ASPMN's 26th National Conference Marketing Prospectus

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26 t h Na t ional ConferenceSeptember 7-10, 2016 Louisville, Kentucky

Louisville Marriott Downtown

M A R K E T I N G P R O S P EC T U SA S PM

N®

Unbridled Spirit: Achieving Safe,

Quality Outcomes in

Pain Management

Unbridled Spirit: Achieving Safe,

Quality Outcomes in

Pain Management

2 MARKETING PROSPECTUS ASPMN® Exhibitor Hotline • 913-895-4606 • www.ASPMN.org

A S P MN® 2 6 t h N a t i o n a l C o n f e r e n ce September 7-10, 2016Louisville, Kentucky

Unbridled Spirit: Achieving Safe, Quality Outcomes in Pain ManagementUnbridled Spirit: Achieving Safe, Quality Outcomes in Pain Management

September 7-10, 2016 Louisville Downtown Marriott

280 W. Jefferson St. Louisville, KY 40202

800-533-0127Click here to reserve your room online.

For additional reservation help, please call: 800-533-0127.

ASPMN® invites you to participate in its 26th National Conference, September 7-10, 2016.

The American Society for Pain Management Nursing®’s mission is to advance and promote optimal nursing care for people affected by pain by promoting best nursing practices. This is accomplished through education, standards, advocacy and research. The target audience for the 26th National Conference will include registered nurses and advanced practice nurses practicing in pain management, as well as nursing faculty and nursing students with an interest in pain management.

This prospectus includes information and order forms for: Conference Support/Sponsorship Exhibit Space Advertising – Final Program Affiliate Group Event Space

The ASPMN® National Conference provides a forum for continuing education. Participants are exposed to a wide variety of topics through attendance at various sessions as well as pre-conference and in-depth workshops. To compliment the educational content, the National Conference also serves as a venue for participants to meet with vendors to learn about the latest advances in pain management medical care for all patients in pain. To increase exposure for our vendors, the exhibit hall will only be open for the designated hours, driving attendees to the exhibit hall. All dedicated exhibit hall hours will be in conjunction with food and beverage events.

ASPMN® offers several ways to increase your organization’s visibility to conference attendees. ASPMN® National Conference support, advertising and exhibiting con-tinue to be the best value for marketing opportunities in the industry. These oppor-tunities are outlined here for your review. Using any or all of them will help better con-nect your company’s products or services to our conference attendees.

Important DatesFriday, June 3, 2016Due Date to Submit Exhibit Application and Payment

Friday, June 17, 2016 Advertising and Conference Support forms due All 50-word descriptions, logos and advertising copy due

to guarantee printing in final conference materials Affiliate Group Event Reservation form due

Friday, August 12, 2016 Hotel room reservation cut-off Exhibit Booth Representative forms due

Wednesday, Sept. 7, 2016 8:00 a.m. – 5:00 p.m. Exhibit Hall Move In 1:00 p.m. - 4:00 p.m. Exhibitor Registration 3:30 p.m. All empty containers must be

stickered and ready for removal from the hall.

Thursday, Sept. 8, 2016 9:30 a.m. – 4:30 p.m. Exhibit Hall Open

& 6:30 p.m. - 8:30 p.m. 10:15 a.m. – 11:00 a.m. Refreshment Break –

Dedicated Exhibit Time 3:45 p.m. – 4:30 p.m. Refreshment Break –

Dedicated Exhibit Time 6:30 p.m. – 8:30 p.m. Reception –

Dedicated Exhibit Time

Friday, Sept. 9, 2016 9:30 a.m. – 3:45 p.m. Exhibit Hall Open 9:30 a.m. – 10:15 a.m. Refreshment Break –

Dedicated Exhibit Time 3:00 p.m. - 3:45 p.m. Refreshment Break –

Dedicated Exhibit Time 3:45 p.m. – 7:00 p.m. Exhibit Hall Move Out*

THIS SCHEDULE IS SUBJECT TO CHANGE.

*Please note: Early dismantling for any reason including travel schedules is strictly

prohibited. Exhibitors will be fined and invoiced $400 for dismantling any part of their booth prior to teardown time.

https://resweb.passkey.com/Resweb.do?mode=welcome_ei_new&eventID=13936587




Exhibiting at the ASPMN® National ConferenceThe exhibit area will be located near the general session and meal rooms for high visibility. We attempt to locate refreshment breaks in the exhibit area to promote traffic, depending on space.

