AP VISA BOOKLET

AIESEC INDONESIA 1415

Fabsya Farazzahra – National IR OGCDP Manager

This Visa Booklet was made based on the initiative of oGCDP AIESEC Indonesia 1415 in order to help the upcoming EPs, EP Managers, VPs and all related party in terms of visa making. The content is made based on the task given to the LCs, so it’s quite reliable. (Thanks to all LCs that help a lot in the process)

AP Visa Booklet is the second version of the Visa Booklet, after CEE Visa Booklet and soon MENA Visa Booklet.

The Booklet is consist of the type of Visa that the EPs usually make for AIESEC Programs, the flow, process also useful tips and trick from EP Returnees.

Hopefully this booklet will be useful for the upcoming EPs of AIESEC in Indonesia.

Regards,Fabsya Farazzahra

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CONTENT of BOOKLET

TABLE of CONTENT

Content of booklet ………………………………. 1Table of content ………………………………... 2

VISA GUIDE TO:CHINA... ………………………………………….. 4taiwan ………………………………………….. 12india ..…………………………………………... 16South korea……………………………………….. 20Mongolia…………………………………………... 23

ASEAN COUNTRIES VISADESCRIPTION ………………………………………. 27

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TABLE of CONTENT

VISA GUIDE TO:THE PHILIPPINES…………………………………….. 27VIETNAM………………………………………….. 31THAILAND ………………………………………... 36MALAYSIA ...……………………………………….. 40SRILANKA ..………………………………………... 44

EMBASSY ADDRESS IN INDONESIA………………………... 48INDONESIA EMBASSY ABROAD ………………………........ 53

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Seize the Unforgettable Asia!

China

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VISA PROCEDURE

Visa Type: Visa L

1. The F Visa in China is extremely hard to get, you need to make sure that the AIESEC have a proper Invitation Letter and need to be sent to Indonesia. And it needs a long time, beside they said that making F Visa for an EP AIESEC is almost impossible . In my case, I make an L visa cause its more easier, didn’t need many documents, and very convenient. You just need• round trip plane ticket• hotel booking, passport• fill the form (they handed to you.)Because the L Visa only provided 30 days max. per each visit, so I need to get a visa for a multiple times entries and each entry will give me 30 days of staying permit.

VISA PROCESS

and I need to go out from Mainland China such as to Hong Kong or Macau then coming back again and my Visa will be extended automatically.2. They will checked all your documents.Each Visa has a different price based on how much entry you want and how long the Visa will be done (they have an express one, only one day and done, and the normal one 4-7 days)3. They will contact you once the visa is ready.

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Tips & Tricks

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1. F Visa surely more cheaper

But..

2. If you in a rush, L Visa is definitely your choice

3. Don’t forget to buy travel insuranceDewi Nur AriniLC UNDIP to LC

Shantou

1. Prepare visa 2 months before departure. So you can also buy ticket long before you leave to get cheaper one.

2. List all documents needed

3. Go to travel agent for faster and easier visa process. I even pay less (visa making fee) than my friend who went to embassy. Muthia Rifkanniza

LC UA to LC RUC

VISA PROCEDURE

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Visa Type: Visa f

1. Make sure you have all the documents needed. Go to the Chinese Visa Centre. It’s not the embassy because a lot of people are applying for Chinese visas.2. For an F visa, you need proof of accommodation and invitation letter (sent via post or something with real stamps from the organization or school), and also your itinerary, 4x6 colored photos with white background.3. For China, you can only apply for a 30-day visa unless you have a duly(?) from China government.

VISA F PROCESS

4. It takes 4 working days to get the visa.5. If it’s not accepted, you still need to pay for the service fee for IDR 240.000. 6. The visa itself costs IDR 300.000.Check your visa thoroughly before leaving the Visa Centre

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1. Make sure you have copies of all your documents (invitation letter, proof of accommodation). It’s better if you scan it to your computer and print out a few copies.2. Go to a visa-applying centre with the school officers. Fill a form for visa extension.3. When we were trying to extend our visa in Hangzhou, the forms were not accepted because they said that the school officers were needed.4. Then the school agreed to help us extend our visas after the project was done.

VISA Extenstion

PROCESS

5. You need to fill the form and take a photo. And submit all of the documents needed. We took hours because we needed to wait for a teacher in charge to bring a kind of legal proof of the school.6. We need to wait 7 working days to get the visa.7. Before you take your visa, you have to pay CNY 160 per person. And you can get the visa.

