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Assessor’s Guide to Enrollment
Assessor’s Guide to Enrollment
Eligibility
PASA Eligibility Criteria
• Pennsylvania’s six eligibility criteria for the PASA have been updated for the 2018-2019 school year
• The PASA Eligibility Decision-Making Companion Tool for IEP teams has been released as a PaTTAN publication
• The updated criteria and resource tool provide additionalclarity and specifics to the six criteria
• Available on the PDE website and PASA website at www.pasaassessment.org
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PASA Eligibility Criteria
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Updated Criteria Development• The updated PASA eligibility criteria are intended to assist IEP teams
in determining the students for whom the PASA is intended• IEP Team must make eligibility determinations annually as part of the
IEP Team meeting.
PASA Eligibility Criteria
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Who Participates in the PASA?• Students with the most significant cognitive disabilities who meet
PA’s six eligibility criteria• Participation determination is made annually by the student’s IEP
team• ESSA regulations continue to stipulate no more than 1% of the State’s
total tested population should participate in the PASA
PASA Eligibility Criteria
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Enrollment
PASA Enrollment
There is ONE enrollment window for all content areas. Enrollment is an important process, it: provides opportunity for schools to ensure accurate student data for
accountability, allows the correct test materials to be shipped to your district/IU/school, ensures you will receive updates from PASA concerning all aspects of the
assessments. The following slides outline the steps in the enrollment process for
assessors.
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PASA Enrollment
Assessors are responsible for enrolling all of their students, working with their AC to ensure accuracy of data entered, reading and signing the test security affidavit, completing the assessor video consent form.
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Test Security
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The Pennsylvania Alternate System of Assessment
Test Security
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Maintaining test security is an important responsibility for all assessment coordinators and assessors. It is important to know that under Pennsylvania School Code, there are
consequences for teachers if test security procedures are not followed. Please refer to the Test Security Training module and the Handbook for PASA
Assessment Coordinator chapter on test security for additional details and explanations. Again this year, all assessment coordinators and assessors are required to read and
sign a test security affidavit. A banner is displayed on each page until the test security affidavit is read and
completed.
Test Security
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To access the test security affidavit, select the Test Security Requirements link and scroll down the page. Once the affidavit has been signed, a checkmark will appear in the banner.
Online test materials will NOT be released until the test security affidavit is signed.
Online Assessor Video Consent Form
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The Pennsylvania Alternate System of Assessment
Assessor Video Consent Form
The use of recordings of student PASA performances is a valuable tool for training assessors and scorers. Every year, we seek consent to use excerpts from recordings of student
performances on the PASA assessments to learn more about test administration and how students respond to the assessment. We need BOTH assessor and parent permission to do this.
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Video Consent Forms
Assessor permission will be collected online this year. However, a video consent form for the parents/guardians for each of your students
will be included with the test materials packet sent to the district/IU/school. Please make a genuine effort to distribute the parent/guardian video consent forms
and return those that are completed. By encouraging families to sign the video consent form, you are helping us
prepare high quality training and ensure that the most accurate scores are given to every student who participates in the PASA.
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Parent/guardian consent pertains only to the use of videos for training purposes. Parent/guardian consent is not required for
recording of the test for participation.
Assessor Video Consent Form
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A banner is displayed on each page until the online assessor video consent form is read and completed. To access the online assessor video consent form, select the Video Consent link
and scroll down the page. Once the online assessor video consent form has been signed, a checkmark will
appear in the banner.
Online test materials will NOT be released until the test security affidavit is signed.
Assessor Video Consent Form
Any additional personnel in the room during the assessment who are visible on the recording will need to have a signed video consent form as well. Paper copies of the video consent form can be downloaded from the PASA-Digital
site under the ‘Training’ tab by selecting the ‘Materials’ link and then the form.