Exhibit Booth – Your exhibit booth fee includes two exhibit-hall-only booth representative badges, which includes all events held within the exhibit hall. These badges do not include conference registrations, however, this year, your exhibit booth fee includes lunch and the Welcome Reception on Thursday and breakfast and lunch on Friday. In order to receive contact hours, exhibit booth representatives must register as a full conference or single-day registrant at the prevailing conference rate. Each booth also receives the ASPMN®-discounted sleeping room rate (based on availability at the time of booking) and security during the hours the exhibit hall is closed. The exhibit space is a 10’×10’ area for you to display and/or demonstrate your company’s products and services. Pipe and drape will be provided.

Additional Booth Representatives – Additional booth representative badges can be purchased for $325 each and include access to the exhibit hall and ASPMN® meals held only during exhibit days. A Booth Representative Form will be provided to you approximately 6-8 weeks prior to the conference for you to register your specific booth representatives and pay for any additional representatives.

Conference SupportSupport of an ASPMN® event is the most effective way to show your customers that you support us. ASPMN® offers many different levels of support and because registrations, advertising and various levels of recognition are included as part of the fee, sponsorship remains the best “bang for the buck” available.

SUPPORT LEVEL BENEFITS

PLATINUM LEVEL ($10,000 – $50,000)»» Evening Social Event – $50,000»» Welcome Reception in Exhibit Hall – $15,000»» Cell Phone/Tablet Charging Station – $10,000

»Â Verbal acknowledgement and signage at Awards Ceremony as Platinum Level supporter»Â Recognition and signage as a Platinum Level supporter, including recognition in marketing brochures, website and Final Program as well as at strategic locations throughout the conference area

»Â One 10’ x 20’ exhibit booth»Â Two additional exhibitor registrations»Â One full-page, 4-color advertisement in the Final Program»Â One pre-registrant mailing list and one post-registrant mailing list»Â Acknowledgment of support in association publications and on the website including a link to sponsor’s website

GOLD LEVEL ($5,000 – $9,999)»» Final Program – $8,500 »» Breakfast (Three available) – $8,000»» Hotel Key Cards – $7,000 »» Conference Tote Bags – $5,000 »» Conference Welcome Amenity – $5,000 »» Lanyards – $5,000»» Speaker Grant – $5,000

»Â Verbal acknowledgement and signage at Awards Ceremony as Gold Level supporter»Â Recognition and signage as Gold Level supporter, including recognition in marketing brochures, website and Final Program as well as at strategic locations throughout the conference area

»Â One 10’ x 10’ exhibit booth»Â One additional exhibitor registration»Â One ½-page, 4-color advertisement in the Final Program »Â One pre-registrant mailing list

SILVER LEVEL ($3,000 – $4,999)»» Refreshment Break (Six available) – $4,500 »» Meeting Signage – $3,000

»Â Recognition and signage as Silver Level supporter, including recognition in marketing brochures, website, Final Program as well as at strategic locations throughout the conference area

»Â One additional exhibitor registration»Â One ½-page, B/W advertisement in the Final Program»Â One pre-registrant mailing list

BRONZE LEVEL (UNDER $3,000)»» Pocket Schedule – $2,500 »» Promotional Item in Tote Bag – $1,500

»Â Recognition and signage as Bronze Level supporter, including recognition in marketing brochures, website, Final Program as well as at strategic locations throughout the conference area

»Â One ½-page, B/W advertisement in the Final Program»Â One pre-registrant mailing list




List of Sponsorship/Support OpportunitiesBelow is a detailed list of the opportunities available for conference supports to underwrite. Assignment priority is based on sponsorship level and the date requested. ASPMN® will attempt to meet your first choice, however, we cannot guarantee it will be available. If you are interested in securing one of these sponsorship opportunities, please contact JerrieLynn Kind at 913-895-4786 or [email protected].

��Platinum Level $10,000-$50,000�Evening Social Event $50,000Each year at the ASPMN® Conference, there is a dance party where snacks and beverages are served. What a great opportunity to attend, host and theme this event for these hard working nurses. Each year seems to be better than the last! Make sure you bring a crazy hat as these nurses know how to do a party right!