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Tips & TricksFor VISA F

1. Ensure you have all original documents.

2. You don’t need travel agents because as long as you have the documents, everything is easy.

3. Prepare your visa at least a month before your departure date.

Clarissa CandrianLC Binus

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Taiwan

VISA PROCEDURE

Visa Type: Visa tourist

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1. Apply it online first and attach it with the documents needed. After that, you have to go to TETO to give all the documents needed and make sure that you bring your original documents. • Online Visa Application Form• TN AN and EP AN• Passport• Family Card (Kartu Keluarga)• Identity Card• Letter of recommendation from the Dean of your

university• Prepare Rp 600.000,- to apply for the visa

2. If your LC is not located in your origin university, then you have to bring letter of recommendation from the Dean of your faculty, and also don’t forget to bring your TN AN

3. After all the documents are ready, then you have to give it to TETO, and wait at least 4 days of work until your visa is done.

VISA PROCESS

14

Tips & Tricks

1. Go to travel agent for faster visa process.

2. Ensure you have all original documents

3. Prepare visa 2 months before departure

4. don’t forget to get permission letter from your campus to apply visa

5. there’s no interview session to apply visa to Taiwan

Zesty Fitri DyandaLC UA to LC NCCU

1. Go to travel agent for faster and easier visa process.

Or if you want to apply it by yourself,

2. Ensure you have all original documents

3. Prepare visa 1 month before departure Michelle Limantara

LC Binus to LC NTPU

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India

VISA PROCEDURE

Visa Type: X-ENTRY VISA

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1. Find the form online (http://www.indianembassyjakarta.com/) and attach it with the documents needed before going to embassy • original Passport, • invitation letter, • flight book ticket, • photo 4x6(white background) 2 pieces, • copy of identity card,copy of family card, -checking

account, • letter of recommendation from Dean faculty.

2. Go to the embassy for submission and payment (Rp940.000,-)

3. It will take 2-3 days until your visa is ready

VISA PROCESS

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Tips & Tricks

1. Ensure you have all original documents

2. Read the instructions on the web carefully before going to the embassy

Fadheo IrwandyLC UA to LC Delhi IIT

1. Go to travel agent for faster and easier visa process.

2. Prepare exact fare if you are doing the payment

Raynaldo A. PratamaAIESEC UNILA to LC IIT

India

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South

Korea

VISA PROCEDURE

Visa Type: VISA social culture

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1. Prepare the documents before going to embassy• original Passport,• Family card,• invitation letter, • TNAN• Copy of your bank account minimum 30 Million

Rupiahs (could use your parent’s)• Color photo 4x6(white background) 2 pieces, • copy of identity card and student card

2. Go to embassy for submission and payment ( Rp360.000)

3. It will take about 1 week until your visa is ready.

VISA PROCESS

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Tips & Tricks

1. If you live far from Jakarta or the embassy. You could ask your relatives to apply the visa. But in case, there are missing documents later, it’s better to go on your own.

2. Come early to the embassy, they only open from 9-12 AM

3. Prepare the documents about 3 days before going to embassy

4. Travel agent is not suggested because it’s much expensive and take longer time.

M. Afdhal Dwi PutraLC UA to LC PNU

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Mongolia

VISA PROCEDURE

Visa Type: VISA single entry

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1. Check the booked number of visa. Your project manager will send you this number.

2. When the visa is ready, go to General Consulate and give them your booked number. Then they will verify your visa with your identity. So, prepare the documents before going to embassy• Copy of Passport,• 2 photographs sized 3x4• copy of identity card• invitation letter/ TNAN,

3. Do the payment afterwards, and you also could bring along your visa then.

VISA PROCESS

6

Tips & Tricks

1. Stay in contact with your Project Manager to ensure about your visa booking

2. Check the website for more information http://www.mongolianconsulate.org/Pages/visa.html

M. Afdhal Dwi PutraLC UA to LC Ulaanbaatar

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ASEAN Countries

Basically as the part of ASEAN community, we has a free pass entry to any country in ASEAN for 30 days. But since our program required minimum duration for the program is 6 weeks (+/- 42 days), mean that we had to make specific visa for our special purpose which is doing social/cultural project. Here in this booklet, shared the various experience from the EP Returnees that have gone to the ASEAN countries. Some make the proper visa (based on the purpose), some make visa on arrival, and there are also some of them that just get into one country and go out for some days so that they could extend the visa. Just choose any ways that comfortable for you.

