Assignment on C.V and Report Writing

8/18/2019 Assignment on C.V and Report Writing

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A Promise to Lead.

AssignmentON

Organization and Content of a Long Formal Report and C.VWriting

Course Code: BUS!!"Course #itle: Business Communi$ation

Su%mitted #o:

Mohammad Awal Hossen Senior Lecturer

Dept. of Business Administration

Leading University, Sylhet

Su%mitted %&roup

!ame" Avengers #B$ ooD and Do ooD%

roup Mem&er"

Name '( No 'a&ir Ahmed (ahim )*))+)++*

Syeda !a-nin AhmedSilvi

)*))+)+++

Mariam Begum )*))+)+++/

Section" A 0th Semester /th Batch

)


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Dept. of Business Administration Leading University, Sylhet

Date of Su&mission" )/.+0.1+)2

Table of Contents:

Chapter: 01................................................................................................)

).)3hat is a 456.....................................................................................................

).1 Di7erent 8ypes of 4.5".......................................................................................

1.2.1 The Chronological C.V:........................................................................................

1.2.2 The Functional CV:............................................................................................./

1.2.3 - The Combined CV:.........................................................................................)

). 4ommon 45 mista9es".................................................................................... )

).0 (actors to &e 4onsidered 3hile :reparing 4.5"................................................1)

Chapter:02..............................................................................................!*

1.) 4ontent of a Long (ormal ;eport"....................................................................10

Front Matter:....................................................................................................10

Body Of The matter:..........................................................................................1

Bac Matter:....................................................................................................*

References:..............................................................................................)+

1


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Chapter: 01

).)3hat is a 456

The term !Curriculum Vitae "CV for #hort$ i# #hort for a %atin term &hich mean# 'the #tory of

your life(. )n the *+, and Canada it i# no&n a# a r#um - thi# i# the French &ord for #ummary.

)t i# a #hort li#t of fact# about you your #ill# /ualification# and e0erience and career hi#tory.

hen looing for a ne& ob i# it e##ential that you #end time creating a good /uality CV a# thi#

&ill not only form the ba#i# of many of your alication# but it i# al#o a u#eful tool for

under#tanding your ey #trength# and #ill# &hen comleting alication# or alying 4ia

telehone.

Thin of it a# your o&n er#onal mareting tool that ro4ide# you &ith the chance to #ell

your#elf to any otential future emloyer#. Be #ure to highlight all your ey achie4ement# and

#ucce##e# to lace create the be#t o##ible chance of #ecuring that all imortant inter4ie&.

CV# are al#o commonly u#ed to #et the agenda for an inter4ie&. )t i# therefore 4ery imortant

that you #tudy your CV and no& the fact# in detail a# you may be /ue#tioned on the content#.

).1 Di7erent 8ypes of 4.5"

The three types of C.V:

1.2.1 The Chronological C.V:


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, chronological CV focu#e# on re#enting the candidate5# e0erience on an emloyer-by-

emloyer ba#i# &ith the o#t# being li#ted in re4er#e chronological order. Chronological CV#

#hould al#o contain a brief er#onal #tatement at the front &hich #et# out the ey #ill# and

#trength# of the candidate. Thi# i# the mo#t common tye of CV.

How to Structure a Chronological C.V:

, chronological CV tyically u#e# the follo&ing #tructure:

• 6er#onal 7etail# "i.e. name and contact detail#$

• 6er#onal 6rofile

• Career 8i#tory in re4er#e chronological order unle## you are a graduate or you ha4e 4ery

little &or e0erience in &hich ca#e it may be be#t to #tart &ith your 9ducation and

ualification#

• 9ducation and ualification#

• 6rofe##ional Member#hi#

• Other )nformation

• )ntere#t#

Advantages:

• 6articularly u#eful for tho#e alying &ithin the #ame indu#try a# it &ill demon#trate your

career rogre##ion

•

)t i# the fa4orite format for mo#t emloyer# &ho #imly &ant to ea#ily identify the role#and re#on#ibilitie# in each ob

• )f you do not ha4e many achie4ement# or #ignificant highlight# acro## your career taing

a ob-by-ob aroach can detail your main re#on#ibilitie# and tae the emha#i# a&ay from

ey achie4ement# &hich i# more e0ected in a functional CV

0


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Disadvantages:

• )f you ha4e ga# in your emloyment &hich you &ould rather not highlight a

chronological CV &ill mae them more ob4iou#

• )f you are changing career direction a chronological CV may not be #o rele4ant to a

recruiter &ho &ill be more concerned about the tran#ferable #ill# that you are bringing

rather than the detail of your e0erience in an unrelated #ector

Example:

MICHAE TH!M"#!$

1 Career ;oad Career To&n Career County


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AREA# !' E("ERTI#E

,ccounting Management Foreca#ting Financial ,naly#i#

Ca#h Management Budgeting Co#t ;eduction#

;egulatory Comliance 9fficiency )mro4ement# +,6A+,G9

6roect Management oring caital management )nter-unit

reconciliation

"R!'E##I!$A E("ERIE$CE

A)C *EVE!"ME$T#

7ate 2>>2 - re#ent

Acco+nts "ayable Manager

May 2008 - present

Grou o&n 2@ roerty de4eloment #ite# acro## the *H and France

;e#on#ibilitie# include management of Grou ,ccount# 6ayable di4i#ion and all a##ociated

er#onnel management dutie#I authoriJation and ayment run for bet&een >> K >> 4endor# er

month in e0ce## of L2M liai#on &ith Grou ,ccountant# to en#ure #mooth running of office and ayment of 4endor# acro## all #ite#I monitor# chee ayment# con#olidate# #ubmit# and ay#

V,T return# for grou "turno4er in e0ce## of L3>>M$I run# *H en#ion #cheme en#uring

ayment# are made on time monthly reorting to 8ead OfficeI maintain# +,6 #y#tem for

,ccount# 6ayableI ro4ide# +,6 #uort to all #ite#I team management and training

• Built and trained a roducti4e and #ucce##ful team led team to con#i#tently hit target#

• ;educed monthly clo#ing cycle by three day# &ith recommendation of enhanced clo#ing

rocedure#

• Created central roce##ing office imro4ing efficiency and effecti4ene## acro## the

grou including #etting u #y#tem# de4eloing deartmental rocedure# and olicie#

• Tailored +,6 #y#tem to meet need# of e4ol4ing organi#ationI forged #trong relation#hi#

