ATTACHMENTS TO ITEM 15 - Our...

ATTACHMENTS TO ITEM 15.3

Delegations – Annual Review

Attachment 1: List of proposed amendments Attachment 2: Delegations Register – Sections 1 & 4

Delegations review – 2015/16 General changes Consistent changes throughout document to reflect organisational realignment Original Replaced by

Director Engineering & Operations Executive Manager Engineering & Development Services

Director Planning & Development Services

Executive Manager Engineering & Development Services

Director Corporate Services Executive Manager Corporate Services

Director Community Services Executive Manager Community Services Specific Changes 1. Delegations to the CEO 100 Approval of Signage requiring a Licence under the Shire of Capel Local Laws

Relating to Signs, Hoardings and Bill Posting – on delegate position change 101 Bus Shelters – Location and Installation – on delegate position change 102 Contract Variations – Amended to improve clarity, limit given on amount that

may be varied. 103 Creditors, Payment of – on delegate position change 104 Crossovers - on delegate position change, add Manager Engineering Services

as on delegate. 105 Enforcement and Legal proceedings - Reaffirm 106 Events on Roads - Add Manager Engineering Services as on delegate. 107 Fencing Repairs – Stock on Roads - Add the words “or road reserves” to the

end of the sentence “The delegation may only be exercised where stock have actually strayed on roads.”

108 Impounding Goods – Authorised Employee – Reaffirm 109 Insurance Claims – Re-affirm 110 Rate Book – Re-affirm 111 Road Closures - Add Manager Engineering Services as on delegate. 112 Sale of Impounded/Seized/Confiscated Vehicles, Animals or Goods – Re-affirm 113 Seed Collection - Add Manager Engineering Services as on delegate. 114 Surplus Equipment, Materials, Tools, etc - Add Waste Transfer Station as a

source of items that may be sold. Add Waste Transfer Station attendants as Authorised Officers for the sale of items.

115 Swimming Pool Inspections – Re-affirm 116 Temporary Road Closures - Add Manager Engineering Services as on delegate. 117 Tenders – Replace ‘annual budget’ with ‘approved expenditure budget’,

increase value to $500,000. 118 Timber Disposal - Add Manager Engineering Services as on delegate. 119 Local Laws Relating to the Capel and Boyanup Public Cemeteries – Re-affirm

ATTACHMENT 1 TO ITEM 15.3

120 Activities on Thoroughfares and Trading in Thoroughfares and Public Places Local Law - Add Executive Manager Engineering & Development Services and Manager Engineering Services as on delegates.

121 Local Laws Relating to Property – Re-affirm 122 Parking and Parking Facilities Local Law - Re-affirm 123 Extractive Industries Local Law - on delegate position change 124 Applications for Mining Tenements and Exploration Licences on delegate

position change 125 Naming of Roads and Parks - on delegate position change 126 Withdrawal of Infringement Notice – various sections

1. Delete - no longer required as the CEO has been delegated all powers and duties under the Dog Act 1976 s10AA at Delegation 137.

2. Litter Act – unchanged 3. Control of Vehicles - unchanged 4. Bush Fires Act. The CEO is delegated powers under s48(1) under the

Bush Fires Act. Delete sub-delegation as section 48(3) specifically prohibits sub-delegation.

5. Cannot use the Local Government Act to sub-delegate under other Acts. Therefore the only appropriate sub-delegation here is for infringements being withdrawn under Local Laws (Sub-delegation 64), which is the subject of the new delegation 141. Remove any further on delegation.

127 Waive or Grant Concessions - Concession provision increased from $500 to $600

128 Notice Requiring Action by Owner of Land – Re-affirm 129 Local Laws relating to the Keeping and Welfare of Cats 2004 - Reaffirm 130 Appointment of Authorised Officers – Town Planning Scheme No 7 – Re-affirm 131 Bush Fires Act Functions – Re-affirm 132 Approval for Transport of Over-width Grape Harvesters between Sunset and

Sunrise - on delegate position change 133 Health Authorised Officers - Re-word to improve clarity.

“Pursuant to s117(4) of the Food Act 2008 the Chief Executive Officer is delegated authority to appoint persons as Authorised Officers under s122 of the Act”.

134 Building Act – Powers and Duties - Insert reference to which section of Act refers. Add limited on-delegation to Building Srvices Officer.

135 Cat Act – Re-affirm 136 Local Government (Uniform Local Provisions) Regulations 1996 - Add Manager

Engineering Services as on delegate. 137 Dog Act – Functions & Duties - Add sub-delegation to Executive Manager

Community Services with power to withdraw infringements. 138 Environmental Protection Act – Construction sites – noise management plans -

Delegation is from CEO of Department of Environmental Regulation. Reworded to reflect wording in original gazettal.

139 Environmental Protection Act – Construction sites – noise management – general - Delegation is from CEO of Department of Environmental Regulation. Reworded to reflect wording in original gazettal.

140 Environmental Protection Act – Noise Control – serve notices – New - Delegation is from CEO of Department of Environmental Regulation. Text reflects wording in original gazettal.


141 Local Government Act & Local Laws – Withdraw Infringements – New - Separated from Delegation 126 so that withdrawal of infringements issued under Local Government Act is a separate delegation to withdrawal of infringements issued under other acts.

3. Delegations to Committees 400 Power & Duties of Audit Committee – Expanded to reflect new Terms of

Reference


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Delegations Register

August 2015


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Table of Contents Section 1 – Register of Delegations - Chief Executive Officer

100 Approval of Signage requiring a Licence under the Shire of Capel Local Laws Relating to Signs, Hoardings and Bill Posting

101 Bus Shelters – Location and Installation 102 Contract Variations 103 Creditors, Payment of 104 Crossovers 105 Enforcement and Legal Proceedings 106 Events on Roads 107 Fencing Repairs – Stock on Roads 108 Impounding Goods – Authorised Employee 109 Insurance Claims 110 Rate Book 111 Road Closures 112 Sale of Impounded/Seized/Confiscated Vehicles, Animals or Goods 113 Seed Collection 114 Surplus Equipment, Materials, Tools, etc 115 Local Government (Miscellaneous Provisions) Act 1960 - Swimming Pool Inspections 116 Temporary Road Closures 117 Tenders 118 Timber Disposal 119 Local Laws Relating to the Capel and Boyanup Public Cemeteries 120 Activities on Thoroughfares and Trading in Thoroughfares and Public Places Local

Law 121 Local Laws Relating to Property 122 Parking and Parking Facilities Local Law 123 Extractive Industries Local Law 124 Applications for Mining Tenements and Exploration Licences 125 Naming of Roads and Parks 126 Litter Act 1979, Bush Fires Act 1954 & Control of Vehicles (Off-road Areas) Act 1978

- Withdrawal of Infringement Notices 127 Waive or Grant Concessions 128 Notice Requiring Action by Owner of Land 129 Local Laws relating to the Keeping and Welfare of Cats 2004 130 Town Planning Scheme No 7 - Appointment of Authorised Officers 131 Bush Fires Act 1954 - Functions 132 Approval for Transport of Over-width Grape Harvesters between Sunset and Sunrise 133 Food Act - Health Authorised Officers 134 Building Act – Powers and Duties 135 Cat Act 2011 – Functions and Duties 136 Local Government (Uniform Local Provisions) Regulations 1996 137 Dog Act 1976 – Powers and Duties 138 Environmental Protection Act 1986 – EV 405 - Construction noise sites – noise

management plans 139 Environmental Protection Act 1986 – EV 402 - Noise Management Plans - General 140 Environmental Protection Act 1986 – Noise Control – Serve Notices 141 Local Government Act & Local Laws – Withdraw infringements

Section 4 – Register of Delegations - Council to Committee

400 Powers and Duties of Audit Committee


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Preface The Meaning of Delegation Macquarie defines the word ‘delegate’ as to meaning, ‘to commit powers or functions to others.’ Before a person can commit a power or duty to another, the person proposing the delegation:

must possess that power or duty; and must posses the power to delegate that specific power or duty.

Council cannot delegate any of the powers or duties under the Local Government Act 1995 to:

an individual council member; any officer other than the Chief Executive Officer; committees mentioned under S.5.17(2); or any other person.

Notwithstanding the above, this Register also contains a number of other delegations that derive from other Acts or Council’s Town Planning Schemes. Preparation of the Register This revised Register has been prepared following an extensive review of delegations made in previous years and also includes some new additions. A new section listing ‘Authorised Officers’ has been added, and ‘delegations’ that were in fact ‘authorisations’ have been move to the new section. All Delegations have been revised so that they refer to officer position titles rather individual names (OC0304, 19.03.14). This will reduce the administrative burden of maintaining the Register when there are changes in staff. Authorisations are to individual officers rather than position titles. Amendments to Delegations The register will be subject to ongoing review with amendments and additions to keep in vogue with current requirements. This includes the review of delegations by the delegator at least every financial year (s5.46(2)). When these changes occur, Councillors and Staff will be provided with amended copies of relevant delegations and requested to keep their register updated. Note: Section 6 (Chief Executive Officer’s Exercise of Delegations Record) will not be replicated in any of the issued copies of the Register. P F Sheedy Chief Executive Officer


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Local Government Act 1995 – Delegation Provisions Delegation to Committees 5.16 (1) Absolute majority required to delegate. Cannot delegate power of delegation. (2) To be in writing and may be general or conditional. (3) Can be for a period of time or indefinite. (4) Doesn’t prevent Council acting through another. 5.17 Limits of delegations to committees. 5.18 Register of Delegations to be kept and reviewed annually. Delegation to CEO 5.42 (1) Absolute majority required to delegate. (2) To be in writing and may be general or conditional. 5.43 Limits on delegations to CEO 5.44 CEO may delegate to others, but not the power of delegation. 5.45 (1) (a) Can be for a period of time or indefinite. (b) Absolute majority required to amend or revoke. (2) Doesn’t prevent Council or CEO acting through another. 5.46 (1) & (2) Register of Delegations to be kept and reviewed at least every financial

year. (3) A person to whom a power or duty is delegated under this Act is to keep records

in accordance with regulations in relation to the exercise of the power or the discharge of the duty.

Records to be kept by Delegates Admin Reg 19 “Where a power or duty has been delegated under the Act to the CEO or to any other local government employee, the person to whom the power or duty has been delegated is to keep a written record of – (a) how the person exercised the power or discharged the duty; (b) when the person exercised the power or discharged the duty; and (c) the persons or classes of persons, other than council or committee members or

employees of the local government, directly affected by the exercise of the power or the discharge of the duty.”


