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Annual General Meeting of the Landscape Institute Scotland held of Wednesday 27th April 2016 in the Hunter Lecture Theatre, Hunter Building, Edinburgh College of Art, Edinburgh at 8.00pm following the LIS Reflection Series Presentations. Present Landscape Institute Scotland Honorary Officers Mark Turnbull (MT) Chairperson Alan Cameron (AC) Vice Chairperson James Spence Watson (JSW) Secretary Clare Winsch (CW) Treasurer Rachel Tennant (RT) LI Council Representative Committee Members Nick Bowen, Sonia Jackett, Dan Walker, Steve Wheatley, Ross White., Nicola Garmory Rebecca Heatlie (Student Representative). In Attendance Rebecca Hughes Policy and Development Officer Rachel Howe Administrator Members Approximately 85 Members attended the AGM including Support Members, Corresponding Members and Students: 74 Signed-in and the rest were latecomers.

Alan Cameron; Amina McCarthy; Anca Panait; Beatrice Dower; Bobby Nicol; Cameron Fong; Carol Anderson; Chris Shiels; Chris Scott-Kiddie; Clare Winsch; Dan Walker; Daniel McKendry; Daniela Miller; David Hammett; David Muir; Duncan McClean; Eleanor McCann; Elinor Scarth; Elise Collard; Emma Herbert; Estefania Carreno; Ettienne Haller; Felicity Steers; Frazer McNaughton; Grazyna Portal; Greg Meikle; Guy Wimble; Hamish Neilson; Ian White; James Welch; James Spence Watson; Jane Dixon; Jim Knight; John Farquhar; Jon Rowe; Jonny Thomson; Judith Parsons; Killiope Makraki; Katherine Pollard; Keith Horner; Kirsty Knott; Leao Pang; Lisa McRavey; Maggie Patterson; Maria Klimek; Marie Davies; Mark Turnbull; Marta Guerini; Martin Robinson; Merima Pernjak; Mike Wood; Morgane Chavaneau; Nick Bowen; Nicola Garmory; Nicola Sukatorn; Patricia Alston; Peter Dunmow; Peter McGowan; Peter Sharp; Rachel Howe; Rachel Tennant; Rebecca Hughes; Rosie Cranmer; Ross White; Sam Oxley; Samuel McKeever; Seamus Filor; Serena Welton; Sheena Raeburn; Siobhan McDermott; Steven Wheatley; Stina Skjerdal; Syreen Monshi; Victor Chan.

Apologies: There were a number of apologies

Introduction Mark Turnbull the current Chairperson formally opened the AGM and provided the introductions. Recognition of Achievement

o New Scottish Fellow - Kathy Johnston 2015/2016 o New Scottish Chartered Members of the Landscape Institute (CMLI’s) 2015/2016 o May 2015 Mentor

Pablo Lombardo Acre Alastair Haigh Amy Harley-Jepson Neil Davidson Andrew Pringle Gary Alden

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Nicola Sukatorn Jennifer Skrynka Serena Welton Nicola Garmory Tatiana White Jennifer Skrynka

o November 2015 Ross Allan Rebecca Hughes Scott Cochran Joanne Brindley Graeme Smith Claire Stewart

o Honorary Fellow of the Royal Incorporation of Architects in Scotland – Ian White Minutes of the AGM 2015 The Chairman, Mark Turnbull summarised the minutes of the 2015 AGM, already circulated, held on Wednesday 29th April 2015 at the Teachers Building, St.Enoch’s Square Glasgow. Acceptance of the AGM Minutes for 2015 was proposed by Alan Cameron, seconded by Nicola Garmory and approved by the membership. Chairpersons Report Mark Turnbull reported on the Objectives for 2015-16 as follows:

o Putting Members first o Continue raising awareness of and promoting landscape, design and the profession through

involvement with other organisations o Respond to and widen our involvement with consultations and organising events o Involve all sectors of membership in our activities o Increase our communications with Members using the website and social media o Increase our profile through judging competitions, encouraging members to participate in

competitions, running our own competitions and ensuring that all entries to competitions are published

