ASHARI AGENCIES LIMITED CIN:L65921UP1985PLC007030 NOTICE Notice is hereby given that the 32 nd Annual General Meeting of Mis Ashari Agencies Limited will be held on Thursday, the 27th Day of July, 2017 at 2:30 P.M at the registered office of the Company, to transact the following business: ORDINARY BOSINESS: (1) To consider, approve and adopt the audited financial statements of the company for the financial year ended 31 st March, 2017 together with the reports of the Auditors and the Directors thereon. (2) To appoint a Director in place of Mr. Vijay Kumar Aggarwal who retires by rotation and being eligibJe offers himself for re-appointment. (3) To appoint a Director in place of Mr. Pradeep Kumar who retires by rotation and being eligible offers himself for re-appointment. (4) To consider and if thought fit to pass the following resolution as an ORDINARY RESOLUITION. "Resolved that pursuant to the provisions of Section 139 and other applicable provisions, if any, of the Companies Act, 2013 and the Companies (Audit and Auditors) Rules, 2014 (including any Statutory modification(s) or re-enactment thereof, for the time being in force), Mis. P. Jain & Co., Chartered Accountants, Ghaziabad (Registration NO.0007) ] C) be and is hereby appointed as Statutory Auditors of the company in place of Mis. R.K. Govil & Co., Chartered Accountants, Ghaziabad (Registration No.000748C), the retiring Statutory Auditors, to hold office from the conclusion of this Annual General Meeting until the conclusion of the 3i h Annual General Meeting of the company subject to ratification by the members at every Annual General Meeting at such remuneration plus service tax as applicable as the Board of Directors may fix in this behalf." By order of the Board For Ashari Agencies Limited Place: Ghaziabad Date: 27.05.2017 ~/ Ravinder ~Garg Director Din: 00928635 Address:KB-ll0, Kavi Nagar Ghaziabad- 201001 Regd. Office: 601 Disco Compound, G.T. Road, Ghaziabaq-201001, Uttar Pradesh Email ID:[email protected]*e: www.aShariagencieS.inl!! ... ~ Phone:0120-4122041,Fax:0120-~569968 ~
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ASHARI AGENCIES LIMITEDCIN:L65921UP1985PLC007030
NOTICE
Notice is hereby given that the 32nd Annual General Meeting of Mis Ashari Agencies Limitedwill be held on Thursday, the 27th Day of July, 2017 at 2:30 P.M at the registered office of theCompany, to transact the following business:
ORDINARY BOSINESS:
(1) To consider, approve and adopt the audited financial statements of the company for thefinancial year ended 31st March, 2017 together with the reports of the Auditors and theDirectors thereon.
(2) To appoint a Director in place of Mr. Vijay Kumar Aggarwal who retires by rotation and being eligibJeoffers himself for re-appointment.
(3) To appoint a Director in place of Mr. Pradeep Kumar who retires by rotation and being eligible offershimself for re-appointment.
(4) To consider and if thought fit to pass the following resolution as an ORDINARY RESOLUITION.
"Resolved that pursuant to the provisions of Section 139 and other applicable provisions, if any, of theCompanies Act, 2013 and the Companies (Audit and Auditors) Rules, 2014 (including any Statutorymodification(s) or re-enactment thereof, for the time being in force), Mis. P. Jain & Co., CharteredAccountants, Ghaziabad (Registration NO.0007) ] C) be and is hereby appointed as Statutory Auditors ofthe company in place of Mis. R.K. Govil & Co., Chartered Accountants, Ghaziabad (RegistrationNo.000748C), the retiring Statutory Auditors, to hold office from the conclusion of this Annual GeneralMeeting until the conclusion of the 3ih Annual General Meeting of the company subject to ratificationby the members at every Annual General Meeting at such remuneration plus service tax as applicable asthe Board of Directors may fix in this behalf."