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Update information The compilation of this register is a result of the major review of policies and delegations undertaken in January 1999. The approach taken with the register because of the major review, is that all delegations will now be deemed to be of 1999 origin. Each delegation, subsequent new delegations and reviews will have a legend as to when it was adopted and/or reviewed, re-affirmed or amended. This page will also list the dates and minute numbers of any variations to the Delegation Register. Council Minute Date Council Minute Date SC0139 27.01.99 OC0431 28.04.04

OC0146 27.01.99 OC0521 26.05.04

OC0649 30.06.99 OC0716 14.07.04

OC0830 25.08.99 OC1014 27.10.04

OC1217 15.12.99 OC0303 09.03.05

OC0317 08.03.00 OC0916 14.09.05

OC0318 08.03.00 OC0926 28.09.05

OC0319 08.03.00 OC0218 22.02.06

OC0307 08.03.00 OC0603 13.06.07

OC0928 13.09.00 OC0930 26.09.07

OC1250 13.12.00 OC1011 10.10.07

OC1238 13.12.00 OC0206 27.02.08

OC1234 13.12.00 OC0613 25.06.08

OC1231 13.12.00 OC1208 10.12.08

OC1237 13.12.00 OC0405 08.04.09 OC1243 13.12.00 OC0303 10.03.10 OC0260 28.02.01 OC0423 28.04.10 OC0262 28.02.01 OC0411 13.04.11 OC0644 27.06.01 OC0412 18.04.12 OC0706 11.07.01 OC0206 20.02.13 OC1107 08.11.00 OC0604 26.06.13 * OC0132 16.01.02 *Delegations renumbered OC1029 24.10.01 OC0912 18.09.13 OC0520 22.05.02 OC0304 19.03.14

OC0934 25.09.02 OC0132 29.01.03 OC0607 11.06.03 OC0637 25.06.03 OC0641 25.06.03 OC1211 10.12.03 OC0208 11.02.04


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Section 1 Register of Delegations - Chief Executive Officer 100 Approval of Signage requiring a Licence under the Shire of Capel Local Laws Relating

to Signs, Hoardings and Bill Posting 101 Bus Shelters – Location and Installation 102 Contract Variations 103 Creditors, Payment of 104 Crossovers 105 Enforcement and Legal proceedings 106 Events on Roads 107 Fencing Repairs – Stock on Roads 108 Impounding Goods – Authorised Employee 109 Insurance Claims 110 Rate Book 111 Road Closures 112 Sale of Impounded/Seized/Confiscated Vehicles, Animals or Goods 113 Seed Collection 114 Surplus Equipment, Materials, Tools, etc 115 Local Government (Miscellaneous Provisions) Act 1960 - Swimming Pool Inspections 116 Temporary Road Closures 117 Tenders 118 Timber Disposal 119 Local Laws Relating to the Capel and Boyanup Public Cemeteries 120 Activities on Thoroughfares and Trading in Thoroughfares and Public Places Local Law 121 Local Laws Relating to Property 122 Parking and Parking Facilities Local Law 123 Extractive Industries Local Law 124 Applications for Mining Tenements and Exploration Licences 125 Naming of Roads and Parks 126 Litter Act 1979, Bush Fires Act 1954 & Control of Vehicles (Off-road Areas) Act 1978

Withdrawal of Infringement Notice 127 Waive or Grant Concessions 128 Notice Requiring Action by Owner of Land 129 Local Laws relating to the Keeping and Welfare of Cats 2004 130 Appointment of Authorised Officers – Town Planning Scheme No 7 131 Bush Fires Act 1954 - Functions 132 Approval for Transport of Over-width Grape Harvesters between Sunset and Sunrise 133 Health Authorised Officers 134 Building Act – Powers and Duties 135 Cat Act 2011 – Functions and Duties 136 Local Government (Uniform Local Provisions) Regulations 1996 137 Dog Act 1976 – Functions and Duties 138 Environmental Protection Act 1986 – EV 405 - Construction sites – noise

management plans 139 Environmental Protection Act 1986 – EV 402 - Noise management - general 140 Environmental Protection Act – Noise Control – Serve Notices 141 Local Government Act & Local Laws – Withdraw infringements


Shire of Capel - Delegations to CEO

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Summary

Delegation Number 100

Subject Approval of Signs requiring a Licence under the Shire of Capel Signs Local Law 2001

Relevant Legislation Local Government Act 1995 (s5.42)

Delegate Chief Executive Officer Details The Shire of Capel Signs Local Law 2001 was gazetted on 23 May 1991. The Local Law regulates the erection of signs and stipulates requirements as to location, maximum and minimum dimensions etc, and when a licence is required to be issued by Council. Clause (5)(1) relating to Signs Local Law 2001 stipulates that: “A person shall not erect, maintain or display or permit to be erected, maintained or displayed any sign on or above any land, building, road reserve or Crown reserve, except pursuant to a licence issued under this local law and in accordance with any conditions imposed on the licence”. In order to provide a more efficient and speedy service to applicants, Council has decided to delegate the authority to approve and issue sign licences, where all the requirements of the Local Law has been met, and to impose conditions upon an approval. The Local Government Act 1995, provides in Section 5.42 that Council may delegate to the Chief Executive Officer the exercise of any of its powers. The Chief Executive Officer may delegate to other employees. Delegated Application Type - All signs permitted under the Shire of Capel Signs Local Law 2001. Matters to be Considered - Town Planning Scheme Provisions. Delegated Authority The Chief Executive Officer is hereby given authority to approve with or without conditions all signs complying with the Shire of Capel Signs Local Law 2001 and subject to compliance with the Town Planning Scheme provisions.



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Conditions Exclusions to Delegated Authority 1 Applications that do not comply with the requirements of the Local Law or raise concerns

that must be referred to Council for consideration. 2 Signs on roads subject to control by Main Roads WA that are referred to Council for

comment. Further delegation The Chief Executive Officer in exercising authority under Section 5.44(1) of the Local Government Act 1995 has delegated this power/duty to the Director Planning & Development Services Executive Manager Engineering & Development Services and Manager Building Services (Delegation 37). Bibliography Delegation to CEO CEO to Employee – Delegation 37 Action Minute Date Action Date Adopted SC0139 27.01.99 Delegated 03.01.02 Reaffirmed OC0604 26.06.13 Reaffirmed 05.05.10 Reaffirmed OC0304 19.03.14 Amended 20.03.14 Amended Amended

Action – For example – Reaffirm, Amend, Revoke, Review



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Summary


Subject Bus Shelters – Location and Installation


Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to approve location and installation of bus shelters in accordance with annual budget allocations and traffic management considerations. Conditions Nil Further delegation The Chief Executive Officer in exercising authority under Section 5.44(1) of the Local Government Act 1995, has delegated this power/duty to the Director Engineering & Operations Executive Manager Engineering & Development Services (Delegation 9). Bibliography Delegation to CEO CEO to Employee – Delegation 9 Action Minute Date Delegation Date Adopted SC0139 27.01.99 Delegated 13.05.99 Reaffirmed OC0604 26.06.13 Reaffirmed 05.05.10 Reaffirmed OC0304 19.03.14 Amended 20.03.14 Amended Amended




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Summary


Subject Contract Variations


Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to approve minor variations to contracts entered into by Council, subject to the funds required to meet the cost of the variations being contained within the amount set aside in the budget adopted by the Council. the power to approve a minor price variation for a contract subject to sufficient funds being available within the approved expenditure budget and that the price variation is necessary. Conditions Nil A ‘minor price variation’ is considered to be an amount less than or equal to $50,000. Further delegation Nil Bibliography Delegation to CEO CEO to Employee Action Minute Date Delegation Date Adopted SC0139 27.01.99 Reaffirmed OC0604 26.06.13 Reaffirmed OC0304 19.03.14 Amended




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Summary


Subject Creditors, Payment of

Relevant Legislation Local Government Act 1995 (s5.42) Financial Management Regulations 12 & 13

Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to approve payments for expenditure included in the Municipal Fund budget or the Trust Fund. Each payment from the Municipal Fund or the Trust Fund is to be noted on a list compiled for each month showing - a) The payee’s name b) The amount of the payment c) The date of the payment d) Sufficient information to identify the transaction. Conditions The list referred to above is to be presented to the Council at the next ordinary meeting of the Council following the preparation of the list and is to be recorded in the minutes of the meeting at which it is presented. Further delegation The Chief Executive Officer in exercising authority under Section 5.44(1) of the Local Government Act 1995, has delegated this power/duty to the Director Corporate Services, Executive Manager Corporate Services, Manager Finance and Customer Service Coordinator (Delegation 29). Bibliography Delegation to CEO CEO to Employee – Delegation 29 Action Minute Date Delegation Date Adopted SC0139 27.01.99 12 03.10.97 Reaffirmed OC0604 26.06.13 29 26.04.00 Reaffirmed OC0304 19.03.14 30 25.06.01 Amended Reaffirmed 25.06.07 70 17.11.09 Reaffirmed 05.05.10 29 - Amended 20.03.04 29 - Amended




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Summary


Subject Crossovers


Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to determine all matters arising from the Policy on Crossovers (Policy 7.2) Conditions Nil Further delegation The Chief Executive Officer in exercising authority under Section 5.44(1) of the Local Government Act 1995, has delegated this power/duty to the Director Engineering & Operations Executive Manager Engineering & Development Services and Manager Engineering Services (Delegation 18). Bibliography Delegation to CEO CEO to Employee – Delegation 18 Action Minute Date Delegation Date Adopted SC0139 27.01.99 Delegated 22.03.00 Reaffirmed OC0604 26.06.13 Reaffirmed 05.05.10 Reaffirmed OC0304 19.03.14 Amended 20.03.14 Amended Amended




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Summary


Subject Enforcement and Legal Proceedings

Relevant Legislation Local Government Act 1995 (s5.42 & 9.10)

Delegate Chief Executive Officer Delegation Within budgetary constraints, the Chief Executive Officer is delegated authority to appoint persons to initiate prosecutions on behalf of Council under the Local Government Act 1995 and Council’s Local Laws. Further, the Chief Executive Officer is delegated authority to appoint persons or classes of persons to be authorised for the purposes of performing particular functions as specified by the Chief Executive Officer. The appointments being those referred to in Section 9.10 of the Local Government Act 1995. Conditions Nil Further delegation Nil Bibliography Delegation to CEO CEO to Employee Action Minute Date Delegation Date Adopted SC0139 27.01.99 Reaffirmed OC0604 26.06.13 Reaffirmed OC0304 9.03.14 Reaffirmed




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Summary


Subject Events on Roads / Temporary Suspension of Regulations


Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to determine applications for: 1 The temporary closure of roads for the purpose of conducting events in accordance with the

Road Traffic (Events on Roads) Regulations 1991; 2 The temporary suspension of regulations for the purpose of conducting events in

accordance with Section 83 of the Road Traffic Act; and 3 The Chief Executive Officer shall have regard to Section 3.50 of the Local Government Act

1995. Conditions Nil Further delegation The Chief Executive Officer in exercising authority under Section 5.44(1) of the Local Government Act 1995, has delegated this power/duty to the Director Engineering & Operations Executive Manager Engineering & Development Services and Manager Engineering Services (Delegation 20). Bibliography Delegation to CEO CEO to Employee – Delegation 20 Action Minute Date Delegation Date Adopted SC0139 27.01.99 Delegation 22.03.00 Amended OC0318 08.03.00 Reaffirmed 05.05.10 Reaffirmed OC0604 26.06.13 Amended 20.03.14 Reaffirmed OC0304 19.03.14 Amended Amended




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Summary


Subject Fencing Repairs – Stock on Roads

Relevant Legislation Local Government Act 1995 (s5.42 & 3.25 (1(a))

Delegate Chief Executive Officer and others Delegation 1 The Chief Executive Officer is delegated authority to exercise the powers conferred by

Section 3.25(1)(a) of the Local Government Act, 1995 insofar as they apply to Schedule 3.1, Division 1, Clause 4, and to the Uniform Local Provisions Regulations, r8.1.