From AIESEC Indonesia side, we suggest you to have official permit for staying minimum 6 weeks based on the project durations.

DESCRIPTION

27

The

Philippines

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VISA PROCEDURE

Visa Type: tourist VISA

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1. Fill the application form type A2 on the website (http://philembjkt.com) and check the documents needed before going to embassy • Passport• copied of passport• flight tickets• EPPA• acceptance note or Invitation Letter

2. After you have finished completing the application form, then you need to make a call to General Consulate Office addressing that you want to apply for Philippine VISA and make appointment.

3. Go to the General Consulate for submission, interview and payment (Rp 390.000,-). The interview questions are just common question to ensure your purpose.

4. It will take about 3 days until your visa is ready

VISA PROCESS

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Tips & Tricks

7

1. Make sure that you already have a passport, months before you applying for Philippine VISA.

2. Ensure you have all original documents and don’t forget to bring them along to the General Consulate Office.

43 If you really need Philippine VISA in a short time, it is possible. You just need to make a call to the office.

Chitra HusnabilqisLC UNS to LC Davao

Prepare you visa at least 3 weeks before you go to Philippines. Check the open hours and the rest time of the consulate. Prepare all the things you need (check in http://philembjkt.com). You can’t make visa if you don’t have fllight ticket for round trip. Make sure you have your flight ticket to get back to Indonesia.

Arsari PrimadantiLC UNDIP to LC Davao

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Vietnam

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Visa Type: Visa Single Entry 3 months (Visa on Arrival)

VISA PROCEDURE

A

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1. Go to the website and fill the application form2. After you have finished completing the application form, then

you need to make a payment ot ATM or Western Union.3. Make sure you keep the visa booking script and submit with

your documents and check the documents needed before your departure:• copied of passport• photo• acceptance note or Invitation Letter

4. The visa booking script will ready in 2-3 days5. Keep your visa script and find the visa on arrival booth on

Vietnam airport. Show your visa booking script and documents to get visa stamp.

VISA PROCESS

6

A

32

5

Visa Type: Tourist Visa

VISA PROCEDURE

B

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1. First of all, you need to go to the Vietnam Embassy in Jakarta and bring these documents: a) Passport; b) 2 Passport-Size Photos. After that, you need to tell the officer that you’re going to apply for Vietnam VISA.

2. Before they can proceed your VISA, you need to pay for about US$ 90 to the officer. But the fee might be higher or lower depending on the changing policy so you need to make a call to embassy office.

3. After you have paid the money, they will be working on your VISA. It will take for about 4-5 working days until you can get your Vietnam VISA.

VISA PROCESS

6

B

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Tips & Tricks

7

1. Check the web for more information and prepare all documents all over again before your departure

2. Prepare minimum 2 weeks before your departure

Ariza Bima PutraLC BINUS to LC Hanoi

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Thailand

5

VISA PROCEDURE

Visa Type: Tourist Visa Type ‘O’

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VISA PROCESS

1. Before you applying for Thailand VISA, you need to fill in an application form. Make sure that you have written the right information and please check your application form one more time.

2. Go to Thailand Embassy and bring all documents that are needed to apply for Thailand VISA (passport, 3 copies of application form, invitation letter, 3 photos size 4x6). Ask the officer that you want to apply for Thailand VISA.

3. The fee for the VISA making process is around IDR 1,200,000.- It might be lower or higher according to the current currency so please call the embassy before you applying for this VISA.

4. After that, you need to wait for about 3 days for your VISA to be granted. And then, you can get your Thailand VISA.

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Tips & Tricks

7

1. Please prepare all the documents needed before you going to the embassy. This to prevent future problem regarding invalid documents.

2. If Jakarta is too far for you, there’s another alternative: You can go to General Consulate of Thailand office in Surabaya. You can search on the internet.

or..

You can ask your relatives in either Jakarta or Surabaya to help you applying for Thailand VISA since there’s no interview section in the visa making process.

3. Make sure that you already have a passport, months before you applying for Thailand VISA or another country. Passport is like your key pass.

4. If you are not sure with the process or the types of documents needed, please contact the embassy to get a clear undersatanding.

