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ASsessment andResults Interface
ASRIOverview Presentation
ASRI Overview Presentation
Welcome to the ASsessment and Results Interface
Background
What is ASRI?:ASsessment and Results Interface
A quantum leap forward from current methods of Assessment, Resulting, Award Management, Apprenticeship and Traineeship Management;
Supports administrative and academic staff in a broad range of assessment and result related activities;
A Whole-of-College, single point of access for Assessment support and management facility; and
Wholly web-enabled – it is “Accessible”:“Any Time, Any Place, Anywhere”.
ASRI Overview Presentation
Welcome to the ASsessment and Results Interface
Background
Drivers Behind ASRI: Support TAFEWA College alignment
with AQTF compliance; Support more flexible TAFEWA
College plans, practices and processes; The disassociation of several systems:
ASM ATMS TRSSTARS& NTIS
Meet the requirements of the CSSC and TDSPG
Paper &
WordDoc’s
ASRI Overview Presentation
Welcome to the ASsessment and Results Interface
ASRI
Background
ASRI Implementation:
• Replaces functionality currently in the TDS Assessment sub-system (ASM);
• Access to CMS (STARS) data;
• Replaces functionality currently in the Apprentice and Trainee Management System (ATMS);
• Brings the Training Record System (TRS) data as well as the TDS database into a single interface.
• ASM & ATMS Replaced by June 2006.
ASM TRSATMSCMS
STARS
TDSData Repository
ASRI Overview Presentation
Welcome to the ASsessment and Results Interface
Academic Year
• Several tasks and activities need to be managed…– Preparing for Upcoming Academic Year– Course Study and Assessment Planning– College Profile Contract– Creation of Rolls, Enrolment Form Templates– TAFE Admissions
• New Student Admissions– Apprentice & Trainee Management
• Communicating with the ATSN• Training Contract Tracking and Management
– Assessing, Resulting, and Award Management
ASRI
ASRI
ASRI
ASRI
ASRI
Where doesASRI fit in?
ASRI Overview Presentation
Welcome to the ASsessment and Results Interface
Time Line
Students Require Information (Student Portal)
College Profile, Rolls, EFTs, Assessing, Resulting, Awards
Aug
Academic Year – What and When?
Sep
Oct Nov
Dec
Jan Feb
Mar
Apr May
Jun Jul
Academic Year
Click on a month:
(Some colleges multi-task all activities year round)
Apprentice & Trainee’s Commence and Finish Any Time
Click here to see the Apprentice & Trainee flow of events :
Academic Year
ASRI Overview Presentation
Welcome to the ASsessment and Results Interface
January
• TAFE Admission Offer Letters sent
• Enrolment Preparations– TAFE Admission of new students– Existing students
• Enrol Students
• Student Study Plans Creation
• Fee For Service (FFS) & Flexible Delivery
ASRI
ASRI Overview Presentation
Welcome to the ASsessment and Results Interface
February
• Enrol Students
• Student Study Plans Creation
• Semester Commences– Training Delivery
• Fee For Service (FFS) & Flexible Delivery
ASRI
ASRI Overview Presentation
Welcome to the ASsessment and Results Interface
March
• Preparations for the next term
• Academic Statements
• Fee For Service (FFS) & Flexible Delivery
ASRI
ASRI Overview Presentation
Welcome to the ASsessment and Results Interface
April
• Roll Planning for next term
• Course Study Plan (CSP) creation for next semester
• Assessment Planning for next semester
• Fee For Service (FFS) & Flexible Delivery
• Semester Break
ASRI
ASRI
ASRI Overview Presentation
Welcome to the ASsessment and Results Interface
May
• Roll Planning for next semester
• Enrolment Form Template (EFT) Creation for next semester
• Roll Creation for next semester
• Course Study Plan (CSP) creation for next semester
• Assessment Planning for next semester
• Assessment Tasks Creation
• Assessment Tool Creation
• Fee For Service (FFS) & Flexible Delivery
ASRI
ASRI
ASRI
ASRI Overview Presentation
Welcome to the ASsessment and Results Interface
June
• Enrolment Form Template (EFT) Creation for next semester
• Enrolment Form printing for next semester
• Roll Creation for next semester
• Result Entry from this term
• Applications for Awards
• Assessment Planning
• Assessment Task and Tool Creation
• Fee For Service (FFS) & Flexible Delivery
ASRI
ASRI
ASRI
ASRI
ASRI Overview Presentation
Welcome to the ASsessment and Results Interface
July
• Assessments & Exams
• Academic Statements
• Awards Granted
• Term Ends
• Assessment Task and Tool Creation for next semester