Conditions Conditions of the Delegation:

(a) The delegation may only be exercised where stock have actually strayed on roads or road reserves;

(b) The delegation be reviewed in 12 months’ time; and (c) The delegation shall be that all such use of the delegation be reported in the monthly

Information Brochure. Further delegation Nil Authorised Officers A1 Bibliography Delegation to CEO Council to Employee - Authorisation 1 Action Minute Date Authorisation Date Adopted OC0830 25.08.99 A1 20.03.14 Amended OC0604 26.06.13 A1 - Amended Amended OC0304 19.03.14 Amended




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Summary


Subject Impounding Goods – Authorised Employee

Relevant Legislation Local Government Act 1995 (s3.39 (1) & 5.42)

Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to authorise any employee to remove and impound any goods that are involved in a contravention that can lead to impounding. The authorisations referred to in this delegation are those required under Section 3.39(1) of the Local Government Act. Conditions Nil Further delegation Nil Bibliography Delegation to CEO CEO to Employee Action Minute Date Delegation Date Adopted SC0139 27.01.99 Reaffirmed OC0604 26.06.13 Reaffirmed OC0304 19.03.14 Reaffirmed




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Summary


Subject Insurance Claims

Relevant Legislation Local Government Act (s5.42)

Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to consider claims against Council for damages that do not exceed the insurance policy excess levels, and to accept or deny liability on behalf of Council. Conditions In cases where liability is accepted, payment may only be made up to the value of Council’s relevant insurance excess amount and then only upon receipt of an appropriate release form approved by Council’s insurers. Further delegation Nil. Bibliography Delegation to CEO CEO to Employee Action Minute Date Delegation Date Adopted SC0139 27.01.99 Reaffirmed OC0604 26.06.13 Reaffirmed OC0304 19.03.14 Reaffirmed




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Summary


Subject Rate Book


Delegate Chief Executive Officer Delegation The Chief Executive Officer is hereby delegated the performance of the following functions of the Council. 1. The exercise of discretion in regard to granting of any extension of time for service of

objections to the Rate Book 6.76(4) of the Local Government Act 1995. 2. The recovery of rates by complaint or action pursuant to the provisions of 6.56(1) of the

Local Government Act 1995. 3. Entering into an agreement in accordance with 6.49 of the Local Government Act 1995. 4. Requiring a lessee to pay rent to the Council in satisfaction of rates or service charges due

and payable in accordance with 6.60(2) of the Local Government Act 1995. Conditions Nil Further delegation The Chief Executive Officer in exercising authority under Section 5.44(1) of the Local Government Act 1995, has delegated this power/duty to the Customer Services Coordinator (Delegation 34). Bibliography Delegation to CEO CEO to Employee – Delegation 34 Action Minute Date Delegation Date Adopted SC0139 27.01.99 Delegated 01.11.01 Amended OC0405 08.04.09 Reaffirmed 05.05.10 Reaffirmed OC0604 26.06.13 Amended 20.03.14 Reaffirmed OC0304 19.03.14 Reaffirmed Reaffirmed




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Summary


Subject Road Closures - Permanent


Delegate Chief Executive Officer Delegation Where an application is received for the closure of any road in the district, the Chief Executive Officer is delegated authority to initiate the process by seeking comment from affected landowners, service authorities, etc and advertising the proposal for public comment. All notices and advertisements are to clearly demonstrate Council is not committed to the closure proposal, but is simply wanting comment to assist in determining whether to proceed further with the closure, or not. When all responses are received and the advertising period has expired, the Chief Executive Officer is to submit details to Council for formal consideration. Conditions Nil Further delegation The Chief Executive Officer in exercising authority under Section 5.44(1) of the Local Government Act 1995, has delegated this power/duty to the Director Engineering & Operations Executive Manager Engineering & Development Services and Manager Engineering Services (Delegation 21). Bibliography Delegation to CEO CEO to Employee – Delegation 21 Action Minute Date Delegation Date Adopted SC0139 27.01.99 Delegated 22.03.00 Reaffirmed OC0604 26.06.13 Reaffirmed 05.05.10 Reaffirmed OC0304 19.03.14 Amended 20.03.14 Amended Amended




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Summary


Subject Sale of Impounded / Seized / Confiscated Vehicles, Animals or Goods

Relevant Legislation Local Government Act 1995 (s3.47, 3.58 & 5.42)

Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to dispose of any vehicles, animals or goods that have been impounded/seized/confiscated under the provisions of Section 3.47 and 3.58 of the Local Government Act 1995. Conditions Nil Further delegation The Chief Executive Officer in exercising authority under Section 5.44(1) of the Local Government Act 1995, has delegated this power/duty to the Ranger Services Coordinator and Community Rangers (Delegation 43). Bibliography Delegation to CEO CEO to Employee – Delegation 43 Action Minute Date Delegation Date Adopted SC0139 27.01.99 Delegation 46 24.12.04 Reaffirmed OC0604 26.06.13 Delegation 43 09.07.04 Amended OC0304 19.03.14 Reaffirmed 05.05.10 Reaffirmed Amended 20.03.14 Reaffirmed




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Summary


Subject Seed Collection


Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to authorise removal of vegetative material from the Council reserves for re-use purposes. Conditions Nil Further delegation The Chief Executive Officer in exercising authority under Section 5.44(1) of the Local Government Act 1995, has delegated this power/duty to the Director Engineering & Operations Executive Manager Engineering & Development Services and Manager Engineering Services (Delegation 22). Bibliography Delegation to CEO CEO to Employee – Delegation 22 Action Minute Date Delegation Date Adopted SC0139 27.01.99 Delegated 22.03.00 Reaffirmed OC0604 26.06.13 Reaffirmed 05.05.10 Reaffirmed OC0304 19.03.14 Amended 20.03.14 Amended Amended




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Summary


Subject Surplus Equipment, Materials, Tools etc

Relevant Legislation Local Government Act 1995 (s5.42) Local Government (Functions & General) Regulation 30

(3)

Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to sell, by calling for expressions of interest, holding of a surplus goods sale at Council's Depot, Waste Transfer Station or any other fair means, items of surplus equipment, materials, tools, etc which are no longer required, or are outmoded, or are no longer serviceable. Conditions This delegation applies only to items with an estimated market value less than $20,000. Further delegation Nil. Authorised Officers A16 Bibliography Delegation to CEO CEO to Employee – Authorisation A16 Action Minute Date Authorisation Date Adopted SC0139 27.01.99 A16 Amended OC0206 27.02.08 Reaffirmed OC0604 26.06.13 Reaffirmed OC0304 19.03.14 Amended




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Summary


Subject Swimming Pool Inspections

Relevant Legislation Local Government (Miscellaneous Provisions) Act 1960

Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to exercise the powers conferred by s245A r53(1) of the Building Regulations 2012 concerning the inspection of private swimming pool enclosures. Conditions The above authorisations under s245A of the Local Government (Miscellaneous Provisions) Act 1960 expire 5 years from the date s153 of the Building Act came into operation (02/04/12). Time Period Valid until 01.04.17 Further delegation Nil Authorisation A2 Bibliography Delegation to CEO CEO to Employee – Authorisation A2 Action Minute Date Delegation Date Adopted OC0733 28.07.99 24 22.03.00 Amended OC0604 26.06.13 36 03.01.02 Amended OC0304 19.03.14 45 27.10.04 Reaffirmed 53 04.07.05 58 27.09.07 65 07.10.08 67 10.09.09 76 30.03.12 77 30.03.12 78 30.03.12s 79 30.03.12 80 30.03.12 Authorisation A2 20.03.14 A2 Amended




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Summary


Subject Temporary Road Closures

Relevant Legislation Local Government Act (s3.50 & 5.42)

Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to temporarily close thoroughfares for a period not exceeding four weeks. Conditions Nil Further delegation The Chief Executive Officer in exercising authority under Section 5.44(1) of the Local Government Act 1995, has delegated this power/duty to the Director Engineering & Operations Executive Manager Engineering & Development Services and Manager Engineering Services (Delegation 25). Bibliography Delegation to CEO CEO to Employee – Delegation 25 Action Minute Date Delegation Date Adopted SC0139 27.01.99 Delegated 22.03.00 Reaffirmed OC0604 26.06.13 Reaffirmed 05.05.10 Reaffirmed OC0304 19.03.14 Amended 20.03.14 Amended Amended




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Summary


Subject Tenders

Relevant Legislation Local Government Act (s3.57 & 5.42) Local Government (Functions & General) Regulations 1996

18(4)

Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to: 1 Determine in writing the criteria for deciding which tender should be accepted, before

tenders are publicly invited. 2 Advertise the inviting of tenders to supply goods or services, where the provision of such

goods or services is provided for in the Council’s annual budget (3.57). 3 To accept a tender when the consideration involved does not exceed $200,000 $500,000

provided that appropriate provision has been made in the Council’s annual approved expenditure budget (s43b).(remove – unable to source).

4 Assess all tenders, not rejected, by means of a written evaluation of the extent to which each tender satisfies the criteria for deciding which tender to accept, or recommend to Council for accepting, and to decide which of them it would be most advantageous to the local government to accept.

Conditions The delegation shall be that all such use of the delegation be reported to Council in the monthly Information Brochure. Further delegation Nil Bibliography Delegation to CEO CEO to Employee Action Minute Date Delegation Date Adopted SC0139 27.01.99 Amended OC0411 13.04.11 Reaffirmed OC0604 26.06.13 Reaffirmed OC0304 19.03.14




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Summary


Subject Timber Disposal


Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to dispose of timber from reserves in accordance with Section 139 of the Conservation and Land Management Act 1984. The timber referred to in this delegation is timber felled through the course of bona fide road works, storm damage or maintenance works. The Chief Executive Officer shall exercise this delegation in the following manner: 1. For quantities of timber under 30m3, the sale/disposal of the timber shall be at the

discretion of the Chief Executive Officer without public advertising. 2. For quantities of timber over 30m3, details of the type, quantities, locations and conditions

shall be publicly advertised and the selection of the most advantageous quote shall be at the discretion of the Chief Executive Officer.

Conditions Nil Further delegation The Chief Executive Officer in exercising authority under Section 5.44(1) of the Local Government Act 1995, has delegated this power/duty to the Director Engineering & Operations Executive Manager Engineering & Development Services and Manager Engineering Services (Delegation 26). Bibliography Delegation to CEO CEO to Employee – Delegation 26 Action Minute Date Delegation Date Adopted SC0139 27.01.99 Delegated 22.03.00 Reaffirmed OC0604 26.06.13 Reaffirmed 05.05.10 Reaffirmed OC0304 19.03.14 Amended 20.03.14 Amended Amended




28

Summary


Subject Local Laws Relating to the Capel & Boyanup Public Cemeteries

Relevant Legislation Cemeteries Act 1986 s6 Local Law (as above) Clause 2.1

Delegate Chief Executive Officer Delegation Subject to any directions given by the Board (Shire of Capel), the Chief Executive Officer shall exercise all of the powers and functions of the Board in respect of the Cemeteries. Conditions Nil Further delegation Nil Authorisation A3 Bibliography Delegation to CEO CEO to Employee – Authorisation A3 Action Minute Date Delegation Date Adopted OC1238 13.12.00 Delegated 50 24.12.04 Reaffirmed OC0604 16.06.13 Delegated 57 30.11.06 Amended OC0304 19.03.14 Delegated 72 12.04.09 Reaffirmed Reaffirmed 05.05.10 Authorisation A3 20.03.14 Reaffirmed




29

Summary


Subject Activities on Thoroughfares and Trading in Thoroughfares and Public Places Local Law


Delegate Chief Executive Officer Delegation The administration of the Activities on Thoroughfares and Trading in Thoroughfares and Public Places Local Law, including the appointment of authorised persons (under section 9.10 of the Act) to perform any of the functions of the authorised person under this local law, be delegated to the CEO, subject to the following: a) the CEO may refer any matter, at his discretion, for decision of the Council; b) the Council is to be provided details of any prosecution under the local law; c) only the Council is to:-

(i) make a determination under Part 2; (ii) hear an objection under Part 7; and (iii) appoint authorised persons who are not employees under section 9.10 of the Act.

