AS IS -TO BE LAKSHYA r

8/11/2019 AS IS -TO BE LAKSHYA r

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LAKSHYA


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LakshyaSAP REVIEW

Module :

Materials Management


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PROPOSEDINWARD GATE ENTRY

ON LINE TRACKING OF RGP / NRGPP.O.RELEASE STRATEGY

E-MAIL PO TO VENDOR (LESS PAPERS)

DISCONTINUTION GRN PRINT (INTRO. QA/QC)

NEW SERIES ALLOCATION (PO & PR PLANT WISE)INDUCTION OF WIP FOR PROD. CONSUMABLES

RESTRICTIONS (ON BACK DT. PO / TOLERANCE)

NO PO WITHOUT PR

RTP SYSTEM (FOR EMPTY CYLINDERS)PHYS. INVENTORY (SYSTEM V/S PHYSICAL)

GENERAL REPORT MODIFICATIONS.


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PRESENT PROCESS : One step GRN is followed & no gate

Entry in SAP.DEV/MODIFICATION : Two Step procedure (103 mvt / 105

mvt) to be implemented.

BENEFITS : Tracking for material entered at Gate

but not reached at stores is possible.And delay in Goods receipt can be

controlled.

MM INWARD GATE ENTRY


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PRESENT PROCESS : Dummy code is used for RGP / NRGP

tracking.

DEV/MODIFICATION : PR no. linkage & reconciliation w.r.t.

material doc.New material code for

each RGP item.

BENEFITS : 1. Detailed Tracking in terms of qty.lying at party end.

2. Tracking of individual items

movement (repair) history.

3. Partial qty recd can be traced out.

MM ONLINE RGP NRGP TRACKING


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PRESENT PROCESS : No PO released through system,

manual approval is in practice.

DEV/MODIFICATION : Two Step release procedure (01 at

HOD purchase & 02 at Commercial

HEAD)

BENEFITS : 1. Less papers work.2. By this frequent Changes in PO can

be controlled by releasing Authorities.

3.Version Management to be activated

to trace changes made in PO.

MM PO RELEASE STRATEGY


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PRESENT PROCESS : Hard copy of PO is being sent to

vendor.

DEV/MODIFICATION : PO will be sent through E-mail.

BENEFITS : 1.Less papers work.

2.Faster communication with vendor.

MM E-MAIL PO TO VENDOR


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PRESENT PROCESS : GRN print is taken & approved by

user / QA/QC dept.

DEV/MODIFICATION : No GRN will be printed out, QA/QC

dept will only release it from Quality

to unrestricted stock through system.

BENEFITS : 1.Less papers work.

2.If material get rejected, can be sent

back to vendor in time frame.

MM DISCONTINUTION GRN PRINT


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PRESENT PROCESS : There is single series of PR /

PO for all plants.

DEV/MODIFICATION : Plant wise / Process wise separate PR /

PO series will be created.

BENEFITS : 1.Easy tracking of Plant wise PR / PO.

2.Excise related problems can beminimized (EWPO).

MM NEW NO. SERIES for PR / PO


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PRESENT PROCESS : Stores is directly booking the

consumptions on demand.

DEV/MODIFICATION : Stores will transfer the BOM items to

WIP location & PP dept will book the

actual consumption.

BENEFITS : 1.Actual consumption details will be

available against mtrl. transferred.

2.Wrong booking of Consumables can

be controlled.

MM INDUCTION OF WIP FOR PROD.CONSUMABLES


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PRESENT PROCESS : 1.No restriction on back dated PO

creation,

2.No restriction on Tolerance changes

in PO at the Time of goods receipt.

DEV/MODIFICATION : Back dated PO will be restricted. Andchanging tolerance in PO will be

restricted.

BENEFITS : 1.Audit point requirement.

2.We can restrict excess good receipt.3.Amendments for Qty. can be traced

out.

MM RESTRICTIONS ON BACK DATED POAND TOLERANCE CHANGES.


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PRESENT PROCESS : Currently PO can be created without

PR.

DEV/MODIFICATION : Restriction will be set in system not to

allow PO without PR.

BENEFITS : 1. There will be PR for each PO.Tracking of PO's with reference to PR

Possible.

2. user dept will be traced out easily

through PR.