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Enrolling Students
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The Pennsylvania Alternate System of Assessment
Enrolling Students
When enrolling students for the PASA, both assessor and assessment coordinator MUST verify EACH student’s information. Students will not appear on your assessment roster, student materials
will not be mailed, and online test materials will not be released unless a student is fully enrolled. Information entered into the student enrollment record is used to generate
student score reports. Any mistakes (e.g., spelling, capitalization, grade level) in the student record will appear on the Individual Student Score Report. Errors in student data may also affect accountability since PASA enrollment
data is matched to PIMS student enrollment data.
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Enrolling Students
Select the Students tab to access the student roster.
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Reviewing Student Records
The list shows all students in grades 4 through 8 AND 11 who are projected to take the PASA this year in your district/IU/school ANDare assigned to you as an assessor. Students in grades 3 and any new student(s) to your district/IU/school
will need to be added. Instructions for adding students follow.
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Enrolling Students
Enrolling Students
In order for your student(s) to appear on your roster, you MUST be assigned as the student’s assessor. If one or more of your students does NOT appear on your roster,
contact your PASA AC to have them assign you as the student’s assessor.
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The Pennsylvania Alternate System
of Assessment
Verifying Existing Students
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Verifying Existing Students Select a student’s name to expand their record and
display the student’s information. There are several fields that need to be verified: student’s identifying information, service provider, enrollment information, general information, testing information, learner characteristics, and student’s assessor.
You should work with your PASA AC to ensure that PASA enrollment data is matched to PIMS student enrollment data. 24
The student roster shows: student PASA ID number, student name, grade level, assigned assessor, ELA and Math Tier (1 or 2), Science assignment will be
based on a placement test this year
a link to view the student’s score reports.
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Verifying Existing Students
A copy of the Student Score Report for 2017 and 2018 for a student tested in those years is available by selecting the 2017 or 2018 report link next to the student’s name.
123456 Student Sally
Verifying Existing Students
For Student’s Identifying Information, verify: PA Secure ID, Student’s first and last (middle initial, if applicable) names, Birthdate.
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This information is used to generate the Individual Student Score Reports (ISSRs). Any errors in this information will be transferred to the ISSRs.
Only a recognized school district or state approved charter school can be a District of Residence.
Verifying Existing Students
For Service Provider, verify: Service Provider – entity that is
teaching the student, Service Provider Building – where
the student is being taught, Home District – is the student
District of Residence.
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Verifying Existing Students
For Enrollment Information, verify: Date of Enrollment.
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Verifying Existing Students
For General Information, verify: EL (English Learner) status, Title III status (student receives
services), Title I participation (student receives
services), Economic status (free/reduced lunch), Migratory status, Gender, Home-schooling status, Primary disability, Ethnicity.
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Verifying Existing Students
English Language Learners (EL’s) enrolled in a U.S. school for their first year are NOT REQUIRED to take the Reading/ ELA state assessment.
EL students ARE REQUIRED to participate in the Math and Science state assessments during their first year with accommodations as appropriate.
EL’s who meet the eligibility criteria to take the PASA follow the same requirements. Therefore, first year EL’s are required to take the PASA-Math and PASA-Science only. They are not required to take the PASA-ELA. For more information on EL participation in state assessments, please see Accommodation
Guidelines for English Language Learners
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Verifying Existing Students
Districts/IUs/schools should enroll PASA eligible, EL students during the PASA enrollment window
For the PASA-ELA test, districts/IUs/schools will have the opportunity to select ‘Not tested’ for first year EL In the dropdown menu to include reasons student is not assessed, select: “First
Year EL Student”
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Verifying Existing Students
For Testing Information, verify: Grade, and Tier for ELA and Math has
been selected.
To view a description of Tier 1 and Tier 2 for each content area, refer to the documents entitled “What are the differences?”
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Verifying Existing Students
For students enrolled last year, assignment to a Tier designation is based on last year’s test level and performance. Level A students are assigned to Tier 1, Level B and Level C students are assigned to Tier 2, Level A students who received a perfect score on last year’s test are assigned to
Tier 2. For students in grades 3 and 11 and others new to the system this year, a
Tier designation will need to be selected.