Conditions As above Further delegation Nil (not correct) The Chief Executive Officer in exercising authority under Section 5.44(1) of the Local Government Act 1995, has delegated this power/duty to the Executive Manager Engineering & Development Services and Manager Engineering Services (Delegation 41). Authorisation A4 Bibliography Delegation to CEO CEO to Employee – Delegation 41 &

Authorisation A4 Action Minute Date Delegation Date Adopted OC2134 13.12.00 Delegated 39 09/12/02 (Ranger) Reaffirmed OC0604 26.06.13 Delegated 41 05.09.03 (Man Ops) Amended OC0304 19.03.14 Delegated 47 24.12.04 Amended Delegated 55 16.11.06 (DTS) Delegated 57 30.11.06 (Ranger) Delegated 66 19.12.08 (Ranger) Delegated 72 12.04.10 (Ranger) Delegated 73 12.04.10 (DTS) Reaffirmed 05.05.10 Delegated 83 10.09.13 (Ranger) Delegated 84 10.09.13 (Ranger) Authorisation A4 20.03.14 A4 Amended



30




31

Summary


Subject Local Laws Relating to Property


Delegate Chief Executive Officer Delegation The administration of the Local Laws Relating to Property, including the appointment of authorised persons (under section 9.10 of the Act) to perform any of the functions of the authorised person under this local law, be delegated to the CEO, subject to the following: a) the CEO may refer any matter, at his discretion, for decision of the Council; b) the Council is to be provided details of any prosecution under the local law; c) only the Council is to:-

(i) make a determination under Part 2; (ii) adopt or vary a policy containing conditions subject to which an application for a permit

may be approved under clauses 3.3(1)(a); (iii) enter into an agreement with a permit holder in respect of ownership of materials in a

building (clause 3.7); (iv) cancel a permit under clause 3.12; (v) issue a permit under clause 3.13(1) (erect a building) or 3.13(n) (erect or any utility

service structure); (vi) hear an objection under Part 7; and (vii)appoint authorised persons who are not employees under section 9.10 of the Act.

Conditions As above. Further delegation Nil Authorisations A5 & A13 Bibliography Delegation to CEO CEO to Employee - Authorisation A5 & A13

Action Minute Date Delegation Date Adopted OC1231 13.12.00 Delegated 48 24.12.04 Reaffirmed OC0604 26.06.13 Delegated 57 30.11.06 Amended OC0304 19.03.14 Delegated 72 12.04.10 Reaffirmed Reaffirmed 05.05.10 Authorisation A5 20.03.14 Authorisation A13 20.03.14 A13 Amended




32

Summary


Subject Parking and Parking Facilities Local Law


Delegate Chief Executive Officer Delegation The administration of the Parking and Parking Facilities Local Law, including the appointment of Authorised Persons (under section 9.10 of the Act) to perform any of the functions of the authorised person under this local law, be delegated to the CEO, subject to the following: a) the CEO may refer any matter, at his discretion, for decision of the Council; and b) the Council is to be provided details of any prosecution under the local law. Conditions Nil. Further delegation Nil Authorisation A6 Bibliography Delegation to CEO CEO to Employee – Authorisation A6 Action Minute Date Delegation Date Adopted OC1237 13.12.00 Renewed 08.03.04 Reaffirmed OC0604 26.06.13 Delegated 51 28.03.05 Amended OC0304 19.03.14 Delegated 57 30.11.06 Reaffirmed Delegated 72 12.04.10 Reaffirmed 05.05.10 Authorisation A6 20.03.14 A6 - Reaffirmed




33

Summary


Subject Extractive Industries Local Law


Delegate Chief Executive Officer Delegation The administration of the Extractive Industries Local Law, including any enforcement action and collection of the annual licence fee be delegated to the CEO, but that the exercise of the following powers be reserved to the Council: a) issue or refusal of a licence under Clause 3.1(2) b) determination of a licence period under Clause 3.1(3)(a) c) cancellation of a licence under Clause 4.2(1) d) renewal or refusal to renew a licence under Clause 4.3(4) e) determination of any security under Clause 5.1(1). Conditions As above. Further delegation The Chief Executive Officer in exercising authority under Section 5.44(1) of the Local Government Act 1995, has delegated this power/duty to the Director Engineering & Operations Executive Manager Engineering & Development Services (Delegation 71). Bibliography Delegation to CEO CEO to Employee – Delegation 71 Action Minute Date Delegation Date Adopted OC1243 13.12.00 Renewed 08.03.04 Reaffirmed OC0604 26.06.13 Delegated 52 21.03.05 Amended OC0304 19.03.14 Delegated 56 16.11.06 Amended Delegated 71 16.02.10 Reaffirmed 05.05.10 Amended 71 20.03.14 Amended




34

Summary


Subject Applications for Mining Tenements and Exploration Licences


Delegate Chief Executive Officer Delegation The determination of mining tenement and exploration licence applications be delegated to the Chief Executive Officer except in the case where there are concerns over: Access to properties Proposed haulage routes The standard of road reinstatements to be carried out on the completion of mining. Conditions As above Further delegation The Chief Executive Officer in exercising authority under Section 5.44(1) of the Local Government Act 1995, has delegated this power/duty to the Director Engineering & Operations Executive Manager Engineering & Development Services (Delegation 31). Bibliography Delegation to CEO CEO to Employee – Delegation 31 Action Minute Date Delegation Date Adopted OC0260 28.02.01 Delegated 12.03.01 Reaffirmed OC0604 26.06.13 Renewed 21.03.05 Amended OC0304 19.03.14 Reaffirmed 05.05.10 Amended Reaffirmed 20.13.14 Amended




35

Summary


Subject Naming of Roads and Parks


Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to undertake all road and park naming actions. Conditions The implementation of this delegation is to have regard to the following: 1 Council’s Policy guidelines (Policy 6.11). 2 Landgate Geographic Names Committee Principles, Policies and Procedures. 3 Actions to be undertaken with a view to reduced inconvenience and cost to landowners, the

Shire and Government agencies. 4 Where agreement cannot be reached with an affected landowner/s, the matter is to be

referred to Council. 5 Council is to be informed of approved names via the monthly Information Brochure process. Further delegation The Chief Executive Officer in exercising authority under Section 5.44 (1) of the Local Government Act 1995, has delegated this power/duty to the Director Planning and Development Services Executive Manager Engineering & Development Services (Delegation 38). Bibliography Delegation to CEO CEO to Employee – Delegation 38 Action Minute Date Delegation Date Adopted OC0520 22.05.02 Delegated 27.06.02 Amended OC0203 20.02.13 Reaffirmed 05.05.10 Reaffirmed OC0604 26.06.13 Amended 20.03.14 Amended OC0304 19.03.14 Amended Amended




36

Summary


Subject Withdrawal of Infringement Notice – Various Acts

Relevant Legislation Dog Act 1976 & Dog Regulations 2013 Litter Act 1979 Control of Vehicles (Off Road Areas) Act 1978 Bush Fires Act 1954 Local Government Act 1995

Delegate Chief Executive Officer Delegation 1 The CEO is delegated authority under Regulation 35 (4)(b) of the Dog Regulations 2013

to withdraw any infringement notice issued under the Dog Act 1976. Has been replaced by D137.

2 The CEO is delegated authority under Section 30(4)(a) of the Litter Act 1979, to withdraw any infringement notice in accordance with Section 30(4) of that Act.

3 The CEO is delegated authority under Section 37 (5) of the Control of Vehicles (Off-road Areas) Act 1978, to withdraw any infringement notice in accordance with Section 37 (5) of that Act.

4 The CEO is delegated authority under Section 59A (5) of the Bush Fires Act 1954, to withdraw any infringement notice in accordance with Section 59A (5) of that Act.

5 Replaced by new delegation D141 The CEO is delegated authority under Section 9.20 of the Local Government Act 1995 to withdraw any infringement notice issued under that Act in respect of the following Local Laws: (a) Extractive Industries Local Law (b) Parking Local Law (c) Property Local Law (d) Activities on Thoroughfares and Trading in Thoroughfares and Public Places Local

Law (e) Keeping and Welfare of Cats Local Law.

6 The CEO may refer any infringement notice withdrawal, at his discretion, for decision by the Council.

Conditions Note that is it not possible under the Cat Act 2011 to delegate withdrawal of infringements. No further delegation is possible under any of the Acts listed above. Further delegation The Chief Executive Officer in exercising authority under s5.44(1) of the Local Government Act 1995 has delegated this power/duty to the Director Corporate Services. Bibliography Delegation to CEO CEO to Employee – 64 – no longer

linked to D126 Action Minute Date Delegation Date Adopted OC0934 25.09.02 Amended OC0430 26.04.06 Reaffirmed OC0604 26.06.13 Amended OC0304 19.03.14 Amended Action – For example – Reaffirm, Amend, Revoke, Review



37

Summary


Subject Waive or Grant Concessions

Relevant Legislation Local Government Act (s5.42 & 6.12)

Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to waive or grant concessions in relation to any amount of money less than or equal to $200 $600.00 excluding GST. The money which is to be waived or for which a concession is to be granted would generally be, but is not limited to, amounts that would be paid by community or not for profit organisations requesting the use of Shire owned or managed facilities. For example, fees for the hourly hire of community halls. Conditions Nil Further delegation The Chief Executive Officer in exercising authority under Section 5.44(1) of the Local Government Act 1995, has delegated this power/duty to the Director Executive Manager Corporate Services (Delegation 54). Bibliography Delegation to CEO CEO to Employee – Delegation 54 Action Minute Date Delegation Date Adopted OC0607 11.06.03 Delegated 23.03.06 Amended OC0411 13.04.11 Reaffirmed 05.05.10 Reaffirmed OC0604 26.06.13 Amended 20.03.14 Reaffirmed OC0304 19.03.14 Amended 15.08.14 Amended Amended




38

Summary


Subject Notice Requiring Action by Owner of Land

Relevant Legislation Local Government Act 1995 (s5.42, 3.25 (1)(a) & 3.26)

Delegate Chief Executive Officer Delegation 1 The Chief Executive Officer is delegated authority to exercise the powers conferred by

Sections 3.25(1)(a) and 3.26(2) of the Local Government Act 1995, insofar as they apply to Schedule 3.1, clauses 1, 3, 6, 8 and 9.

Conditions Conditions of the Delegation: (a) The delegation may only be exercised where it is considered that immediate action is

required and there is insufficient time due to risk of injury or damage for the matter to be considered by Council.

(b) The delegation shall be that all such use of the delegation be reported in the monthly

Information Brochure. Further delegation Nil Authorisation A7 Bibliography Delegation to CEO CEO to Employee – Authorisation A7 Action Minute Date Delegation Date Adopted OC0431 28.04.04 Authorisation A7 20.03.14 Amended OC0604 26.06.13 A7 - Amended Amended OC0304 19.03.14 Reaffirmed




39

Summary


Subject Local Laws Relating to the Keeping and Welfare of Cats 2004


Delegate Chief Executive Officer Delegation The administration of the Local Laws Relating to the Keeping and Welfare of Cats 2004, including the appointment of authorised persons (under section 9.10 of the Act), to perform any of the functions of the authorised person under this local law, be delegated to the CEO subject to the following: a) the CEO may refer any matter, at his discretion, for decision of the Council; b) the Council is to be provided details of any prosecution under the local law; c) only the Council is to:-

(i) hear an objection under Part 15.1; and (ii) appoint authorised persons who are not employees under section 9.10 of the Act.