&ith )T

2


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• )mlemented reali#tic H6)# acro## ,6 deartment K reduced che/ue# rai#ed from @>> to

2?>

• Comlete# regular and comle0 V,T return# for 2@ #ite# to deadline and 1>> accuracy

• Tran#formed !bu#ine## rate ayment#N from late fine# to ab#olute comliance

•

7e4eloed @-month che/ue regi#ter de#igned to eliminate dulicate ayment#• ;e-&rote comrehen#i4e accounting rocedure# in grou manual to tight deadline

#A" "ro,ect Acco+ntant

Jan 2006 - May 2008

6roect managed the ,ccount# 6ayable and ,ccount# ;ecei4able element# of +,6 accounting

acage imlementation acro## all #ite# in the grou from concetion to o#t go-li4eI &rote

technical training manual#I tailored +,6 oerational rocedure#I te#ted all finance area# of

#y#tem before !go li4eNI ro4ided ongoing oerational #uort o#t !go li4eN.

• *loaded all general ledger and debtor oening balance# for each indi4idual #ite from

original #y#tem to +,6 rior to !go li4eN to #chedule

• 9n#ured #mooth launch of ,6 and ,; comonent# in high 4i#ibility +,6 imlementation

• Trained 12 finance #taff grou-&ide on +,6 to high le4el #tandard# "acro## number of

#ite#$

• 9n#ured #eamle## roect management and integration of ne& accounting #olution

Acco+nts Manager

Feb 2002 – Dec 2005

;eorting to FC role encoma##ed full range of oerational accounting including: reconciliation

and control of account#I management and reconciliation of intercomany account#I ban account

managementI handling of fi0ed a##et regi#ter#I rearation of month end account# to 6% and

balance #heetI monthly account con#olidationN authori#ation and roce##ing of credit card

refund#.


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• +uorted FC in creating 8ead Office ,ccount# 7eartment and in e#tabli#hing 8

accounting rocedure# and olicie# along &ith con#olidating monthly account#I built

trained and led high calibre team

• 6reared monthly account# for 8ead Office con#olidating grou account# and

tran#forming efficiency comany-&ide

• ,ccomli#hed meticulou# clean-u of comle0 hi#toric account#

• Formed #trong &oring relation#hi# gaining firm-&ide reutation for &oring

collaborati4ely

• 7e4eloed dee under#tanding of accounting rincile# demon#trated through bu#ine##

recommendation#

Acco+nts Assistant- A) ACC!%$TI$&

1 - 2>>2

)oo//eeping an payroll f+nctions hanle acco+nts payable an receiable assiste the

Acco+nting Manager- helpe in preparing financial reports an state3ents co3pile an

analy4e ata handled account# ayable and recei4able tran#action#I re#on#ible for

reconciling account# record#I reared 4ariou# financial reort# and #tatement#

Acco+nts Assistant "teming through a number of agencie#$ 1 - 1

E*%CATI!$ A$* TRAI$I$&

MB, Green&ich *ni4er#ity %ondon

B+c "8on#$ ,ccounting and ,uditing Eottingham *ni4er#ity

A**ITI!$A I$'!RMATI!$

I.T #/ills: +,6 +age ?> +age 6ayroll ,d4anced 90cel ord Outloo. 90erienced in

imlementing and maintaining a #uorting financial #y#tem

Interests: 6lay# rhythm guitar in band lay# football in local tournament# een runner


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1.2.2 The '+nctional CV:

*nlie a chronological CV a functional CV lace# the emha#i# on your #ill# and e0erti#e

rather than the chronology of your emloyment to date.

,lthough not generally the referred choice by mo#t recruiter# #ome #enior e0ecuti4e o#ition#

&ould re/uire that a functional CV accomany a chronological one #o that their ey #ill# and

achie4ement# can be clearly identified.

How to structure a functional CV:

, functional CV tyically #tart# &ith a er#onal rofile &hich highlight# the achie4ement# #ill#

and er#onal /ualitie# that you o##e##. Thi# i# then follo&ed by a #ucce##ion of #ection# each

relating to a different #ill or ability. The#e #hould be ordered in decrea#ing order of imortance.

)n#tead of focu#ing on any articular ob you #hould de#cribe your e0erience in it# entirety.

+ince you are not detailing any #ecific role thi# mean# you can include any #ill# or e0erience

gained in 4oluntary or unaid &or.

Advantages:

• )f you ha4e changed ob# fre/uently or your e0erience i# a combination of #eemingly

unrelated o#t# or if you ha4e #e4eral career ga# a functional CV &ill hel lace the

emha#i# on &hat you ha4e to offer a# a &hole rather than your career rogre##ion

• )f you are changing indu#try a functional CV &ill hel the recruiter focu# on your

tran#ferable #ill#

/


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• )f you are a more mature alicant a functional CV &ill tae the #otlight a&ay from

your age

•

Disadvantages:

• )f you do not ha4e much &or e0erience you may #truggle to highlight achie4ement# in

a #earate #ection

• Mo#t emloyer# do not lie thi# tye of CV a# they refer to clearly #ee &hat the

candidate ha# done and it al#o rai#e /ue#tion# around &hether the candidate i# trying to hide

#omething

• , functional CV &ill not enable you to highlight con#i#tent career rogre##ion. )f you

&i#h to con4ey career rogre##ion you #hould adot a chronological format

Example:

#%#A$ )AR5ER



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#5I# A$* E("ERIE$CE

Re6ar Manage3ent

• )mlemented comany incenti4e #cheme# &hich ha4e reduced ab#enteei#m and increa#ed

roduction le4el# by 1? at ,B )n#urance

• )ncrea#ed articiation and managed the comany5# #hare o&ner#hi #cheme

• Facilitated regular re4ie and benchmaring of #alarie# to en#ure comen#ation i#

con#i#tent &ithin indu#try #ector#

H+3an Reso+rce "lanning

• ,##e##ed comanie#N future #taffing re/uirement# o4er the #hort medium and long-term

and made recommendation# concerning re-organi#ation# to #enior management

• 6roduced a comrehen#i4e 8uman ;e#ource# lan for the comany5# e0an#ion o4er the

ne0t fi4e year# &hil#t at C7 )n#urance

E3ployee Relations

• 90ten#i4e handling of managing redundancie# and di#lacement#

• ;e-&rote olicie# on gro## mi#conduct di#cilinarian# and grie4ance rocedure#

#uorted and coached manager# in the re#olution of 9; i##ue#

• Offered ad4i#ory #er4ice on all a#ect# of emloyee erformance management and

de4eloment

Recr+it3ent #election

• Conducted cometency-ba#ed inter4ie for candidate# acro## all le4el# including #enior

o#ition#

• ;e-&rote ob #ecification# and de#igned ob ad4ert# utili#ing mo#t co#t-effecti4e method

of ad4erti#ing

))