�Welcome Reception in Exhibit Hall $15,000As is tradition, the conference will launch with the Thursday Night Welcome Reception in the exhibit hall. This kick-off event provides attendees an invaluable opportunity to reconnect with old friends, make new introductions and have engaging conversations all around within the setting of the exhibit hall. The event provides hors d’oeuvres and beverages for the ASPMN® attendees and exhibitors, while they mingle and view the latest advances in the field.

�Cell Phone/Tablet Charging Station $10,000What’s better than having your company’s logo plastered around the cell phone/tablet charging station? Everyone these days has a cell phone and/or iPad and with that comes the need to charge it frequently. This support opportunity is sure to get your company logo seen by all.

��Gold Level ($5,000-$9,999)�Final Program $8,500A Final Program booklet is distributed to all attendees which contains the detailed schedule of events, the session descriptions, notes pages, sponsor ads, etc. This is a great opportunity to have your logo in the front of the book for everyone to see!

�*Breakfast (Three available) $8,000Attendees get energized for the sessions each morning by starting off the day with a cup of coffee and a nutritious breakfast! As a breakfast supporter, you and your team will have the opportunity to visit with ASPMN® attendees as this event draws them in first thing in the morning to get their fill of coffee and energy for the day.

�Hotel Key Cards $7,000This sponsorship provides continual exposure to all attendees at the National Conference as the sponsor’s logo and conference logo are printed on two keys per guest room. Each time the attendee goes into their hotel room, they will see your company’s logo! (ASPMN® produces the key cards; sponsor logo is needed.)

�Conference Tote Bags $5,000With so much material to carry around, the conference tote bag has become an essential apparel item for each attendee. From the time they pick up their registration packets until they depart for the airport, attendees are rarely seen without their tote bags in tow, each emblazoned with the supporter’s logo and the ASPMN® conference logo. Your company’s exposure continues long after the meeting is over as attendees continue to use their bags at home and work. (ASPMN® produces the tote bags; sponsor logo is needed)

�Conference Welcome Amenity $5,000Start the attendees experience off right with a conference welcome amenity. We can help you find an option that suits your style. A local themed gift, a beverage as attendees check in or even something as simple as bottled water in their room can make a great first impression and will kick off the conference in an exciting new way!

�Lanyards $5,000If you are looking for maximum exposure during the National Conference, these high-quality lanyards are a sure bet as every attendee will be wearing them with their name badge. The lanyard supporter’s logo will be on one side and the ASPMN® logo on the other. (ASPMN® produces the lanyards; sponsor logo is needed.)

� Speaker Grant $5,000ASPMN® encourages professional excellence, facilitates networking among the members and provides both practical and problem-solving sessions to help define the future direction of pain management nursing. ASPMN® seeks leaders in the field to serve in this role each year by providing unique and relevant sessions. ASPMN® members can greatly benefit from a new speaker’s expertise and




perspective on the current and future state of pain management. As a speaker grant supporter, you will have the exclusive pleasure of introducing the speaker.

��Silver Level ($3,000-$4,999)�*Refreshment Breaks (Six available) $4,500Providing sustenance for attendees is an essential part of making sure they are able to stay alert and get the most out of this professional development opportunity. Sponsors can choose from six break times – three separate morning breaks and three separate afternoon breaks. Four of the refreshment breaks are located in the exhibit hall which makes for a dedicated time for the attendees to mingle with the exhibitors. You can make it fun! You may choose to have an ice cream or popcorn break with the station set up next to your booth!

�Meeting Signage $3,000Signage at the National Conference is key for making sure attendees get where they need to go. The meeting signage supporter makes sure that we are able to maintain the high standards to which the attendees have become accustomed. With the sponsor’s logo displayed on the signs located outside of each concurrent session room for the duration of the conference, they will get wide spread recognition for their support.

�� Bronze Level (under $3,000)�Pocket Schedule (Schedule-at-a-Glance) $2,500This is a great way to get your company recognized and seen by each and every attendee. This widely used tool is a condensed version of the Final Program. Attendees turn first to the Pocket Schedule to learn what sessions are being offered, at what time and the location. On average, the Pocket Schedule is referred to by each person approximately 5-7 times a day!