Conditions As above Further delegation Nil Authorisation A8 Bibliography Delegation to CEO CEO to Employee – Authorisation A8 Action Minute Date Delegation Date Adopted OC0521 26.05.04 Delegated 49 24.12.04 Reaffirmed OC0604 26.06.13 Delegated 57 30.11.06 Amended OC0304 19.03.14 Delegated 72 12.04.10 Reaffirmed Reaffirmed 05.05.10 Authorisation A8 20.03.14 A8 Reaffirmed




40

Summary


Subject Appointment of Authorised Officers, Town Planning Scheme No 7

Relevant Legislation Shire of Capel Town Planning Scheme No 7 (Clause 8.11.1)

Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority, pursuant to Clause 8.11.1 of the Shire of Capel Town Planning Scheme No 7, to appoint Authorised Officers for the purpose of entering buildings and land for the purpose of ascertaining whether the provisions of Town Planning Scheme No 7 are being observed (Clause 8.4(c) refers). Conditions Nil Further delegation Nil Authorisation A9 Bibliography Delegation to CEO CEO to Employee – Authorisation A9 Action Minute Date Delegation Date Adopted OC0716 14.07.04 Authorisation A9 20.03.14 Amended OC0604 26.06.13 A9 - Amended Amended OC0304 19.03.14 Reaffirmed Action – For example – Reaffirm, Amend, Revoke, Review



41

Summary


Subject Bush Fires Act Functions

Relevant Legislation Bush Fires Act 1954 (Clause 48 (1))

Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority, pursuant to Clause 48 (1) of the Bush Fires Act 1954 to exercise the performance of any of the functions of the Bush Fires Act 1954. Conditions 1 This delegation cannot be sub delegated (s48(3)). 2 The Chief Executive Officer is not to exercise delegated authority under sections 17 (7) and

18 (5) “variations to prohibited and restricted burning periods” as these have been delegated to the President and Chief Bush Fire Control Officer (see Delegation 209).

3 Approval to purchase any vehicles, plant or equipment must be approved by the Bush Fire Advisory Committee prior to the exercising of the delegation unless it is considered to be a minor maintenance item or replacing an existing item.

Further delegation Nil Bibliography Delegation to CEO CEO to Employee Action Minute Date Delegation Date Adopted OC0603 13.06.07 Reaffirmed OC0604 26.06.13 Reaffirmed OC0304 19.03.14 Reaffirmed




42

Summary


Subject Approval for Transport of Over-width Grape Harvesters between Sunset and Sunrise

Relevant Legislation Local Government Act 1995

Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to refuse approval or impose further restrictions or withdraw approval, for use of over-width Vehicles between sunset and sunrise on Shire of Capel roads, for any route within the Shire of Capel where circumstances are considered to unnecessarily compromise the safety of the road users or members of the public. Any applicants aggrieved by these decisions can request that the matter be considered by Council. Conditions Council at its meeting on 14 February 2007 (Minute OC0206) resolved: “That Council agree to the use of roads controlled by the Shire of Capel for the transport of over-width grape harvesters, between sunset and sunrise, for the annual grape harvest season in accordance with the following conditions: Maximum width of load not to exceed 3.1 metres. Vehicle speed not to exceed 70 kilometres per hour on sealed roads and 40 kilometres per

hour on unsealed roads. All transport operations to be conducted in accordance with Main Roads WA permit

conditions. Details of transport routes to be submitted to Director Engineering & Operations prior to

transportation.” Note Director Engineering & Operations has been replaced by Executive Manager Engineering & Development Services.

Further delegation The Chief Executive Officer in exercising authority under Section 5.44(1) of the Local Government Act 1995, has delegated this power/duty to the Director Engineering & Operations Executive Manager Engineering & Development Services (Delegation 74). Bibliography Delegation to CEO CEO to Employee – Delegation 74 Action Minute Date Delegation Date Adopted OC0207 14.02.07 Delegated 12.04.10 Reaffirmed OC0604 26.06.13 Reaffirmed 05.05.10 Reaffirmed OC0304 19.03.14 Amended 20.03.14 Amended Amended




43

Summary


Subject Health Authorised Officers

Relevant Legislation Food Act 2008 (s117 (4))

Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to appoint persons as Authorised Officers under Section 122 of the Food Act 2008. Pursuant to s117(4) the Chief Executive Officer is delegated authority to appoint persons as Authorised Officers under s122 of the Food Act 2008. Conditions Nil Further delegation Nil Authorisation A10 Bibliography Delegation to CEO CEO to Employee – Authorisation A10 Action Minute Date Delegation Date Adopted OC0303 10.03.10 82 - Delegated 29.01.13 Reaffirmed OC0604 26.06.13 Authorisation A10 20.03.14 Amended OC0304 19.03.14 A10 Amended Amended




44

Summary


Subject Building Act – Powers and Duties

Relevant Legislation Building Act 2011 (s127)

Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority under s127(1) of the Building Act 2011 to exercise powers and duties as a permit authority under the Act. Conditions Nil Further delegation The Chief Executive Officer in exercising authority under Section 127(6A) of the Building Act 2011 has delegated this power/duty to the Director Planning and Development Services Executive Manager Engineering & Development Services, Manager Building Services (in full) and Building Services Officer (limited) (Delegation 82). Bibliography Delegation & Authorisation to CEO CEO to Employee – Delegation 82 Action Minute Date Delegation Date Adopted OC0206 20.02.13 Delegation 81 13.03.13 Reaffirmed OC0604 26.06.13 Delegation 82 23.03.13 Reaffirmed OC0304 19.03.14 Amended - 82 20.03.14 Authorisation to CEO – A14

OC0810 15.08.12 Amended

Amended




45

Summary


Subject Cat Act – Powers and Duties

Relevant Legislation Cat Act 2011 (Section44(1))

Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to exercise the powers and duties conferred by s44(1) of the Cat Act 2011. Conditions A power or duty under s63, 64 & 65 concerning infringements cannot be delegated. Further delegation Nil Authorisation A11 Bibliography Delegation to CEO CEO to Employee – Authorisation A11 Action Minute Date Delegation Date Adopted OC0912 18.09.13 Authorisation A11 20.03.14 Amended OC0304 19.03.14 A11 - Reaffirmed Reaffirmed




46

Summary


Subject Local Government (Uniform Local Provisions) Regulations 1996


Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to undertake actions required in regards to the following clauses of the Local Government (Uniform Local Provisions) Regulations 1996. Clause 6 Obstructing public thoroughfare Clause 7 Encroaching on public thoroughfare Clause 11 Dangerous excavation in or near public thoroughfare Clause 12 Crossing from public thoroughfare to private land or private thoroughfare

Note – Commissioner of Main Roads approval is required for crossings from a public thoroughfare that is a Government road as defined in section 5 (1) of the Road Traffic Act 1974.

Clause 13 Requirement to construct or repair crossing Clause 21 Wind erosion and sand drifts Conditions 1. The delegation may only be exercised where it is considered that immediate approval is

warranted or there is insufficient time due to risk of injury or damage for the matter to be considered by Council.

2. The delegation shall be such that all use of the delegation be reported in the monthly Information Brochure.

Further delegation The Chief Executive Officer in exercising authority under Section 5.44 of the Local Government Act 1995, has delegated this power/duty to the Director Engineering & Operations Executive Manager Engineering & Development Services and Manager Engineering Services (Delegation 91). Bibliography Delegation to CEO CEO to Employee – Delegation 91 Action Minute Date Delegation Date Adopted OC1010 16.10.13 Delegation 91 20.03.14 Reaffirmed OC0304 19.03.14 Amended Amended




47

Summary


Subject Dog Act 1976 – Powers & Duties

Relevant Legislation Dog Act 1976 (s10AA)

Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to exercise the powers and duties conferred by s10AA the Dog Act 1976. Conditions Nil Further delegation The CEO in exercising authority under s10AA (3) of the Dog Act 1976 has delegated the power of infringement notice withdrawal to the Executive Manager Community Services. Authorisation A12 Bibliography Delegation to CEO CEO to Employee – Delegation 92 &

Authorisation A12 Action Minute Date Delegation Date Adopted OC0216 19.02.14 Authorisation A12 20.03.14 Amended OC0304 19.03.14 Delegation 92 Amended A12 Reaffirmed




48

Summary


Subject Construction Sites – Noise Management Plans EV405

Relevant Legislation Environmental Protection Act 1986 (s20) Environmental Protection (Noise) Regulations 1997 (r13)

Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to exercise the powers and duties in relation to Noise Management Plans under Regulation 13 of the Environmental Protection (Noise) Regulations 1987. Environmental Protection Act 1996 Delegation 119 I, Jason Banks, in my capacity as the Acting Chief Executive Officer of the Department responsible for the administration of the Environmental Protection Act 1986 (“The Act”), and pursuant to s20 of the Act hereby delegate to the holder for the time being of the offices of – (a) Chief Executive Officer under the Local Government Act 1995; and (b) to any employee of the local government under the Local Government Act 1995

who is appointed as an authorised person under section 87 of the Act, All my powers and duties in relation to noise management plans under regulation 13 of the Environmental Protection (Noise) Regulations 1997, other than this power of delegation. Conditions Nil Further delegation Nil Bibliography Delegation to CEO CEO to Employee – Action Minute Date Delegation Date Government Gazette 20/12/13

EV401 20/12/2013

Amended Government Gazette 71 16.05.2014

EV405 Delegation 111

01/05/2014




49

Summary


Subject Noise Management – EV402

Relevant Legislation Environmental Protection Act 1986 (s20) Environmental Protection (Noise) Regulations 1997

Delegate Chief Executive Officer Delegation Environmental Protection Act 1986 Delegation 112 Pursuant to The Environmental Protection Act 1986 (s20), the Chief Executive Officer is delegated authority to exercise the powers and duties in relation to the following sections of the Environmental Protection (Noise) Regulations. I, Jason Banks, in my capacity as the Acting Chief Executive Officer of the Department of Environment Regulation responsible for the administration of the Environmental Protection Act 1986 (“The Act”), and pursuant to s20 of the Act hereby delegate to any person for the time being holding or acting in the office of a Chief Executive Officer under the Local Government Act, my powers and duties under the Environmental Protection (Noise) Regulations 1978, other than this power of delegation, in relation to – (a) Waste collection and other works – noise management plans relating to specified works

under regulation 14A or 14B; (b) Bell ringing or amplified calls to worship – the keeping of a log of bell ringing or amplified

calls to worship requested under regulation 15(3)(c)(vi). (c) Community activities – noise control notices in respect of community noise under regulation

16. (d) Motor sport venues – noise management plans in relation to motor sport venues under Part

2 Division 3. (e) Shooting venues – noise management plans in relation to shooting venues under Part 2

Division 4. (f) Calibration results – requesting, under regulation 23(b), details of calibration results

undertaken and obtained under Schedule 4. (g) Sporting, cultural and entertainment events – approval of events or venues for sporting,

cultural or entertainment purposes under Part 2 Division 7, subject to the following limitation – (i) Subregulation 18(13)(b) is not delegated.