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• +uer4i#ed 8; ,##i#tant in co-ordinating ob inter4ie and conducting re-emloyment

chec#

• Made recommendation# to hiring manager# regarding candidate #election

"rocess an "roce+re

• +uer4i#ed 8; team# in managing and maintaining accurate and u-to-date #taff

er#onnel record#

• ,ttendance at emloyment la& udate# and ad4i#ed #enior 8; #taff on olicy and

rocedure change#

Training an *eelop3ent

• 7e#igned and deli4ered )nduction rogramme# for ne& emloyee#

• ,ointed and monitored e0ternal training organi#ation# for #eciali#t training cour#e#

• )mlemented comany-&ide training need# analy#i# and ad4i#ed on mo#t roducti4e

learning method#

• Managed a training budget and roduced reort# for #enior management

• %ed !lunchtime learningN oortunitie# for manager# in !*nder#tanding 6olicie#N and ho&

they #hould be imlemented for managing their team#

CAREER #%MMAR7

2>11 - 2>12 ,B )E+*;,EC9 +taine# HR Officer

2>>P - 2>> C7 )E+*;,EC9 +taine# HR Advisor contract!

2>> - 2>>P 9F )E+*;,EC9 +taine# HR Advisor contract!

2>>3 - 2>>@ G8 )E+*;,EC9 +taine# HR Assistant

2>>> - 2>>3 )Q )E+*;,EC9 +taine# Office Mana"er

1P - 2>>> H% )E+*;,EC9 +taine# Receptionist


)1


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Inter3eiate *iplo3a in H+3an Reso+rce Manage3ent 8CI"*9 8; College +taine# 2>11

Certificate in "ersonnel "ractice 8CI"*9 8; College +taine# 2>>P

)TEC in )+siness #t+ies +taine# 1P

&C#Es "including 9ngli#h Math#$ +taine# 1@

'%RTHER C!%R#E#

Managing Team# 2>1>

6erformance Management for 8; 6rofe##ional# 2>>

Coaching and Feedbac for 8; 6rofe##ional# 2>>

Communication +ill# in the orlace 2>>P

Time Management and Organi#ational +ill# 2>>P

,d4anced 90cel 2>>P

"R!'E##I!$A MEM)ER#HI"#

,##ociate: Chartered )n#titute of 6er#onnel and 7e4eloment "C)67$

A**ITI!$A I$'!RMATI!$

)T +ill#: ,d4anced ord 90cel and 6o&eroint

%anguage#: )ntermediate +ani#h

ualified Fir#t ,ider

I$TERE#T#

)


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+&imming member of local badminton club laying iano cooing Thai )ndian Food

1.2.; < The Co3bine CV:

, combined CV follo both the chronological and functional format &hich mae# the CV

#lightly longer than normal. 8o&e4er it doe# offer the be#t of both tye# of CV and i# becoming

a more oular #tructure to u#e.

Advantages:

• 6erfect format if you ha4e a #trong career rogre##ion &ith many achie4ement#

• 9nable# you to #ell your #trength# a# &ell a# your e0erience

Disadvantages:

• %engthier than a functional or chronological CV #o may ut off #ome emloyer#

• Eot #uitable for tho#e &ith little e0erience or achie4ement#

• Eot #uitable for tho#e &ith emloyment ga#

Example:

"ATRICIA E=I#



15/41

"R!'E##I!$A "R!'IE

, re#ult#-focu#ed /uality dri4en rofe##ional +enior Buyer and Merchandi#e 6lanner &ith

e0ten#i4e e0erience in buying merchandi#e lanning &ith e0cellent foreca#ting and analy#i#

#ill#. ,d4anced re#entation #ill# at C9O and board le4el &ith relation#hi-building abilitie#

&ith a trac record of imro4ing #ale# erformance to en#ure rofit turnaround#. 8igh le4el

interer#onal and negotiation #ill#.

#5I# A$* E("ERIE$CE

)+ying

• ;e#on#ible for urcha#ing all furniture #ulie# "o4er ?>>#u#$ for o4er P> #tore# &ith

an annual turno4er of L2?M

• Built and de4eloed a grou of #i0 a##i#tant buyer# and unior buyer# conducting bi-

annual erformance re4ie

• %aunched ethnic range of furniture under my o&n initiati4e leading to an incremental

L2M #ale# in 3-month eriod

• %ed on the imlementation of a ne& buying #tructure at ;eal ood Furniture in4ol4ing

#ub#tantial oerational change ne& #y#tem# and roce##e# to imlement be#t racti#e

recei4ing commendation from board le4el

$egotiation s/ills

• Eegotiated licen#ing deal for an e0clu#i4e range of children#N &ear beating #ale#

foreca#t# by =? re#ulting in further reeat order# K the range i# on trac to turno4er

L3.?M in international #ale#

• Chaired a committee that negotiated &ith the union rere#enting #ho-floor #taff to

enable more fle0ible &oring hour# 4ital to attracting our target urcha#er "Cute Hid#$

)*


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• +ucce##fully negotiated imro4ed ricing from our t&o maor #ulier# &hich re#ulted in

a 11 contribution to bottom-line rofitability "Cute Hid#$

• Eegotiated no-return# di#count# &ith to ten #ulier# &orth L2>>>>> rofit ";eal ood

Furniture$

Merchanise "lanning

• )mlemented #trategic organi#ational goal# by communicating financial #trategie# to

4endor# and deartmental head# re#ulting in increa#ed cohe#i4ene## and imro4ed

efficiency

• )ncrea#ed annual rofit# by L2.=M by analy#ing merchandi#e erformance &ithin

deartment and initiating adu#tment# to increa#e rofitability for in-#ea#on #ale# andin4entory erformance "Cute Hid#$

• to monitor #tati#tical obecti4e# and increa#e #ale# 4olume re#ulting in co#t-#a4ing# of

