Assayers Foundation of British Columbia Certified Assayers Foundation of British Columbia Page 1 of 12 Minutes Certified Assayers Foundation of British Columbia Advisory Council Meeting Date: October 21, 2016 Location: Room SW2-158, British Columbia Institute of Technology, 3700 Willingdon Ave., Burnaby, BC Attendees Member Role Affiliation Address Andrew, John Industry Representative New Gold Kamloops, BC Biln, Jack Industry Representative AuTec Vancouver, BC Cardinall, Ron Chair, Advisory Council LECO Mississauga, ON Chaudhry, Mac Chair, Board of Examiners & Director Retired Victoria, BC Chik, Gerald Membership –Individual SGS Vancouver, BC Daniels, Scott Secretary, Website Admin. & Corporate Memberships Teck Metals Trail, BC. Gravel, John Treasurer & Director, Advisory Council Retired Vancouver, BC Lau, Marcus Industry Representative Bureau Veritas Vancouver, BC Lett, Ray* Scholarship, Chair Retired Victoria, BC Morrison, Paul Member, Advisory Council BCIT Burnaby, BC. Murry, Sean CMA Representative Anachemia/VWR Vancouver, BC Ng, Lawrence Past Chair, Advisory Council SGS Vancouver, BC Pang, Alice Director, Advisory Council ALS N. Vancouver, BC. Rukhlov, Alexei * Gov’t Representative BC Geological Survey Victoria, BC Salder, Jamil Industry Representative Bureau Veritas Vancouver, BC Tye, David Industry Representative Board of Examiners Langley, BC Woo, Elaine Board of Examiners & Director & Scholarships BCIT Burnaby, BC. Zhu, Paul Industry Representative ALS N. Vancouver, BC. *Participation by call-in conference call Regrets
Transcript
Assayers Foundation of British Columbia
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Minutes Certified Assayers Foundation of British Columbia
Advisory Council Meeting Date: October 21, 2016 Location: Room SW2-158, British Columbia Institute of Technology, 3700 Willingdon Ave.,
Burnaby, BC Attendees Member Role Affiliation Address �Andrew, John Industry Representative New Gold Kamloops, BC �Biln, Jack Industry Representative AuTec Vancouver, BC
Cardinall, Ron Chair, Advisory Council LECO Mississauga, ON
Chaudhry, Mac Chair, Board of Examiners & Director
Retired Victoria, BC
Chik, Gerald Membership –Individual SGS Vancouver, BC �Daniels, Scott Secretary, Website Admin. &
Corporate Memberships Teck Metals Trail, BC.
Gravel, John Treasurer & Director, Advisory Council
Retired Vancouver, BC �Lau, Marcus Industry Representative Bureau Veritas Vancouver, BC
Lett, Ray* Scholarship, Chair Retired Victoria, BC
Morrison, Paul Member, Advisory Council BCIT Burnaby, BC. �Murry, Sean CMA Representative Anachemia/VWR Vancouver, BC
Ng, Lawrence Past Chair, Advisory Council SGS Vancouver, BC
Pang, Alice Director, Advisory Council ALS N. Vancouver, BC.
Rukhlov, Alexei * Gov’t Representative BC Geological Survey
Victoria, BC �Salder, Jamil Industry Representative Bureau Veritas Vancouver, BC �Tye, David Industry Representative Board of Examiners Langley, BC �Woo, Elaine Board of Examiners & Director &
Scholarships BCIT Burnaby, BC.
Zhu, Paul Industry Representative ALS N. Vancouver, BC. *Participation by call-in conference call � Regrets
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1. Approval of Meeting Agenda The meeting was called to order by Ron Cardinall at 11:31 AM. The meeting agenda was adopted as submitted. Motion by Gerald Chik, seconded by Mac Chaudhry.