Other Activities o Eleven Committee Meetings and a large number of Working Meetings alternating between

Edinburgh and Glasgow o Twelve Committee Members, Five Committee Support Members, and Seven Corresponding

Members o Committee Retirements – Nicola Garmory and Rebecca Heatley (student) o LIS/ Peter Daniel Annual Award to ESALA Students o Responding to Members: As far as the Committee are aware all points raised by members

either at last years AGM or through emails and personal contact with a Committee Member or the Administrator or Policy and Development Officer or past events have been or are in the process of being dealt with as effectively as possible.

o Dr.Carol McKenzie was replaced by Rachel Howe as Administrator for two days a week o Rebecca Hughes, Policy and Development Officer worked 64 days which will increase to 84

days annually o We continue to have members involved with Design Panels in Edinburgh, Glasgow,

Aberdeen and Inverness. Thanks are due to the members involved for their time and contribution to the Panels. We know this is appreciated by the various Councils.

o We are formally represented on the RTPI Planning Forum, Scottish Parliamentary Cross Party Group on Architecture and the Built Environment, and Built Environment Forum Scotland (BEFS). In addition we were invited to have a representative attend various workshops and seminars.

o A number of other organisations are now sending us notices of events and in each case a decision is taken as to putting this on the website, mailing members or both.

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Treasurer’s Report Report to 31st March 2016 Clare Winsch explained the Treasurer’s Report to 31st March 2016, already circulated as follows:

o The bank balance at the start of the year was £8,964.85 o Full details of the income and expenditure for the year are shown in an accompanying sheet. o Rather than bidding for funds on the basis of a ‘Branch Activity and Funding Application’

LIS received a block grant of £37,000 later supplemented by a further £860. The block grant includes the fee for the Scotland Policy Advisor, provision for housing the touring exhibition ‘Rethinking the Urban Landscape’ and participation in the Year of Innovation, Architecture and Design 2016.. However, a Branch Activity and Funding Application was prepared for 2015-2016 and again for 2016-2017, complementing the updated LIS Business Plan.

o Total expenditure increased from £17,680.54 in 2014-2015 to £30, 138.95 in 2015-2016 o Representation in the person of the Scotland Policy Advisor at £17,294.95 accounted for the

greatest single item of expenditure o Other representational events are enumerated in the Policy Advisor’s report o Events as enumerated in the Events report o Festival of Architecture 2016. LIS successfully bid for a grant of £3,000 towards its events

during the festival Summary for 2015-2016 Opening Balance £ 8,964.77 Receipts

From LI £ 37,860.00 Sales etc £ 1,246.03 RIAS Festival of Architecture £ 3,000,00

£ 42,106.03 Expenditure

Administration, AGM £ 3,995.57 LIS Events £ 3,981.50 Festival of Architecture £ 560.00 LIS representation £ 18,004.95 Printing postcards and graphic design £ 348.80 Surveys and Analysis £ 58.00 Portfolio prizes SNH Windfarm research, Social Media

Training, Software, Meeting Rooms, Postage, Travel etc £ 2,580.12 £30,138.95

Surplus for Year at 31,03,2016 £11,967.08

Bank Balance at 31.03.2016 £ 20,931.85

Activity and Funding Application and updated LIS Business Plan Clare Winsch explained the comprehensive tables previously circulated relating to the Branch Activity and Funding Application 2016-2017 and the updated LIS Business Plan, together with the financial impact of this Plan. Not all the costs are known, some events may not take place and other events may be added. Topics covered included:

o LIS Administrator o Room hire and travel expenses for LIS Committee Meetings

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o Policy and Development Officer Remuneration o Policy and Development Officer travel expenses o BALI/LIS joint event – outdoor workshops at CED depot o BIM/LI at Marshalls Falkirk Depot including catering o Scottish Festival of Architecture competition including prizes o Scottish Festival of Architecture exhibition o Rethinking Urban Landscapes touring exhibition o Edinburgh School of Architecture and Landscape (ESALA) graduation prizes o Scottish Government Cross Party Group on Architecture and Built Environment-

