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2012-2013 Council M
eeting Decisions A
ction List
1-9
12.1.2.1 C
ouncil Tri-annual Progress R
eport (1/7/2012 – 31/10/2012)
10-30
2012-2013 Council Meeting Decision Action List
Type Date Dir Item Report Title Decision No. Report Author Outcome Progress Status
SM 18.12.12 IS 6.1 Tender 04/13 – Margaret River Surfers Point Construction of Boardwalk and Stairs SM1212/1 Wayne Prangnell Adopted
Letter advising Council decision & award of tender sent 11.01.13
6.2 Tender 05/13 – Margaret River Surfers Point Amenities Buildings SM1212/2 Wayne Prangnell
Moved to Confidential Business
See IS Item 7.1
7.1 Tender 05/13 – Margaret River Surfers Point Amenities Buildings SM1212/3 Wayne Prangnell Adopted
Letter advising Council decision & award of tender sent 11.01.13
OM 12.12.12 IS 9.1 Petition - Bovell Crescent, Augusta Request For Road Upgrade OM1212/3 Jason Heine Adopted
JH to inspect and obtain quotes. Council report drafted to be taken to OM 27/3/13. In Progress
CEO 12.1.1 Operational Plan Progress Report OM1212/4 Nigel Anderson Adopted No further action required
12.1.2 Execution of Documents OM1212/5 Emma Rogers Moshe Phillips Adopted No further action required
12.1.3 Donation to the St John of God Bunbury Hospital OM1212/6 Gary Evershed Adopted Awaiting budget review to
approve moiety. Completed
SD 12.2.1 Request for In-Principle Support to Rezoning – Lots 13 and 520 Bussell Highway, Margaret River
OM1212/7 Nick Logan Adopted No further action required
12.2.2 Portions of Location 4023 and 4024 Bussell Highway and Bushby Road, Karridale – Scheme Amendment No. 8 to LPS1 and Structure Plan
OM1212/8 Jenny Tattum Adopted Being referred to the EPA. Completed
12.2.3 1 (Lot 2) Mansfield Avenue, Margaret River - Proposed Cafe OM1212/9 Jenny Tattum Adopted Planning Approval issued
12.2.4 35 (Lot 99) Bussell Highway, Margaret River - Proposed Tavern (Restaurant and Microbrewery)
OM1212/10
Matt Raymond, TPG Town Planning Urban Design & Heritage
Amended Motion Adopted
Planning Approval issued
12.2.5 Summary of Sustainability Advisory Committee Minutes from 20 September 2012 OM1212/11 Jared Drummond Adopted No further action required
12.2.6 In-Principle Scheme Amendment and Structure Plan – Lot 118 Orchid Ramble, Margaret River N/A Nick Logan Withdrawn N/A
2012-2013 Council Meeting Decision Action List
Type Date Dir Item Report Title Decision No. Report Author Outcome Progress Status
12.2.7 Lots 481, 482 and 483 Stewart Street, Margaret River - Proposed Structure Plan for Residential/Tourist Development
OM1212/12 Johan Pienaar Adopted Final report to Council being drafted
12.2.8 Reserves 18867 and 18866 Bussell Highway, Kudardup - Kudardup Hall Association OM1212/13 Moshe Phillips Adopted No further action required
12.2.9 Lots 72, 73 and 74 Kevill Road West, Margaret River - Scheme Amendments OM1212/14 Nick Logan Adopted Completed
IS 12.3.1 Tender 03/13 – Margaret River Surfers Point Civil Works OM1212/15 Wayne Prangnell
Moved to Confidential Business
See IS Item 16.1
CCS 12.4.1 Minutes of Local Emergency Management Committee Meeting held 13 November 2012 OM1212/16 Brendan Jordan Adopted No further action required
12.4.2 Minutes of Bush Fire Advisory Committee Meeting held 21 November 2012 OM1212/17 Brendan Jordan
Amended Motion Adopted
FMP provided
12.4.3 Amendment to Fees and Charges 2012/2013 – Children’s Skating Program OM1212/18 Annie Riordan Adopted
Advertised for public comment. No further action required
12.4.4 SES Building and Capes Enhanced Service Delivery MOU OM1212/19 Annie Riordan Adopted No further action required
IS 16.1 Tender 03/13 – Margaret River Surfers Point Civil Works OM1212/22 Wayne Prangnell Adopted Letter advising Council
decision sent 11.01.13
OM 28.11.12 CEO 12.1.1 Citizenship Ceremonies 2013 OM1211/17 Donna Wolter Adopted
Invitations to honourable guests will be sent prior to each ceremony. No further action required
12.1.2 Feedback on the Council Delegation to Haining City, Zhejiang Province, China OM1211/18 Gary Evershed Adopted
Budget consideration for high school delegation. Completed
12.1.3 Adoption of the Annual Report 2011-2012 OM1211/19 Donna Wolter Adopted General Meeting of Electors held
12.1.4 Capes Region Organisation of Councils Minutes – 25 October 2012 OM1211/20 Donna Wolter Adopted
Further meeting held. CapeROC now administered by the City of Busselton
12.1.5 2013 Schedule of Dates and Venues for Ordinary Council Meetings and Committee OM1211/21 Lisa Garstone Adopted Advertised AMR Mail
19.12.12
2012-2013 Council Meeting Decision Action List
Type Date Dir Item Report Title Decision No. Report Author Outcome Progress Status
Meetings
12.1.6 Margaret River Fires Recovery Committee Report OM1211/22 Gary Evershed Adopted
Follow up action being taken by Community Development. Completed
SD 12.2.1 Proposed Fast Food Outlet – 49 (Lot 66) Town View Terrace, Margaret River OM1211/23 Jenny Tattum
Amended Motion Adopted
Planning Approval issued
12.2.2 Lot 2 Mansfield Avenue, Margaret River - Proposed Grouped Dwellings/Serviced Apartments
OM1211/24 Jenny Tattum Nick Logan
Alternative Motion Adopted
Planning Approval issued
12.2.3 Lot 1 – 5 and 7 – 8 Trinder Drive, Margaret River - Detailed Area Plan for Trinder Drive Precinct, Margaret River
OM1211/25 Angela Satre Adopted No further action required
12.2.4
Awarding of Permits for Eco-Tours, Water Craft Hire, Surf, Stand-Up Surf, Kite and Wind Surf Schools and Mobile Food Businesses within Reserves 41545, 11533, 37957, 27618
OM1211/26 OM1211/27 Emma Rogers
Adopted Alternative Motion Adopted
No further action required – permits issued
CCS 12.4.1 List of Payments for October 2012 OM1211/28 Stella Tippet Adopted No further action required
12.4.2 Financial Activity Statement Report – October 2012 OM1211/29 Paul Kilgren Adopted No further action required
12.4.3 2012-13 Rate Incentive Prize Draw OM1211/30 Vicki Scott Adopted No further action required
SD 16.1 Gnarabup Kiosk – New Sub-Lease and Redevelopment Reserve 41545 OM1211/32 Moshe Phillips Adopted No further action required
OM 14.11.12 SD 12.2.1 Appointment of Properties to the Environmental Stewardship Program and Environmental Grants Program 2012/2013
OM1211/2 Jared Drummond Adopted No further action required
12.2.2 Lots 104 & 105 Bussell Hwy, Margaret River – Proposed Structure Plan OM1211/3 Jenny Tattam Adopted Completed
12.2.3
Reserves 39689 and 50522 Clarke Road, Margaret River for Margaret River Regional Environment Centre (Inc.), FESA & SES – Proposed Boundary Realignment and Leasing
OM1211/4 Moshe Phillips Adopted No further action required
IS 12.3.1 Margaret River Surfers Point Project Status Report OM1211/5 Wayne Prangnell Adopted No further action required
12.3.2 Fee Waiver – Lions Club of Margaret River OM1211/6 Lauren Aspland Adopted Banner Licence for 2013
2012-2013 Council Meeting Decision Action List
Type Date Dir Item Report Title Decision No. Report Author Outcome Progress Status
issued 17.12.12
12.3.3 Cowaramup Streetscape Concept Plan – Results of Community Consultation OM1211/7 David Nicholson Adopted No further action required.