MM NO PO WITHOUT PR


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PRESENT PROCESS : Empty cylinders are monitored by

manual register.

DEV/MODIFICATION : New material logic / Process for RTP

will be used.

BENEFITS : 1.We can get supplier wise emptycylinder stock lying .

2. Manual register maintaining can be

avoided.

MM RTP SYSTEM


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PRESENT PROCESS : Stock is taken from system (Bin wise) &is matched with physical count by eitherposting GI (201,261 or reversing

GI(202,262)in system.

DEV/MODIFICATION : Standard SAP process for Physical

Inventory can be started

BENEFITS :1.Proper records available in systemwith Inventory Adjustment Movementtypes.

2.Last Physical Inventory Documents willbe available in system with all relateddata.3.Differentiation between actualconsumption and inventory adjustment

will be available.

MM PHYSICAL INVENTORY


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LakshyaSAP REVIEW

Module :

PRODUCTION PLANNING ANDCONTROL


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PROPOSEDINDUCTION OF NEW MTRL CODE LOGIC (BASED ONITEM DESCRIPTION FOR FGCOATING PLANT)

SCRAP ACCOUNTING

ONLINE PIPE SAMPLE LABTEST REPORT (PRESENTLYUNDER LEGACY)

INDUCTION OF RAW MTRL. LABTEST REPORT

YARD MANAGEMENT (BARE PIPE AVAILABILITY)

INDUCTION OF WIP (TRACKING OF PLATES & PIPES)

ON LINE RECONCILIATION OF PROD. ORDER

CHECK ON PLATE CONSUMPTION (HEAT NO. WISE

AVAILABLE IN CLEAR STOCK)SUB-CONTRACTING (TAB CUTTING)

NEW PROCESS FOR PROD. TOOL ACCOUNTING.

INDUCTION OF PROCESS CHART. (LESS PAPER)


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INDUCTION OF NEW MTRL CODE LOGIC(COATING)

PRESENT LOGIC : 1. Material code is of 7 digits.

2. First digit is alphabet; Represent the plant

i.e. S= for Spiral plant, L = Longi Plant.

3.Second digit will be numeric and it represents the

material type I.e.3=Coated piped.

4.Remaining digits is numeric serial no.

DEV/MODIFICATION : 1. Material code will be of 9 digits.

2. Only difference is in Third and fourth digit

represents coated type. i.e. 01- 3 Lpe. 02-

Internal.3.Remaining digits will same as above logic.

e.g.L30100001.

BENEFITS : To have correct identification of material

from code.


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SCRAP ACCOUNTING

PRESENT PROCESS : Planned scrap is not maintained in the bill

of material.

DEV/MODIFICATION : Planned scrap qty is to be maintained inthe bill of material and the process for thescrap to be modified.

BENEFITS : System v/s Actual Analysis.Better controlon system.


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ONLINE PIPE SAMPLE LAB TEST REPORT

PRESENT PROCESS : Quality parameter recording is confirmedfor operation but online sample testing is

not incorporated in SAP.

DEV/MODIFICATION : Master data of inspection parameter is tobe maintained for testing operation and

report to be developed.

BENEFITS : Legacy will replace by SAP system.


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INDUCTION OF RAW MTRL. LABTEST REPORT

PRESENT PROCESS : Quality checks is not maintained for raw

material inspection.

DEV/MODIFICATION : Quality checks in material master andreport to be developed.

BENEFITS : Quality parameter per sample heat is tobe possible.


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YARD MANAGEMENT

PRESENT PROCESS : Pipe transfer from L-Saw to coating

directly instead of transferring directlyLSAW to yard.

DEV/MODIFICATION : Modification in production order is to bemade accordingly.

BENEFITS : Stock availability information of yardstock.


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INDUCTION OF WIP

PRESENT PROCESS : Plate is consumed at first operation and nowip report for pipe and plate.

DEV/MODIFICATION : Plate consumption program is to bemodified.

BENEFITS : Pipe up to forming will consider as Wip ofplate.


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SUB-CONTRACTING

PRESENT PROCESS : Plate or pipe is consumed directly onproduction order.

DEV/MODIFICATION : Subcontracting cycle to be developed for

Tab cutting.

BENEFITS : It will help to get the report of scrapgeneration at subcontractor.