contribution to meetings and hospitality o ESALA David Skinner Memorial Lecture video filming o Private Sector Seminar – venue speaker’s costs etc o LIS PR Strategy o Influence of Capability Brown on Scottish Landscape CPD o SUDS with Sue Illman (CPD) o Sublime and Picturesque in the Scottish landscape (CPD) o Reflections Series o Specific Event – Andrew Grant of Grant Landscapes o Cost-effective landscape design (CPD) o LIS AGM o Christmas events in Edinburgh and Glasgow o Devolved Nations meeting o Landscape research with SNH o Committee volunteer time.

Financial Summary of Business Plan

Balance Carried forward from 2014-2015 £ 7,788,66 Total Costs £ 71,278.40. Total Income £ 3,250.00 Total Funding Request £ 42,093.40 Projected Balance at Year End £ -18,146.34 In kind contributions estimated £109,250.00

Acceptance of the Treasurers Report for 2014-2015 and Business Plan projections for 2016–2017 were proposed by Danny McKendry, seconded by Nick Bowen and approved by the membership. LI Advisory Council Representative Report Rachel Tennant reported on the following:

o Advisory Council Meetings o Branch Representative Meetings o EGM Motion for Governance Changes o Branch Funding o Findings of the Office Location Working Group – now published o EGM May 2016 regarding the location of the LI Headquarters o Public Sector Working Group o LI Archive : Museum of English Rural Life o LI Annual Conference o Capability Brown Festival o Resignation of the CEO

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Public Sector Reports Rachel Tennant reported on the following Public Sector strategy and commitments from the seminar held in 2015 including:

o Public and Third Sector case studies including a Library of Scottish projects of National importance

o Local Government groups/forums, to progress policy and procedural issues and share good practice.

o Public and Third Sector members to promote and engage in the Profession and Branch matters

o Promote LI Policy Position Statements to SOLACE Scotland (Society of Local Authority Chief Executives and Senior Managers), HoPS (Heads of Planning Scotland), HIE (Highlands and Islands Enterprise) SE(Scottish Enterpeise) and Homes for Scotland co-ordinated in partnership with RTPI, ICE, RIAS, and CSGNT (Central Scotland Green Network)

o LIS and partner organisations to work with SNH (Scottish Natural Heritage) to seek adoption of Scotland’s Landscape Charter by Scottish Ministers.

Private Sector Reports Rachel Tennant reported topics concerned with Private Sector and Academic Strategy including:

o The survey carried out in 2015/16 o Strategy strands o Understanding key issues affecting the Private Sector in Scotland – using the survey and a

research project with Stirling University. o Making the most of Masters : The value of Landscape consultancy to the Scottish Economy,

and strategies for future growth. An appeal for participation by all Members o Knowledge transfer. o Young and Seasoned Practitioner engagement with reference to the LIS Reflection Series of

presentations o Practice events on key issues. o Archive and historical review

Policy and Development Officers Report Rebecca Hughes referred to Key Manifesto Issues for all political parties ahead of Scottish Parliament Elections May 2016 and in which LIS would expect to see addressed by the next Scottish Parliament. LIS have been promoting the following Key Issues to various audiences including by invitation to SG’s CPG on Architecture and Built Environment meeting October 2015 which also drew from the outstanding intentions of the LIS Perth 2012 Landscape Conference

o Scottish Government to sign up to The Scottish Landscape Charter o Address the chronic landscape skills shortages in local authorities to enable landscape and

green infrastructure to be adequately addressed in the Planning System and processes. o Provide ministerial leadership in Scottish Government for Place Making with a clearer

landscape for people focus in Creating Places Policy and Action Plans o Set out a clear Energy Strategy for Scotland along with its spatial implications o Provide clearer policy links between Sustainability and Development