�Promotional Item in Tote Bag $1,500After picking up their registration materials, first up on attendees’ minds is to check out what goodies are in their tote bags! What better way to get your name out there than to provide something that everyone will be sure to use both at the conference and in the days after returning home. (Sponsor provides the item which must be approved by ASPMN®.)

*ASPMN® will contact you to select the day of your breakfast or day/time of your break. Please contact the ASPMN® Executive Office for menu selections and cost of additional items if so desired.

Advertising in the Final Program

The ASPMN® Final Program is distributed to all individuals registered for the conference. This guide includes confer-ence timetables, exhibit descriptions and other essential information.

Half-page and full-page ad placement in the ASPMN® Final Program is available. Detailed information is provided on Page 6. Please contact the ASPMN® Executive Office at 913-895-4606 or email [email protected].

PRE- OR POST-CONFERENCE MAILING LISTS

Attendee Mailing Information – $250 Each (email addresses not included)

Post-Conference Lists will be sent after September 23, 2016.

Please submit your company logo in EPS format (preferred) and a 300 dpi JPG or TIF file to

[email protected] by June 17, 2016.

Photo courtesy of Dan Dry and www.gotolouisville.com.




Exhibit OpportunitiesEXHIBIT BOOTH PRICES:

Type Early Bird Feb. 1

On/After Feb. 2

10'×10' $2,200 $2,40010'×20' $3,600 $3,800Additional Representatives $325 each

OFFICIAL SERVICE CONTRACTOR Viper Tradeshow Services 816-587-1882

BOOTH EARLY BIRD DEADLINE Monday, February 1, 2016ADS, LOGOS AND DESCRIPTIONS DEADLINE Friday, June 17, 2016

SET-UP/TEAR DOWN – Without exception, exhibitors must follow the set-up and teardown times indicated in ASPMN® plans and correspondence. Exhibitors must have their booths set and ready by the times indicated in booth confirmation letters. If exhibitors have not checked in 30 minutes prior to close of setup and begun setting up their booth, setup labor will be forced at prevailing labor rates. Exhibitors may not dismantle any part of their booths ear-lier than the expressed dismantle time. Exhibitors who make earlier flight plans must arrange for another party to dis-mantle their booth. There are NO EXCEPTIONS to this policy. A $400 penalty for early dismantling will be assessed and invoiced.

INCLUSIONS – Each 10'×10' booth includes pipe, drape and a one-line identification sign. All other materials, including electricity, booth furnishings and freight handling, must be ordered through Viper Tradeshow Services, the official ser-vice contractor for the National Conference. All locations will be carpeted.

BOOTH SPACE – Please note that booth assignments will not be made until after July 1, 2016, with conference supporters receiving first priority – then on a first-come, first-serve basis.

EXHIBIT APPLICATION DUE DATE – The early bird due date to reserve exhibit booth space is February 1, 2016, which includes a $200 discount. After this date, exhibit applications will be accepted based on space availability. All descriptions and logos submitted after Friday, June 17, 2016, are NOT guar-anteed to be included in show signage or the Final Program.

OFFICIAL SERVICE CONTRACTOR – Viper Tradeshow Services is the official service contractor for the 2016 ASPMN® National Conference. Once you receive your booth application confirmation, the information will be forwarded to Viper Tradeshow Services and an exhibitor packet will be sent to you. Booths will not be assigned until after July 1, 2016. All booth assignment numbers will automatically be sent to Viper and will be updated in their system. You do not need to update Viper with your booth number should you receive it after décor is ordered.

All shipments are to be sent through Viper Tradeshow Services. ABSOLUTELY NO SHIPMENTS SHOULD BE SENT DIRECTLY TO THE HOTEL. IF YOU SEND YOUR MATERIALS DIRECTLY TO THE HOTEL, THIS COST WILL BE ADDED TO YOUR BILLING BY VIPER TRADESHOW SERVICES. Contact Belinda Schlueter, Show Coordinator, at Viper Tradeshow Services, at 816-587-1882 or [email protected].




Wednesday, Sept. 7, 20168:00 a.m. – 5:00 p.m. Exhibit Hall Move In1:00 p.m. – 4:00 p.m. Exhibitor Registration 3:30 p.m. All empty containers must be stickered and ready for removal from the hall.

