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Managing all your document needs April 2015 ASL Company Presentation
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Page 1: ASL Company Presentation - ASL Groupasl-group.co.uk/wp-content/uploads/2015/05/ASL_MDS_Company... · ASL Company Presentation Page 6 • ASL currently employs over 100 staff across

Managing all your document needs

April 2015

ASL Company Presentation

Page 2: ASL Company Presentation - ASL Groupasl-group.co.uk/wp-content/uploads/2015/05/ASL_MDS_Company... · ASL Company Presentation Page 6 • ASL currently employs over 100 staff across
Page 3: ASL Company Presentation - ASL Groupasl-group.co.uk/wp-content/uploads/2015/05/ASL_MDS_Company... · ASL Company Presentation Page 6 • ASL currently employs over 100 staff across

About ASL

ASL Company Presentation Page 3

• Founded in 1991, the ASL Group supplies and manages print, copy & scan solutions

from world leading manufacturers to enable its customers to deliver competitive

advantage in their core business areas

• We have offices in Cambridge, Great Yarmouth, Solihull, Milton Keynes & London

• We offer impartial advice and consultancy on all aspects of managing & printing

documents in a wide range of customer environments, from SME’s to major PLC’s and schools/colleges

• We deliver “joined up” solutions to our customers document needs, selecting the most appropriate hardware an software solutions to deliver totally managed bespoke solutions

• ISO14000 logo

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Locations

ASL Company Presentation Page 4

Head Office Technology House

20 Trafalgar Way Bar Hill Cambridge CB23 8SQ Milton Keynes 1 South House Bond Avenue Bletchley Milton Keynes MK1 1SW

London Unit 1 217 Long Lane London SE1 4PR Midlands TS2 Pinewood Bus Park Coleshill Rd Solihull B37 7HG

National Warehouse 18-19 Trafalgar Way Bar Hill Cambridge CB23 8SQ Great Yarmouth North Quay House 36 North Quay Great Yarmouth Norfolk NR30 1JE

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Main Suppliers

ASL Company Presentation Page 5

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Dimensions

ASL Company Presentation Page 6

• ASL currently employs over 100 staff across its 6 locations

• ASL manage the entire process of equipment/software order to Workshop set-up and

test to delivery, installation and customer training

• Almost half our staff work in the Service operation – from our midlands Call centre and

Helpdesk team to our national team of highly qualified Engineers

• Our customers copy/print over 500 million pages per year on over 8500 devices across

the country

• Our service performance levels are measured hourly, with the objective of delivering

“best in class” service. Our current average service delivery metrics across our total base are:

• 98% up time

• Average less than 4 hours response

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Customers

ASL Company Presentation Page 7

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Page 9: ASL Company Presentation - ASL Groupasl-group.co.uk/wp-content/uploads/2015/05/ASL_MDS_Company... · ASL Company Presentation Page 6 • ASL currently employs over 100 staff across

The Approach

ASL Company Presentation Page 9

• ASL’s approach is based on our years of experience in delivering 100% of a bespoke solution to our customers

• We look at optimising your entire document process – from capturing to archiving,

workflows to security and the environmental impact.

• This holistic approach makes ASL’s Managed Document Solution (MDS) a key strategy for every company that wants to look at how the document lifecycle can be improved to

deliver greater efficiency, reduced costs and reduced waste.

• In fact, experience shows that a well implemented MDS strategy can reduce costs by

around 30% & carbon emissions by 60%.

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ASL Managed Document Solutions

ASL Company Presentation Page 10

• Using a 5 stage process to precisely identify your document output costs, we highlight

where time and resources are wasted before creating a tailor-made environment to

reduce your overall costs and impact on the planet.

• By offering a wide range of services from one single independent source, ASL can tailor

a solution that precisely fits your business and may encompass a number of different

vendors.

• Ultimately, ASL can streamline your output

management, reduce your IT department’s workload and also cut the environmental impact

of your printers and MFPs.

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Analysis

ASL Company Presentation Page 11

23%

2%

6%

15% 6%

2%

12%

34%

True cost of printing

Hardware

Service & support

Maintenance

Supplies (toner)

Paper

Energy

Purchasing costs,stocking,logistics

IT operations (n/w management,infrastructure, admin & assetmanagement)

• We gather the data to understand the entire document processes within your organisation

• We aim to uncover the true costs involved including:

– True financial costs (visible and

hidden);

– Devices and their efficiency;

– Workflows and whether

software could enhance

productivity and processes;

– Documents and how securely &

efficiently they are being

printed, stored, managed &

distributed;

– The Environmental impact

(including your carbon footprint)

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Design

ASL Company Presentation Page 12

• We focus on your business; it’s size, budgets, performance requirements & any identified areas of weakness

• We aim to put together a solution that represents the ideal combination of hardware,

software & processes to deliver your desired objectives:

- Solution design – including improving control, compliance, efficiency & document security

as well as capture, storage, retrieval and output of hard & soft copies

- Fleet design – giving you the right number of the most efficient devices in the right places,

enhancing productivity

- However, we always recognise that you have legacy solutions and so are happy to build in

optimisation of current resources whilst moving towards an end point goal

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Design – e.g Device Layout and Output

ASL Company Presentation Page 13

Mono Printer x8 Colour Printer x6

Mono Copier x1

Facsimile x1

2 1

4

5

10 11

14 8

9

13

16 15

12

7

6

3

Mono 61593 Colour 23614

Monthly output

M=25,538

C= 6,672

M=698

C= 123

M=22,858

C= 10,002 M=12,67

C=6,940 C400

C400

C400

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Implement

ASL Company Presentation Page 14

• We aim to implement in such a way as to minimise the disruption to your day-to-day

business

• We have all the resources required in-house to deliver this promise including:

- A dedicated Project Manager

- Hardware & software installation by fully qualified ASL Engineers & Support staff

- Staff training by dedicated Trainers to ensure that you can make best use of the solution

immediately

- Flexible Logistics planning to allow implementation at times that suit your organisation

- Storage & disposal capabilities that ensure disposal of products in a secure and

environmentally friendly way

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Manage

ASL Company Presentation Page 15

• We will manage your entire document environment to ensure that it stays at peak

performance & delivers the benefits that you were seeking

• We provide dedicated hardware & software support either remotely or on-site including:

- Remote monitoring using ASL Printer DCA software that captures all meter readings,

toner levels and automates replenishment & flags any major maintenance issues

- Helpdesk support with the ability to remote fix or to rapidly despatch trained Engineers to

ensure maximum uptime

- Additional fleet management software to allow you to see that your rules are being

enforced

- Account reviews with your Technical & Sales Account Managers, using live reporting data

to ensure SLA’s are met

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Optimise

ASL Company Presentation Page 16

• We continue to monitor your fleet and your workflows, looking to find ways to further

reduce your costs or increase your efficiency

• We look at the vast array of KPI & financial data and report back regularly on areas that

can be improved.

• The analysis includes:

- Fleet data analysis including uptime, mean copies between calls, financial benchmarks

- Fleet design review to establish whether new

technology could deliver greater benefit

- Environmental feedback on carbon footprint

recycling, energy usage and so on

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Summary

ASL Company Presentation Page 17

• ASL can deliver an MDS strategy that delivers 5 major benefits to your business:

- Reduced costs – average of 30% reduction in total costs

- Improved productivity – we manage the solution so your staff can focus on what you do

best

- Environmental savings – typically, a 60% reduction in carbon emissions is achieved

- Security – we can create a more secure document infrastructure

- Compliance – with ISO, SOX and new environmental standards compliance can be

guaranteed with an ASL MDS solution

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