Conditions As above. Further delegation Nil



50

Bibliography Delegation to CEO CEO to Employee – Action Minute Date Delegation Date Government Gazette 232 20/12/13

EV402 Delegation 112

12/12/2013




51

NEW Summary


Subject Noise Control – Serve Environmental Protection Notices

Relevant Legislation Environmental Protection Act 1986 (s20)

Delegate Chief Executive Officer Delegation Environmental Protection Act 1986 Delegation 52 Pursuant to s20 of the Environmental Protection Act 1986, the Chief Executive Officer hereby delegates as follows – Powers and duties delegated – All the powers and duties of the Chief Executive Officer, where any noise is being or is likely to be emitted from any premises not being premises licenced under the Act, to serve an environmental protection notice under section 65 (1) in respect of those premises, and where an environmental protection notice is so served in such a case, all the powers and duties of the Chief Executive Officer under Part V of the Act in respect of that environmental protection notice. This delegation is made to any person for the time being holding or acting in the office of Chief Executive Officer under the Local Government Act 1995. Conditions Nil Further delegation Nil Bibliography Delegation to CEO CEO to Employee – Action Minute Date Delegation Date Government Gazette 47 19/03/2004

Delegation 52 09/01/2004




52

NEW Summary


Subject Withdrawal of Infringements – Local Government Act and Local Laws

Relevant Legislation Local Government Act 1995

Delegate Chief Executive Officer Delegation The CEO is delegated authority under Section 5.42 of the Local Government Act 1995 to withdraw any infringement notice issued: (1) under that Act or (2) in respect of the following Local Laws:

(a) Extractive Industries Local Law; (b) Parking Local Law; (c) Property Local Law; (d) Activities on Thoroughfares and Trading in Thoroughfares and Public Places Local

Law; and (e) Keeping and Welfare of Cats Local Law.

Conditions Nil Further delegation The Chief Executive Officer in exercising authority under s5.44(1) of the Local Government Act 1995 has delegated this power/duty to the Director Executive Manager Engineering & Development Services (Extractive Industry Infringements only) and Executive Manager Community Corporate Services. Bibliography Delegation to CEO CEO to Employee – 64 Action Minute Date Delegation Date Adopted Amended



53

Section 4 Delegations from Council to Committee 400 Powers & Duties of Audit Committee


Shire of Capel Delegation – Council to Committee

54

Summary


Subject Powers & Duties of Audit Committee

Relevant Legislation Local Government Act 1995 (s7.1B)

Delegate Shire of Capel Audit Committee Delegation The Shire of Capel Audit Committee is delegated the following powers and duties: Provide guidance and assistance to Council with regard to carrying out the functions of the

local government in relation to audits, including matters to be audited and the scope of the audit.

Develop and recommend to Council an appropriate process for the selection and

appointment of a person as the local government’s auditor.

Develop and recommend to Council a list of those matters to be audited and the scope of the audit to be undertaken.

Recommend to Council the person or persons to be appointed as auditor. Develop and recommend to Council a written agreement for the appointment of the auditor.

The agreement is to include:

o The objectives of the audit o The scope of the audit o A plan of the audit o Details of the remuneration and expenses to be paid to the auditor o The method to be used by the local government to communicate with, and supply

information to the auditor. Meet with the auditor once in each year and provide a report to Council on the matters

discussed and outcome of those discussions. Liaise with the CEO to ensure that the local government does everything in its power to:

o Assist the auditor to conduct the audit and carry out his or her other duties under the Local Government Act 1995

o Ensure that audits are conducted successfully and expeditiously. Examine the reports of the auditor after receiving a report from the CEO on the matters

and:

o Determine if any matters raised require action to be taken by the local government o To ensure that appropriate action is taken in respect of those matters.

Review the report prepared by the CEO on any actions taken in respect of any matters raised in the report of the auditor and presenting the report to Council for adoption prior to the end of the next financial year or 6 months after the last report prepared by the auditor is received, whichever is the latest in time.


Shire of Capel Delegation – Council to Committee

55

Review the scope of the audit plan and program, and its effectiveness Review the appropriateness of special internal audit assignments undertaken by

internal audit undertaken at the request of Council or the CEO (or his/her nominee).

Review the level of resources allocated to internal audit and the scope of its

authority. Review reports of internal audits, monitor the implementation of

recommendations made by the audit and review the extent to which Council and management reacts to matters raised.

Consider and recommend adoption of the annual financial report to Council.

Review any significant changes that may arise subsequent to any such recommendation but before the annual financial report is signed.

Address issues brought to the attention of the committee, including responding to request

from Council for advice that are within the parameters of the committee’s terms of reference.

Seek information or obtain expert advice through the CEO on matters of concern within the

scope of the committee’s terms of reference following authorisation from the Council. Review the Statutory Annual Compliance Audit Return and make a recommendation on its

adoption to Council. Consider the CEO’s biennial reviews of the appropriateness and effectiveness of

the local government’s systems and procedures in regard to risk management, internal control and legislative compliance, required to be provided to the Committee and report to the Council the results of those reviews.

Review the results of the four year review of the appropriateness and effectiveness of the

local government’s financial management systems and procedures as required by Section 5 (2)(c) of the Local Government (Financial Management) Regulations 1996.

Consider the CEO’s Financial Management Systems Review conducted every 4

years on the appropriateness and effectiveness of Council’s financial management systems.

Bibliography Delegation to Committee CEO to Employee Action Minute Date Delegation Date Adopted OC0926 28.09.05 Reaffirmed OC0604 26.06.13 Reaffirmed OC0304 19.03.14 Amended


Shire of Capel Register – Authorised Officers

56


Index

57

A

Activities on thoroughfares – Local Law 120 Appeals – Subdivision decisions 205 Audit Committee 400

B Building Act – powers and duties 134 Building Envelopes 200 Burning times – variations 209 Bus Shelters – location and installation 101 Bush Fires Act functions 131

C Capel Light Industry Zone 202 Cat Act 135 Cats Local Law 129 Cemeteries – Local Law 119 Concessions 127 Contract variations 102 Creditors, payment of 103 Crossovers 104

D Dog Act 137

E Enforcement and legal proceedings 105 Events on roads 106 Exploration licence applications 204 Extractive Industry Local Law 123

F Fencing repairs – stock on roads 107

H Health Act – (Deputy) 203 Health Authorised Officers 133 Home business approvals 201

I Impounded goods – sale 112 Impounding goods 108 Infringements – withdrawal 126 Insurance claims 109

L Licenses – approval 213 Light Industrial Zone – Capel 202 Local Govt (Uniform Local Provisions) Act 136 Local Laws - Cats 129 Local Laws – Extractive Industries 123 Local Laws – Parking 122 Local Laws - Property 121 Local Laws - Public Cemeteries 119 Local Laws – Thoroughfares/Public Places 120

M Mining tenement applications 124 Modifications – development plans 208

N

Naming of Roads & Parks 125 Noise – Construction 138 Noise – Noise management plans 139 Notice requiring action by landowner 128

O Over-width vehicle approvals 132

P Park naming 125 Parking Local Law 122 Processing Apps for Planning Consent 204 Property Local Law 121

R

Rate Book 110 Road closures - permanent 111 Road closures – temporary 116 Road naming 125 Rural Subdivision and Amalgamation 212

S Sale of impounded animals/goods 112 Seed collection 113 Sign licence applications 100 Strata Title clearances 206 Subdivision applications – compliant 210 Subdivision applications – no guidelines 211 Subdivision clearances 207 Subdivision decisions – Appeals 205 Surplus items – sale of 114 Swimming pool inspections 115

T Tenders 117 Timber disposal 118 TPS 7 – Authorised Officers 130

V Variation of burn times 209

W Waive or grant concessions 127 Withdraw infringement notice 126



Financial Statements to 31 August 2015

Attachment: Financial Statements to 31 August 2015

ATTACHMENT TO ITEM 15.6





Amended Disability Access and Inclusion Plan 2012-2017 & Amended Implementation Plan 2012-2017

Attachment 1: Amended Disability Access and Inclusion Plan 2012-2017 Attachment 2: Amended DAI Implementation Plan 2012-2017

Disability Access and Inclusion Plan

2012 – 2017

Amended September 2015

“Encourage community diversity, sustainability and growth without compromising our rural and coastal lifestyle”

Shire of Capel Vision


Disability Access and Inclusion Plan 2012 -2017 1

Adopted by Council at its meeting on 23rd September 2015 with the amendment to include Objective 7



EXECUTIVE SUMMARY ......................................................................................................... 3 INTRODUCTION ................................................................................................................... 6 DEFINITIONS ........................................................................................................................ 7 EXAMPLES OF 2007 ‐ 2012 DAIP ACCOMPLISHMENTS ....................................................... 8 2012 – 2017 INITIATIVES SUPPORTED BY THE DAIAC ......................................................... 8 CONTENT OF THE 2012 – 2017 DAIP ................................................................................. 10 KEY THEMES IDENTIFIED DURING THE CONSULTATION PROCESS FOR THE 2012 – 2017 DAIP ................................................................................................................................... 12 COMMUNICATING THE 2012 – 2017 DAIP ........................................................................ 15 EVALUATION AND REVIEW OF THE 2012 – 2017 DAIP ..................................................... 16 REVIEW AND MONITORING............................................................................................... 16 EVALUATION ...................................................................................................................... 16 2012 – 2017 DAIP STRATEGIES AND TIMELINES ............................................................... 17

PBF motivational speaker Mark Powdrill showcases the new automated doors

leading to the Shire of Capel offices and Council Chamber.

A copy of the Shire of Capel DAIP is available in alternative formats upon request either:

Electronically

In hard copy in both standard and large print

In audio format on cassette or compact disc

By email and from our website.

Table of Contents



EXECUTIVE SUMMARY The Shire of Capel is committed to providing accessible and inclusive services, facilities and events, and to promoting social inclusion. Disability access and inclusion refers to the removal of barriers that prevent a person with a disability from participating in an equitable and dignified community life. Barriers to inclusion are not always simple to identify and before a barrier can be overcome or addressed in the Strategic Plan it is necessary for the Shire to know what and where they are. One method that assists the Shire to provide equitable service and access is the Council approved Disability Access and Inclusion Plan (DAIP). A Disability Access and Inclusion Plan (DAIP) is used to assist Council when they are creating budgets, building or maintaining infrastructure, designing public open spaces, recruiting employees and volunteers and providing services and events. Every five years the Council reviews their past DAIP and creates a new Strategic Plan. Achieving improvements in access and inclusion means different things to different people, depending on background, experiences and the barriers faced by people with disability. To provide a structured framework to identify and overcome the challenges faced in all aspects of access and inclusion, the Disability Services Commission identifies the following seven outcomes: 1. People with disabilities have the same opportunities as other people

to access the services of, and any events organised by the Shire of Capel;

2. People with disabilities have the same opportunities as other people to access the buildings and other facilities of the Shire of Capel;

3. People with disabilities receive information from the Shire of Capel in a format that will enable them to access the information as readily as other people are able to access it;

4. People with disabilities receive the same level and quality of service from the staff of the Shire of Capel;

5 People with disabilities have the same opportunities as other people to make complaints to the Shire of Capel;

6 People with disabilities have the same opportunities as other people to participate in any public consultation by the Shire of Capel.

7 People with disability have the same opportunities as other people to obtain and maintain employment with the Shire of Capel.

These outcomes represent the various areas of challenge to accessibility and inclusiveness that are relevant to the Shire of Capel, and provide the framework for ensuring the Shire of Capel is accessible and inclusive to people with disability.