This schedule is subject to change.

Thursday, Sept. 8, 20169:30 a.m. – 4:30 p.m. & 6:30 p.m. - 8:30 p.m. Exhibit Hall Open10:15 a.m. – 11:00 a.m. Refreshment Break – Dedicated Exhibit Time3:45 p.m. – 4:30 p.m. Refreshment Break – Dedicated Exhibit Time6:30 p.m. – 8:30 p.m. Reception – Dedicated Exhibit Time

Friday, Sept. 9, 20169:30 a.m. – 3:45 p.m. Exhibit Hall Open9:30 a.m. – 10:15 a.m. Refreshment Break – Dedicated Exhibit Time3:00 p.m. – 3:45 p.m. Refreshment Break – Dedicated Exhibit Time3:45 p.m. – 7:00 p.m. Exhibit Hall Move Out*

Exhibit Hours and Floor Plan

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September 7-10, 2016Louisville, Kentucky26th National Conference Support Form

Exhibit Staff Registration: You will receive a form to submit your exhibit booth representatives names by July 1; it will be due by August 12, 2016.

STEP TWO: Meeting Support LevelLevel of Support: Platinum – $10,000 – $50,000 Gold – $5,000 – $9,999 Silver – $3,000 – $4,999 Bronze – Under $3,000

Activity you wish to support (see Page 4):

Amount: $_________

STEP THREE: Exhibit Space Selection ASPMN® will make its best effort to accommodate your request. Booths will not be assigned until after June 3, 2016.1st Choice: _______ 2nd Choice: ______ 3rd Choice _______ ______# 10' × 10' $2,400; $2,200 if paid by February 1, 2016______# 10' × 20' $3,800; $3,600 if paid by February 1, 2016

List any exhibitors you DO NOT wish to be near:

Amount: $_________

STEP FOUR: Ad Selection and Marketing Fees Book size is 5½" × 8½". Back cover ...................................................................................... $1,400 (color ad) Inside front cover ........................................................................$1,500 (color ad) Inside back cover .........................................................................$1,300 (color ad) Full page ................................................................................................ $930 (b/w ad) ½ page .................................................................................................... $720 (b/w ad) One-time use Pre-Registration electronic mailing list ....................$250 (emailed approximately August 20, 2016) One-time use Post-Conference electronic mailing list ....................$250 (emailed approximately September 20, 2016)

Amount: $_________

STEP FIVE: Total FeesTOTAL PAYMENT DUE $_________(Full payment due with application)

STEP SIX: Method of Payment

All funds MUST be submitted from a U.S. bank in U.S. funds. ASPMN® does not accept purchase orders or invoice for services.

ASPMN® Tax ID 58-1905277 Check made payable to ASPMN® – check #

Charge payment to the following credit card: American Express VISA MasterCard Discover

Credit Card Number Expiration Date

Name as it appears on Card

Signature Date

STEP SEVEN: Send in Your National Conference Support FormFax: Fax completed application form and credit card payment information to: 913-895-4652.Mail: Mail completed application form and appropriate fees to: ASPMN® Executive Office Courier service only: P.O. Box 15473 ASPMN® Executive Office Lenexa, KS 66285 18000 W. 105th St. Olathe, KS 66061

Please DO NOT mail AND fax your forms.

STEP EIGHT: Logos and AdvertisingEmail your company logo and 50-word description to [email protected]. Sponsors, please send high-res, 300 dpi logos in both .jpg and .eps file formats. Logos, descriptions and Final Program advertising copy are due no later than June 17, 2016, in order to be guaranteed for use on show signage and/or in the Final Program.

STEP ONE: Contact Information Please print legibly and complete all information below for use in the publications distributed on site.

Primary Contact:

Contact Telephone: Email:

Company Name:

Street Address:

City, State, Country/Province, Zip:

Telephone: Fax: Email:

Company Website Address:

Authorized Signature and Date:

I have read and agree to the Policies and Procedures on Page 10.

Friday, June 17, 2016:

Deadline to submit meeting support & advertising application Deadline to submit print- or press-quality artwork Deadline to submit company logo and 50-word description

mailto:AGT-info%40goAMP.com?subject=

9

Policies & ProceduresPlease sign the National Conference Support Form indicating you have read these policies and procedures. Please retain a copy for your records.