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NEW PROCESS FOR PROD. TOOL ACCOUNTING.

PRESENT PROCESS : PRT consumption of PRT is not showingcorrect value and stock in the system.

DEV/MODIFICATION : Whole process to reviewed with all

perspective.

BENEFITS : Correct stock and value will display in thesystem.


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CHECK ON PLATE CONSUMPTION

PRESENT PROCESS : Plate is consumed with any heat sstock.

DEV/MODIFICATION : Plate issue program is to be modified forheat and plate.Plate is issued to forming.

BENEFITS : Heat plate tracking in the production.


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INDUCTION OF PROCESS CHART

PRESENT PROCESS : Hard copies of Process chart aredistributed.

DEV/MODIFICATION : Process chart will be incorporated in

SAP.

BENEFITS : Less paper office Lakshya will beachieved.


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LakshyaSAP REVIEW

Module :

FINANCE AND CONTROLLING


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List of Topics

FI GL ACCOUNTING

FI ACCOUNTS RECEIVABLE

FI

ACCOUNTS PAYABLE

FI ASSET ACCOUNTING

PSM FUND MANAGEMENT

EC PROFIT CENTER ACCOUNTING


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TOPIC : SALARY BDC

PURPOSE : Entry of Salary & Loans ofEmployees

PRESENT PROCESS : Entries are done manually nearly

more than 200 Line items for

Salary and Loans & Advances

DEV/MODIFICATION : BDC program to be developed for

automatic entry through file upload.

BENEFITS : Saves the time of entries for users,just need to prepare a file with data

as per given format and upload into

SAP by single execution.

FI GL ACCOUNTING

FI GL ACCOUNTING


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TOPIC : Cash Journal Implementation

PURPOSE : To ease the Cash entries such as

Cash Payment & Cash Receipt.PRESENT PROCESS : Presently entries are making through Transaction

Code: F-02 by giving all parameters such as Posting

Key, Account Number apart from document Header

line by line.

DEV/MODIFICATION : Cash Journal sub Module has to be implemented for

Cash Transactions.

BENEFITS : You can pass entries of Payment/Receipt with

Business Transaction and no need to give all

parameters like Headers details like Co code, periodcurrency, doc date, posting date and line items like

posting key, G/L account. Instead of G/L Business

transaction will be used hence no need to search for

particular G/L, more over you will have the option of

Cash Balance on the screen

FI GL ACCOUNTING


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TOPIC : Accounting Document Printing

PURPOSE : To Print the Accounting Documents

in mass with Continuous stationary

PRESENT PROCESS : Presently Accounts people printing

single document at a time as per the SAP

standard delivered facility, mass printing

is also carried out but it is having lengthyformat, hence it is not used.

DEV/MODIFICATION : Print form is to be created new form

for printing of the same in mass through

F.62 Transactions.

BENEFITS : You can have option of printing multiple

Accounting Documents at a time in the

required format, so that it will save time

as well as paper.

FI GL ACCOUNTING


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FI ACCOUNTS RECEIVABLE

TOPIC : Customer Outstanding Ageing Report

PURPOSE : Evaluation/Analysis of Customer

Outstanding for payment recovery.

PRESENT PROCESS : Presently one standard report is available

but it is with multiple line items and

master data details, which allows to work

in excel sheet to get into one line.

DEV/MODIFICATION : New report is to be developed for it with

the format provided by Finance people in

one line item with flexibility of difference

days ageing.

BENEFITS : You will get the report as an when you

required with required days format for

analysis and banking purpose with one

execution.


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FI ACCOUNTS PAYABLE

TOPIC : Vendor Outstanding Ageing Report

PURPOSE : Evaluation/Analysis of VendorOutstanding for payment.

PRESENT PROCESS : Presently one standard report is available

but it is with multiple line items and

master data details, which allows to work

in excel sheet to get into one line.

DEV/MODIFICATION : New report is to be developed for it with

the format provided by Finance people in

one line item with flexibility of difference

days ageing.

BENEFITS : You will get the report as an when you

required with required days format for

analysis and banking purpose with one

execution.


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TOPIC : Payment Advice Printing

PURPOSE : To issue Payment details to Vendors

PRESENT PROCESS : Presently one ZFI04 Transaction is

available for Payment Advice, but does

not showing the Invoice against which

the payment has made and also

deductions made in the payment.