2. Approval of 15-Apr-2016 and Advisory Council Mee ting Minutes Corrections 2.1. Section 11 Scholarship Chair’s Report reads, “There were 4 candidates for the scholarship
application this year.” Should this read, “There were 5 applicants for scholarships this year?” 2.2. Section 12 New Business reads, “All are now in the middle of their 2nd year of 2-year terms.”
This should read, “All are now in the middle of their 1st year of 2-year terms.” 2.3. Change Ron address Vancouver and affiliation to LECO. 2.4. Dave Board of examiners affiliation 2.5. John Andrew Kamloops, not Williams Lake 2.6. Dave Tye 1 year term for 1st year. Motion to approve minutes by John Gravel; seconded by G. All approved.
3. Chair’s Report (Ron Cardinall) .
Despite the forecasts for the mining industry is more optimistic this year when compares to last year, the group is still facing numerous challenges including how to ensure growth of the foundation and increase in membership. Since our last meeting in April, a sub-committee was formed to review purpose, objectives & goals of the Foundation & Advisory Council. The outcome will be discussed in the later part of the meeting.
4. Follow up on Action Items from Previous Meeting
4.1. Scholarship committee chair job description –Ray will provide feedback to Lawrence within the week (Ray & Lawrence). Completed.
4.2. John & Ron will draft a letter to the BC Provincial government ensuring support for Assayer Certification and proposed changes to “The ACT”. This is carried forward as an ongoing action item from 23-Oct-2015. On-going.
4.3. Recommendation to send an invoice to Swastika laboratories: $1,000. (Scott) –Done 24-June-2016.
4.4. Stipends to be paid for 2015/16 (John G.). Completed. 4.5. Outcomes from sub-committee to review purpose, objectives & goals of Foundation &
Advisory Council. (Cardinall). This is to be discussed in the New Business session. The BC Society Act was changed in 2015 and comes into effect in November 2016. This will require re-filing the constitution and bylaw between Nov 2016 and Nov 2018. New requirements in the Act will require changes to the bylaws that we must review and agree upon. In particular is the decision to define the Certified Assayers Foundation of British Columbia as a Member-Funded Society. This requires a vote by the group. http://www.bcassayer.com/ByLaw/AssayersFoundation_ByLaw.pdf
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5. Secretary / Corporate Membership Report (Scott D aniels) 5.1. In addition to $31,700 in invoices for 2016 sent out prior to 15-Apr-2016, an invoice was sent
to Swastika Laboratories on 24-June. 5.2. Our website was updated in October-2016 with 4 scholarship recipients. 5.3. After a Q2 update from the Treasurer regarding unpaid member dues, Scott sent out
reminders to the larger labs on 7-June-2016 to Acme, Activaiton Labs, Teck, Rock Labs and KLEN.
5.4. While attending the Sept-2016 CMA conference & exhibition in Sudbury, Scott offered thanks on behalf of the BC Certified Assayers Foundation for the CMA’s scholarship contributions. At that time, he shared the names of the three recipients receiving CMA scholarships, including the one being awarded the Bill Clifford Memorial Scholarship.
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6. Treasurer’s report (John Gravel)
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Treasurer’s Note: BTW, you will notice a discrepancy in the summation of member contributions received between the Donors List ($18,900) and the P&L statement for October 21, 2016 ($20,900). This is owing to a late contribution made by VWR ($2000) for 2015 that does not appear on the 2016 Donor's list.
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7. Board of Examiners report (Mac Chaudhry) To-date seven candidates have expressed their desire to write the theory exam in Feb 2017. As mentioned in the last meeting, no practical exam was held earlier in the year due to lack of minimum number of candidates required. David Tye was approved for re-appointment to BoE. A prospective candidate for the position of Examiner-in-training is to be interviewed shortly.
8. BCIT training program report (Elaine Woo)
8.1. 3 new intakes this year with 26 new students. 8.2. All modules are progressing well.