1. Exhibit Representatives Each exhibitor will be entitled to two representatives per 10’×10’ booth, three per 10'×20'. Additional Booth Representative Badges may be purchased for an additional $325 per badge. Booth representatives are invited to participate in all food and beverage events held on days in which the exhibit hall is open ONLY. Any exhibitor wishing to attend the conference educational sessions will need to register through the normal registration process used by conference participants. Exhibitors paying conference registration fees will be awarded contact hours for educational sessions attended.

2. Assignment of Space Booths will be assigned after the due date upon a first-come, first-serve basis and based on support levels. Every effort will be made to respect the exhibitors’ space choices whenever possible, but ASPMN®’s (hereafter known as “exhibit management”) decisions shall be final. Exhibit management reserves the right to transfer assignments when such action is deemed to be in the best interests of the total exhibit effort.

3. Payment Full payment made payable to ASPMN® is required with this contract. Mail to ASPMN®, P.O. Box 15473, Lenexa, KS 66285-5473, USA. For overnight service, mail to: ASPMN®, 18000 W. 105th St., Olathe, KS 66061. All telephone inquiries should be directed to: 913-895-4606, Fax 913-895-4652. International funds must be submitted in U.S. equivalents and drawn on a U.S. bank. Applications and payments received after February 1, 2016, will incur a $200 service charge.

4. Eligible Exhibits Exhibit management reserves the right to determine the eligibility of any company or product for inclusion in the exposition.

5. Refund for Cancellation Should the exhibitor be unable to occupy and use the exhibit space contracted for, he or she shall promptly notify exhibit management. All sums paid by the exhibitor, less a service charge of 50 percent, will be refunded after the conference. No refund or cancellation will be accepted on or after July 29, 2016.

6. Booth Equipment and Services Includes the following: a deluxe booth consisting of polished aluminized telescopic frames with flameproof fabrics. Backdrops are 8’ high. Side dividers are 3' high. The show colors are blue and white. A 7"×44" ID sign, indicating booth number and company name will be provided for all exhibitors.

7. Contractor Service Information In the best interest of the exhibitors, exhibit management has selected certain firms to serve as official contractors to provide various services to the exhibitors. It is agreed that the exhibitor will abide by and comply with rules and regulations concerning local unions having agreement with the exposition facility or with authorized contractors employed by show management.

Complete information, instructions and schedule of prices regarding drayage, labor for erecting and dismantling, electrical work, furniture, cleaning, etc. will be included in the Exhibitors’ Service Manual, to be forwarded after the exhibit booth space has been confirmed. An Exhibitors’ Service Center will be maintained on the exhibit floor until the opening of the exhibit hall to facilitate service requests from exhibitors.

8. Security Guard service will be provided by exhibit management during the hours the show is closed. However, each exhibitor should make provisions to safeguard his or her goods from the time they are placed in the booth until the time they are removed. Do not leave laptop computers or other valuable equipment in exhibit hall unattended. ASPMN® will not be responsible for loss or damage due to any cause.

9. Booth Construction and Arrangement Exhibits shall be arranged so as not to obstruct the general view nor hide the exhibits of others. Plans for specially built displays not in accordance with regulations are to be submitted to exhibit management before construction is ordered.

Regular and specially built back walls, including signs, may not exceed an overall height of 8’. The maximum booth height of 8’ may extend out one-half the depth of the booth from the back wall. Height limitation of the display in the balance of the area is 3', except for product and equipment on display which in itself exceeds this height.

10. No dismantling will be permitted before closing time. It is expressly agreed by the exhibitor that in the event he or she fails to install his or her products in his or her exhibit space, or fails to pay the space rental at the time specified, exhibit management shall have the right to take possession of said space and lease same or any part thereof to such parties and upon such terms and conditions as it may deem proper.

No exhibitor shall have the right prior to closing of exposition to pack or remove articles from exhibit. If exhibitor dismantles their booth early, a fine of $400 will be invoiced to Exhibiting Company. There are NO exceptions to this policy.