12.3.4 Workshop Upgrade Tender 09/12 OM1211/8 Wayne Gailey Adopted
Report sent to council again 13/2/13, no further action required (27/2/13)
12.3.5 Tender 02/13 – Margaret River Surfers Point Materials Supply Boardwalk & Stairs OM1211/9 Wayne Prangnell Adopted Advice sent to tenderers, no
further action required CCS 12.4.1 List of Payments for September 2012 OM1211/10 Stella Tippet Adopted No further action required
12.4.2 Financial Activity Statement Report – September 2012 OM1211/11 Paul Kilgren Adopted No further action required
12.4.3 Minutes of Sports & Recreation Advisory Committee Meeting 3 October 2012 OM1211/12 Dylan Brown Adopted No further action required
12.4.4 Amendment to Fees and Charges 2012/13 – Living Longer Living Stronger Program OM1211/13 Annie Riordan Adopted
Advertised for public comment, No further action required
12.4.5 Fee Waiver – Margaret River & Districts Agricultural Society OM1211/14 Sarah Kissell Adopted No further action required
OM 10.10.12 CEO 12.1.1 Local Government Elections 2013 OM1210/3 Donna Wolter Adopted Letter confirming Council decision drafted and sent Monday 15 October 2012
12.1.2 Notes of Councillor Information Briefings 11 July – 26 September 2012 OM1210/4 Donna Wolter
Amended Motion Adopted
No further action required
12.1.3 Augusta Urban Art Streetscapes Project OM1210/5 Gary Evershed Adopted Letter confirming Council’s decision drafted and sent Monday 15 October
SD 12.2.1 Proposed Scheme Amendment - Inclusion of Caretakers Dwelling Use Class into Industry Zone in Local Planning Scheme No. 1
OM1210/6 Iliya Hastings Adopted No further action required
12.2.2 Lot 1 Kudardup Road, Kudardup - Proposed Scheme Amendment and Structure Plan OM1210/7 Nick Logan Adopted Completed
12.2.3 Adoption of Draft Witchcliffe Village Strategy 2012 and Associated Modifications to the Local OM1210/8 Nick Logan
Iliya Hastings Adopted Completed
2012-2013 Council Meeting Decision Action List
Type Date Dir Item Report Title Decision No. Report Author Outcome Progress Status
Planning Strategy
IS 12.3.1 Blackwood Rivermouth Cut – Spring 2012 Progress Report and Proposed Budget Amendment
OM1210/9 Wayne Gailey Adopted No further action required
CCS 12.4.1 Emergency Management – MOU OM1210/10 Brendan Jordan Adopted Letter confirming council decision drafted and sent Monday 15 October 12
12.4.2 Tender 08/12 – Supply & Install One (1) Synthetic Bowling Green at the Augusta Social & Bowling Club
OM1210/12 Annie Riordan Adopted No further action required
OM 26.09.12 CEO 12.1.1 Audit and Risk Management Committee Meeting Minutes 12 September 2012 OM1209/13 Donna Wolter Adopted
The MR Rowing Club has advised that they are pursuing full replacement costs for the facility as part of the ongoing liability actions arising from the fires
SD 12.2.1
Demolition of Existing Dwelling and Construction of New Dwelling including the Renovation of Existing Outbuilding - Lot 370 Stormbay Road, Flinders Bay, Augusta
OM1209/16 Lucy Gouws Johan Pienaar
Alternative Motion Adopted
No further action required
12.2.2 Location 1035 Rowe Road and Part of Lot 12 Bussell Highway, Witchcliffe – Scheme Amendment No.10 and Structure Plan
OM1209/17 Lucy Gouws Nick Logan Adopted Completed
12.2.3 Sustainable Design Policy – Local Planning Policy 24 OM1209/18 Jared Drummond Adopted No further action required
12.2.4 Renewable Energy Policy – Local Planning Policy 23 OM1209/19 Jared Drummond Adopted No further action required
CCS 12.4.1 List of Payments for August 2012 OM1209/20 Stella Tippet Adopted No further action required
12.4.2 Financial Activity Statement Report – August 2012 OM1209/21 Paul Kilgren Adopted No further action required
12.4.3 Investment Portfolio Update August 2012 OM1209/22 Paul Kilgren Adopted No further action required
12.4.4 Minutes of Local Emergency Management Committee Meeting held 14 August 2012 OM1209/23 Brendan Jordan Adopted No further action required
12.4.5 Purchasing Policy Review OM1209/24 Paul Kilgren Adopted Uploaded to internet. No further action required
2012-2013 Council Meeting Decision Action List
Type Date Dir Item Report Title Decision No. Report Author Outcome Progress Status
ACM 12.09.12 CEO 7.1 2012 Internal Audit Report AC1209/02 Gary Evershed Adopted No further action required 7.7 Margaret River Rowing Club Boat Storage AC1209/03 Gary Evershed Adopted No further action required CCS 7.4 Overview Of Shire Insurance Policies 2012-13 AC1209/04 Paul Kilgren Adopted No further action required
7.5 Progress Of Remedial Action In Response To Auditor’s Management Report For The Year Ended 30 June 2011
AC1209/05 Paul Kilgren Adopted No further action required
7.6 Operations Of Kudardup Volunteer Bush Fire Brigade AC1209/06 Brendan Jordan Adopted See OM1209/03 for action
items
OM 12.09.12 CEO 12.1.1 Operations Of Kudardup Volunteer Bush Fire Brigade OM1209/03 Brendan Jordan Adopted
Letter drafted and sent to current secretary notifying of Council Decision
DPS 12.2.1 Margaret River Supertowns – Growth Plan Endorsement OM1209/04 Nick Logan Adopted No further action required
12.2.2 Lot 91 Willmott Avenue, Margaret River - Adoption Of Scheme Amendment No. 13 To Lps No. 1
OM1209/05 Iliya Hastings Adopted No further action required
12.2.3 Reserve 39081 Bussell Highway, Margaret River - Old Settlement Lease
OM1209/01 OM 12/09 02 Moshe Phillips
Amended Motion Adopted
Completed
CCS 12.4.1 List Of Payments For July 2012 OM1209/06 Stella Tippett Adopted No further action required 12.4.2 Financial Activity Statement Report – July 2012 OM1209/07 Paul Kilgren Adopted No further action required
12.4.3 Investment Portfolio Update July 2012 OM1209/08 Paul Kilgren Adopted No further action required
12.4.4 Minutes Of Bush Fire Advisory Committee Meeting Held 15 August 2012
OM1209/09 Brendan Jordan Adopted No further action required
12.4.5 CSRFF Application Cowaramup District Social Club
OM1209/11 Annie Riordan Amended Motion Adopted
Application lodged but was unsuccessful
OM 22.08.12 IS 9.1 Petition - Bottrill Street Lighting - Bottrill Street, Cowaramup OM1208/17 Chris Yates Adopted Completed
CEO 12.1.1 Capes Regional Arts and Cultural Facilities Study OM1208/18 Gary Evershed Adopted
First meeting of the working group of key stakeholders held Friday 28 September
12.1.2 2012 Margaret River Surf Pro Fee Waiver OM1208/19 Amanda Russell Adopted Letter advising fee waiver
2012-2013 Council Meeting Decision Action List
Type Date Dir Item Report Title Decision No. Report Author Outcome Progress Status
Application sent to Surfing WA
PDS 12.2.1 Draft Local Planning Policy No. 25 – Short Stay Use – Grouped Dwellings OM1208/20 Amelia Englert Adopted Completed
12.2.2 Lot 19 Valley Road, Margaret River – In-Principle Scheme Amendment OM1208/21 Nick Logan Adopted No further action required
IS 12.3.1 Margaret River Perimeter Road - Establishment of Community Reference Group OM1208/22 David Nicholson Adopted MRWA advised of Councillor
representative on CRG
CCS 12.4.1 Minutes of Sports & Recreation Advisory Committee Meeting held 1 August 2012 OM1208/23 Norma Guthrie Adopted No further action required
12.4.2 Cowaramup Skate Park – Design Approval and CSRFF Application OM1208/24 Paul Gravett Adopted Tender recommendation
endorsed 27 Feb 2013 12.4.3 Investment Policy OM1208/25 Paul Kilgren Adopted No further action required
MOC 13.1 Investigation into a Proposed Scheme Amendment to LPS1
OM1208/26 OM1208/27 Cr McGregor
Amended Motion Adopted
Reported to Council on 10/10/12
13.2 Contribution to the South West Food Bowl Festival OM1208/28 Cr McGregor Adopted Donation provided to
organisers
OM 08.08.12 CEO 12.1.1 Capes Region Organisation of Councils Minutes – 20 July 2012 OM1208/2 Donna Wolter Adopted No further action required
