ASCA

PBMS Implementation

Is your agency ready to participate in PBMS?

Let’s look at the issues.

ASCA

PBMS Implementation:Issues

1. Commitment

2. Organizational Buy-In

3. Change in Measurement

4. Organization of Project

5. Allocation of Resources

ASCA

PBMS Implementation:Issues

5. Training

6. Start-up Approaches

7. Quality Control

8. Time Considerations

9. Cost Considerations

ASCA

PBMS Implementation:Commitment

Issue #1:

What is the degree of top management’s commitment to adopt and implement ASCA’s PBMS?

ASCA

PBMS Implementation:Organizational Buy-In

Issue #2:

What, if any, are the implementation roles of the various staff that must buy-in to the PBMS to ensure a successful implementation?

How difficult will it be to achieve that buy-in?

ASCA

PBMS Implementation:Organizational Buy-In

ASCA

PBMS Implementation: Change in Measurement

Issue # 3:

Guess the percentage of PBMS measures and indicators that will require policy development or modification.

Will you have to maintain dual/multiple measures of performance in order to satisfy legislative requirements?

ASCA

PBMS Implementation:Organization of Project

Issue #4:

How will you organize the project?

Centralize Decentralize Combination of both?

ASCA

PBMS Implementation:Allocation of Resources

Issue #5:

How will you arrange staff time for the project?

For examples……..

ASCA

PBMS Implementation:Resources Required

Supervisory time MIS Programming time Research time Data retrieval time Data entry/upload time Etc.

ASCA

PBMS Implementation:Training

Issue #6:

1.What types of staff, in addition to PBMS staff, will be required to receive training on producing and maintaining PBMS data?

2.Will training be tailored to the types of staff involved in PBMS?

ASCA

PBMS Implementation:Start-Up Approaches

Issue #7:

1.What start-up approach will you use? the “big bang?” (All data at once) Phased data entry? Other?

2.How much change in data definitions and methods of input is acceptable/ reasonable at start-up?

ASCA

PBMS Implementation:Quality Control

Issue #8:

What is a reasonable plan for controlling the quality of the data and maintaining regular uploading?

ASCA

PBMS Implementation:Time Considerations

Issue #9:

How long will it take 1) to develop or modify policy

2) to program MIS

3) to train all affected staff

What is a realistic “guesstimate” of the “start up” date?

ASCA

PBMS Implementation:Costs

Issue #10:A. Do you foresee considerable costs

to implement the project?

B. How do such costs fit into your timeframe for start up?

C. Who will make the decisions related to costs?

Other Issues?

1. Enter All Agency Characteristics,

2. Enter All Facility Characteristics,

3. Enter ALL Agency indicators, and

4. Enter All Facility indicators.

AQUA – Eligibility Criteria

1. Enter all required Agency Characteristics

2. Enter all required Facility Characteristics

3. Enter 24 of 48 (50%) key agency indicators, with one or more in Public Safety, Substance Abuse, Mental Health, Justice, Academic Education, and Health Care

4. Enter 28 of 56 (50%) Facility indicators, with one or more in Public Safety, Institutional Safety, Justice, and Health Care.

1. Enter all required Agency Characteristics

2. Enter all required Facility Characteristics

3. Enter 12 of 48 (25%) key agency indicators, with one or more in Public Safety, Substance Abuse, Mental Health, Justice, Academic Education, and Health Care

4. Enter 14 of 56 (25%) Facility indicators, with one or more in Public Safety, Institutional Safety, Justice, and Health Care.

Enter monthly data for one or more of the four types of data:

•agency characteristics,•facility characteristics,•agency key indicators, and•facility key indicators.

Communicate PBMS as a top priority to all divisions in your agency – administrative, operational, programs, MIS, planning and research etc.

Identify a PBMS champion in your agency to oversee inputting, retrieval, and maintenance of data in the system.

Review and revise agency policies, procedures, and measures to conform with PBMS counting rules (most difficult and time consuming).

Allocate sufficient time for staff to participate in PBMS in addition to their other duties.

Monitor participation – are institutional and agency-level data inputted on a timely basis? Are data accurate? (Dashboard being developed.)

Generate reports to compare your Agency and Facilities with other agencies and facilities.

Participate in the Performance Measures Committee.

Provide feedback to the Performance Measures Committee’s requests for input regarding standards and key indicators.

Formulate policy and “institutionalize” your agency’s participation in PBMS.

Agencies’ Participation in PBMSAugust 27, 2015

PA

IL

TX

AZ

CA

Trained, Partial Data Entry (18)

Required Characteristics & 75% of KIs (8)

OH

LA

MS

VA

NCTN

SCGA

ME

AL

FL

MO

MI

AR

IN

WI

MNID

WA

OR

NV

UT

WYSD

NDMT

NMOK

HIAK

KSCO

NE IA

KY

NY MARI

MD

DE

VTNH

WV

Philadelphia, PA

NYC

No Data Entry (6)

NJ

DC

FBOP

All Characteristics & All Key Indicators (10)

CT

Required Characteristics & 50% of KIs (6)

Required Characteristics & 25% of KIs (6)

LA County

Not Trained (1)

PBMS Participation by ASCA RegionAugust 27, 2015

8/27/2015

8/27/2015

PBMS Participation by Agency Region and Type

August 27, 2015

PBMS Participation Levels and Goals 2009 – 2015

8/27/2015

Good Luck!

Shoot for BLUE!