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Nov. 21, 2012 1 Assessment Centre Coordinators Forum
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Nov. 21, 2012
1
Assessment Centre Coordinators Forum
Background to CLARS
CLARS Advisory Committee
What Will Change
Current Preparations for Phased Pilot Expansion • Current status • CLARS Assessment Centre readiness activities • CLARS Assessment Centre training • Timing of Expanded CLARS Piloting
Timing of Expanded CLARS Piloting • Regions & Tentative Timelines
Looking at the Next Steps
2
COIA 2005,mechanism for 3 levels of government to work together in the planning of delivery of services.
Consultations 2006 informed COIA Strategic Plan 2007 to guide investment & coordination
CLARS Advisory Committee set up in 2009 advised on detailed development and implementation of CLARS pilot, beginning in 2011/12 fiscal year.
3 Under development – for discussion purposes, subject to change
4
The Protocols
◦ What CLARS will be responsible for!
Protocol 1 Protocol 2 Protocol 3 Protocol 4 Protocol 5 Protocol 8
First
Contact Schedule an
Appointment
Eligibility
Determination & Initial
Needs Assessment
Assessment Training
Options
Reassessment &
Specialized
Assessment
Protocol 6
Referral
Protocol 7
Receive the
Learner
CLARS, LT provider
& settlement agency
LT provider CLARS and
LT provider CLARS Centre
Protocol 9: Data Management (ongoing)
Protocol 10: Evaluation and Performance Measurement
July 2009 formation
Development of all elements of CLARS (policies, standards, protocols, roles & responsibilities stakeholders, etc)
Prepared pilot designs and launched pilots in three communities in Dec. 2010/Jan. 2011
Work of Advisory Committee largely wound up in June 2012
CIC and MCI continued preparations for phased pilot expansion in 2012/13
5 Under development – for discussion purposes, subject to change
6
Main roles:
Provided advice to the government partners on the development of the overview, protocols, and standards for implementing the LTWG’s vision and plan for a coordinated language assessment and referral system in Ontario.
Helped advance implementation of the new system by providing advice to CIC and MCI on the resources, roles, and responsibilities required for the implementation of each component of the coordinated language assessment and referral system.
Identified and recommended initiatives and solutions that support a coordinated and standardized approach to the delivery of language assessment and referral.
Under development – for discussion purposes, subject to change
Current Approach CLARS Approach
Centered on the program and class
offered
Learner centered
Separate approaches for assessment and
referral for LINC and ESL
One common approach to assessment
and referral in Ontario
LINC assessment centres serve only LINC
clients
Centralized CLARS centres will serve all
ESL and LINC clients
Assessment tools vary in standard and
application
A standardized set of tools (CLB based)
Assessment centres are co-located with
language classes
Assessments centralized at CLARS centre,
separate from language classes
(Co-Location Principle)
Proposed & under development – For discussion purposes, subject to change
Current Approach CLARS Approach
Assessors may also teach language
courses to newcomers
Assessors in CLARS centres cannot teach
Language classes promoted through
organization’s own channels through
variety of systems
Language classes profiled in central
database (HARTs)
Language Training Provider (LTP) may
manage both language training and
assessment activities
LTP can only manage language training
(Third Party Principle)
Learners are assessed at language
training site and register for class on
arrival
Learners are directed to CLARS centre
first
Learners fill classes based on promotion,
word of mouth, proximity, etc.
LTPs receive learners based on learners’
needs
Proposed & under development – For discussion purposes, subject to change
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Current Preparations for Phased Pilot Expansion
• Current status
• CLARS Assessment Centre readiness activities
• CLARS Assessment Centre training
• Timing of Expanded CLARS Piloting
Ongoing discussions between MCI and CIC on co-funding and coordinated management of CLARS
Finalizing of phased implementation plans
Pilot expansion close to launch
CLARS Interface for HARTs in final review
Contribution Agreement negotiations underway with CLARS Assessment Centres
Preparations – Orientation workshops, staff training, regional readiness activities
1
1
Negotiate and sign contribution agreement with CIC
Developing your internal work plan
CLARS Interface for HARTs prep / training
Understanding the new Placement Guidelines
Assessment staff trained on assessment tools
Staffing / assessments for added ESL volume
Site changes to accommodate new volume if applicable
1
2
CLARS Protocols
New Placement Guidelines
Assessment Tools
Q: When will CLARS be implemented and over what period?
Pilot expansion is planned for the entire province over the next 18 months, in 4 groups, with full implementation to follow.
Timing of pilot expansion based on:
◦ pilot region evaluations
◦ regional service provider readiness
◦ infrastructure (start-up) considerations and funding
◦ time of year (consideration of peak periods / training)
13 Under development – for discussion purposes, subject to change
GROUP # 1 REGIONS
Proposed expanded pilots Fall / Winter 2012
Estimated
annual volume
of assessments Regional Assessment Centre
1-A
1
London
2,025
LONDON CROSS CULTURAL LEARNER
CENTRE
2 Kitchener - Waterloo - Cambridge 3,450 KITCHENER-WATERLOO YMCA
3 Kingston - Belleville
250 LANGUAGE ASSESSMENT SERVICES
1 - B
4
Guelph
600
IMMIGRANT SERVICES GUELPH -
WELLINGTON
5 Niagara 725 YMCA of NIAGARA
6 Brantford
75 GRAND ERIE DISTRICT SCHOOL BOARD
7 Peterborough 50 NEW CANADIAN CENTRE
8 Cornwall 50 UPPER CANADA DISTRICT SCHOOL BOARD
TOTALS 7,225
GROUP # 2 REGIONS Proposed expanded pilots (phase 2)
Fall / Winter 2012
Estimated annual
volume of
assessments Regional Assessment Centre
GROUP 2
1
Peel - Halton 15,500
CENTRE FOR EDUCATION AND TRAINING
2
York region 6,825
CENTRE FOR EDUCATION AND TRAINING
3
Hamilton 3,350
YMCA of HAMILTON / BURLINGTON /
BRANTFORD
TOTALS 25,675
REGIONS & TENTATIVE TIMELINES (continued) (dates still subject to change)
GROUP # 3 & 4 REGIONS
Proposed expanded pilots (phase 3)
Spring / Summer 2013
Estimated
annual
volume of
assessments
Regional Assessment Centre
GROUP 3
1 Windsor 1,375 GREATER ESSEX DISTRICT SHOOL BOARD
2 Thunder Bay 100 THUNDER BAY MULTICULTURAL ASSOCIATION
3 Sudbury 75 THUNDER BAY MULTICULTURAL ASSOCIATION
GROUP 4
1 Sarnia 125 YMCA of SARNIA-LAMBTON
2 Durham 875 CENTRE FOR EDUCATION AND TRAINING
3 Ottawa region 5,450 OTTAWA YMCA-YWCA (LARC / CELO)
4 Toronto 35,000 YMCA of GREATER TORONTO
TOTALS 43,000
CLARS Working Group (CIC-MCI) is working on:
◦ Finalization of the CLARS Interface for HARTs
◦ Training sessions for Assessment Centre and LTP staff in Groups 1 and 2
◦ Funding agreement finalizations with selected CLARS Service Providing Organizations.
◦ Orientation and Training sessions for key stakeholders in Groups 3 and 4
◦ French CLARS (“SCELA”) Consultations and Piloting
◦ On-going communication to language assessment and training community
◦ Monitoring pilots and Independent Review of Pilot Expansion
17 Under development – for discussion purposes, subject to change
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Additional comments / feedback is welcome to the CLARS Co-Chairs:
