Athletic Eligibility Options

SC 2025

Agenda

1. System Admin Setup1. Adding an activity period to the school day.2. Adding activity types.

2. Creating Activity Courses in CampusA. Course setupB. Section setup

3. Running eligibility reports

Adding an activity period

System Admin>Calendar (periods tab)

Activity period is marked as non-instructional so it doesn’t count into attendance calculations.

Defining Activity Types

System Admin >Custom>Attribute/Dictionary

Activity types (categories) can be added.

Eligibility report may then be ran for a particular activity or group of activities by type.

Code is maximum 2 characters.

Creating Activity Courses in CampusSetting up a course for each sport/activity

• Scheduling > Add Course

• Select activity type

No grading tasks, not transcripted, not requestable.

Best Practices/Tips from Usage

“Code” to course numbers (so the activity courses are grouped together in search results)

Department may be used if you wish.

No other scheduling information required.

Not requestable (in most cases).

Not attendance taking (in most cases)

Creating Sections for Activities

Build sections for each group for that activity

• Examples:9999-1 Varsity9999-2 JV9999-3 10th Grade9999-4 9th Grade

Coach/adviser can be selected as teacher.Section placement should be placed in “Act” period.

Course Setup: collecting Grades

Option A- an eligibility grading task• Teachers must post eligibility scores as needed by the school to a

separate grading task

Option B- gradebook scores• Teachers need only to be using Campus gradebook as a score may be

pulled from any grading task.

“Eligibility Task” work flow.

Admin side• Open grading window for task every time

OR

• Leave open permanently

Teacher side• Posting grades

Right click in green area of gradebook. Post grades to other task

• “Professional judgment” adjustments

Pull from Gradebook Workflow

Admin Setup• No extra setup required.

Workflow• No grading window needed.• Teachers do not need to post grades. Tool pulls straight from the

calculated percentage.• No “professional judgment” adjustments can be made.

Building Rosters Option 1: Roster SetupRoster Setup

• (Scheduling>Courses>Section)

• Pick and choose students

This is a setup tool only; if a student is removed from the roster on this tool it will remove all traces of their participation in the activity.If a “drop date” is desired, the walk-in scheduler may be utilized.

Building Rosters 2: Walk-In Scheduler

Activities may be added using either the request or search modes in walk-in scheduler.

Viewing Eligibility Results

Student Information >Reports> Activity Eligibility• Select term, activity(s), grading task(s), • Choose posted scores or gradebook scores• Select sorting option needed• Select scores to filter on (F and/or equivalent)

Incidental Benefits of activity courses

Transcript options include an activity list that can be printed on the transcript.

Allows for attendance to be taken for activities. (if attendance is checked on the course)

Activities will appear on student schedule