L1.?M in fir#t financial /uarter

• ;e4ie&ed hi#torical data and oined force# &ith the buying team to en#ure the right

collection# &ere laced in #tore at the right time "Cute Hid#$

• Created #ea#onal financial lan# to guarantee otimal in4entory in4e#tment increa#e

merchandi#e flo& and reduce mardo&n# re#ulting in ;O) of >.32 to >.=>

Co33+nication #/ills

• Mo4ed a large roortion of the furniture bu#ine## from u#ing a *H agent to direct

#ourcing and de4eloing clo#e relation#hi# &ith three ey )ndian 4endor# leading to

better /uality roduct# and more control o4er the final roduct K both co#t and /uality

directly imact# our con#umer#

• 90cetional net&oring #ill# en#ure that all our roduct# recei4e aroriate

romotional #uort in high rofile ublication# "including !8ome and GardenN and

!)deal 8omeN$ and in-#tore and e0ternal ad4erti#ing camaign#

• 90cellent relation#hi-building #ill# de4eloed through &oring cro##-functionally

acro## different di4i#ion# "#uly chain trend and de#ign mareting$ to en#ure #ucce##ful

launche# of roduct range# and romotion#

)2


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CAREER HI#T!R7

REA =!!* '%R$IT%RE

2>> - 6re#ent

#enior )+yer

• Foreca#ting con#umer #ale# attern# ba#ed on #ale# trend# and economic condition#

• +ucce##ful turnaround of a fragmented #ulier ba#e to e#tabli#hed and loyal #ulier

relation#hi#

• +ole re#on#ibility in ne& buying area# and maret#

• 7e4eloed and e0ecuted #trategie# for merchandi#e a##ortment and 4endor relation#hi#

management

• = year#N of #ourcing FOB and buying tri# in4ol4ing e0ten#i4e tra4el to Far 9a#t 9uroe

and )ndia

• 6layed integral role in recent maor launch into the general merchandi#e category

boo#ting #ale# by 3>

• ;ecruited trained and moti4ated ne& buyer# in to the bu#ine##

C%TE 5I*#

2>>= K 2>>

#enior )+yer an Merchanise "lanner

• +treamlined roce##e# by creating a buying #cale and le4eraging the international

bu#ine##

• 9#tabli#hed direct rocurement from 9uroean manufacturer# to facilitate deli4ery of

direct #ourcing #trategy

• ;e#on#ible for L12>M #ale# acro## the grou &ith a team of buyer# ba#ed in the *H

France and )taly

• 7eli4ered increa#ed roduct /uality and reduced co#t# in accordance &ith cu#tomer

e0ectation# a# a direct re#ult of de4eloing caability &ithin the team and #uly ba#e

• 9#timated and bought for each #ea#on en#uring #ea#onN# #ucce##ful launch and e0it

• Eegotiated a reduction in rice# of ra& material# from our three maor #ulier

)


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• ;educed the number of reect garment# from our #ulier# by tacling /uality i##ue# at

#ource

• O4er#a& fi4e #tore oening# in four month#

2>>> K 2>>= ,B ;9T,)% %ondon #$yer

1 K 2>>1 C7 ;9T,)% 8ertford#hire Assistant #$yer

1? K 1P 9F ;9T,)% 8ertford#hire %rad$ate #$yer


'ashion )+ying an Merchanising )#c 8Hons9- Manche#ter *ni4er#ity 1?

; >A? eels- 8History- Art- 'rench9- e#t 8ert# +i0th Form 8ertford#hire11

"R!'E##I!$A TRAI$I$&

• ,d4anced Buying 7iloma

• ,d4anced Eegotiation ;elation#hi +trategie#

• 9thical Buying

• +e4en +tage# of +elling

•

6erformance Management• 6re#entation #ill#

I$TERE#T#

6hotograhy "articular intere#t in &ildlife and nature$ cometiti4e tenni# in local tournament#

). 4ommon 45 mista9es"

Getting your CV right i# an imortant art of a ob alication.

)tN# often the fir#t oint of contact a recruiter ha# &ith you #o itN# e##ential to maing the right

fir#t imre##ion#. But &ith #o many alicant# falling do&n at thi# fir#t hurdle &hat are the

)

http://live-recruitment.co.uk/2011/05/how-to-write-an-events-producer-cv/http://live-recruitment.co.uk/2011/05/how-to-write-an-events-producer-cv/


19/41

common CV mi#tae# you #hould be a4oidingR Tae a loo at our checli#t and en#ure your CV

i# u to the ob.

1. %sing an +ns+itable e3ail aress

+o you got your email account &hen you &ere 13 and youNre #till u#ing

infairydu#tDhotmail.comR Get a ne& one no&. Fun and oey email addre##e# &ill mae

recruiter# thin youNre unrofe##ional. 94en if you only u#e a rofe##ional email addre## for ob

alication the ? minute# it tae# to #et-u a ne& email account i# &orth the time in4e#tment.

2. Ma/ing spelling errors

+imle mi#tae# lie incorrect #elling and grammar #ugge#t that you ha4e oor attention to

detail. hile #ell-chec i# a u#eful tool it #houldnNt be relied on a# itN# ea#y for error# to #li

through. Before #ubmitting your CV gi4e it a final read through K and get #omeone el#e to read it

too K to mae #ure youN4e caught any mi#tae#.

;. isting eerything yo+?e eer one

Sour CV i# not the lace to li#t e4ery achie4ement youN4e e4er had. )f itN# not rele4ant to your

ob then thereN# no need to include it. Before utting anything do&n on your CV you #hould a#

your#elf if it i# connected to the ob youNre alying for.

@. ying on yo+r CV

)/


20/41

Sou might thin that one or t&o o4er-e0aggeration# &ill hel you in the ob #earch but youNre

liely to get caught out during an inter4ie&. Thi# i# a common CV mi#tae that &ill lea4e

recruiter# le## than imre##ed &hile youNll #till be left #till hunting for a ob.

. Ma/ing yo+r CV too long

;ecruiter# are bu#y eole &ho donNt ha4e the time to read through lengthy document#. Hee

your CV to t&o age# at mo#t. Thi# i# enough #ace for e4en the mo#t #ea#oned rofe##ional to

ro4ide all the e##ential information.