DEV/MODIFICATION : New payment form is to be developed

with the above required fields in printing.

BENEFITS : While printing of Payment advice all the

required details can be availed which will

give transparency between us and vendor.

FI ACCOUNTS PAYABLE

FI ASSET ACCOUNTING


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FI ASSET ACCOUNTING

TOPIC : Purchase Register for Assets

PURPOSE : Asset details are required in PurchaseRegister ZMM100

PRESENT PROCESS : Asset Main Number, Sub-Asset number

and description fields are not available in

Purchase Register.

DEV/MODIFICATION : Modification is required for adding the

above fields in Purchase Register.

BENEFITS : You will get the Asset details such as

which asset is purchased against whichPO and what are the purchase cost and

other costs.

FI ASSET ACCOUNTING


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TOPIC : Asset Register

PURPOSE : Required for Finance Department with all

required details such as nature of Asset,

Asset Class, acquisition costs, other costs

and other information.

PRESENT PROCESS : Presently there is no such report exists for

Management, other summarized reports

are available in Standard SAP.

DEV/MODIFICATION : New report is to be developed with the

provided format by Finance Department.

BENEFITS : It gives you all the information related to

a particular assets with costs and duties.

FI ASSET ACCOUNTING

PSM FUND MANAGEMENT


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PSM FUND MANAGEMENT

TOPIC : Plan Budget Report

PURPOSE : Analysis of Allotted Budget & Released

Budget.

PRESENT PROCESS : Presently one report is there for Budget in

Standard SAP but it is not showing Cost

Center, Order and Budget Text.

DEV/MODIFICATION : New reports has to be developed for the

above requirements.

BENEFITS : It will have a better control through this

report for Budget and analysis.

PSM FUND MANAGEMENT


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TOPIC : LSMW

PURPOSE : Budget Assignment, Release,Enhancement of Budget.

PRESENT PROCESS : Presently Manually entering the Budget

Fund, Fund Center and Commitment item

wise every month.

DEV/MODIFICATION : New 4 LSMW (Legacy System

Migration Workbench) are to be

developed for Original Budget

assignment, Original Budget release,Enhancement of Budget and Release of

Budget.

BENEFITS : It saves the time and will avoid mistakes

while Budget entry.

PSM FUND MANAGEMENT



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TOPIC : Profit Center wise Profitability

PURPOSE : Profitability analysis of Division/Profit

Center for Management.

PRESENT PROCESS : At present No such report is available in

SAP but Data is available.

DEV/MODIFICATION : New reports has to be developed for the

above requirements.

BENEFITS : It will give you Division wise/Profit

Center wise Sales, Costs and margin forManagement Information purpose.


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LakshyaSAP REVIEW

Module :

SALES & DISTRIBUTION


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PROPOSEDINQUIRY & QUOTATIONS THROUGH SAP

VARIOUS PAYMENT TERMS & INCOTERMSEXPORT, ARE 1 THROUGH SAP

PRINTING QTY IN 3 DIGITS (EXCISE INVOICE)

NET/GROSS WEIGHT MANDATORY

PROFIT CENTRE MANDATORYREGISTER THROUGH SAP (UTILIZATION, ER4)

REPORTS (NEW MIS, PENDING SO STATUS)


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SALES ACTIVITYInquiry & Quotation

CURRENT PROCESS : Done manually

DEV/MODIFICATION : Can be started through SAP

BENEFITS : Tracking of the system from the

initial stage of the Order

SALES ACTIVITY


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SALES ACTIVITY

Orders

CURRENT PROCESS :Domestic/Deemed Export1.Availibility of various PaymentTerms , Inco Terms

2.SO should give complete statusof Production, Dispatch & Billed

DEV/MODIFICATION : Payment Terms & Inco terms areconfigured as per customerrequirement. New requirement can

also be incorporated

BENEFITS : Reports are available


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MASTER DATA REVIEWMaterial Master

CURRENT PROCESS :Create, Change is done byPPC Dept. & other viewmaintained by all Dept.

DEV/MODIFICATION : 1.Net Weight / Gross Weightto be made mandatory.

2.Profit Centre to mademandatory.