• Fee For Service (FFS) & Flexible Delivery
ASRI
ASRI
ASRI Overview Presentation
Welcome to the ASsessment and Results Interface
August
• Commence Preparations for the next Academic Year
• Preparations for the next term
• Academic Statements
• Fee For Service (FFS) & Flexible Delivery
ASRI
ASRI
ASRI Overview Presentation
Welcome to the ASsessment and Results Interface
September
• Roll Planning for next semester
• Course Study Plan (CSP) creation for next semester
• Assessment Planning for next semester
• Fee For Service (FFS) & Flexible Delivery
• College Profile– What’s the Scope of Delivery?– Student Contact Hours (SCH), $$$
ASRI
ASRI
ASRI Overview Presentation
Welcome to the ASsessment and Results Interface
October
• College Profile– What’s the Scope of Delivery?– Student Contact Hours (SCH), $$$
• Roll Planning for next semester
• Enrolment Form Template (EFT) Creation for next semester
• Roll Creation for next semester
• Course Study Plan (CSP) creation for next semester
• Assessment Planning for next semester
• Assessment Task and Tool Creation for next semester
• Fee For Service (FFS) & Flexible Delivery
ASRI
ASRI
ASRI
ASRI Overview Presentation
Welcome to the ASsessment and Results Interface
November
• Applications for Awards
• Enrolment Form Template (EFT) Creation for next semester
• Enrolment Form printing for next semester
• Roll Creation for next semester
• Assessment Planning for next semester
• Assessment Tasks for next semester
• Assessment Tool Creation for next semester
• Fee For Service (FFS) & Flexible Delivery
ASRI
ASRI
ASRI
ASRI Overview Presentation
Welcome to the ASsessment and Results Interface
December
• Assessments & Exams
• Result Entry
• Academic Statements
• Awards
• Term Ends
• Assessment Tasks Creation
• Assessment Tool Creation
• Fee For Service (FFS) & Flexible Delivery
• Holidays
• Semester Break
ASRI
ASRI
ASRI
ASRI Overview Presentation
Welcome to the ASsessment and Results Interface
ASRI - ATM
ASRI ATM and TDS/TRS Exchange:
• Apprentice - usually a 4-year programme
• Trainee is similar to Apprentice but…– Usually more structured– Shorter in length of time
• ASRI helps manage the process
Employer
Contract
ATSN
Start Training
Negotiate TPO
TRB Deadline
- Award
Apprentice & Trainee Management
andTDS/TRS Exchange
Click on the step:
ASRI Overview Presentation
Welcome to the ASsessment and Results Interface
Employer
• The Industry initiates the process for apprenticeships:
• Apprentice must be employed by the initiating industry employer– Contact the New Apprentice Centre (NAC)
Industry Employer
Contact
NewApprentice
Centre(NAC)
ASRI Overview Presentation
Welcome to the ASsessment and Results Interface
Contract
• Contract Negotiation between the prospective apprentice (student), the Industry Employer, and the NAC:
• What the Trade?
• Provider List (Which RTO?)
• STARS Scope Document
• Employer assesses RTO.
• NAC assesses employer
• Can they work with apprenticeships?
Negotiate
Sign Contract
ASRI Overview Presentation
Welcome to the ASsessment and Results Interface
• NAC enters the contract details into TYMS (the National database). Then, inform the Apprentice Traineeship Support Network (ATSN).
• The ATSN staff approves the contract and the information is updated in their Training Record System (TRS) Database.
• ATSN sends an Urgent Request for Training Plan Outline (TPO) to be generated by the RTO.
• ASRI TDS/TRS Exchange – Business Events Generated– 4 Week deadline for RTO to sign the TPO.
The clock begins…
• ASRI Apprentice & Trainee Management TPO Tracking
ATSN
ASRI Overview Presentation
Welcome to the ASsessment and Results Interface
Negotiate TPO
• TRS data imported to the TAFE TDS data repository
• TPO Negotiation between Employer, Student, and RTO– Qualification– Course Study Plan (CSP)– Who’s delivering the training? RTO or Employer?– Expected training start and end date– Assessment Methods– RPL, RCC, Credit Transfer
• The Employer, Student, and RTO sign the TPO– Prior to the 4-week TPO deadline– Signed copies to: ATSN, Employer, Student, and
RTO
How Does ASRI Help Manage All This ?…
ASRI Overview Presentation
Welcome to the ASsessment and Results Interface
ATSN ASRI
• ASRI Course Study Plans (CSP) & Assessment Plans (AP)
• ASRI TDS/TRS Exchange = Exchange of Business Events– ASRI (TDS data) Exchanges with ATSN (TRS data)
• ASRI Apprentice & Trainee Management Tracking:
TPO Sent to Employer for sign off• How was it delivered to employer?