12.1.2 Council Meeting Status Report July 2011 – June 2012 OM1208/3 Donna Wolter Adopted No further action required
PDS 12.2.1 Summary of Sustainability Advisory Committee Minutes – 21 June 2012 OM1208/4 Jared Drummond Adopted No further action required
12.2.2 Final Adoption of Scheme Amendment No. 1 (Omnibus Amendment) - Local Planning Scheme No. 1
OM1208/5 Nick Logan Adopted No further action required
12.2.3 Adoption of the Heritage Inventory and Heritage List OM1208/6 Lucy Gouws Adopted No further action required
12.2.4 Draft Local Tourism Planning Strategy – Adoption for Advertising Purposes OM1208/7 Jared Drummond
Nick Logan Adopted Completed
12.2.5 Reserve 39081 Bussell Highway, Margaret River - Old Settlement Lease OM1208/8 Moshe Phillips
Deferred to OM 12 September 2012 (AUGUSTA)
See DPS Item 12.2.3 from OM 12.09.12
2012-2013 Council Meeting Decision Action List
Type Date Dir Item Report Title Decision No. Report Author Outcome Progress Status
IS 12.3.1 Proposed Dedication as Road – Reserve 35960, Augusta OM1208/9 Doug Sims Adopted
Letter sent to State Lands 17/9/12 to action land tenure. Completed
12.3.2 Tree Services Tender 03/12 for 2012-2014 OM1208/10 Wayne Gailey Adopted Completed, no further action
12.3.3 Heavy Plant Quotations 2011-2012 - Telehandler OM1208/11 Russell Pratt Adopted Completed, no further action
CCS 12.4.1 List of Payments for June 2012 OM1208/12 Stella Tippet Adopted No further action required 12.4.2 Investment Portfolio Update June 2012 OM1208/13 Paul Kilgren Adopted No further action required 12.4.3 Financial Activity Statement Report – June 2012 OM1208/14 Paul Kilgren Adopted No further action required
OM 25.07.12 CEO 12.1.1 CEO Performance Targets May 2012 to April 2013 OM1207/18 Gary Evershed Adopted CEO working towards
targets. In progress
PDS 12.2.1 Lower Blackwood Landcare Districts Committee Lease OM1207/19 Moshe Phillips Adopted Completed
12.2.2 Lot 1017 Redgate Rd, Witchcliffe - Scheme Amendment & Structure Plan OM1207/20 Johan Pienaar Adopted No further action required
CCS 12.4.1 Adoption of Differential Rates and Minimum Payments 2012/2013 OM1207/21 Vicki Scott Adopted No further action required
12.4.2 Adoption of Early Payment Incentives, Payment Options, Late Payment Interest and Instalment Charges 2012/2013
OM1207/22 Vicki Scott Adopted No further action required
12.4.3 Adoption of Draft Annual Budget 2012/2013 OM1207/23 Paul Kilgren Adopted No further action required
OM 11.07.12 CEO 12.1.1 Notes of Councillor Information Briefings 10 August 2011 – 27 June 2012 OM1207/7 Donna Wolter Adopted No further action required
IS 12.3.1 Public Toilet Cleaning and Lock Up Services Tender 04/12 OM1207/8 Kim Luciano
Jo Smith
Moved to Confidential Business
See IS Item 16.2
12.3.2 Plant Hire Tender 1/12 for 2012-14 OM1207/9 Wayne Gailey Adopted No further action 12.3.3 Supply of Materials Tender for 2012-14 OM1207/10 Wayne Gailey Adopted No further action
CCS 12.4.1 Assessment of Sentinel Alert – Intelligent Public Warning System OM1207/11 Brendan Jordan
Paul Gravett
Amended Motion Adopted
System is still being refined by developers, so no action taken to date
CEO 16.1 Salaries and Allowances Determination for 2012 OM1207/13 Gary Evershed Alternative Motion Adopted
New pay rates implemented
IS 16.2 Public Toilet Cleaning and Lock Up Services OM1207/14 Kim Luciano Adopted Contract signed
2012-2013 Council Meeting Decision Action List
Type Date Dir Item Report Title Decision No. Report Author Outcome Progress Status
Tender 04/12 Jo Smith
Action Items Still In Progress from 2011-2012 Council Meeting Decisions Action List
Type Date Dir Item Report Title Decision No. Report Author Outcome Progress Status
SM 20.06.12 PDS 6.1 Proposed Relocation of the Cowaramup Transfer Station SM1206/1
Gary Evershed Iliya Hastings Alison Edmunds Nick Logan
Adopted
Closure will be triggered by the issue of a building licence for the new Cowaramup Resort. In Progress
OM 09.05.12 IS 12.3.3 Investigator Avenue Drainage Issues OM1205/6 David Nicholson Adopted
Solicitor has been appointed but agreement has not been reached with developer 14/03/13. In Progress
OM 14.12.11 PDS 12.2.4 East Margaret River - Perimeter Road Funding And Implementation Policy OM1112/8 Nick Logan Adopted
Final policy being developed following consultation. In Progress
OM 14.09.11 IS 12.3.1 West Bay Valley Estate Outstanding Developer Contributions – Settlement Officer OM1109/5 David Nicholson Adopted
Solicitor as been appointed but agreement has not been finalised 14/03/13. In Progress
Terms used: CCS Corporate & Community Services CEO Chief Executive Officer IS Infrastructure Services MOC Items introduced by Members of Council SD Sustainable Development Officer Recommendation: Refers to recommendations made in the initial report to Council as contained in the Agenda, or, if any addendums are provided to
Council prior to the meeting, then it refers to recommendations contained in the addendum. Adopted: Officer Recommendation adopted without change. Amended motion adopted: Minor amendment made to Officer Recommendation adopted. See link to decision. Lapsed: Officer Recommendation not adopted. See link to decision. Alternative motion adopted: Alternative motion to Officer Recommendation, or significantly amended Officer Recommendation, adopted by Council. See link to
decision.
Executive Report
Jul 12 - Feb 13
Shire of Augusta-Margaret River
Organisation:
Executive Report: Tri-annual Council (November-February)
Report Filters:
Executive Report (Jul 12 - Feb 13)Shire of Augusta-Margaret River
ORGANISATION
March 20, 2013Page 2 of 21
Executive Report (Jul 12 - Feb 13)Shire of Augusta-Margaret River
Key Action Progress
Between 40 and 90% of action target achieved
Less than 40% of action target achieved
At least 90% of action target achieved
No Target Set
Action Name Executive Comments % CompleteTarget
1.1.1.2 Incorporate Tourism Strategy into the Local Planning
Strategy by Council adoption
60% 60
The Tourism Strategy has been prepared, adopted by Council for
advertising, advertised and will be reported back to Council in early
2013.
1.1.2.1 Complete masterplan and feasibility study fo the
proposed Retirement Village - Lot 3000 Allnutt Terrace Augusta
and present to Council for adoption
80% 60Draft Feasibility prepared. Currently being reviewed and final to be
presented to Council in April/May 2013
1.2.1.2 Prepare Concept Plan for Ellis Street Jetty Precinct 40% 60Preliminary investigations commenced.
Draft Concept prepared.
Consultation processto commence in March 2013
1.2.1.3 Preparation and adoption of POS Strategies for Augusta
and Margaret River Townsites
50% 60POS strategies have been commenced and will be completed in line
with the Integrated Planning process. A draft of the Strategy is nearing
completion.
1.2.1.4 Finalise a Council decision on the future location of the
Margaret River Court House and Police Station
60% 60Draft Site adopted by Council.
Presently being advertised for public comment
1.2.2.4 Complete Streetscape works Augusta CBD 100% 100Street trees planted and surrounding civil works completed. Street tree
lighting installed.
1.2.2.5 Complete Streetscape works Wallcliffe Rd West of
Station Rd
100% 100
1.2.2.6 Complete parking expansion Fearn Ave Library Car Park 100% 100Completed
1.2.2.7 Complete Cowaramup town centre streetscape upgrade
- Stage 2 and associated drainage works (Stage 1)
10% 50Public comment invited on streetscape concept plan. Plan adopted by
Council and sent to Main Roads WA for endorsement. Consultant has
designed drainage works, which incorporates street tree planting.
Awaiting approval of Royalties for Regions funding agreement before
commencing works.
March 20, 2013Page 3 of 21
Executive Report (Jul 12 - Feb 13)Shire of Augusta-Margaret River
Action Name Executive Comments % CompleteTarget
1.3.1.2 Develop and implement a public art policy based on the
Artsource Model
50% 20Impacts from MR Fires Recovery has delayed this project - as officer
working in Recovery role.
CapeROC Arts and Cultural Facility Study consults have been
undertaken (by Peter Alexander - Consultant), and will help to inform
final strategy / policy position.
First Draft of the Public Art Policy is complete. Nick Logan has reviewed
for linkages to draft Developer Contributions Policy.
An Art Panel meeting with community and industry is planned for March
18 to get input on the Public Art Policy and Cultural Plan.
1.3.1.3 Finalise review Witchcliffe Village Strategy following
consultation and Council adoption
100% 60The Withcliffe Village Strategy has been revised and forwarded to the
WAPC. The WAPC have provided preliminary feedback and it is
expected that the WVS will be finalised in the next two months.
1.3.1.4 Finalise a whole of Shire Community Facilities Plan 40% 60The Community Facilities Plan has been finalised to a point sufficient to
inform the Shire's Integrated Planning process and will be finalised in
line with completing Integrated Planning in 2013.
1.3.2.2 Complete Path Expansion - Clarke Road adjacent to
Montessori School
100% 100Completed.
1.3.2.3 Complete preparation of a master plan for the
Augusta-Busselton rail trail and seek funding for implementation
75% 70Trails Planning study 95% complete. Interpretation Plan complete.
Aboriginal Heritage study complete. Environmental study nearing
completion. Clearing permits in preparation. Referral for assessment
under EPBC Act required. Fire management plan in preparation.
Bridging options and costs under investigation. Trailnaming competion
closed - submissions being assessed.
1.4.1.10 Road widening - Treeton Road 60% 1Partly completed. A portion of the road encroaches on Unallocated
Crown Land and approval to undertake the works on this section is
therefore required from the Native Title claimants. This is a prolongerd
process so this portion of the works has been carried over to 2013/14.
1.4.1.11 Road Preservation - Treeton Road 100% 100Completed.
1.4.1.12 Road Preservation - Rural Reseals 100% 100Completed.
1.4.1.13 Road Preservation - Asphalt Overlays 80% 90Completed except for Blackwood Avenue, Augusta (between Ellis Street
and Manning Street).
1.4.1.14 Road Preservation - Gravel Reshouldering 75% 75Carters Road and Hillview Road completed. Osmington Road (east of
Jindong Treeton Road) to be undertaken.
1.4.1.15 Road Preservation - Gravel Resheeting 100% 90Bramley River Road, Wirring Road, Terry Road, Nth Treeton Road,
Arthur Road, Webster and Carbunup South Road sections completed.
March 20, 2013Page 4 of 21
Executive Report (Jul 12 - Feb 13)Shire of Augusta-Margaret River
Action Name Executive Comments % CompleteTarget
1.4.1.16 Road Preservation - Kerb Replacement 5% 80Site selection underway. Works not commenced.
1.4.1.17 Review the Shire's Subdivision and Development
Standards and Specifications
60% 40Completed a review of the following Standards and Specifications:
- Standard requirements for works within Shire road reserves.
- Crossover Specifications
- Path Details and Specifications
- General requirements for stormwater drainage disposal - this will
receive ongoing improvement through consultation with Department of
Water and other South-West Local Government Authorities.
- Created new standard/specification for Battleaxe driveways.
Review of the Shire's Standards and Specifications for Subdivisions and
Developments. This will be ongoing, as there are some inconsistencies
between current and past practices and standards.
1.4.1.18 Accident Black Spot Projects - Leeuwin Road and
Cowaramup Bay Road
100% 0
1.4.1.19 Road Preservation - Ellensbrook Road 80% 100Works nearing completion
1.4.1.9 Road Expansion Caves Rd and Cowaramup Bay Rd
Intersection
95% 100Works completed except for linemarking.
1.4.2.3 Complete Bridge Preservation Rail Trail bridge over
Margaret River
5% 50Delayed due to availability of bridge contractor and booked for June
2013.
1.5.1.2 Develop a 10 year building maintenance plan for all
council facilities
25% 60Prelimanry assessment of buildings conducted for input to asset
management plan.
1.5.2.12 Finalise construction of the Margaret River Library
Extension and Outdoor Library
95% 100The Outdoor Garden Library is being enjoyed by the public. Planting is
complete and library users are enjoying the outdoor space, particularly
as they access the wi-fi, and eat produce from the edible garden. The
community art project is underway with Ian Dowling now working on
tiles to be incorporated into the water feature.
Construction of weather covers at the emergency exits has begun.
Work on the ‘Handover and Practical Completion list ' is also ongoing.
1.5.2.13 Complete Margaret River Depot Office Upgrade 75% 100Nearing completion. Quotes being obtained for shade sail and for water
supply improvements.
1.5.2.14 Complete Margaret River Depot Lube bay / Wash
down
15% 95Tenders advertised but prices received were too high. Scope of tender
reduced and retendered. Revised tenders evaluated and contract
awarded. Works to commence April 2013.
March 20, 2013Page 5 of 21
Executive Report (Jul 12 - Feb 13)Shire of Augusta-Margaret River
Action Name Executive Comments % CompleteTarget
1.5.2.15 Finalise and Open the Old Settlement to public Use 40% 70
Lease Agreements are being finalised with successful EOI bidders
Gene Hardy working with Historical Society and Arts Margaret River
regarding dates for opening based on the lease finalisation and
interpretive signage.
1.5.2.16 Ensure lessee completes capital upgrading works on
the Gnarabup cafe site
80% 80Currently in negotiation with lease holder regarding revised lease.
Other leasing conditions and terms being complied with
1.5.2.8 Complete Animal Management Facility Upgrades 40% 50Funding submission completed 2 Nov 2012.
Funding submission unsuccessful - Feb 2013.
MYBR adjusted to allow additional funds for AMF.
Tectonics drafting updated drawing and Tender specifications .
1.5.3.3 Develop prioritised 10 year program to remediate
facilities which do not meet universal access standards
0% 20Not started.
2.1.1.2 Finalise a business plan to progress the Shire towards
self sufficient in energy using renewable sources.
60% 60Researching a variety of renewable energy technologies applicable to
Shire, community and residential buildings, such as bio-gas/fuels, wind
and solar and low energy producing appliances. Outcomes will form the
basis of an updated business plan. Implementation of the business
case includes applying for a non-competitive commonwealth grant to
install solar/heat pumps on Shire vested buildings.
A review of the Shire's Local Energy Action Plan has been undertaken
and will be reported to Council in the near future. Updated data from
Unifleet (external consultant) is required to measure the Shire's vehicle
fleet data accurately before the report is complete.
2.1.1.3 Conduct comparisons between energy consumption on
the new five star NABERS civic and administration centre and
the current facilities.
50% 60Energy audits have been carried out on major Shire facilities and works
are intended to reduce energy consuption at the rec centre. Energy
consumption in the new administration building is being monitored and
will be further considered once the operation of the building has been
fully implemented.
2.1.2.4 Provide community education on energy saving tips in
the Community Update and participate in Earth Hour
70% 60This project is undertaken on periodic basis. Training has recently been
facilitated through the Living Smart program which was promoted
through the Sustainability Transition newsletter and a media release
about the program will soon to be released.
2.1.2.5 Provide support for progression of the Housing Retrofit
Project
100% 60The project did not receive funding through commonwealth grant funding.
A subsequent funding application has not been submitted as it
considered more valuable to implement other actions under the Local
Energy Action Plan. Additionally, the use of vacant units at the
Baptistcare complex to undertake the project was not resolved by the
Margaret River Climate Action Group
March 20, 2013Page 6 of 21
Executive Report (Jul 12 - Feb 13)Shire of Augusta-Margaret River
Action Name Executive Comments % CompleteTarget
2.2.1.2 Provide financial support to the Cape to Cape
Catchment Group and Lower Blackwood Basin Groups
100% 100
2.2.1.3 Prepare a drainage plan based on water sensitive urban
design principles for Allnutt Terrace, Augusta
0% 30Not commenced. Investigation ideally to be carried out during wet
season
2.2.1.4 Implement drainage improvements in Blackwood
Avenue/Brady Street area
5% 0Works to be funded by Royalties to Regions CLGF direct allocation .
Draft funding agreement submitted to RDL in December. Awaiting
approval before works can commence.
2.2.1.5 Implement drainage improvements in Investigator Avenue
(Augusta) - subject to resolution of developer funding
20% 20In negotiation with developer's solicitor for recovery of funding required
for drainage improvements.
2.2.2.3 Finalise commissioning of the UV treatment system for
Riverslea and Rapids Landing.
50% 30Scope of required additional works identified. Funding sources being
researched.
2.3.2.1 Replace stairs at Surfers Point, replace retaining walls
and construct pathways using 2011-12 R4R funding
50% 50Tender for replacement of stairs awarded, works in progress.
Retaining walls and path construction included in landscaping package,
to be advertised April and works completed by December 2013.
2.3.2.2 Seek grant funding for coastal protection works at
Flinders Bay
75% 100Grant application lodged but was unsuccessful. Funds used to
undertake coastal protection works. Discussions underway with
Department of Transport to determine if there is merit in the Shire
reapplying for funding in 2013/14.
2.3.3.2 Complete post fire environmental rehabilitation funded
from Caring for Country grant
80% 80Spring 2012 weed control has been completed with over 200 ha of Shire
reserve sprayed for Arum Lily and collaboration with DEC and CCG to
undertake control on private and DEC lands.
Weekly co-supervision of volunteers from Capes Volunteer Team with
over 600 hours spent since June 2012. Tasks include revegetation, seed
collection, weed control, erosion control and monitoring. Two
community planting days attracting over 100 volunteers and planting
over 4,000 plants. Integration of coastal demonstration garden and
wetland rehabilitation master planning at Riflebutts into Surfers Point
redevelopment project. Replacement of 2 fire damaged timber
structures and installation of 2 new structures underway in conjunction
with Surfers Point redevelopment project.
2.3.3.3 Staged rehabilitation of the Tanah Marah Gravel Pit 100% 100
2.3.3.4 Complete preparation of a weed strategy for the Shire 75% 95Draft prepared and currently being reviewed both internally and
externally.
2.4.1.4 Undertake holistic review of waste services operations
including waste transfer stations
100% 60Final Report received January 2013
March 20, 2013Page 7 of 21
Executive Report (Jul 12 - Feb 13)Shire of Augusta-Margaret River
Action Name Executive Comments % CompleteTarget
2.4.1.5 Develop and implement Environmental Improvement
Plan for the Davis Road Landfill Facility
60% 60This quarter the following works were undertaken:
- contour survey of entire facility undertaken
- Environmental Assessment project commenced and draft report
recieved February 2013
- Draft Landfill Closure Management Plan received from consultant
February 2013
2.4.1.6 Review sanitation services (kerbside collections, street
and reserves collection, litter collection) provided by the Shire to
identify efficiencies and increase effectiveness of delivered
services
100% 60Recommendations from holistic review and internal suggestions for
improving services have been included in drafting of new collection
contracts. The new collection contracts have been structured to
increase efficiences, reduce overlap and duplication of litter vs collection
services and streamline administration related processes. The tender
has been advertised, with clsing date of 10 march 2013.
2.4.1.7 Prepare tender for kerbside collections which expires on
30 June 2013
100% 40Kerbside collection Tender drafted and advertised for submissions
February 2013 with closing date for submissions 10 March 2013.
2.4.2.2 Development community education strategy for
Executive Leadership team (ELT) endorsement
30% 50
Project deferred due to lack of appointment of waste manager. Initial
recommendations in holisitc review will enable future consideration of
this project.
2.5.1.10 Implement Gloucester Park improvement and
redevelopment plan (see R4R funding program)
5% 0Design work in progess (internal). Works to be funded by Royalties to
Regions CLGF direct allocation. Draft funding agreement submitted to
RDL in December. Awaiting approval before works can commence.
2.5.1.12 Upgrade West Cowaramup Public Open Space from
Affordable Housing Fund (Stage 2)
100% 20Picnic shelter, pathway, tables and seats, BBQ, bin and additional
drainage installed.
2.5.1.13 Upgrade playground at Farmhouse Park 90% 100Playground upgrade completed. Some concrete garden bed edging to
be removed. Masterplan for park in preparation.
2.5.1.14 Install picnic tables at Alexandra Bridge Hall 100% 100
2.5.1.15 Undertake Stage 1 upgrading of Library Garden and
surrounds
95% 100Works completed except for repairs/modifications to reticulation
system.
2.5.1.16 Install Shade Sail at Brookfield play space 100% 100
2.5.1.17 Undertake staged paving upgrade at Rotary Park 0% 90Not commenced. Discussion held with Rotary and agreement reached
on the scope of works.
2.5.1.18 Develop concept plans for the upgrading of MC Davies
Park
5% 100Quotes to be obtained from suitable landscape architects.
2.5.1.19 Undertake staged bin replacement and upgrade at
Gloucester park and surrounds
100% 70Completed.
March 20, 2013Page 8 of 21
Executive Report (Jul 12 - Feb 13)Shire of Augusta-Margaret River
Action Name Executive Comments % CompleteTarget
2.5.2.2 Support community efforts to install the Cowaramup
Skate Park
60% 60Council has allocated $50k towards completion of the project in 2012-13
budget.
Council has endorsed Lions Club Skate Park design and proposed DSR
CSRFF application (Sept 2012).
Planning approval has been provided (Oct 2012).
Tender has been awarded to Basildene Building Company, awaiting
contract finalisation.
3.1.1.3 Implement enhanced collection and introduce youth
programs at the extended Margaret River Library Extension and
Outdoor Library
70% 60When compared with January of 2012, January 2013 at Margaret River
Library has seen an increase of:
• 18.5% more people through the door
• 24% more circulation (numbers of issues, returns and renewals)
• 20.5% more internet use (inclusive of Wifi) and,
• 45% more new members – in fact January 2013 showed the highest
number of new members in a month ever recorded for the Margaret River
Library.
Local illustrator Rebecca Cool visited the library to host a book launch
of her new title "Bog Frog Hop". More than 250 pre primary through to
year two students from local schools came to the Margaret River Library
to hear a reading of the book and enjoyed acting out the story for class
mates.
In partnership with Margaret River Press the Margaret River Library
hosted the launch of "Fire: a collection of stories, poems and visual
images". The book was launched by Barry House, local poets read
their work and around 30 members of the public attended.
3.1.1.4 Plan and undertake a vibrant well publicised community
based opening of the library extensions
15% 80Planning is ongoing for opening celebrations and once state election
results are finalised the appropriate government official will be contacted
to perform the opening duties.
March 20, 2013Page 9 of 21
Executive Report (Jul 12 - Feb 13)Shire of Augusta-Margaret River
Action Name Executive Comments % CompleteTarget
3.1.2.1 Partner with Arts Margaret River to provide a variety of
cultural events and maximise the usage of the Margaret River
Cultural Centre
70% 70* Monthly meetings shifted to bi-monthly due to relationships forged over
recent months and new Technical Officer / Manager on board for Cultural
Centre / supporting Arts MR
* A range of recovery based events and activities have been held at the
CC
* In-kind support provided for printing of promotional fliers etc
* Partnered with Arts MR to develop and submit funding applications
(Recovery)
* Liaised with Arts MR regarding Recovery photo exhibition and other
recovery based initiatives.
*Senior staff are meeting with Arts Margaret River to determine their
future role and management of the CC moving forward. Awaiting Peter
Alexander report.
3.1.3.4 Partner with Margaret River Historical Society to
maximise the heritage experience of the Old Settlement site
and to conduct a well publicised community opening celebration
60% 60Lottery West Grant Application for interpretation works complete , but
unfortunately unsuccessful (Jan 2013)
Centenial events dates drafted and progressing well - April and May
2013
Ongoing support to the Historical Society, including supporting further
funding requests
Support provided to HS to enable relocation into Old Bramley School
House
3.1.3.5 Seek funding for the conduct of a heritage interpretation
plan for Augusta
90% 60Project proposal prepared by undertaking Rail Trail Interpretation Study ).
Lotterywest grant application was successful. Awaiting budget review
approval - a portion of Shire's mathcing funds being transferred from
another account. Consultants (Mulloway Studio) awaiting approval to
commence. Steering Committee to be appointed.