BENEFITS :1.Packing List Accuracy.

2.Timely dispatch and get the dataplant wise (Division)

G S


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REGISTERUtilization

CURRENT PROCESS : Manually carried

out on Monthly Basis

DEV/MODIFICATION : Configured in SAP

BENEFITS : Easy availability of Excise data

Saves time & manpower.

REGISTER


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REGISTERER4

CURRENT PROCESS :Manually carried out on

Yearly Basis

DEV/MODIFICATION :Configured in SAP

BENEFITS :RT-12 Data can be taken fromSAP.

REGISTER


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REGISTERExcise Return

CURRENT PROCESS : Manually carried out on

Monthly Basis

DEV/MODIFICATION : Configured in SAP

BENEFITS : RT-12 Data can be taken from

SAP.


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REPORTS

CURRENTLY : 1.Sales Register

2. Daily Dispatch Report

DEV/MODIFICATION :1.New MIS Report fordevelopment received.

2.New Report -Pending SOPosition received for development

BENEFITS :Timely availability of data for all.


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LakshyaSAP REVIEW

Module :

PLANT MAINTENANCE

PROPOSED


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PROPOSEDCatalogue Profile.

Service PR Through Maintenance Order.Master Data Updating.

Equipment BOM.

Equipment Classification.

Compulsory fields in Notification.Power Plant Schedule in SAP.

Cost of Floor Spares.

History card & Log book.

Power Plant Report.

PM CATALOGUE PROFILE


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PRESENT PROCESS : No Proper Catalogue Profile

maintained & used in case of

breakdowns.

DEV/MODIFICATION : Need to maintain Proper catalogue

profile & use them effectively.

BENEFITS : Able to get Breakdown analysis withcause,damage & down time.

PM CATALOGUE PROFILE

PM SERVICE PR THROUGH MAINT.ORD


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PRESENT PROCESS : Not followed presently.

DEV/MODIFICATION : No changes required, Need to startusing.

BENEFITS : Able to capture repair cost Equipment

wise.

PM SERVICE PR THROUGH MAINT.ORD

PM MASTER DATA UPDATION


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PRESENT PROCESS : No Proper Master data maintained.

DEV/MODIFICATION : Need to maintain Proper Master datafor Equipments & Functional

Locations.

BENEFITS : Master Data gets copied to

Notification & MaintenanceOrder,which reduces data entry time.

PM MASTER DATA UPDATION

PM EQUIPMENT BOM


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PRESENT PROCESS : Not using presently.

DEV/MODIFICATION : Need to create Equipment BOM.

BENEFITS : Able to get components in

Maintenance order, hence reduces

component selection & attachment

time & also wrong selection ofcomponents.

QU O

PM EQUIPMENT CLASSIFICATION.


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PRESENT PROCESS : Not Maintained.

DEV/MODIFICATION : Need to maintain Characteristic &classification in Master data.

BENEFITS : Able to get Equipment Specifications

in the system.

Q

PM COMPULSORY FIELDS


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PRESENT PROCESS : Fields are not mandatory.

DEV/MODIFICATION : Customization required.BENEFITS : Able to get complete data filled,

to have proper Breakdown

analysis with cause,damage & down

time.

PM POWER PLANT SCHEDULE


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PRESENT PROCESS : Not Maintained in the system.

DEV/MODIFICATION : Need to maintain Proper catalogueprofile & use them effectively.

BENEFITS : Able to track Preventive

Maintenance,Breakdown details &

maintenance in the system.

PM HISTORY CARD & LOG BOOK.


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PRESENT PROCESS : Maintained in the Register.

DEV/MODIFICATION : Not suggested in SAP,as it takes muchtime for data entry with less

management informative.Can use

SHARE folder to maintain data in

EXCEL file with proper sharing, &

update in SAP for selected ones.

BENEFITS : Able to track spares lying on the shop

floor which are tobe

tested,modification etc.

PM POWER PLANT REPORT


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PRESENT PROCESS : Not Available.

DEV/MODIFICATION : Need to create Measuring point &

update regularly.ABAP required to

develop report.

BENEFITS : Able to track cost per unit of fuel

consumption & daily powergeneration & consumption report in

the system.

TASKS : Need to have exact consumption

meters for fuels.

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