(1) A member entitled to attend and vote at the meeting is entitled to appoint a proxy to attend andvote on a poll and such proxy need not be a member of the company. A person can act as proxyon behalf of members not exceeding fifty and holding in the aggregate not more than tenpercent of the total share capital of the company. In order to be effective the proxies should bereceived by the company at its registered office not less than 48 hours before the meeting.Proxies submitted on behalf of corporate including companies, societies etc., must be supportedby an appropriate resolution of the Board of Directors or other governing body ..
(2) The Register of Members and the Share Transfer Books of the Company will remain closedfrom 22rd July, 2017 to 26th July, 2017 (both days inclusive)
(3) Members are requested to bring their attendance slip alongwith their copy of Annual Report tothe meeting, Proxies should fill in the attendance slip for attending the meeting.
(4) Members are requested to quote their Folio Number/Client ID, in all correspondence andintimate any change in their address to the Share Transfer Agent/Depository Participantpromptly.
(5) Pursuant to the provisions of Section 101 of the Companies Act, 2013 read with Rules 18 of theCompanies (Management and Administration)Rules, 2014, the Company is sending the AnnualReport electronically on email addresses registered with the Depositories/the Company's ShareTransfer Agent. For others the company will continue to send the printed Annual Reports asusual. Shareholders wishing to receive the Annual Report in electronic mode are requested toprovide their email address to the Company's Share Transfer Agent.
(6) In compliance with a provisions of Section 108 of the Companies Act, 2013 read with Rule 20of the Companies (Management and Administration) Rules, 2014 and Regulation 44 of SEBI(LODR) Regulations, 2015, the Company is pleased to provide its members facility to exercisetheir right to votes on resolutions proposed to be considered at the 32nd Annual GeneralMeeting (AGM) thought e-voting Services provided by National Securities Depository Limited(NSDL).
The voting period begins on 23rd July, 2017 at 10.00 AM and ends on 26th July, 2017 at 5.00 PM.During this period members ofthe company, holding shares either in physical form or in dematerializedform, as on the cut-off date of2l st July, 2017 may cast their vote electronically.
=Regd. Office: 601 Disco Compound, G.T. Road, GhaZiaba~'-201001' Uttar Pradesh Ii
Ernail 1D:[email protected]==w=e=b=Si="=e=:w~\4~ .•_M.~a=S=h~ar~i~a~g~en=Ci~e~s.~in=~~~il..•il.Phone: 0120-4122041, Fax: 0120-4 69968 Iii
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ASHARI AGENCIES LIMITEDCIN:L~5921UP1985PLC007030
The instructions for remote e-voting are as under:
1. Launch internet browser by typing the URL https:l/wv.'W.evoting.nsdl.coml.2. Click on "Shareholder - Login"3. Put your existing User ID and password.4. Home page of remote "e- Voting" opens. Click on e-Voting: Active Voting Cycles.5. Select "EVEN" Ashari Agencies Limited.6. Now you are ready for "e- Voting" as "Cast Vote" page opens.7. Cast your vote by selecting appropriate option and click on "Submit" and also "Confirm",
when prompted.8. Institutional shareholders (i.e., other than Individuals, HUF, NRI etc.) are also required to
send scanned copy (PDF/JPG Format) of the relevant Board Resolution/Authority Letteretc. together with attested specimen signature of the duly authorized signatory(ies) whoare authorized to vote, to the Scrutinizer through e-rnail atcsvivekkumar!2Ugmail.comwith a copy marked to evoting!2Unsdl.co.in.
9. The results shall be declared within 48 hours of the conclusion of the Annual GeneralMeeting. The result alongwith the Scrutinizers Report shall also be placed on the Company'sWebsite.
10. Name and Address ofthe Stock Exchange at which Company's shares are listed:BSE LimitedPhiroze Jeejeebhoy TowersDalal StreetMumbai- 400001Phones: 91-22-22721233/4, 91-22-66545695 (Hunting)Fax: 91-22-22721919.