The 2012 – 2017 DAIP and Implementation Plan has been prepared in response to the need by Council to continue to improve its processes and services, and work with the community to enhance disability access and inclusion in the Shire of Capel. It was developed using a variety of strategies including research, consultation and aligning with other council endorsed plans.



INTRODUCTION

The Shire of Capel is situated on the shores of Geographe Bay approximately 212 kilometres from Perth. The Shire boundaries encompass an area of 554 square kilometres, extending from the 29 kilometres of pristine beach fronting onto Geographe Bay to the foothills of the Darling Scarp. It contains a blend of coastal and rural townships, rural countryside, rolling hills and wide open spaces. Natural beauty spots include popular beaches, rich Jarrah forests and the magnificent Tuart forest which are part of the only naturally occurring Tuart forest in the world. The Shire of Capel acknowledges that each of the communities within its district is very different with diverse access and inclusion challenges. The Council is committed to encouraging community diversity, sustainability and growth without comprising the rural and coastal lifestyle that Capel is famous for. This Disability Access and Inclusion Plan (DAIP) and its accompanying strategic Implementation Plan is just one of the tools that is being used to make this vision a reality. The DAIP provides a framework to significantly improve disability access within the Shire by enabling a quality of life that is vibrant, creative, diverse and capable of building a community that empowers people with disability to be included equitably in Council activities, services and facilities. In recent years the Shire has experienced a huge increase in population and demand for residential and commercial development has grown accordingly. Ensuring that challenges to inclusion and access for people with disability is being met during this period of growth and development and has been identified as an important issue by the Shire staff and Council Elected Members. The Shire of Capel aims to ensure that the services it provides meet varied individual needs and expectations and that everyone has equal access to these services regardless of their race, heritage, gender, religious or non‐religious belief, nationality, family background, age, disability or sexuality. For the purpose of this document when the terms access or inclusion are used they refer to the following definitions:

The Capel Library and community centre was built to 21st century universal access standards

yet retains some beautiful inclusive and historic aspects of the town



DEFINITIONS

Access, in the context of this Disability Access and Inclusion Plan refers to an individual's physical ability to get to, into, and around facilities. This access is created by removing structural barriers and including mechanisms to enable structural access. Inclusion, in this context refers to an individual's ability to participate as fully as possible in programs and services provided by organizations in an integrated and holistic manner that does not ostracise, embarrass or humiliate an individual.

The Shire adopted their first Disability Access and Inclusion Plan in 1996 and since that time there have been many barriers identified and removed, and many new inclusive initiatives launched. In 2005 the Shire of Capel united with seven other local South West governments in a two year disability access and inclusion project designed to take the DAIP to the next level. One disability consultant was employed to log barriers to access and inclusion within the towns and settlements of the eight South West regional Shire districts, and identify appropriate strategies to address the issues. By uniting with other Shires in the South West, alternative and supported strategies were identified or developed that appropriately addressed unique and common barriers to access and inclusion in the South West. The result of this project for the Shire of Capel was the 2007 – 2012 Disability Access and Inclusion Plan and Implementation Plan. The strategies and plans outlined have been used to enhance and improve disability access and inclusion for people with diverse abilities that live in or visit the Shire of Capel throughout all districts for the past five years. To ensure that the 2007 – 2012 DAIP was implemented to the satisfaction of the Council, periodic reviews were conducted, community consultation occurred on a regular basis and Council staff reported regularly. In 2001 The Shire of Capel formed a Disability Access and Inclusion Advisory Committee (DAIAC) to oversee the implementation of the DAIP and to provide advisory services to Council when appropriate. This group, who meet bimonthly, includes representatives from Disability Services Commission, seniors groups, Home and Community Care, Councillors, disability advocates and people with disability. Since its conception the DAIAC has proven to be a valuable and well respected resource for Shire and Council.

Developers and contractors are supported by the Shire of Capel to create universal access

infrastructure, as this linking pathway outside Dalyellup’s first senior’s facility demonstrates.



EXAMPLES OF 2007 ‐ 2012 DAIP ACCOMPLISHMENTS

In the past five years the Shire of Capel has achieved many celebrated outcomes by implementing the 2007 ‐ 2012 DAIP. The changes and new initiatives have been small and large, noticeable and subtle. Yet each and every one of them has contributed to removing or minimising access and inclusion barriers for people with a disability living in or visiting the region. Examples of successful outcomes are shown in photographs throughout this document. Outcomes most celebrated by the Shire of Capel DAIAC include:

Automatic electronic door mechanisms have been installed in the Shire of Capel Office and at the Boyanup Community Centre

Dual access pathways in Boyanup that link school and commercial centres

Contractor and developer access improvements such as the new dual access pathways and street ramps linking service centres and public open space in Dalyellup.

Main street redevelopment in Capel town includes universal access initiatives such as tactile indicators leading to ramped access to each side of the street in various locations. This has improved access to the Shire service centres, Senior Citizens Centre and to local businesses.

New sporting facilities have been built in Capel that adhere to universal access principles

Shire of Capel library has extended its social inclusion services by recruiting regular public speakers and providing a diverse array of events

Shire sponsored HACC service and the Capel Library unite to provide a library service to clients who are house bound

Shire staff engaged in annual disability awareness and inclusion training

Shire of Capel community consultation meetings are regularly engaging more people than in previous years.

Shire staff provide alternative methods of information including the National Relay Service, accessible printed information and large print options.

Shire website upgraded in 2010 to include W3C access and inclusion outcomes

Community development partnerships enable aged housing and facilities in both Dalyellup and Boyanup.



Two new inclusive playgrounds were erected in Dalyellup thanks to Shire consultation with contractors and developers.

Stage one development has been completed on the Jamieson Road Footbridge, a universal access nature walk project. Stage two has been passed by Council and will commence when external funding has been secured.

Enhanced awareness and regard for social inclusion planning for public open spaces and playgrounds

Increased youth and community use in the refurbished Capel town hall and meeting rooms

2012 – 2017 Initiatives supported by the DAIAC The Shire of Capel Disability Access and Inclusion Advisory Committee meet once every two months to oversee the implementation of the DAIP and to act as advocates for community members who wish to approach Council with disability related issues. Individuals from every community are represented each bringing their unique wishes and knowledge to assist council. When the Draft 2012 – 2017 DAIP was being created the committee were asked to identify key changes they would like to see implemented in the next five years. Responses included the following:

Shire satellite service centres in each township

State supported transportation improved between the townships of the Shire

Improve footpath access in Dalyellup

Improve beach access in Dalyellup

Improved signage to Shire services



CONTENT OF THE 2012 – 2017 DISABILITY ACCESS AND INCLUSION PLAN (DAIP) The 2012 ‐ 2017 DAIP for the Shire of Capel contains:

1. Guiding legislation and strategic links referred to when formulating the DAIP;

2. Information on the role of the Shire of Capel in providing facilities and service to the community;

3. A description of the review and consultation process and its findings and recommendations;

4. Information on how the plan is being communicated to staff, people with disability and the wider community;

5. A strategy for the review and evaluation of the plan;

6. An action plan identifying barriers to access and inclusion; and

7. An implementation plan outlining strategies to address the barriers that includes priorities, timelines and responsibilities.

Research

To develop an appropriate DAIP it was considered important that the outcomes and strategies being included conform to the political direction of the Australian and State governments. Disability Services Commission of WA DAIP resources and plans were reviewed as were the Australian and State Government Disability Access and Inclusion policies. All plans were developed using the guidelines outlined in Australian disability access legislation.

Council Endorsed Plans

To assist the Council and executive staff to create appropriate budgets strategic plans across the departments were reviewed and related strategies included in the DAIP where appropriate. Plans used to develop the 2012 – 2017 DAIP included:

Shire of Capel Strategic Plan – towards 2020 (developed 2009)

Age‐Friendly Communities Plan (developed 2011)

Shire of Capel, Capel Town Public Open Space Strategy 2012 – 2021 (draft)

Shire of Capel Sport and Recreation Plan 2005 – 2015

2007 – 2012 Disability Access and Inclusion Plan



Consultation Process

To develop strategies to include in the 2012 ‐ 2017 DAIP a range of methods were employed. Throughout 2010 and 2011 an in depth community consultation process was undertaken to review inclusion for seniors in the Shire of Capel and key stakeholders that support them such as the Disability Services Commission, HACC, Red Cross and Silver Chain. Questionnaires, surveys and public consultation processes were developed using key outcomes of the DAIP. As the seniors form the majority of the declared disabled population in the Shire of Capel1 it was deemed permissible to use relevant information gathered during the Aged –Friendly Community Plan public consultation for developing the DAIP. An access consultant well known to the Shire of Capel was employed to consult with representatives from key stakeholders regarding the development of the 2012 ‐ 2017 DAIP. Organisations consulted included community groups, HACC services, Disability Service Commission Local Area Coordinators, the Council’s Disability Access and inclusion Advisory Committee (DAIAC) and all departmental executives working for the Shire. Shire of Capel staff were invited to build DAIP strategies in other ways as well. Between 2007 – 2012 the Shire employed the same consultant at appropriate times to conduct five different disability awareness and inclusion seminars for staff and volunteers. Each training session included discussing strategies for enhancing inclusion within their service and barriers perceived. Outcomes of the staff consultation that occurred during training have been included in the 2012 – 2017 DAIP. Departmental executives were invited to participate in a DAIP projection. Directors and Managers representing their staff and department reviewed strategic plans relevant to their department, conferred with staff and contractors, then participated in an interview to discuss suggested strategies and outcomes that they would like the Council to address in the 2012 – 2017 DAIP. The consultation process was in the form of a DAIP interview and all Directors and Managers of the Shire of Capel attended a private session. Ensuring that the community were aware of the 2012 ‐2017 DAIP was considered a priority by the Shire of Capel so that all people had the chance to participate in the formation of the Implementation Plan. To do all that was possible to write a fair and equitable DAIP requests for feedback and information were sent out to the community in as many formats as was possible. These included: Shire Staff and Services The staff employed by the Shire of Capel where informed on the new DAIP and given the opportunity to provide input into the Implementation Plan. A variety of formats were used to obtain information and feedback on the 2012 – 2017 DAIP including: from the head of each department, through internal email, information given in all disability access and awareness seminars, council minutes and internal staff networking.

1 Australian Bureau of Statistics 2003 census report



Staff that dealt directly with the public were interviewed directly about enhancing inclusion in their role. This included the staff in: Shire Office, Libraries and any other service where the Shire of Capel employ staff to support it. Copies of the draft DAIP were made available at these centres for the public, and information on links made available. Newspapers Notices regarding the Council endorsing the Draft 2012‐2017 DAIP and advertising that it was open for public comment were published in the local papers for 3 consecutive weeks after the Council endorsed. Links directly to the DAIP were published in all adverts, as were telephone numbers, staff contacts and internet access portals. Web Site and Computer technology The 2012‐2017 DAIP was appended to the web site inviting public comment for three weeks after the council passed the first draft. Notices regarding DAIP committee meetings, draft plans, and council meetings considering DAIP related information were advertised on the web site. Mail Out Key stakeholders identified through the consultation process were sent a letter to inform them that the 2012‐2017 DAIP was ready for review and could either be sent out to them by post or be accessed via the internet, picked up from the Shire Office and Libraries and that alternative formats could be made available. Community Consultation Public consultation meetings were held in the Shire over two days. Each meeting was held in a different location at a different time of day to ensure all sectors of the community were catered for. Locations included: Capel community centre (evening meeting), Boyanup community centre (afternoon meeting), Dalyellup community centre (morning meeting).