3.2.1.10 Open renovated Augusta Gym 100% 100New gym opened July 2012 over $50000 worth of equipment placed into
gymnasium.
Sub Floor structure renovated to engineer's requirement .
Membership database grown from over 25 members to 60 members.
Fingerprint lock on door to control clients.
Upgrade of Gym in January to increase space by a further 60 sqm , new
equipment and emergency lighting
memberships as of Feb 2013 at 97.
3.2.1.11 Coordinate training opportunites for clubs in
conjunction with DSR
70% 60
Partnership with DSR to increase courses for community. Club
Mentioning , Coaching principles and Strapping courses . Courses and
user groups seminars continue to provide local support to sporting
clubs. Good sports targeting clubs and alcohol to ensure clubs are
meeting compliance
March 20, 2013Page 10 of 21
Executive Report (Jul 12 - Feb 13)Shire of Augusta-Margaret River
Action Name Executive Comments % CompleteTarget
3.2.1.8 Complete Augusta Bowling Club upgrade in accordance
with CSRFF funding agreement
95% 100Evergreen (WA) Pty Ltd was appointed the successful tenderer at the
Ordinary Council Meeting 12 October 2012 (OM 1210/12).
Works have been completed with the opening held in Feb 2013
3.2.1.9 Instigate new fitness program to increase participation
rates
100% 60Timetable ever evolving and changing with the current fitness market -
new Living Longer program aimed at older clients averaging over 15 per
class .
Count Me In group has currently over 40 disabled user's currently
utilising the centre. Personal evaluation of all clients joining the facility
as of 2013.
3.2.2.6 Provide community educational information about
healthy lifestyles through Council Publications
60% 60Recreation centre currenlty produces a bi monthly newsletter for
members and community and also advertise in the paper.with council
for community and pelican post
currently mthly e newsletters.
SMS notification is currently operating.
Recreation centre facebook page weekly updates and engaging new
users to the centre .
3.2.2.7 Administer Kidsport Program to ensure maximum
participation by children
70% 60Kidsport Program currently has over 100 local children utilising the
program , in partnership with DSR this has allowed further increase in
participation for local children.
Initial first round of $17000 grant money all exhausted , the shire
applied for additional $40000 which currently has over 150 local families
utilising the funds .
3.3.1.11 Review Fire Planning Policy and Process 70% 60The Shire has finalised Amendment 1 to LPS1 gazetting the Shire as a
Bush Fire prone Area, enabling application of AS3959 through the
building concent process. Associated policy has been drafted and will
be reported to Council in April 2013 following further discussions with
DFES.
3.3.1.12 Project manage the relocation and build of the new
SES facility
95% 100Practical completion was acheived on 21 September with the SES
relocating on 23 September 2012.
Official opening held 24 November 2012.
Minor improvements have been added to enhance the functionality of the
Incident Control Centre
3.3.1.13 Implement year 3 of the Shire Strategic Fire Break
Program
100% 100Works completed on the Feshwater Drive - Widgi Lane SFB
Orchid Ramble SFB upgraded
March 20, 2013Page 11 of 21
Executive Report (Jul 12 - Feb 13)Shire of Augusta-Margaret River
Action Name Executive Comments % CompleteTarget
3.3.1.15 In partnership with DFES, develop and implement an
emergency risk mitigation strategy for Augusta townsite
50% 50It is hoped that the scheduled burns will take place this Autumn -
Prescriptions have been completed.
Also formulating plans for conducting a hazard reduction burn around
the perimiter of the Flinders Bay Caravan Park
Work within the DFES and Office for Bushfire Risk Mitigation (OBRM)
template linked to Augusta is still to occur, awaiting endorsement from
the Shire regarding the initial Gnarabup / Prevelly Risk Mitigation Plan
to ensure the Shire is supportive of this approach and resultant impacts
ie ongoing Shire maintenance of relevant reserves / areas.
A meeting with DFES to occur in March to progress this discussion /
debate.
3.3.1.17 Maintain effective local emergency management and
recovery arrangements and conduct annual tabletop exercises
to test Emergency Management Arrangements state of
readiness in responding to any emergency
70% 70New SES HQ completed which incorporates a Level 3 Incident Control
Centre (ICC)
All hazards exercise to be planned for April /May
3.3.2.20 Complete scheduled Food Business Surveillance
program
85% 60RFT drafted and in progress of final review . Expect RFT to be advertised
March 2013.
March 20, 2013Page 12 of 21
Executive Report (Jul 12 - Feb 13)Shire of Augusta-Margaret River
Action Name Executive Comments % CompleteTarget
3.3.2.21 Complete stakeholder consultations and develop
strategy for illegal camping in the Shire
70% 70Camping forum has met four times to date in this financial year.
Members include MRWIA, AMRTA, Chambers of Commerce (MR and
Aug), Rotary, Police, DEC Rangers, Shire - Rangers, Health, Planning,
Works; accommodation providers (Backpackers, CParks, Holiday
Parks).
Proposed voucher system postponed due to WIA reluctance to pursue .
Harvest Trail document has been updated to improve info being received
by travellers / workers.
Increase info has been provided to key stakeholders (including labour
hire companies) for further on-distribution.
Shire has undertaken a Sheme Amendment to allow temporary workers
to live on-site at vineyards.
Brochure, including a basic map of budget accommodation providers
and key features, continues to distributed widely within the Shire,
including within weather proof holders at known hot spots. Rangers are
continually educating Visitors and Tourists about the need to stay in
paid accommodation.
Local English group has translated key phrases into common
languages to distribute with Brochures.
Work occuring in an effort to link labour hire companies ,
accommodation providers and wine producers in an attempt to
maximise synergies.
Signage has been updated in key locations.
Media info continues to be disseminated, accompanied by radio
interviews.
3.3.2.22 Update Fuel Hazard Reduction and Firebreak Notice
2012-13
100% 100Notice updated with support from SAC, internal stakeholders and BFAC.
Mailed out mid Oct 2012 to al ratepayers, separate from Rates Notice.
3.3.2.4 Implement Amendment Dog Local Law reforms including
installation of new signage
80% 100Local Laws Adopted by Council on 30 November 2011
Local Laws Gazetted on 28 March 2012
Approval given at the meeting of the joint standing comittee 15 May
2012
Basic Dog Exercise and Clean It Up signage installed across the Shire
Parks and Gardens utilised Bunbury Regional Facility workers to
complete installation.
Waiting on major signs to be completed / installed
Gnarabup 100% complete .Augusta complete 95% Gracetown 50%
complete
Due to volume of work being undertaken by relevant design officer , this
has delayed design of the signs.
March 20, 2013Page 13 of 21
Executive Report (Jul 12 - Feb 13)Shire of Augusta-Margaret River
Action Name Executive Comments % CompleteTarget
3.4.1.12 Complete a concept plan and detailed designs for the
redevelopment of the Margaret River Skate Park in conjunction
with the Margaret River Rotary Club for sourcing external
funding from CSRFF, Lotterywest and/or SuperTowns.
50% 50A draft concept plan was developed in 2011-12 which will be updated as
part of this project.
Quotations to have been sought to undertake an audit of the existing
skate park facility to determine level of wear and tear, priority areas and
development potential.
MYBR has been amended to reflect engagement of a contractor to
deliver a concept plan for the area in the second half of 2012-13.
3.4.1.13 Foster development of young people by providing
positive recreational and social events supported by
constructive community educational programs
70% 70Miss Arty Party Complete 31/7/2012
Open Mic Night held
Skate, Scooter and BMX events held
End of year MR SAM went extremely well
Successful YAC leadership Camp held in Jan 2013
Support being provided by YAC to Shire Centennary event
Margaret River celebation event has been planned for part of NYW
YAC have been shortlisted in WA Youth Awards for their outstanding
efforts
3.4.2.3 Foster and support volunteerism across the Shire and
conduct annual volunteer appreciation functions
65% 65Community CONNECT Database portal on website being refined to
enhance capability / functionality
Successful Thank A Volunteer Day held in Shire Admin Building Dec
2012
Funding provided to Leeuwin Lions to assist Christmas function, in lieu
of Augusta Volunteer appreciation event.
Ongoing advice and support provided to community / volunteer groups.
Financial support offered to volunteer and sporting groups to attend
relevant governance and operational training (Feb 2013)
Many volunteers engaged as part of Bushfire recovery initiatives.
This action has been impacted from duties required to be undertaken by
officers in support of Bushfire recovery.