(7) In addition to the facility of remote e-voting, the company shall also be providing the facility forvoting at the Venue of the Annual General Meeting, either through ballot or polling paper 'andMembers attending the meeting who have not already casted their vote by remote e-voting shallbe able to exercise their right at the meeting.
(8) A member may participate in the Annual General Meeting even after exercising his right to votethrough remote e-voting but shall not be allowed to vote again at the meeting. However, in casea shareholder exercises his voting right by casting his vote at the general meeting in addition toremote e-voting, then voting done through remote e-voting shall prevail and voting done at thegeneral meeting wiII be treated as invalid.
PROCESS FOR E-VOTING:
The voting period begins on Monday 23rd July, 2017 at 10.00 AM and ends on Wednesday 26th
July, 2017 at 5.00 PM. During this period members pf the company, holding shares either inphysical form or in dematerialized form, as on the cut-off date of 21 st July, 2017 may cast their voteelectronically.
Kindly note that vote once casted cannot be modified. For EVEN, you can Jog-in any numher oftimes on e-voting platform of NSDL till you have voted all the resolutions or till the end date ofvoting period.
Regd. Office: 601 Disco Compound, G, T. Road, GhaziabadFol001, Uttar PradeEmaii ID:[email protected],in website: www,asnariagencies.in
Note: e-Voting shall not be allowed beyond said time i.e. 26th July, 2017, 5:00 P.M.
The instructions for remote e-voting are as under:
11. Launch internet browser by typing the URL https://vvww.evoting.nsdl.coml.12. Click on "Shareholder - Login"13. Put your existing User ID and password.14. Home page of remote "e-Voting" opens. Click on e-Voting: Active Voting Cycles.15. Select "EVEN" Ashari Agencies Limited.16. Now you are ready for "e- Voting" as "Cast Vote" page opens.17. Cast your vote by selecting appropriate option and click on "Submit" and also "Confirm",
when prompted.18. Institutional shareholders (i.e., other than Individuals, HUF, NRl etc.) are also required to
send scanned copy (PDF/JPG Format) of the relevant Board Resolution/Authority Letteretc. together with attested specimen signatures of the duly authorized signatory(ies) whoare authorized to vote, to the Scrutinizer through e-mail atcsvivekkumar{a>.gmail.comwith a copy marked to evoting@nsdLco,in.
It is strongly recommended not to share your password with any other person and take utmost careto keep your password confidential. Kindly note that Login to e-voting website will be disabledupon five unsuccessful attempts to key-in the correct password, in such an event, you will need togo through 'Forgot Password' option available on the site.to reset the same.
Your login id and password can be used by you exclusively for e-voting on the resolutions placedby the companies in which you are the shareholder.
You can also update your mobile number and e-mail id in the user profile details of the folio,which may be used for sending future communication(s).
In case of any queries, you may refer to the Frequently Asked Questions (FAQs) for members ande-voting user manual for members available at the Downloads sections ofhttps:l/www.cvoting.nsdl.com or contact NSDL at the following toll free no.: 1800-222-990. Forany further grievance related to the Remote E-voting, members may contact NSDL at thefollowing contact information:
Phone No.+91 2224994600/24994738
Email ID:evoting01nsdl.co.in
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ASHARI AGENCIES LIMITEDCIN:L65921UP1985PLC007030
The result of voting will be announced at 601 DISCO COMPOUNDG T ROAD GHAZIABADUTTAR PRADESH Ghaziabad UP 201001 by the Chairperson of the AGM on Thursday, 2ih July,2017. The result of the voting will be communicated to the stock exchanges and will also be posted onthe website of the Company.