9. Membership-Individual report (Gerald Chik)
9.1. The new Assayers group Facebook forum will be set up by the end of 2016. The purpose of
the forum is to reconnect with members. 9.2. There was a general support for the continuation of the Assayers Foundation booth display in
conferences. Action item: Gerald to obtain a list of good standing members from Scott. 10. Scholarship chair’s report (Ray Lett)
10.1. There are 9 candidates applied for scholarship this year. All applications were evaluated by
Ray & Elaine. 10.2. Laura Stubbs & Brain Ross were awarded with the Assayer Trainee Scholarships sponsored
by the Canadian Mineral analysts. 10.3. George Mendiola was awarded with the Bill Clifford Memorial Scholarship also sponsored by
the Canadian Mineral analysts. 10.4. Ivan Bonta was awarded with the BCIT Graduate Achievement Scholarship sponsored by the
BC Certified Assayers Foundation. 10.5. All candidates had been informed and the names of the recipients had been posted on the
Certified Assayers Foundation of British Columbia website. Lunch Break 11:59 AM Meeting Resumed: 12:31 PM
11. New Business
11.1. Sub-Committee Report on SWOT Analysis and proposed Audit-by-Survey. (Cardinall) A sub-committee comprised of Ron Cardinall, John Andrew, Gerald Chik, Lawrence Ng and Scott Daniels participated in a conference call on 5-Aug-2016. The purpose of this meeting was to review results from individual SWOT (Strengths, Weaknesses, Opportunities, Threats) analyses. This review was primarily being done to assess what if anything the Foundation can do to address a number of threats and weaknesses that were identified. Because the government of British Columbia is responsible for legislation whose purpose is to maintain quality in testing for the mineral resources of the province, the outcome of this meeting was a recommendation that our government representative administer an “Audit-by-Survey” to verify some of the threats that are believed to face our industry.
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In total, the committee identified 36 questions and felt that the audit-by-survey should be a subset of those questions. 11.1.1. The suggested final list of questions (10 questions in total) was distributed &
reviewed. Laboratories including mine site & commercial laboratories as well as environmental laboratories handling Acid Rock Drainage (ARD) should be included in the survey.
11.1.2. During the discussion on the topic of “Audit-by-Survey”, a question was raised that in the 2012 amendment of the Ministry of Energy and Mines Act, the requirement for assayer certification was not mentioned and the 1979 version for assayer certification under sections 14-21 is applicable originally to government laboratory only. Action item: Alexei to send the most recent version of the act to Ron for distribution to the foundation members. Action item: Ray to work with Alexei to compare the two versions of the Act.
11.2. 2017 Elections. Terms for the current board of directors end at the time of the 2018 spring AGM. Consideration should be given to plan for elections in the spring.
12. Next Meeting Next meeting is scheduled for April 21, 2017. 13. Summary of Action Items
13.1. John & Ron will draft a letter to the BC Provincial government ensuring support for Assayer Certification and proposed changes to “The ACT”. This is carried forward as an ongoing action item from 23-Oct-2015. On-going.
13.2. Outcomes from sub-committee to review purpose, objectives & goals of Foundation & Advisory Council. (Cardinall). This is to be discussed in the New Business session. The BC Society Act was changed in 2015 and comes into effect in November 2016. This will require re-filing the constitution and bylaw between Nov 2016 and Nov 2018. New requirements in the Act will require changes to the bylaws that we must review and agree upon. In particular is the decision to define the Certified Assayers Foundation of British Columbia as a Member-Funded Society. This requires a vote by the group. http://www.bcassayer.com/ByLaw/AssayersFoundation_ByLaw.pdf
13.3. The new BC Society Act bylaw & constitution will be implemented November 2016. We have 2 years to comply. John & Ray will review schedule B together to ensure we meet the deadline.
13.4. Gerald to obtain a list of good standing members from Scott for the booth display. 13.5. Action item: Alexei to send the most recent version of the Ministry of Energy and Mines Act to
Ron for distribution to the foundation members. (Completed) 13.6. Ray to work with Alexei to compare the two versions of the Act.