3.4.2.4 Administer the Community Development Fund 2012 -13
for maximum community benefit
30% 30Due to focus on Fire Recovery events / initiatives and volunteer function,
the CD Fund 2012-13 was launched in Feb 2013.
CD Fund closes Friday 15 March 2013
March 20, 2013Page 14 of 21
Executive Report (Jul 12 - Feb 13)Shire of Augusta-Margaret River
Action Name Executive Comments % CompleteTarget
3.4.2.5 Develop and implement initiatives that support
community recovery after the 2011 Margaret River Bushfires
70% 70Significant work has been completed with regards to revegetation /
community planting days, stress / communication / insurance
workshops, art and cultural programs / events / installations,
infrastructure development, emotional wellbeing of children and
impacted residents, leading into preparedness of community as part of
the overall recovery process.
Anniversary events at Riflebutts (23 Nov), Act Belong Commit Heal Your
Heart with Art Workshops (10-17 Nov), Facing Fire - A Year to
Remember and Heal Your Heart Art Exhibitions (22 Nov) all held
successfully.
Farwelled Marian Hutton from DCP - Dec 2012
Recovery Hub closed end of Dec 2012.
Recovery and Welfare Sub Committee groups joined to assist with
synergies between ther two groups in Feb 2013
Focus for 2013 includes completion of Totem Poles, musical playground
equipment, exercise equipment, bi-monthly meal gatherings and guest
speakers, enviro restorations, insurance session.
Working towards July 2013 exit strategy when WANDRRA funding
ceases.
4.1.1.3 Work with WAPC & City of Busselton on review of
planning statutes to limit capacity for mining in region
90% 60Draft options determined in consultation with WAPC and COB. Paper to
be finalised by WAPC.
Project seems to have lapsed at the WAPC stage.
4.1.1.4 Maintain a positive collaborative relationship with the
Margaret River Wine Industry Association and promote the
Margaret River Wine Region as Australia's premier wine region
70% 70
MRWIA attending Industry Leaders Forums. CEO assisted Association
to identify wine trails between wineries for possible future event.
Gourmet Escape Event a great success with the second planned for
November 2013.
4.1.1.5 Maintain a positive collaborative relationship with
DAFWA, the dairy industry and other agricultural sectors to
support sustainable agriculture
75% 50
CEO held discussions with DAFWA and SWDC on the establishment of
a milk processing plant by the Chinese in the Capes Region and put
forward Beenup as an option. Held further discussions witht he farmers
markets on their future requirements.
4.2.1.6 Implement minor capital works programs for the Shire 's
caravan parks - 2012-13
80% 80Approximately 75% of all capital projects completed prior to peak
season, with remainder projects to be completed prior to end of
financial.
March 20, 2013Page 15 of 21
Executive Report (Jul 12 - Feb 13)Shire of Augusta-Margaret River
Action Name Executive Comments % CompleteTarget
4.2.1.7 Implement Yr 2 / 3 of the business plan for the
Alexandra Bridge Camping Grounds
30% 30Impacts from Margaret River Fire Recovery programs have delayed this
project
Have since met with other internal stakeholders to seek feedback about
site specifics, planning needs, project progression - Feb 2013.
Awaiting determination from Enviro Health area regarding Nature Based
Park assessment as this wil impact on the type of ablution development
/ refurbishment of this area.
4.2.1.8 Review the business plan for the Turner Caravan Park
and developa cost effective implementation plan.
50% 75
Consultant's Brief finalised. Contract awarded to RPS who have
commenced work for a schedule May completion and report to Council.
4.2.2.1 Complete Leeuwin Tourism Precinct Stage 2 Concept
Plan for Ringbolt Bay to Flinders Bay
10% 40Discussions held with DoT regarding alignment of coastal pathway
through boat harbour site.
4.2.2.10 Collaborate with SWDC and AMRTA on the planning for
a new visitor and interpretive centre in Augusta
75% 50
CEO has provided feedback to AMRTA CEO on a feasibility study for
site options prepared by Jack in the Box Busselton. CEO met with
AMRTA and separately with Augusta Historical Society about possible
collocation. Facilities are not big enough to share so matter still
progressing.
4.2.2.11 Facilitate in conjunction with the SWDC EOI's for
Augusta Small Boat Harbour Cruise Anchorage
75% 50
CEO participated in Steering Group with Shire President, AMRTA CEO
and SWDC Tourism Coordinator. Developed Terms of Reference and
timeline. Project is ongoing and the SWDC is the lead agency.
4.2.2.12 Provide financial assistance and logistical support to
the new Margaret River Gourmet Escape project and other
iconic tourist events e.g. Anaconda, MR Drug Aware Pro Surfing
Contest, MR Wine Festival, Cape to Cape Mountain Bike Ride
80% 80
Coordinating, chairing and minuting of Margaret River Pro stakeholder
meetings. Negotiation of Pro sponsorship agreement and delivery of
advertising and promotion. Council reports for Drift funding and ICON
event funding for Tennis Pro and ARTN funding. Presentation to
CAPEROC on outcomes of Gourmet Escape.
4.2.2.8 Complete R4R funded upgrade to the Gracetown Car
Park (2011-12 funding)
95% 100Completed except for landscaping.
4.2.2.9 Seek Coastwest funding for implementation of Stage 1
works in Leeuwin Tourism Precinct
25% 60Concept plans prepared for three sites (funded by Augusta Chamber of
Commerce). On site meetings held with Leeuwin Tourism Precinct
Group and DEC. DEC requsted amendment of plan for Ringbolt Bay,
which is underway. Flora survey completed. Plans prepared for Ringbolt
Bay precinct are being revised after consultation with DEC. Cost
estimate to be prepared then Coastwest grant application to be lodged
in May.
March 20, 2013Page 16 of 21
Executive Report (Jul 12 - Feb 13)Shire of Augusta-Margaret River
Action Name Executive Comments % CompleteTarget
4.3.1.10 Foster a Sister City relationship with the Municipality
of Haining to foster trade and tourist opportunities
75% 75
Successful delegation to Haining conducted incluiding signing of Sister
School relationship, Tourism and Wine Industry presentation to 60
business people pluis cultural exchange.
4.3.1.6 Complete Tourism Strategy site identification and
viability assessment
60% 60Tourism Strategy has been prepared and consultation has now
concluded, submissions assessed and further discussions have been
held with the main submitters with view to presenting a revised Strategy
to the Council in April 2013.
An economic development unit has been established headed by the
CEO.
4.3.1.7 Conduct 4-6 “Industry Leaders” meetings with the
Margaret River and Augusta Chambers of Commerce and
Industry, AMRTA and the MR Wine Industry Association
75% 50
Industry Leaders Meetings convened in accordance with program.
Meeting held 20/8/2012, 19/11/2012 & 18 February 2013.
4.3.1.8 Implement CapeROC endorsed Strategies in line with
the Capes Regional Economic Development Strategy: i.e.
2012-13 Capes Regional Calendar of Events; Promotion of
SkyWest Airlines flights to Busselton, Study of future waste
facilities needs in the Capes; support Show Case Perth Show
event and contribute financially to National Landscapes Tourism
Australia
75% 50
Skywest campaign finalised. Calendar of Events completed and
distributed. Showcase MR award winning display at Perth Royal Show.
Regional Waste Study approved by Caperoc nearing completion .
national Landscapes approved funding allocated.
4.3.1.9 Provide financial assistance and temporary office
accommodation to the Business Centre SW formerly Vasse
NBC
70% 70
Offer of a spare work station and meeting rooms has been made. SW
Business Centre has provided data as requested.
4.4.1.1 Lobby key politicians and MRWA to finalise the detailed
planning of the road alignment for the Margaret River Perimeter
Road and prepare business cases and supporting
documentation for State and Federal funding and landowner
contributions including SuperTown funding opportunities
70% 67Alignment has been finalised. Community Reference Group established
and has met once. Project has been referred to EPA for a decision on
its referral status. Land acquisition plans have been provided to DEC
and expected to be tabled in Parliament in May 2013. MRWA has held
further rmeetings with affected land owners. State government funding
made available for construction of southern section.
4.4.1.2 Continue to assist the Dept of Transport and SWDC to
expedite the construction of the Augusta Boat Harbour
70% 67Secondment of Shire officer as Clerk of Works extended to mid 2014.