11. Use of Exhibit Space Exhibitors agree not to assign or sublet any space allotted to them without written consent of exhibit management, nor to display or advertise goods other than those manufactured or carried by them in the regular course of business. No persons, firm or organization not having contracted with exhibit management for the occupancy of space in the exhibit will be permitted to display or demonstrate its products, processes or services, distribute advertising

materials in the halls or corridors, or in any other way occupy or use the facilities for purposes inconsistent with these regulations.

12. Exhibitor Representative Each exhibitor must name at least one person to be his or her representative in connection with the installation, operation and removal of the exhibit. Such representative shall be authorized to enter into such service contracts as may be necessary, and for which the exhibitor shall be responsible. Names for representatives must be submitted by Aug. 12, 2016.

13. Restrictions Exhibit management reserves the right to restrict exhibits which are objectionable because of noise, glaring or flashing lights, method of operation or any other reason, and also to prohibit or evict any exhibit which, in the opinion of exhibit management, may detract from the general character of the exhibition. This reservation includes persons, things, conduct, printed matter or anything exhibit management judges to be objectionable. In the event of such restriction or eviction, exhibit management is not liable for any refund of any amount paid hereunder. No display material exposing an unfinished surface to neighboring booths will be permitted.

Demonstrations must be so located that crowds collected will be within the exhibitor’s space, and not blocking aisles or neighboring exhibits. Contests of any kind must first be approved in writing by exhibit management.

14. Exhibitor Activities Company/Exhibitor agrees not to schedule or conduct any outside activity including, but not limited to, receptions, seminars, symposia and hospitality suites, that are in conflict with the official program of the ASPMN®, whether such activities are held at or away from the hotel, except with written approval of exhibit management.

Company/Exhibitor will submit to exhibit management 60 days prior to the exhibit date any program exhibitor intends to hold at or in conjunction with its exhibit for written approval as to time and place.

15. Responsibility If the exhibitor fails to comply in any respect with the terms of this agreement, exhibit management shall have the right, without notice to the exhibitor, to offer said space to another exhibitor, or to use said space in any other manner. This shall not be construed as affecting the responsibility of the exhibitor to pay the full amount specified by the contract.

16. Compliance The exhibitor assumes all responsibility for compliance with all pertinent ordinances, regulations and codes of duly authorized local, state and federal governing bodies concerning fire, safety, health, together with the rules and regulations of the operators and/or owners of the property wherein the exhibit is held. Cloth decorations must be flameproof. Wiring must comply with fire department and underwriters’ rules.

17. Liability The American Society for Pain Management Nursing®, Viper Tradeshow Services, the Louisville Downtown Marriott, Applied Measurement Professionals, Inc., their agents or employees shall not be responsible for any loss, theft or damage to the property of the exhibitor, his or her employees, or representatives. Further, exhibit management will not be liable for damage or injury to persons or property during the term of this agreement from any cause whatsoever by reason of the use or occupancy of the exhibit space by the exhibitor or his assigns, and the exhibitor shall indemnify and hold harmless exhibit management from all liability, which might ensue from any cause whatsoever; if the exhibitor’s material fails to arrive, the exhibitor is nevertheless responsible for all amounts due hereunder. The exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of injury or damage to exhibitor’s displays, equipment and other property brought upon the premises of the Louisville Downtown Marriott and shall indemnify and hold harmless the hotel agents, servants and employees from any and all such losses, damages and claims.

Exhibitors are advised to carry special insurance to cover exhibit material against damage and loss, and public liability insurance against injury to the person or property of others.

18. Cancellation or Termination of Exposition In the event that the premises where the exposition is to be held shall, in the sole determination of exhibit management, become unfit or unavailable for occupancy, or shall be substantially interfered with, by reason of picketing, strike, embargo, injunction, act of war, terrorism, act of God, fire or state of emergency declared by any government agency or by reason of any municipal, state or federal law or regulation or by reason of any other occurrence beyond the control of exhibit management, exhibit management may cancel or terminate the exposition.

In the event of such cancellation or termination, the exhibitor waives any and all claims the exhibitor might have against exhibit management for damages or expenses and agrees to accept in complete settlement and discharge of all claims against exhibit management the exhibitor’s prorated share of the total amount paid by all exhibitors less all costs and expenses incurred by exhibit management in connection with the exposition including a reserve for future claims and expenses in connection therewith.