V. Floren WidjaksonoLC UNS to LC

Assumption University

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Malaysia

5

VISA PROCEDURE

Visa Type: Tourist Visa Type ‘O’

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VISA PROCESS

1. Ensure that you have all the documents needed:• 2. white background-photographs 4x6• copy of your passport• copy of your ID• invitation letter• TNAN

2. If all the documents are prepared, just go directly to embassy. There, they will ask your full name and from which organization the letter is, just explain briefly your purpose of stay in abroad. Then, you have to fill and complete the form that provided by the embassy.

3. If all of your documents are accepted, you have to pay the fee, and wait at least 1-3 working days for the process. They will give you a receipt as for the payment prove. Then keep the receipt, and show it when you want to take your visa.

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Tips & Tricks

7

1. Browse for the requirements of making visa based on your destination country.

2. Make sure you prepare, and bring hard-copies or original documents before applying.

3. Prepare visa 2 weeks before departureDipo AlmuntadzarOE Uinila to LC UTM

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Srilanka

5

VISA PROCEDURE

Visa Type: BUSSINESS VISA

45

VISA PROCESS

1. Ensure that the invitation letter has arrived at the embassy. . It takes approximately 1 weeks until the documents arrived at the embassy. They will ask your full name and from which organization the letter is, just explain briefly and they will find the letter and tell you whether it’s available or not. If the documents ready, prepare to go directly to the embassy to fill in the application form and complete the other requirements.

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2. Go to embassy with the documents needed:• 2. white background-photographs

4x6• copy of your passport• Your original passport• invitation letter (scanned/ ensured

by the embassy)• TNAN• Recommendation Letter from Dean

of your Faculty3. If all of your documents are accepted,

you have to pay the fee, and have an interview just to ensure about your purpose to go to the country.

4. Wait at least 3-5 working days for the process.

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Tips & Tricks

7

Prepare the visa in advance about 2 weeks before, considering the arrival of Invitation Letter in the embassy

AfiandyOE President University to LC Colombo South

1. Go to travel agent if you have enough budget and want to get easier and faster process

2. Ensure you have all original documents with youNyi Ayu Vandea Risky ROE Unila to LC Colombo

North47

EMBASSY Address

In INDONESIA

CambodiaJL. Pejatcn Barat No. 41Jakarta Sclatan, IndonesiaPhone(62-21) 781 2523Office HourWebsitehttp://www.embassyofcambodia.org/other_embassies.htmlEmailcamemb.jkt@mfa.gov.kh

China mainlandJL. Mega Kuningan No. 2 - South Jakarta 12950, 12930Phone(021) 5761039Office Hour8:30 A.M. to 12:00 A.M, 2-5 PMWebsitehttp://id.china-embassy.org/eng/Emailjakartacentre@visaforchina.org

IndiaJl H.R. Rasuna Said, Kav. S-1, Kuningan, Jakarta Selatan 12950Phone62-21-5204150/52/57/5264931Office HourMonday to Friday (except holidays): 9:00 am-12:00 pm: for documents submission, 4:00 pm -4:30 pm: for documents collectionWebsite http://www.indianembassyjakarta.com/ Email: cons.jakarta@mea.gov.in

JapanJl. M.H. Thamrin No. 24, Jakarta Pusat (10350)Phone62-21-3192430 Office HourSenin- Jumat 08:30-12:00/13:30-15:00Websitehttp://www.id.emb-japan.go.jp/

MalaysiaJl. H.R. Rasuna Said, Kav.X/6, No. 1-3,Kuningan 12950Phone(6221)5224947Office HourMonday - Friday : 8.00 a.m-4.00 p.m 8.30 a.m - 12.30 p.m / 2.30 p.m - 4.00 p.mWebsite http://www.kln.gov.my/web/idn_jakarta/home Email: maljakarta@kln.gov.my

The Philippines25 Jalan Imam Bonjol, Jakarta 10310Phone021-3100334Office HourMon-Fri, 9-12, 1.30-4Website http://philembjkt.com/ Emailphjkt@indo.net.id

SingaporeJalan H.R. Rasuna Said, Bloxk X/4 Kav 2, Kuningan, Jakarta SelatanPhone62-21 29950400 Office Hour Mon - Fri 830-1200,1330-1700Website http://www.mfa.gov.sg/content/mfa/overseasmission/jakarta.htmlEmail singemb_jkt@sgmfa.gov.sg

SrilankaJalan Diponegoro, No.70, Central Jakarta 10320, Indonesia.Phone 3141018, 3161886, 31902389Office Hour Mon-Fri : 8.30 a.m. to 4.30 p.mWebsite www.lankaemb.com Emaill: ankaemb@telkom.net, slembjkt@gmail.com