B. $ot incl+ing in+stry /ey6ors

+ome comanie# e#ecially large organiJation# are turning to technology to hel &ith the initial

#ift through CV#. )f the ob i# for an 94ent OrganiJer o#ition and you fail to mention e4ent# in

your CV then youNre le## liely to mae the cut.

. =riting lots- b+t not saying 3+ch

hile it can be temting to reach for the the#auru# &hen drafting your CV o4er-the-to

#tatement# are a turn-off. Hee it #hort #har and to the oint. ;ecruiter# #hould be able to

under#tand your #ill# and e0erience &ithout getting lo#t in de#crition#.

. $ot tailoring it to each position

, one-#iJe fit# all aroach &ill lead to a one-#iJe fit# none CV. ;ecruiter# from different

organiJation &ill be looing for different #ill and e0erience #o tailoring your CV to their

re/uirement# &ill mae it much more liely that you get an inter4ie&.

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Sou &ant your CV to loo a# good a# o##ible. But trying to do too much to your document i# a

common CV mi#tae. The be#t &ay to do thi# i# to ee the formatting clean and #imle u#ing a

traditional font #uch a# ,rial. That &ay thereN# le## ri# of your CV not formatting roerly on a

recruiterN# #creen. )t al#o mean# that it &ill be ea#y to read.

1@. Incl+ing yo+r referees

ThereN# no need to ut your referee# on your CV a# it u#t tae# u reciou# #ace on you CV

that can be better u#ed li#ting your #ill# and e0erience. )f a recruiter &ant# the#e detail# theyNll

a# you directly.

1. $ot incl+ing a personal profile

Thi# #hould be a #hort #ummary "robably 3 to = #entence#$ that outline# the tye of ob you are

looing for and &hy you are intere#ted in that articular role. )tN# a great oortunity to cature a

recruiterN# intere#t and introduce the document a# a &hole.

).0 (actors to &e 4onsidered 3hile :reparing 4.5"

, ;e#ume doe# #tate e4erything that your future emloyer need# to no& about you but it

cannot beat the fle0ibility of a &ell-crafted co4er letter.

Eo& that &e no& the ba#ic comonent# of a co4er letter it &ill hel to li#t do&n the element#

of an effecti4e Co4er %etter:

• Cu#tomiJe your co4er letter for each ob alication.

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• ,ddre## the letter to a real er#on &here4er o##ible. atch the #elling of the name and

mae #ure you get hi#Aher ob title right. )f you are not #ure of the #e0 of the er#on it i# #afer to

#tic to the traditional 7ear +irAMadam.

• Oen &ith an intere#ting #entence K #omething #ure to grab the reader5# attention. Sour

aim i# to get the er#on to continue reading. 6ro#ecti4e emloyer# u#ually ha4e a &hole load of

re#ume# and co4er letter# claiming their time. Mae #ure they &ant to #end time on your#U

• +ecify &hy you are contacting the comany - identify the articular ob you are

targeting. 7on5t lea4e the reader gue##ing. ;e#ect the reader5# time.

• Gi4e a #ummary of your /ualification# and e0erience and tell them &hy you are right

for the ob. ,4oid reeating the information in the re#ume. *#e different &ord# and hra#e#

e0re## the information in a &ay that gi4e# them a comlete icture of you and &hy they ought

to hire you. 7on5t forget to #ay &hat i# in it for them if they decide to tae you onU

• 7i#lay #ome no&ledge of the organiJation K #li it in &hen you are telling them &hy

you &ill be good for them. %et them no& you54e done your home&or.

• 9nd &ith a #ecific action re/ue#t K ,# for a er#onal inter4ie&. Mention that you5ll

follo& u and #ound o#iti4e that you e0ect them to call you.

,l#o remember:

• Hee your 4oice o#iti4e and enthu#ia#tic &ithout going OTT.

• Be olite and courteou# and at the #ame time friendly. )f in doubt imagine you are

&riting a letter to a friend or a##ume that you are #aying all thi# face-to-face. )t &ill then be ea#y

for you to frame your #entence# aroriately.

• *#e action &ord# and /uantify your achie4ement# &hen you mention them.

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• *#e #imle language that i# ea#y to under#tand. Sou don5t &ant the reader ya&ning in the

fir#t aragrah.

• 7on5t u#e argon or acronym#. Sou ha4e to a##ume that the reader ha# no idea &hat you

are taling about.

• Hee the letter #hortI let it fit into one age.

• 7on5t cram e4erything into one aragrah #lit the letter into multile aragrah#. %et

there be a lot of &hite #ace. )f in doubt loo at your document &ith ne& eye#I loo at it a# if

you are reading it for the fir#t time. ill the loo of the letter be lea#ing to your eyeR

• +ellchec. 6roofread. Then get it checed again by #omeone good &ith the language

#omeone &ho i# not a machineU

• *#e the #ame ind of aer a# that of the re#ume. %et it be of good /uality.

• +ign the letter in blue or blac in.

Other thing# a co4er letter can do -

• )f you ha4e had brea# in your career thi# i# the lace to e0lain it.

• )f you ha4e been let go tae thi# oortunity to e0lain &hy. Be hone#t.

• Thi# i# the lace &here your er#onality can come #hining through. +ho& them your

o#iti4ity enthu#ia#m and attitude.

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Chapter:02

1.) 4ontent of a Long (ormal ;eport"

Formal reort# are di4ided into many art# to mae information comrehen#ible and acce##ible.

,lthough there are many different ind# of formal reort# the only di#tinction to mae i# the

different method# to lace the information on the age ",6, M%,$ and #ome otional e0tra

comonent# for long formal reort#. Sou &ill #ee the be#t comonent# of bu#ine## formal reort#

belo& and al#o #e4eral different #amle# of each art that &ill a##i#t you in the rogre## of your

reort.

7i4iding the entire elementI into three categorie#- front matter body matter and bac matter-

no& &e de#cribe each detail#:

'ront Matter:

The art# of # formal reort that aear before the body are no&n a# the front matter. ,lthough

front matter i# lace# before the body #ome of it# art# #uch a# table of content# li#t of

illu#tration and #yno#i# are reared only after the te0t i# comleted.

Coer: ;eort Co4er 6age i# the fir#t age of a document and it di#lay# it# title. )t i# a

age that tell# reader main information about the document: &hat it i# about &ho &rote

it &hen etc. The format &ill 4ary deending on the uro#e and the audience but you

u#ually &ill &ant to include the author file name file 4er#ion and the date.

