed (admin/normal)

20 Mod Narc Access A users narcotics access level was changed (none, 1, 2 or both)

21 Mod Narc Code A users narcotics access code was changed

22 Add User A user was added

23 Delete User A user was deleted

24 Mod AutoSec Dl The auto-secure time was changed

25 Mod Prsnl Edit Personal editing was enabled or disabled

26 Modify Time The time was changed

27 Modify Date The date was changed

28 Modify Alarm Alarm was enabled or disabled

29 Modify Alm Lvl The alarm level was changed

30 Mod Narc Cd Tp Narcotics code was changed to specific or general

31 Mod Ovrrd Code The override code as changed

(Contd) Cart Text Comment

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Event Master List 71

32 Mod GenNarc Cd The general narcotics code was changed

33 Mod Gen Acc Cd The general access code was changed(Continued on next page)

34 Spr Mastr Alwd Super master access was allowed

35 Narc1 Acc Alwd Access was allowed to narcotics drawer 1

36 Narc2 Acc Alwd Access was allowed to narcotics drawer 2

37 Mod Narc1 Alm Narcotics drawer 1 alarm was enabled or disabled

38 Mod Narc2 Alm Narcotics drawer 2 alarm was enabled or disabled

39 Mod Accs Cd Tp Access code was changed to general or specific

40 Mod Key Beep Key beep was enabled or disabled

41 Mod Custom Prt Port used for custom input was changed

42 Mod Mtn Detect Motion detect level was changed

(Contd) Cart Text Comment

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72 Event Master List

January 2004

-73

J

73

Appendix B

Troubleshooting

General Tips If the cart does not function properly try the following:

Use the red Reset button on the back of the cart to restart the cart.Make sure the charger is connected at the cart and at the wall. If the battery was completely discharged it may take several minutes to recharge enough to operate cart.Use the main key to unlock the cart and call your supervisor for further assistance.You can also use the eNarc override located in the rear service panel. To access this override you must open the back panel by pushing the black release button until it extends, then turn clockwise.

The override uses a tubular key and the lock is located in the back divider panel in one of the four holes. Insert the key, turn and hold while opening the eNarc drawer.

If the LCD indicates an incorrect code, please see your supervisor for the correct code.If none of these tips remedy the problem, please contact your supervisor or Artromick Technical Support 24/7 at 800-848-6462.

Restarting YourCart

Restarting your cart is similar to restarting your PC. Occasionally a procedure requires that you reset the cart.

To restart the cart, press the red Reset button on the back of the cart. This red button is located directly above the charger connector.

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74 Troubleshooting

Index

Avalo AC Medication Carts System3 User’s Manual

Numbers12V Power Input 7

AAC Systems Support Panel 7, 21access

access card 15Access Code and Access Card 16Access Code only 14alarms 18cart 4, 13code and access card 16denied 17key 17messages 18problems 17

access card 4, 9, 13, 15, 16, 18denied 17

access code 4, 9incorrect 17setting 42, 58

activity monitor 24Admin user role 8, 58alarm 17, 22

access 18eNarc 26setting 39

audit tracking 35auto secure

function 4setting 22, 24, 40, 41

AutoLocksystem 22timer 4, 24

and cart movement 24AutoLock timer

activity 24relock process 24using 24

automatic relock, narcotics drawers 26

Bbattery 4

charging 20low 29low power 20recharge time 21testing 20

Battery button 5BATTERY NEEDS RECHARGED SOON 20BATTERY STATUS UNAVAILABLE 20beeper level setting 39

Ccart

access 4, 13problems 17

access methods 13access with code only 14activity tracking 4auto secure 4components 4controls 4features 4modifying settings 44movement 24secure function 22settings 4

list 39modification procedure 44modifying 39

Cart Access Reset Button 7CART OVERRIDE user access setting 58Charge Input 7CHARGE outlet 21CHG CART MASTER CODE setting 42Clear button 6Communication Ports 7communication ports 7connector panel 7

DDATE setting 43definitions

cart settings 39general 9

deleting users 67

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ii Avalo AC Medication Carts System3 User’s Manual

documentation conventions 3

Eelectronic keyless narcotic storage 4, 5, 26eNarc 4

alarms 26drawers, access 59messages 26modifying settings 65using 26

eNarc button 5ESC button 5event recall 4

exiting 35link to host 35printing 35procedure 36reviewing 35

FFunction button 5

Iidle mode 24Intelligent Power Management System 20

Kkey access 4, 13, 17KEY BEEP setting 40, 41keypad buttons 5keypad, securing cart with 22Keyswitch user role 8

LLCD 9light

auto shut-off 29time interval 29using 29

Light button 5LIGHT ON setting 43

Mmaster code 9, 34messages

access 18eNarc 26

monitoring 24

moving the cart 24MTN DETECTOR setting 24, 40, 41

NNARC 1 ALARM setting 40, 41NARC 2 ALARM setting 40, 41NARC ACCESS DWR user access setting 59NARC CODE setting 42narcotic code 9narcotics drawers 4, 26

accessing 27automatic re-lock 26

night light 4adjustable timer 29time interval 29using 29

Normal user role 8, 58

Ooverride code 4, 10

using 28

PPERSONAL EDITING setting 42personal identification number (PIN) 9pharmacy, restocking 4PIN 9

user access code 58power requirements 20programming mode 10

entering 33procedure 33

Rrear panel 7recall events

navigation 35recall events mode 10, 35recharge battery 20Recharger Unit 21relock time interval 4Reset button 4, 7restocking, override code 4

Ssecure

manually 23with keypad 22

Secure button 5

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Avalo AC Medication Carts System3 User’s Manual

secure drawers 4types of access 59

secure function 4security 4, 17settings

auto secure 22cart

defined 39modifying 39

complete list 39definitions 58modifying cart 44modifying eNarc 65modifying user access 63user access 58

Tterms, general 9TIME setting 42tracking events 35type styles in this guide 3

Uuser # 10user access 4

access card and code 16access card only 15deleting 67key 17methods 13modifying eNarc settings 65modifying settings 63navigating settings 38, 56night light 29roles 4settings 58

user rolesAdmin 58Normal 58

USER TYPE user access setting 58user types 8USER# user access setting 58users, adding 57

January 2004

iv Avalo AC Medication Carts System3 User’s Manual

January 2004

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