ThailandJI. DR Ide Anak Agung Gde Agung kav.no. 3.3 (lot .8), Kawasan Mega Kuningan, Jakara 12950Phone (62-21) 29328190 – 94Office Hour Mon - Fri : Office Hours: 09.00-12.00 hrs. and 14.00-17.00 hrsWebsite http://www.thaiembassy.org/jakarta/en/home Email thaijkt@biz.net.id

Phone 3100358Office Hour Mon-Fri-0800-1630Website http://www.vietnamembassy-indonesia.org/en/ Email jakarta@mofa.gov.vn

TaiwanTaipei Economic and Trade Office (Gedung Artha Graha lt. 17, Jl. Jend SudirmanKav. 52-53, Jakarta, Indonesia)

South KoreaJl. Jendral Gatot Subroto Kav.57, DKI Jakarta 12950

IranJL. H.O.S Cokroaminoto No. 110, Menteng - Central Jakarta 10310Phone (021) 31931378Website http://www.iranembassy.or.id Email irembjkt@indo.net.id

PakistanJalan Mega Kunigan Bart Blok E.3.9 Kav. 5-8, Mega KuninganJakarta Selatan 12950Phone(021) 5785.1836Website http://www.mofa.gov.pk/indonesia/ Email embassy@parepjakarta.com / pakembassyjakarta@gmail.com

PakistanJalan Mega Kunigan Bart Blok E.3.9 Kav. 5-8, Mega KuninganJakarta Selatan 12950Phone (021) 5785.1836Website http://www.mofa.gov.pk/indonesia/ Email embassy@parepjakarta.com / pakembassyjakarta@gmail.com

EMBASSY Address

ABROAD

CambodiaNo. 1, Street 466Corner Norodom Boulevard 90Sangkat Tonle Bassac, Khan ChamkarmonPhone(855-23) 217-934, 216-148Office Hour08:00-12:00 : 14:00-17:00 (Monday - Friday) Saturday, Sunday and official holiday closedWebsite http://www.phnompenh.deplu.go.id Email kukppenh@online.com.kh

China MainlandNo.4 Dongzhimen Wai StreetChaoyang DistrictBeijing 100600Phone(+86)10 6532 5486, 6532 5487, 6532 5488, 6532 5489Website http://www.indonesianembassy-china.orgEmail webmaster@indonesianembassy-china.orgConsulate General of Indonesia in Guangzhou,ChinaDong Fang Hotel, West Bulding 2/FRooms 1201 - 1223, 120 Liu HuaRoadGuangdong, Guangzhou510016, P.R. ChinaPhone (86-20) 8601 8772 - 8601 8790

South Korea380 Yeouidebangro, Yeongdeungpo-gu, Seoul (in front of KBS Annex)

IndiaEmbassy of Indonesia in New Delhi, India 50-A Chanakyapuri Kaulitya Marg 110021Phone (91-11) 2611-8642 to 46Office Hour Monday - Thursday, 9:00 - 13:00 and 14:00 - 17:00 Friday, 9:00 - 12:30 and 14:30 - 17:00Email embassy@giasdl01.vsnl.net.inConsulate

General of Indonesia in Mumbai, India. 19, Altamount Road Cumbala Hill Mumbai 400 026 IndiaPhone (91-22) 2351-1678, 2353-0940, 2353-0900Office Hour Monday - Friday, 9:00 - 13:00 and 14:00 - 17:00Website http://www.kjrimumbai.net Email kjrimumb@bom3.vsnl.net.in

Honorary Consulate of Indonesia in Calcutta, India157 Jodhpur Park 700068 Calcutta, India Phone (91-33) 2414-8681Email trivedi_mahesh@rediffmail.comHonorary Consulate of Indonesia in Madras, India 5 North Leith Castle Road Santhome, Madras (Chennai) 600028, IndiaPhone (91-44) 234-1095

Contact US

Ana azzahraMCD ogcdp aiesec indonesia 1415

Aiesec mail: Ana.azzahra@aiesec.netGmail: Ladyana.azzahra@gmail.com

Skype: Ana.azzahraPhone: 6285640742380

FB: Ana Azzahra

FABSYA FARAZZAHRANATIONAL IR OGCDP MANAGER 1415

Aiesec mail: fabsya.farazzahra@aiesec.net

Gmail: ffabsya@gmail.comSkype: fabsya.zahraPhone: 6285649254854

FB: fabsya farazzahra