&'a(p)e of a cover pa"e*

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Title "age:

The title age ro4ide# the audience &ith the:

• Eame of the reort

o Thi# #hould aear 2 inche# from the to margin in uerca#e letter#.

• Eame title and organiJation of the indi4idual recei4ing the reort

o Tye 6reared for on one line follo&ed by t&o #earate line# that ro4ide the

recei4ing organiJation5# name and then the city and #tate. +ome reort# may include an

additional line that re#ent# the name of a #ecific er#on.

• Eame of the author and any nece##ary identifying information

o

Tye reared by on one line follo&ed by the name"#$ of the author"#$ and their organiJation all on #earate line#.

• 7ate of #ubmi##ion

o Thi# date may differ from the date the reort &a# &ritten. )t #hould aear 2

inche# abo4e the bottom margin.

The item# on the title age #hould be e/ually #aced aart from each other.

,n inde0 i# a u#eful communication techni/ue u#ed &hen your &riting i# too long for your

reader# to #im through /uicly. ,n inde0 gi4e# your reader# a /uic ath to certain &ord# or

hra#e# that are ea#ily acce##ible. hen creating an inde0 for a rofe##ional document identify

the ind of information that your reader# &ill &ant to locate. Thi# may al#o re/uire you to loo

u &ord# that mean the #ame thing. Thi# &or i# comared to that of #earch /uerie# online.

The#e #earch /uerie# ro4ide re#ult# for a number of #earch able &ord#. For e0amle if t&o

eole from different bacground# are looing in the inde0 for an an#&er you mu#t tae into

account that the eole may be looing under different &ord#. )nde0e# need to tae into account

it# reader# and the &ord# choice# they may be looing for.

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7e#to ubli#hing rogram# al#o can hel you create an inde0 by maing a alhabetiJed li#t of

&ord# u#ed throughout your ublication. From the#e li#t# you can #ee commonly u#ed &ord# and

ro4ide other &ord# alternati4e# that your reader may be #earching for.

etter of Trans3ittal:

, letter of tran#mittal announce# the reort toic to the reciient"#$.

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)f alicable the fir#t aragrah #hould identify &ho authoriJed the reort and &hy the

reort i# #ignificant. 6ro4ide the uro#e of the reort in the fir#t aragrah a# &ell. The ne0t

aragrah #hould briefly identify categoriJe and de#cribe the rimary and #econdary

re#earch of the reort. *#e the concluding aragrah to offer to di#cu## the reortI it i# al#o

cu#tomary to conclude by thaning the reader for their time and con#ideration.

The letter of tran#mittal #hould be formatted a# a bu#ine## letter . +ome reort &riter# refer

to #end a memo of tran#mittal in#tead.

hen con#idering your audience for the letter or memo of tran#mittal mae #ure that you

u#e a le4el of formality aroriate for your relation#hi &ith the reader. hile all letter#

#hould contain rofe##ional and re#ectful language a letter to #omeone you do not no&

#hould ay clo#er attention to the formality of the &ord choice and tone.

Table of Contents:

The table of content# age feature# the heading# and #econdary heading# of the reort and

their age number# enabling audience member# to /uicly locate #ecific art# of the reort.

%eader# "i.e. #aced or un#aced dot#$ are u#ed to guide the readerN# eye from the heading# to

their age number#.

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imortance of the &or you5re introducing. )f you are &riting a fore&ord for a ne& edition of a

boo it5# common to tal about &hat5# different in the current edition. )f you5re lucy enough to

be &riting a fore&ord for a re-relea#ed cla##ic you could di#cu## the hi#torical imact of the

boo. O4erall there are no hard and fa#t rule# about fore&ord# #o there5# room to be creati4e and

ha4e funU

reface:

On the other hand if you5re &riting a reface it5# for your o&n boo. , reface &hich i#

included in the front matter of a boo i# your chance to #ea directly to your reader# about &hy

you &rote the boo &hat it5# about and &hy it5# imortant. Many boo# don5t re/uire one

e#ecially &or# of fiction but if you5re &ondering ho& to &rite a reface here5# an o4er4ie&.

,# it i# an introduction to a boo a reface #hould include information about the boo. Con#ider

including a fe& or all of the follo&ing idea#:

• 7i#cu## ho& the boo came about. hy did you &rite itR hy did you choo#e the

articular #ubectR hat &a# your moti4ationR Sou could al#o di#cu## &hat your

in#iration &a# "e#ecially if it i# a &or of fiction$.

• Gi4e a brief de#crition of the boo the main character# or theme#. Gi4e u#t enough to

get the reader intere#ted in reading moreI don5t gi4e anything a&ay.

• +tate the uro#e of the boo e#ecially if the &or i# non-fiction. For e0amle if your

boo i# intended to educate the reader about famou# ,frican #cienti#t# in the

2>th century you may &ant to #tate thi# in the reface. Sou could al#o de#cribe &hat the

reader can hoe to learn by reading the boo.

•

7e#cribe the ourney of &riting the boo&hat you learned ho& you felt and anyin#ight# into real life #ituation# gained through the &riting. Sou may al#o &ant to

include ho& you54e changed a# an author or a# a er#on during the roce##.

• Tal about any roblem# that came u during the &riting and ho& you dealt &ith the#e

trial# and tribulation#.

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• )f it i# a non-fiction boo di#cu## your re#earch roce##. Tal about your #ource#. hy

are they uni/ueR hy i# thi# articular biograhy of Ei0on for e0amle #ecial

comared to other#R

• )nclude acno&ledgement#. Than the eole &ho &ere in#trumental in the &riting of

your boo. 7eending on the le4el of formality of the &riting the#e could range from

colleague# to editor# to family member#.

• Tal about ho& long it too you to &rite the boo if it5# rele4ant. For e0amle if you54e

been re#earching Ei0on and &riting the boo for 1> year# you may &ant to mention

thi# fact to gi4e the reader an idea of the thought and effort you ut into the roect.

• )nclude any #ugge#tion# about ho& to read the boo if there i# a #ecial #tructure.

)oy !f The 3atter:

EGec+tie #+33ary:

,n e0ecuti4e #ummary re#ent# an o4er4ie& of the reort that can be u#ed a# a time-#a4ing

de4ice by reciient# &ho do not ha4e time to read the entire reort.