19. Management Exhibit management reserves the right to interpret, amend and enforce these regulations as it deems proper to assure the success of the exposition.

26th National ConferenceLouisville, Kentucky




Due Date: June 17, 2016Please complete one form for each function requested.

All forms must be received by June 17, 2016 to be considered and booked.

Please Note: Affiliate Group Events are not allowed to be scheduled during educational sessions.

Company Name

Contact Name

Address

City

State Zip

Telephone Fax

Email

Type of Event: Meeting Hospitality Suite Other

Preferred Date of Event:

Preferred Time of Event: Begin End

Estimated Number of Attendees:

Type of Setup: Classroom Rounds Theater Meeting Hollow Square U-Shape

Name of Event:

Purpose of Event:

National Conference ScheduleWednesday, September 7Pre-Conference Workshops: 8:00 a.m. – 5:00 p.m.

Thursday, September 8Educational Sessions: 8:00 a.m. – 5:30 p.m.Exhibit Hall Reception: 6:30 p.m. – 8:30 p.m

Friday, September 9Education Sessions: 8:00 a.m. – 4:30 p.m.ASPMN® Party: 8:00 p.m. – 11:00 p.m.

Function Fee ScheduleThe following fees apply to affiliate group meetings held in conjunction with the ASPMN® 26th National Conference at the Louisville Marriott Downtown in Louisville, Kentucky. Hospitality suite prices vary according to hotel availability. All food and beverage will need to be planned with and purchased directly from the hotel. ASPMN® is not responsible for advertising this event to its attendees.

Please email JerrieLynn Kind, ASPMN®’s Executive Director, at [email protected] for information on publicizing your event.

Companies Exhibiting at the Conference Less than 750 square feet $400 750-1,500 square feet $500 More than 2,500 square feet $750

Non-Exhibiting Company Any size room (subject to availability) $2,000

Please email this form to the [email protected].

When your event is approved and space availability is confirmed, you will be sent an email including payment information. Meeting space and hospitality suites will not be confirmed until payment is received. If function is cancelled, fees are non-refundable.

Please note: based on space restrictions, we may not be able to accommodate your request. If space is unavailable during your requested date or time, we will provide you with an alternative.

Affiliate Group Events Form




Hotel InformationSeptember 7-10, 2016

Louisville Marriott Downtown 280 W. Jefferson St. Louisville, KY 40202

800-533-0127Click here to reserve your room online.

For Additional Reservation help, please call: 800-533-0127Rate: $169; rate includes guestroom wireless Internet

Deadline: August 12, 2016

The Louisville Marriott Downtown is the only 4 Diamond AAA convention hotel in downtown Louisville, and offers direct access to the Kentucky International Convention Center via skywalk. This convenient location in the heart of the city is nearby many of Louisville’s main attractions, including the Muhammad Ali Center, Louisville Slugger Museum, and Churchill Downs, while within walking distance of the 4th Street Live Entertainment District.

This beautiful Louisville downtown hotel is equipped with luxurious amenities and renovated guest rooms that will truly make you feel like royalty. The friendly staff greets you with a speedy check-in, while you’re free to admire our grand lobby staircase and check out the full-service business center, indoor pool and whirlpool, and state-of-the-art Health Club. As you walk into your renovated guest room, take notice of the beautiful views of the Ohio River Valley and city sights and sink into your luxury bedding.

Hotel description from Louisville Marriott Downtown’s website.

When making room reservations for your company’s staff, please do not book more rooms than necessary. Holding a block of rooms that will be cancelled in the last month prior to the conference may keep many attendees from staying at the headquarters hotel and cause the organization to lose revenue.

Transportation InformationTo access the Louisville Marriott Downtown from the air-port, we suggest the following methods of transportation to and from the hotel.

TAXI: estimated $16 one-way

BUS SERVICE: $2.50 one-way

Parking InformationVALET PARKING: $32 daily

OFF-SITE PARKING: $5 hourly, $27 daily

Photo courtesy of Moberly Photography and www.gotolouisville.com.

https://resweb.passkey.com/Resweb.do?mode=welcome_ei_new&eventID=13936587

http://www.marriottlouisville.com/

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ASPMN's 26th National Conference Marketing Prospectus

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