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Requests for Tier changes for ELAand Math must be submitted onlinefor all grade levels. Submissions
without an appropriate accompanying reason will NOT be considered.Tier changes can no longer be requested for PASA-Science because of the placement test.
Verifying Existing Students
Test materials for ELA and Math can NOT be released unless a Tier is designated.
If a Tier is not designated, one MUST be selected. Tier assignment for Science will
be automatic based on performance on a placement test during PASA-Scienceadministration.
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Verifying Existing Students
Verify how the student’s performance will be documented. A video recording is the default setting. If Narrative Notes are indicated
on the student’s IEP, a written request (available via the provided link) must be submittedANNUALLY to the Bureau of Special Education for approval.
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Parent/guardian consent is not required for recording of the testfor participation.
Verifying Existing Students
For Learner Characteristics, verify: Visual Impairments, If yes, Type of Impairment
If Braille is used, If yes, what Form of Braille is used for EACH content area
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1 2
Verifying Existing Students
For Learner Characteristics, verify: Hearing Impairments, Communication Impairments, If yes, Type of Adaptations used, if any.
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The Pennsylvania Alternate System
of Assessment
AddingNew
Students
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Adding New Students
Any: 3rd grade students from your location(s) or new students from your location(s) regardless of grade level,
will need to be added to your district/IU/school’s roster.
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Grade 11 students will be assigned to your district/IU/school’s roster based on grade 8 enrollment information and age progressed 3 years. Follow the same verification procedures for these students as you wouldto verify any other student on your roster.
Adding New Students
Select Add New Student.
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Adding a New Student Provide the student’s PA Secure ID, first name, last name, and birthdate
ensuring data entered matches PIMS student enrollment data.
Select Check For Existing Record to see if a PASA record already exists for this student.
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Adding New Students
Adding New StudentsIf no PASA record exists, provide the information required to complete the student’s record.
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Select Save New StudentRecord.
Adding New Students
The student will now appear on the assessment coordinator’s roster and, once assigned, to your roster.
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If an assessor adds a student, the assessor MUST contact the PASAAC to have the student assigned to their roster.
Adding New Students
If a record already exists in the system for a students at a different district/IU/school, you will receive a message like this:
Contact your AC and have them email [email protected] to request that the student be assigned to your district/IU/school.Your AC will then assign them to your roster.
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The Pennsylvania Alternate System
of Assessment
Completing Enrollment
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The student record must be verified by BOTH the assessor and the assessment coordinator in order for each student to be fully enrolled.
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Completing Enrollment
Verified by Sally Assessor on 4/6/17
Verified by Charles Coordinator on 4/6/17
Completing Enrollment
All students on the roster are fully enrolled if BOTH “Verified” boxes are checked and a date is displayed for ALL students.
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Check marks should appear in both boxes
Date of enrollment should appear
Completing Enrollment
After initial verification, if you make a change to the student record, the checkmark in the ‘Verified’ box will be removed for BOTH assessor and assessment coordinator. When this happens, an email will be sent to the AC providing the name of the
student for whom information was changed. If the student is not re-verified after a change in student record, test materials
will NOT be sent for the student.
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Assessors should check rosters on or near the enrollment deadline to make sure that all students are still enrolled.
Final Instructions
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The Pennsylvania Alternate System of Assessment
Final Instructions
Assessors are responsible for enrolling all of their students, working with their AC to ensure accuracy of data entered, reading and signing the test security affidavit, indicating willingness to allow use of likeness for PASA trainings.
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Online test materials will NOT be released to any assessor who has not completed the test security affidavit and the assessor video consent form. Test materials will NOT be mailed for students who are not enrolled.
The Pennsylvania Alternate System of Assessment
If you have any questions about completing the
enrollment process, please email
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