The e0ecuti4e #ummary #hould include a:

• +ummary of uro#e

• O4er4ie& of ey finding#

• )dentification of conclu#ion#

• O4er4ie& of recommendation#

To begin tye '9


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,n e0ecuti4e #ummary i# u#ually ten ercent of the length of the reort. For e0amle a ten-

age reort #hould offer a one-age #ummary. , 1>>-age reort #hould feature a #ummary

that i# aro0imately ten age#.

Thi# i# a GOO7 e0amle of an e0ecuti4e #ummary from a mareting reort.

Executive Summar!:

94ery time a bu#ine## or con#umer

urcha#e# roduct# or #er4ice# they di#lay

form# of buyer beha4ior that are

influenced by many factor#. The follo&ing

reort loo# at the fa#t food indu#try and

&ill analy#e# four Mc7onald#N ey

roduct# and #er4ice#. )t highlight# &hat

tye of con#umer buying or a bu#ine##

buying beha4ior i# di#layed in the

urcha#e of a roduct or #er4ice and

e0lain# &hy each beha4ior may occur.

Thi# enable# a conclu#ion to be dra&n

from alying theory to reality. ,lthough a

full comrehen#ion of buying beha4ior i#

imo##ible #ince e4eryone i# an

indi4idual it i# u#eful to reflect on

common beha4ior# and attemt to di4ide

beha4ior# in tye# and #tage#. 94en

Mc7onald# a leader in mareting cannot

al&ay# redict con#umer beha4ior.

"ac#ground to

ro$lem:

;eortN# aim#

Outline# &hat

information the

reort deal# &ith but

F,)%+ to ro4ide a

#ummary of the

re#ult# gained

conclu#ion# dra&n

and

recommendation#

made. The#e are the

function# of an

e0ecuti4e #ummary

and are ab#ent in thi#

e0amle.

The information in

thi# e0ecuti4e

#ummary i# 4ague

rather than

#ummariJing &hat

the reort found.

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Intro+ction:

• )ac/gro+n

7e#cribe e4ent# leading u to the roblem or need.

Many reort &riter# mae the mi#tae of gi4ing too much bacground. )nclude only the

information needed to ut the reort in er#ecti4e. )f e0laining the rea#on# for the

reort a total hi#tory i# rarely needed. Focu# on tho#e condition# that ha4e influenced the

uro#e and de#ign of the reort. )f you do ha4e to include a lot of material you #hould

robably ha4e a #earate #ection on bacground.

• "roble3 !r "+rpose

90lain the reort toic and #ecify the roblem or need that moti4ated the reort.

• #ignificance

Tell &hy the toic i# imortant. Sou may &i#h to /uote e0ert# or cite neaer#

ournal# boo# and other #econdary #ource# to e#tabli#h the imortance of the toic.

• #cope

8ere you define the toic reci#ely and re4eal any a##umtion# you ha4e made affecting

the direction or boundarie# of your in4e#tigation. )f there are con#traint# or difficultie#

that limit the #tudy in #ome &ay #ay &hat they are. By doing #o you &ill hel fore#tall

critici#m# that you didnNt co4er the area roerly.

• Metho

)f your finding# are ba#ed on a /ue#tionnaire or #ur4ey of #ome #ort outline the #te# you

too. ;eort# &ith a hea4y #cientific emha#i# often include an e0lanation of the

technical roce##e# u#ed in the in4e#tigation. The roce## of information-gathering i#

e#ecially rele4ant &hen the data i# '#oft(that i# oen to di#ute. ,gain if the

e0lanation i# lengthy con#ider utting it a# a #earate #ection.

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• )oy 8finings an isc+ssion9

o 7i#cu## analy#e interret and e4aluate the re#earch finding# or #olution to the

initial roblem

o +ho& the e4idence that u#tify your conclu#ion#o Contain clear heading# that e0lain each maor #ection.

o 8eading# may be functional or taling.

Thi# i# the large#t #ection in mo#t formal reort# and di#cu##e# the detail# of your in4e#tigation

the fact# on &hich you ha4e ba#ed your conclu#ion# or recommendation#.

)n choo#ing the be#t arrangement for finding# remember that the mo#t effecti4e order i# the one

that mo#t ea#ily lead# the reader to the conclu#ion# or recommendation#. ,# &ith informal

reort# you can arrange finding# by category or toic by geograhic or chronological order or by order of imortance.

8o& many #ub#ection# #hould a reort ha4eR )tN# a matter of udgment. 7onNt ha4e #o many that

the #ection i# more lie a long #hoing li#t than a di#cu##ion. On the other hand donNt ha4e #o

fe& that thereN# a thicet of information in each one.

Concl+sions anFor Reco33enation

o Tell &hat the finding# mean

o %ong reort#ummary of finding#

o 94ol4e from the finding# and conclu#ion#

o Eo ne& information

o ;e/uire an aroriate introductory #entence

o Eumber them and hra#e each a# a command

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o )f there are #e4eral recommendation# or conclu#ion# #earate them in a li#t or in

#ub#ection#.

)ac/ Matter:

Bac Matter i# an imortant art of a rofe##ional bu#ine## document and any other long

document. )t may contain one or more of the follo&ing: aendice# bibliograhy &or# cited

reference li#t end note# glo##ary li#t of #ymbol# or indice#. The#e element# are u#ed for citing

#ource# gi4ing definition# to uncommon &ord# and gi4ing the reader a li#t of toic# and &here

they are in the document. ,ll may not be read by e4ery reader but they are #till imortant art#

to include. Bac Matter i# for the reader that &ant# to no& more. Sou may decide to add more

or le## to a document deending on the #ituation.

8o& bac matter #trengthen# a document:

• Guide# reader# to the information they need

• 90and# on the information in the document

• %ead# reader# to other document# on the toic

AppeniGes:

,endi0e# are u#ed to gi4e more detailed information about a #ecific toic that &a# not

included in the main body of the aer. ,endice# are for gi4ing e0tra information to your

reader that doe#n5t need to be in the main body of the document. Thi# i# not nece##ary

information but #ome reader# may find it intere#ting or u#eful deending on their rofe##ion or

conte0t for reading your reort. )n the body of the document# there &ill be a reference that &ill

lead intere#ted reader# to the added information. ,endice# can al#o be an ea#y &ay to find

reference material# in a more direct fa#hion. , #erie# of title# that corre#ond to the reference# inthe body are li#ted at the bac of the document. Other u#e# of an aendi0 #ometime#

accomanie# a figure located the aer. ,l#o aendice# may contain calculation# u#ed for

deri4ation# gi4en in the body of the document.