SPP/NPF3/Community Planning Frameworks/Land Reform Act and the recently published Land Use Strategy 2016-2021 to effect more integrated landscape management at a landscape scale

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Rebecca Hughes also reported on the following: Liaison & Advocacy

o Planning and Architecture Division (PAD) Scottish Government o Scottish Natural Heritage – Landscape Policy and Advice Units o Forestry Commission Scotland : Scottish Tree Health Advisory Group/Plant Production

Working Group o Cross Party Working Group: Architecture and Built Environment (now dissolved pre-

election) o Architecture & Design Scotland (Sue Evans – Board Member/ Diarmid Lawlor – in-house) o Built Environment Forum Scotland (LIS now a member) o Historic Environment Scotland now amalgamated with RCAMS o RIA via Secretary Neil Baxter (Alan Cameron – LIS rep for 2016 Year of Innovation,

Architecture and Design Events) o RTPI via Planning Forum attended by James Spence Watson o Various NGO’s e,g,, APRS/LINK/ Coburn Society/ Scottish Council for National Parks o Royal Botanic Garden Edinburgh – Invitation from Regius Keeper to discuss interests in

common Consultations

o Land Reform Act – further stages & arrangements for enactment o Land Use Strategy 2016-21 (published late March) o Scottish Government’s Proposed Virtual Centre for Plant Health o DEFRA’s Plant Health Strategy o HES New Strategy Directions o BEFS – Heritage and Diversity Event o Cultural Ecosystem Services Paper from SNH/ HES o Landscape Capacity Assessment Guidance: Review of LCA Topic Paper 6 led by Natural

England o Planning Review – both written and oral evidence. Report due March not yet available. o Coastal Character Assessment Guidance – SNH o LI Policy Committee on Green Belt Policy and Members Survey o LIS’s Internal Wind Turbine Discussion with Members – ongoing

Looking Forward Rebecca Hughes future work was to continue with Advocacy, Liaison and Consultation processes but with focus on five additional key items:

o Landscape 2020 Initiative – Design FUTURES – Seeking a leader from the LIS designer members

o Promote with SNH another public sector landscape architects meeting following success of the March 2015 inaugural event

o LIS 2017 Conference on Green Belt issues and urban landscape design following on from the travelling exhibition LI’s Recreating Urban Landscape 2016-2017, and working with Duncan Campbell

o CPD Event on Tree and Plant Current Health Issues: Future Choices & Biosecurity Measures for Landscape Architects and the nursery supply chain to be organised jointly with HTA and BALI

o Seek to reconvene (and Chair if necessary) Landscape Discussion Forum for landscape matters involving NGO’s and others.

Events Report Last Two Years Over the last two years there have been ten events with 380 attendees

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o The Origins of Pleasure Drives and Scenic Routes 37 o Landscape Futures – Creating Resilient Landscapes – The Issue of Tree Health 64 o Landscape Institute Scotland – Placemaking Competition 36 o Water Blues/ Green Solutions Film 51 o LIS Public and Third Sector Landscape Architects’ Seminar 2015 54 o Annual General Meeting 2015 29 o Marshalls’ BIM Seminar 12 o Construction (Design and Management) Regulations 2015 Seminar 33 o Scottish Scenic Routes in Scotland’s National Parks 18 o LIS Annual General Meeting 2015 46 o Total attendees 380 o There were also Christmas Drinks Events in Edinburgh and Glasgow

Branch Activity report for 2016-17, that had already been circulated, was explained and Alan Cameron reported on the following: Festival of Architecture 2016

o The House and Garden of an Art Collector competition with a scheduled exhibition from Thursday 29th to Friday 30th September 2016 at the Royal College of Physicians and Surgeons, Edinburgh

o Landscape in the Context of Buildings with a scheduled exhibition from Tuesday 6th to Saturday 10th December 2016 at the Dundas Street Gallery, Edinburgh

o Rethinking the Urban Landscape – a Touring Exhibition 2016 with scheduled venues to be confirmed as:

July 2016 – Edinburgh and Perth August 2016 –Aberdeen, Dundee, Inverness September 2016 – Oban and Dumfries October 2016 – Scottish Borders, Glasgow (Mitchell Library 4th – 14th October)

Other Planned Events LIS Reflections Series This series aims to bring together more experienced landscape practitioners with the less experienced, emerging and student generations. It will take the form of a series of events and talks. These events seek to be a platform for knowledge transfer and give opportunities for discussion between members and the public, regarding a range of contemporary issues that concern and impact upon the landscape profession.

o Reflection Series Programme: The Emerging Years – the first in the series held prior to the AGM and involving Greg

Meikle, Elinor Scarth, and Felicity Steers The Evolution of the Landscape Architect Establishing a Practice Inspirations – the working and thinking of practitioners Working with water Creative Spaces – how different design studios/ practices work From Concept to Detail Working in Harmony : Architects and Landscape Architects working together.

o Specific Landscape Event, Edinburgh June 15th 2016 (detail to be confirmed) o LIS/BALI Event at CED – (detail to be confirmed) o Felicity Steers event Glasgow October 2016 (venue to be confirmed) o LIS Christmas Drinks in Edinburgh and Glasgow in December 2016

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Communications Report Dan Walker reported on the following:

o The LIS website is well established and kept up to date with all communications that are intended for distribution to Members.(http://scotland.landscapeinstitute.org )

o The problem of tracking down Members where there is no record of an email address. o A summary of email correspondence o Regular appeals to LIS Members as Speakers/Volunteers for projects or events o Social Media. This is flourishing with the use of Facebook, Twitter, and Linked-In o Distribution of information on World Landscape Architecture Month April 2016

Strategy for 2016-2017 o New Website with improved design/format o LIS Communications Strategy incorporating a Social Media Strategy o Improved digital content – images and videos, profiling and promoting the profession in

Scotland o Improving engagement with Members, Partners and the Public o Involving Members – an appeal for contributions

Election of Officer Bearers and Committee Secretary James Spence Watson reported that all the Honorary Officers had signified their willingness to serve for a further term and that he had not received any new nominations for these posts. These were approved by the membership as follows: Honorary Officers The following officers were then approved by the membership as follows: Mark Turnbull (MT) Chairperson Alan Cameron (AC) Vice Chairperson James Spence Watson (JSW) Secretary Clare Winsch (CW) Treasurer LI Council Representative Mark Turnbull advised of the position of the Advisory Council Representative, Rachel Tennant, following observations from LI regarding the length of her term of office and this was put to the membership who approved her election for a further term of office. Rachel Tennant (RT) LI Council Representative Committee Secretary James Spence Watson reported that majority of Committee members had signified their willingness to serve for a further term except Nicola Garmory and Rebecca Heatlie (Student Rep). Who were standing down. JSW informed that he had received two new nominations in respect of Danny McKendrie and Jon Rowe. These were then approved by the membership as follows: Nick Bowen, Sonia Jacket, Dan Walker, Steve Wheatley, Ross White, Danny McKendry, Jon Rowe. Student Representative There were no nominations for Student Representative and it was agreed that the new Committee take steps to encourage students to come forward.

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Any Other Business Questions were raised concerning the forthcoming EGM of the LI regarding the proposed re-location of the LI Headquarters . Rachel Tennant outlined the position of the LI to date and reported that all available information was included in the LIS web site and would be circulated in a ‘Vista’ by the LI. Chairpersons Closing Remarks The Chairperson, Mark Turnbull, thanked the Committee and the Membership for all their help during 2015-2016 in making this a year full of achievement. He forecast a busy and exciting 2016-2017 It was also announced for the benefit of new Committee Members that the first Committee Meeting for the New Year would be held on Wednesday 11th May 2016 at the Central Library, Edinburgh. The meeting closed at 9.30 pm. James Spence Watson, Secretary, May 2016

Members assembling for the 2016 Annual General Meeting