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Assuring the College is Safe
David ForbesOctober 2008
BACKGROUND
•New SMS launched in Sep 07• H&S responsibility of line management• DSO’s and Safety Dept provide specialist advice
Requirement
•Key element of any Management System is Monitoring and Reporting
• A Means of providing assurance at every level that the College is safe
Requirement - 2
• A reporting system that gathers information through line management
• Allows line management to fulfil their responsibilities
•Not overly bureaucratic• Uses systems that are or should be in place
•Supported by reports from Safety, Occ Health and Fire specialists
H&S REPORTING STRUCTURE
Health & Safety Committee
Faculty ReportsBy
Faculty Principals
Audit Committee Management Board
College H&S Report
Reports by safety & health
specialists
Feedback
H&S Committee Reports
Health & Safety Committee
Faculty ReportsBy
Faculty Principals
Reports of audit &
inspection
Report of regulatory visits
Report of accidents, near misses and work related ill health
Changes to legislation, College policy, procedures
and protocols
Risk Control Systems
Pan & extra College Incidents or items of note
Progress against previous actions
and recommendadtions
Audit plan for next three years
Annually In Autumn
Progress against last external audit recommendation
s
Progress against previous actions
and recommendadtions
Incidents or items of Note
Faculty and Support Services
Committees
Safety, Fire & Occ Health Faculties and Support Services
Reports of audit, inspection and
spot checks
Audit & Inspection plan for next 12
months
Review of SMS implementation
including communications plan
Review of SMS implementation
Reports by safety & health
professionals
Overall outcomes of health surveillance
programmes
Forthcoming initiatives
External Audit Report
Annually in Summer
Annually in Spring
Risk Control Systems
College SMS is based on HSG 65•Entirely appropriate for normal activity•Higher risk activities are covered by HSG 254
Process Safety – HSG 254
•Traditional H&S KPI’s are generally lagging indicators• Typically trends in accidents and near misses
•With some activities no accidents are acceptable• These require both Leading and Lagging indicators
College Implementation
In March 2008 a pilot group of 5 high hazard areas was identified: • Biological• Radiological• Chemical• Construction• Fire.
A working group was established and have now identified 6 primary Risk Control Systems:
• Activity management• Operating procedures• Equipment, facilities & Infrastructure• Staff competency• Access control • Emergency procedures
Leading and lagging indicators have been identified for each of these RCS
Leading Indicators
Level 1 RCS
Level 2 RCS Leading Indicator
Process Lagging Indicator
Process
Activity Management
Formal Approvals for new work from the College (internal)
Documentary evidence of approval on file
Retrieval of database or hard copy information
Incident due to unapproved work
Planning Manager’s review
Formal Approvals for new work from the Regulators (external)
Documentary evidence of approval on file
Retrieval of database or hard copy information
Incident due to unapproved work
Incident investigation
Governance: Relevant staff formally appointed and aware of their responsibilities Letters of appointment, job descriptions and person specifications
Documentary evidence of approval on file
Retrieval of database or hard copy information
Incident/accident/ near miss
Incident investigation
Lone working procedures: Local arrangements in place and lone working implications considered in SoPs & risk assessments Documented building arrangements
Documentary evidence of approval on file
Retrieval of database or hard copy information
Incident/accident/ near miss
Incident investigation
Change management Documentary evidence of approval on file
Retrieval of database or hard copy information
Incident/accident/ near miss
Incident investigation
Next Step
Gather the information!!!!•Locally held•Plethora of systems
• Difficult to collate coherently
Next Steps
•Implement a pilot scheme• Jan 09• Biological safety
» CL 3 Labs
Questions