By order of the Board -For Ashari Agencies Limited
Place: GhaziabadDate: 27.05.2017
Ra~GargDirector
DIN: 00928635Address:KB-llO, Kavi Nagar
Ghaziabad- 20100]
Regd. Office: 601 Disco Compound,G. T. Road, Ghaztanad-zurcur, Uttar PradeshErnail iD:[email protected] websit~: www.asnariagencies.in
Regd. Folio No .DP.rD. No. * .Client ID No. * ' .Mr.lMs .Father's/Husband's Name .
Icertify that Iam a registered shareholders/proxy for the registered shareholder ofthe Company.
1 hereby record my presence at the 32nd Annual General Meeting of the Company at 601 DISCOCOMPOUNDG T ROAD GHAZIABAD UITAR PRADESH Ghaziabad UP 20]001 at 2:30 PM onThursday, the rr: July, 2017.
Members'/Proxy's Name in BLOCK Letters Members'/Proxy's Signatures
(1) Please fill in this attendance slip and hand it over at the entrance ofthe Meeting Hall.(2) Member's Signatures should be in accordance with the specimen signatures registered
with the Company(3) Please bring your copy ofthe Annual Report for reference at the Meeting
* Applicable for Members holding shares in physical form.
Proxy Form[Pursuant to section 105(6) of the Companies Act, 2013 and rule 19(3) of the Companies (Management and Administration)Rules, 2014/
CIN: L65921 UP1985PLC007030Name ofthe company: Mis Ashari agencies LimitedRegistered Office: 601 DISCO COMPOUNDG T ROAD GHAZIABAD UTTAR PRADESHGhaziabad UP 201001
Name of the Member(s)
Registered Address
E-mail ill
Folio NolDPID No.
Client ID No.
3.Name ,
I1We, being the member(s) of shares of the above named company, hereby appoint.
as my/our proxy to attend and vote (on a poll) for me/us and on my/our behalf at the 32nd Annual GeneralMeeting of the company, to be held on Thursday, the 27th July, 2017 at 2:30 PM at 601 DISCOCOMPOUNDG T ROAD GHAZIABAD UTTAR PRADESH Ghaziabad UP 20]001, and at anyadjournment thereof in respect of such resolutions as are indicated below:
ORDINARY BUSINESS
(1) To consider, approve and adopt the audited financial statements of the company for thefinancial year ended 31 st March, 2017 together with the reports of the Auditors and theDirectors thereon.
(2) To appoint a Director in place of Mr. Vijay Kumar Aggarwal who retires by rotation and beingeligible offers himself for re-appointment.
(3) To appoint a Director in place of Mr. Pradeep Kumar who retires by rotation and being eligibleoffers himself for re-appointment.
(4) To consider and if thought fit to pass the following resolution as an ORDINARYRESOLUITION.
"Resolved that pursuant to the provisions of Section 139 and other applicable provisions, if any, ofthe Companies Act, 2013 and the Companies (Audit and Auditors) Rules, 2014 (including anyStatutory modification(s) or re-enactment thereof, forthe time being in force), MJs. P. Jain & Co.,Chartered Accountants, Ghaziabad (Registration No.00071l C) be and is hereby appointed asStatutory Auditors of the company in place of MJs. R.K. Govil & Co., Chartered Accountants,Ghaziabad (Registration No.000748C), the retiring Statutory Auditors, to hold office from theconclusion of this Annual General Meeting until the conclusion of the 37th Annual GeneralMeeting of the company subject to ratification by the members at every Annual General Meetingat such remuneration plus service tax as applicable as the Board of Directors may fix in thisbehalf."
Signed this day of.. 2017
Signature of Shareholder Signature of Proxy holder(s)
Stamp
AffixRevenue
Note: This form of proxy in order to be effective should be duly completed and deposited at theRegistered Office of the Company, not less than 48 hours before the commencement of the Meeting.
Regd. Office: 601 Disco Compound, G.T. Road, Ghaziabad-Z01001, Uttar PradeshErnail ID .kamleshpratikz 00 [email protected] website: www.ashariagencies.in