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The aendi0 #hould be gi4en it# o&n #ection in a document and #hould be labeled ,endi0

at the to. 9ach aendi0 #hould be included in the table of content#. )f there are multile

aendice# they #hould be arranged in #uch a &ay that they corre#ond &ith the order they

aear in the te0t of the aer. 9ach ne& aendi0 #hould #tart on a ne& age. The aendice#

#hould al#o be labeled in a &ay that #ho order. For e0amle they can be labeled: ,endi0 ,

,endi0 B ,endi0 C or ,endi0 ) ,endi0 )) ,endi0 ))) al#o ,rabic numeral# are

accetable. Thi# &ay &hen finding information it #hould be ea#y to na4igate from the body of

the aer to the aendi0 and 4ice 4er#a.

90amle of &hat can be found in an aendi0:

• Calculation#

• 7ata analy#i#

• Grah#

• Figure#

• 6hotograh#

• Ma#

• +ur4ey#

• 6er#onal reflection

• )nter4ie

IneG:

,n inde0 i# a u#eful communication techni/ue u#ed &hen your &riting i# too long for your

reader# to #im through /uicly. ,n inde0 gi4e# your reader# a /uic ath to certain &ord# or


39/41

hra#e# that are ea#ily acce##ible. hen creating an inde0 for a rofe##ional document identify

the ind of information that your reader# &ill &ant to locate. Thi# may al#o re/uire you to loo

u &ord# that mean the #ame thing. Thi# &or i# comared to that of #earch /uerie# online.

The#e #earch /uerie# ro4ide re#ult# for a number of #earch able &ord#. For e0amle if t&o

eole from different bacground# are looing in the inde0 for an an#&er you mu#t tae into

account that the eole may be looing under different &ord#. )nde0e# need to tae into account

it# reader# and the &ord# choice# they may be looing for.

7e#to ubli#hing rogram# al#o can hel you create an inde0 by maing a alhabetiJed li#t of

&ord# u#ed throughout your ublication. From the#e li#t# you can #ee commonly u#ed &ord# and

ro4ide other &ord# alternati4e# that your reader may be #earching for.

&lossary:

)n &riting e#ecially rofe##ional document# you &ill be u#ing &ord# that are unfamiliar &ith

your reader. )f an unfamiliar &ord in your te0t i# u#ed a minimal amount of time# you can

de#cribe the meaning right ne0t to the u#age. hen you u#e unfamiliar &ord# throughout the

entire te0t you mu#t lace a definition in the glo##ary becau#e it can get /uite reetitiou# to

continue to #tate the definition throughout the entire te0t. )n rofe##ion# ie: the #cience# your

reader# may not under#tand the definition to fancy #cientific term#. *#ing a glo##ary enable# you

to ro4ide a definition that reader# can ea#ily locate if they need to.

)ibliography:

Bibliograhie# are u#ed to reference the #ource# u#ed in document. They are found at the end of

any document. ,ny reference u#ed in the document #hould be documented in the bibliograhy.

They are &ritten in the form of a li#t #ome being numbered &hile other# are in alhabetical

order. Thi# allo reader# to loo u more information on the toic and #ho that the

information u#ed i# credible. ,ll tye# of &or can be in a bibliograhy including: &eb#ite#

boo# article# magaJine neaer# #eeche# inter4ie 4ideo# blog# and many more.

/


40/41

There are many different format# that can be u#ed &hen creating a bibliograhy. One of the mo#t

common #tyle# u#ed in #cientific document# i# ,6, &hich i# di#cu##ed later on thi# age.

8o&e4er all documentation #tyle# re/uire #ome of the #ame information. Bibliograhy citation#

#hould include:

• ,uthor

• Title

• 6ubli#her

• 7ate of ublication

Citation# can be ea#ily in#erted into document# &ith the reference tool included in Micro#oft

ord and many other &ord roce##or#. Thi# tool allo you to in#ert information about a #ource

into a #imle form and in#ert a bibliograhy. The tool &ill automatically format the information

according to the #tyle cho#en by the u#er.

References:

htt:AA&&&.niobfinder.co.uAad4iceAc4#-and-alication#A&hat-i#-a-c4A

htt:AA&&&.bu#ine##dictionary.comAdefinitionAcurriculum-4itae.html

htt:AA&&&.inter4ie&-#ill#.co.uAfree-informationA#ucce##ful-c4-&ritingAdifferent-tye#-of-

c4#.a#0

0+

http://www.nijobfinder.co.uk/advice/cvs-and-applications/what-is-a-cv/http://www.businessdictionary.com/definition/curriculum-vitae.htmlhttp://www.interview-skills.co.uk/free-information/successful-cv-writing/different-types-of-cvs.aspxhttp://www.interview-skills.co.uk/free-information/successful-cv-writing/different-types-of-cvs.aspxhttp://www.nijobfinder.co.uk/advice/cvs-and-applications/what-is-a-cv/http://www.businessdictionary.com/definition/curriculum-vitae.htmlhttp://www.interview-skills.co.uk/free-information/successful-cv-writing/different-types-of-cvs.aspxhttp://www.interview-skills.co.uk/free-information/successful-cv-writing/different-types-of-cvs.aspx


41/41

htt:AA&ritingcommon#.orgAoen-te0tAgenre#Abu#ine##-rofe##ional-&ritingAbu#ine##-&riting-in-

actionAreortA1>2-front-matter-comonent#

htt:AAunilearning.uo&.edu.auAreortA=bi1.html
http://writingcommons.org/open-text/genres/business-professional-writing/business-writing-in-action/report/1027-front-matter-componentshttp://writingcommons.org/open-text/genres/business-professional-writing/business-writing-in-action/report/1027-front-matter-componentshttp://unilearning.uow.edu.au/report/4bi1.htmlhttp://writingcommons.org/open-text/genres/business-professional-writing/business-writing-in-action/report/1027-front-matter-componentshttp://writingcommons.org/open-text/genres/business-professional-writing/business-writing-in-action/report/1027-front-matter-componentshttp://unilearning.uow.edu.au/report/4bi1.html

Date post:	06-Jul-2018
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Upload:	jabir-ahmed-fahim
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Assignment on C.V and Report Writing

Documents