DoT finalising procurement process for the secondment of the Clerk of
Works for the remainder of the project. Northern breakwater reached
practical completion whilst the first level of the southern breakwater is
nearing completion. Pratical completion of the southern breakwater is
extpected in September 2013. The tender for maritaime structures are
currently being advertised.
March 20, 2013Page 17 of 21
Executive Report (Jul 12 - Feb 13)Shire of Augusta-Margaret River
Action Name Executive Comments % CompleteTarget
5.1.1.4 Identify opportunities and provide administrative support
for Councillors to access Training Opportunities
90% 80
CEO's PA is providing information for Crs on WALGA training and other
oportunities. Cr Veitch has taken up the oportunity since becoming a
new Councillor.
5.1.2.4 Mentor the Acting Director Sustainable Development 100% 80
5.1.2.5 Implement Executive Leadership Program for Directors 90% 80
Relevant training oportunities identified as part of annual performance
review and DCCS and ADSD are undertaking required training.
Induction program completed for incoming Director.
5.1.2.6 Conduct activities which promote Women in Leadership
positions
90% 80
Emerging leaders within organisation have attended relevant training. eg
LGMA SW Conference
5.1.3.2 Complete review of local laws and Leasing templates 80% 60Leasing templates completed and to be workshopped with relevant
Shire staff
Local laws drafted and to be presented to Council in April 2013
5.1.3.3 Review Shire Planning Policies 60% 60A full review of planning policies has commenced and a programme set
for completion, templates have been prepared and some preliminary
reviews completed. Some policies have been reviewed and with
completion of the first group will be reported to Council in April 2013.
5.1.3.5 Gazette and implement new Standing Orders Local Law 100% 100
5.1.3.6 Finalise a Vision for Margaret River and the Shire for
2035 funded by the SuperTown Program funding
100% 100
5.1.3.7 Conduct an audit of existing policies and procedures
and develop an action plan for revising and renewing documents
90% 100
Report presented to Council. Governance and Leadership policies
reviewed and adopted. Infrastructure policies under review by incoming
DIS.
5.1.4.1 Participate in CapeROC Meetings and convene
meetings and provide secretariat services in 2012
100% 75
5.2.1.3 Implement all short term Council decisions arising from
the Special Council Meeting related to the LAMP project
60% 60All short term priorities substantially commenced
5.2.1.4 Commence the development of a corporate business
plan in accordance with administration regulations for
completion in 2012-13
40% 40Community Strategic Plan adopted by Council in Feb 2013 - providing
the Goals, Outcomes, Strategies which will be used in the Corporate
Plan.
Template for information for the Corporate Plan currently being
developed.
Long Term Financial Plan, Workforce Plan and Asset Management Plan
also progressing well.
March 20, 2013Page 18 of 21
Executive Report (Jul 12 - Feb 13)Shire of Augusta-Margaret River
Action Name Executive Comments % CompleteTarget
5.2.1.5 Conduct Strategic Planning Day with Council in
November 2012
100% 0
5.2.2.3 Commence long term Financial Management Plan
which conforms to DLG guidelines for completion in 2012-13
40% 80BU input and base models developed and returned. Last received
6/2/2013. First consolidation was completed 6/2/2013.
5.2.3.6 Buildings asset management plan 50% 30Work has progressed on 10 year maintenance, renewal and upgrade
planning. The plan will be combined into the Shire's overall asset
management plan.
5.2.3.7 Stormwater drainage asset management plan 50% 50Work has progressed on 10 year maintenance, renewal and upgrade
planning. The plan will be combined into the Shire's overall asset
management plan.
5.2.3.8 Shire reserves asset management plan 50% 30Work has progressed on 10 year maintenance, renewal and upgrade
planning. The plan will be combined into the Shire's overall asset
management plan.
5.2.3.9 Coastal facilities and bridges asset management plan 50% 30Work has progressed on 10 year maintenance, renewal and upgrade
planning. The plan will be combined into the Shire's overall asset
management plan.
5.3.1.8 Undertake Records disposal program 100% 100100 boxes disposed in accordance with General Disposal Authority.
5.3.2.4 Renew lease for computer equipment 100% 100Contract finalised and all PCs rolled out on time and on budget.
5.3.2.5 Train staff in changeover to 2010 Microsoft systems 100% 100
In-house training provided to all staff who operate a computer .
5.4.1.1 Facilitate enterprise agreement negotiations to finalise
new agreement
60% 70Changes to the Enterprise Agreement have been compiled and sent to
the lawyers to ensure the Shire's compliance with the new legilstive
requirements under the Fair Work Act. Both unions have submitted a
log of claims to the CEO. The financial implications of a new Enterprise
Agreement and Workforce Growth Plan are currently being assessed
within the Long Term Financial Plan process to be adopted by Council .
Based upon the current status of the Long Term Financial Plan there
may be delays to the Enterprise Agreement timeline.
5.4.1.2 Implement web based training and induction system 20% 40The data upload has been done with all employees entered into the
system. Corporate design and look has been compeleted. System is
ready for user group testing of both the system and the learning
materials.
The project has experieneced some delays due to an increase in
recruitment works with current staff turnover.
March 20, 2013Page 19 of 21
Executive Report (Jul 12 - Feb 13)Shire of Augusta-Margaret River
Action Name Executive Comments % CompleteTarget
5.4.1.3 Development Workforce Plan (1-4 years) 70% 70The ELT have deliberated the Shire's Workforce Growth Plan and have
currently signed off on version 6. The financial implications of the
Workforce Growth Plan are currently being assessed within the Long
Term Financial Plan.
5.4.2.1 Facilitate staff peer recognition program 60% 60In December 2012 there was 13 peer recognition presented at the full
staff meeting.
5.4.3.12 Implement OSH Harmonisation legislative compliance
program
0% 60
To-date this project has been deferred based upon delays as expressed
by the WA State Government in introducing the legislation in WA. The
newly appointed Safety Officer is currently scheduling an OSH program
that covers the Shire's current legilstive requirements.
5.4.3.13 Implement OSH Mangement System 0% 40
The Local Government Insurance Services has experienced delays in
the development of an industry occupational safety and health
management system due to staff vacancies.
5.4.4.1 Conduct full staff meetings 100% 75
5.5.1.2 Review Customer Service Plan 50% 50
Review of Customer Service standards is complete and Customer
Service Excellence handbook developed.
5.5.1.9 Implement One-Stop-Shop service delivery Stage 1:
Planning
80% 60Training in Planning, Building and Health processes is underway with
five staff trained. Meetings have commenced with Revenue and
Creditors to review procedures.
5.5.2.3 Implement year two of the Marketing Plan Program e.g.
Calendar of events, SuperTown updates, signage for Gloucester
park precinct
60% 60
Continuation of Shire advertising as per schedule and dissemination of
media releases and media appointments. Organisation, promotion and
delivery of Margaret River Centenary Sundowner. New signage in
Flinders Bay Caravan Park. WALGA magazine contributions. Library
Brochure updates. Web banners for Surfers Point and Main Street.
5.6.1.3 Complete and conduct remedial action arising from
Internal Audit
50% 70Ongoing. Installation and use of safe at Margaret River Library
completed. Monitoring use of purchase orders is continuing, monitoring
usage of mobile phones is continuing, review of finance policies is
continuing.
5.6.1.4 Reward innovation through Employee Recognition
Awards
100% 50
5.6.2.6 Convene quarterly meetings of the Audit and Risk
Management Committee
75% 50
ARMC meetings held including February to accept Compliance Audit
Report.
5.6.2.7 Update Facilities Plan for Growth targets using industry
benchmarks
40% 50Project commenced
March 20, 2013Page 20 of 21
Executive Report (Jul 12 - Feb 13)Shire of Augusta-Margaret River
Action Name Executive Comments % CompleteTarget
5.7.1.4 Conduct external audit and interim audit and remediate
any problems in a timely manner
50% 50External audit completed by UHY....Independant Auditors Report to
Electors and Management Report dated 2 October 2012 received
approv. (two weeks earlier than previous year.
External Auditors attending early March 2013.
Interin audit is tentatively booked for week commencing March 25th
2013
5.7.2.4 Complete and submit Statutory Compliance Return and
remediate any errors in a timely manner
100% 0
5.7.2.5 Complete 2011-12 Annual Report complying with
guidelines for the DLG Integrated Planning Framework
100% 100
March 20, 2013Page 21 of 21