TPO FINALISED – Signed copies sent to all parties:• Employer, Student, ATSN (Business Event Sent)• Copies filed with RTO records
TPO Returned to RTO (TAFE College)
TPO Request – Critical 4-week Date Identified
ASRI Overview Presentation
Welcome to the ASsessment and Results Interface
TRB Deadline
• Produce a Training Record Book (TRB)– Clock starts again – 4 Weeks
• The TRB is the student’s progress reporting document
• “Call-up” Management– Letters sent to Employers and Students
• Enrolment in as prescribed by TPO
How Does ASRI Help Manage All This ?…
ASRI Overview Presentation
Welcome to the ASsessment and Results Interface
ATSN ASRI
• ASRI TDS/TRS Exchange = Exchange of Business Events– From Stage 4 the ATSN (TRS) was sent a Business
Event stating the TPO has been sent and signed.
• ASRI Apprentice & Trainee Management - “Call-ups”
• ASRI Apprentice & Trainee Management Tracking:– Create the Training Record Book (TRB)
TPO Procedure Complete• When was TRB Printed• When was TRB Issued
ASRI Overview Presentation
Welcome to the ASsessment and Results Interface
Start Training
• RTO lecturers and Employer– Continual Assessment
• What is the “Evidence of Assessment”? Document it.
– Appointment and Absences Management– Sign off on the progress in the TRB
• RTO TDS data repository = “CP” Competency Pending
• Training is complete as defined by completed TRB
• Student applies for Award - RTO Approves of application
• “Date of Completion” in TDS data repository– Businss Event - Off Job requirements completed? “Yes”
– Business Event - ATSN is advised of completion
How Does ASRI Help Manage All This ?…
ASRI Overview Presentation
Welcome to the ASsessment and Results Interface
ATSN ASRI
• Appointment Scheduling and Tracking– Who, What, When, Where?
• Absence Tracking– Letters
• ASRI Apprentice & Trainee Management Tracking:
• ASRI TDS/TRS Exchange = Exchange of Business Events– ATSN (TRS) Informed of Off-the-Job Completion
Off-the-Job Completion• Business Event = Inform ATSN
ASRI Overview Presentation
Welcome to the ASsessment and Results Interface
Prior to Award
Eight weeks prior to Training Contract
Indenture Completion Date
• ATSN and RTO confirm with employer– Completion of “On the Job” training
• TRS = “Yes” training complete
– TRB Complete• Is it signed?
How Does ASRI Help Manage All This ?…
ASRI Overview Presentation
Welcome to the ASsessment and Results Interface
ATSN ASRI
• ASRI Apprentice & Trainee Management Tracking:
• ASRI TDS/TRS Exchange = Exchange of Business Events– ATSN (TRS) informed of the On-the-Job training
completed for the Apprentice/Trainee.– ATSN (TRS) informed that the TRB is complete and
signed by employer.
TRB Employer Sign-off• Business Event = ATSN Informed
On-the-Job Completion• Business Event = ATSN Informed
ASRI Overview Presentation
Welcome to the ASsessment and Results Interface
Grant Award
• Completion Date– TRS status of Training Contract = “Completed”– Issue Trade Papers– TRS updates TDS Training Contract Status =
“Complete”• On job requirements complete? “Yes”
• Completion Date expires (4 Years)– Issue Trade Papers
– TRS updates the TDS data repository
» Training Contract = “Complete”
» “CP” changed to “CO” = Competent
• RTO Issues Award
How Does ASRI Help Manage All This ?…
ASRI Overview Presentation
Welcome to the ASsessment and Results Interface
Awards
• ASRI Award Management1. Student Applies for Award2. Verify Student Study Plan and Their Details:
• Are the student details correct?
• Completed Required Units of Competency?
• Is the Student a Debtor?
• Mail appropriate letters
– Debtor, Ineligible, or Eligible letter creation
3. Approve of Award4. Print and Issue Award