The Capel town 2012 streetscape redevelopment makes crossing the road easy for PBF motivational speaker Mark Powdrill. Access to the town has been enhanced significantly

thanks to a series of well‐planned universal access inclusions like these ramps.



KEY THEMES IDENTIFIED DURING THE CONSULTATION PROCESS FOR THE 2012 – 2017 DAIP As a result of the consultation a number of themes emerged. The most popular subjects for discussion were social inclusion, transport to services and facilities, designing inclusive public open space, access to businesses, increased accessible footpaths, street scaping and accessible parking. Social Inclusion Staff and Councillors of the Shire of Capel are united in their belief that a healthy community is one that contains people that interact and participate. Strategic planning in all areas has moved from a purely physical access focus to include creating opportunities for inclusion. This includes public open spaces and other services that promote community inclusion. Transport The Council are committed to lobbying the State Government for public transport links between the diverse townships within the Shire. Finding ways to link communities within the boundaries of the Shire is a priority area as it also addresses social isolation and inclusion. Activities and events The Shire of Capel supports the rights of people with a disability to participate in all Council hosted community events and activities. Advocacy and Lobbying Council, Disability Access and Inclusion Advisory Committee and staff of the Shire of Capel will support people with a disability through influencing people who make decisions on disability issues (such as transport) at higher levels of government, and through empowering people with a disability to have a stronger voice. Building, Infrastructure and Planning People with a disability in the Shire of Capel are supported to move around freely in the built environment through the provision of accessible areas including parks, public open space, roads and footpaths. Future planning and designs will reflect the key outcomes of the DAIP. Governance Governance refers to the structures and processes that enable the community to engage with Council and play a part in decision making. Council seeks to support the rights of people with a disability in the Shire of Capel to play an active role in public affairs, and in particular, decisions that will impact their lives. Health, Safety and Wellbeing This key priority area is concerned with identifying risks and barriers to community safety and wellbeing, and proactively supporting the rights of people with a disability to enjoy living in a safe environment that is conducive to good health. Community partnerships and council services will be employed to engage socially isolated people in the community. An example of intended Council partnerships is the Capel library



uniting with HACC to provide a library service to house bound clients using the HACC service. Information and Communication Council will protect the rights of people with a disability to access information and communicate ideas, in particular older residents and residents from culturally diverse backgrounds. The Shire will engage people using public consultation and alternative methods of communication. Services The Shire of Capel will seek to protect the rights of people with a disability to equitable and dignified access to all Council services and programs including home and community care, meals on wheels, library programs and waste removal services.

Shire of Capel Library and HACC services have united to provide a home loan library service for

HACC clients who are house bound.



IMPLEMENTATION PLAN The DAIP provides the background information that informs the Council of the reasons why change is required to a facility, service or event provided in their district with their support. The DAIP Implementation Plan states what change has been suggested, who is responsible to make sure that change happens and the date by which the change should be completed. It is only by identifying and itemising future requirements that the Council can create realistic budgets to complete the work required. A fair and equitable DAIP Implementation Plan therefore suggests to the Council where the proposed budget should be allocated and this can only be done by consulting with many different people. To ensure that the general community have an opportunity to provide input into the review of the DAIP, consultation was made with representatives from a variety of different sectors of the community including;

the community with a physical, sensory, emotional, intellectual or social disability

the community supporting people with disabilities living within or visiting the district

government representatives

corporate and private businesses

disability organisations practicing in the area

community based consultation

Shire of Capel Disability Access and Inclusion Advisory Committee

Shire staff The access and inclusion implementation strategies and objectives that have been developed for the Shire of Capel are grouped under the seven desired outcomes recommended by the Disability Services Commission of Western Australia. These outcome areas provide a framework for translating the principles and objectives of the Disability Services Act into tangible and achievable results.

IMPLEMENTING THE DISABILITY ACCESS AND INCLUSION PLAN The Shire of Capel is committed to taking all practicable measures to ensure that the plan is implemented by the Shire of Capel employees, agents and contractors.

Boyanup is the second Shire of Capel township to get an accessible playground.



COMMUNICATING THE 2012 – 2017 DAIP Ensuring that the community are aware of the 2012 ‐2017 DAIP is considered a priority by the Shire of Capel. The DAIP will be made available on the Shire website and in the Shire Office and Shire Libraries. The DAIP will be made available in different formats upon request including:

Electronically

Hard copy in both standard and large prints

In audio format on either cassette or compact disk

By email or on the website Newsletters The DAIP will be promoted through the Shire of Capel Snippets, a monthly newsletter that goes out to all communities within the Shire. Updates on initiatives and programs that stem from the Implementation plan will be promoted in the newsletter and access achievements that link to the DAIP will be highlighted. Web Site and Computer technology The 2012‐2017 DAIP will be available to the community on the Shire of Capel website. Achievements and initiatives linking to the DAIP will be highlighted on the Shire website. Mail Out Key stakeholders identified through the consultation process will be sent a letter to inform them that the 2012‐2017 DAIP has been endorsed and it that it is available on the website or in alternative formats.



EVALUATION AND REVIEW of the 2012 – 2017 DAIP Legislation outlines that the Disability Access and Inclusion Plan will be reviewed at least every 5 years. The Disability Access and Inclusion Plan, Implementation Plan 2012 ‐2017 may be amended on a more regular basis to reflect progress and any access and inclusion issues, which may arise.

REVIEW AND MONITORING

The Disability Access and Inclusion Advisory Committee will meet bimonthly or as required to provide direction, set priorities and review progress on the implementation of the strategies identified in the Disability Access and Inclusion Plan 2012‐2017.

The committee will prepare a report each year on the implementation of the Disability Access and Inclusion plan for Council.

Progress Report will be submitted to the Disability Services Commission annually on 31st July.

A status report will be provided in the Shire of Capel Annual General Report.

Internal staff will be aware of the processes required to communicate activities that may not be included in the plan so that they can included in reviews and updates.

EVALUATION

Every year in February, the Disability Access and Inclusion Advisory Committee will provide notification to the community in a variety of formats, regarding the Access and Inclusion Plan to:

Review work implemented during the past 12 months

Seek feedback on the effectiveness of implemented strategies

Seek feedback on additional barriers not identified in the initial consultation

Identify additional strategies for consideration.

Elected Members of Council and Council Officers will also be requested to provide feedback on how well they believe the strategies are working and to make suggestions for improvement.

Capel township’s new ACROD bay outside the library.



2012 – 2017 DAIP STRATEGIES AND TIMELINES This document is intended to proactively communicate what the Shire of Capel is achieving, and what it intends to achieve. It is therefore essential that all projects are accurately reflected in this Plan and that communication with the Shire of Capel underpins all strategies. Actions and implementation plans that could be used to achieve these strategies are outlined in the Disability Access and Inclusion Implementation Plan. STRATEGIES TO IMPROVE ACCESS AND INCLUSION As a result of the consultation process the following overarching strategies will guide tasks, reflected in the Implementation Plan, that the Shire of Capel will undertake from 2012 ‐ 2017 to improve access to its services, buildings and information. The six desired outcomes provide a framework for improving access and inclusion for people with disabilities in the Shire of Capel. The six outcomes are legislated by the State Government and must remain the same to ensure uniformity across all local government authorities. Outcome 1: People with disability have the same opportunities as other people to access the services of, and any events organised by, the Shire of Capel. Objective: To adapt services and events wherever possible to meet the needs of people with disability

Strategy

Ensure that people with disability are provided with an opportunity to comment on access to services.

Barriers to inclusion in Shire services and events are identified.

Equitable access to services be provided to people with disability throughout the various functions of the Council.

Accessible and inclusive technology be available in the libraries within the Shire of Capel.

Develop the links between the Disability Access & Inclusion Plan and other Council plans and strategies.

Council will ensure that any events are organised so that they are accessible to people with disability.

Ensure that Council staff and agents and contractors are aware of the relevant requirements of the Disability Services Act.



Outcome 2: People with disability have the same opportunities as other people to access the buildings and other facilities of the Shire of Capel. Objective: To ensure that all Shire owned, leased or supported facilities are accessible to people with diverse needs.

Strategy

Buildings and facilities owned or managed by the Shire of Capel to be physically accessible to people with disability.

Signage to Shire facilities and services are clearly visible.

New or redevelopment works to include the provision of access to people with disability, where practicable.

ACROD parking to meet the demand of people with disability in terms of quantity and location.

Enhanced access and inclusion in parks and public open spaces.

Improve access to the beach for people using wheelchairs.

Ensure that public toilets meet the associated accessibility standards.

Outcome 3: People with disability receive information from the Shire of Capel in a format that will enable them to access the information as readily as other people are able to access it. Objective: To ensure that relevant information pertaining to Council functions, facilities and services use clear and concise language and are made available in accessible formats.

Strategy

Improve community awareness that Council information can be made available in alternative formats upon request.

Ensure that the Shire’s website meets contemporary good practice.

Documentation regarding services, facilities and feedback in an appropriate format using clear and concise language.

Streetscape to include tactile indicators at significant pathways and crossings.

Provide documentation regarding services, facilities and customer feedback in an appropriate format using clear and concise language.



Outcome 4: People with disability receive the same level and quality of service from the staff of the Shire of Capel as other people receive from the staff of the shire. Objective: Council staff and volunteers working with the public be equipped with the information and skills to enable them to appropriately provide advice and service to people with diverse abilities.

Strategy

Improve staff awareness of disability and access issues and improve skills to provide excellent service to people with disability.

Staff and Councillor inductions to include disability and access education and information.

Further generate and sustain staff awareness of disability and access issues.

Feedback be collected for future service provision excellence from staff, participants and volunteers.

Contractors, consultants and external organisations that provide services to the public on behalf of the Shire, or with support of the Shire adhere to the DAIP principles.

Outcome 5: People with disability have the same opportunities as other people to make complaints to the Shire of Capel. Objective: Ensure that grievance mechanisms are accessible or that appropriate assistance is given to enable people with diverse needs to make grievances and complaints known to the Shire.

Strategy

Complaints and grievance mechanisms are available in a variety of formats to meet the needs of people with disability.

Educate staff to facilitate receipt of complaints from people with a disability.

Feedback about events, services and facilities to be collected by staff, contractors and volunteers when possible.



Outcome 6: People with disability have the same opportunities as other people to participate in any public consultation by the Shire of Capel. Objective: To ensure that people with disability can participate fully in decision making and consultation processes managed by the Shire.

Strategy

Improve community participation in public consultation processes.

Ongoing monitoring of the DAIP to ensure implementation and satisfactory outcomes.

Improve access for people with disability to the established consultative processes of Council.

Seek a broad range of views on disability and access issues from the local community.

Outcome 7: People with disability have the same opportunities as other people to obtain and maintain employment with the Shire of Capel. Objective: To ensure that people with disability can obtain and maintain employment with the Shire.

Strategy

Ensure employment and volunteering opportunities are advertised in an accessible manner.

Continue to foster a culture of equal employment.

Foster an organisational culture that values and is responsive to the diversity of the Shire’s staff and councillors.

Provide information and support for employees with disability.


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tho

se

stra

teg

ies

ma

y

we

ll

be

u

nd

ert

ake

n

in

pa

rt

or

wh

ole

in

2

01

2-2

01

7

thro

ug

h

the

Imp

lem

en

tati

on

Pla

n.

Bro

ad

str

ate

gie

s th

at

wil

l n

ot

be

ach

ieve

d i

n 2

01

2-2

01

7 w

ill b

e s

up

po

rte

d b

y t

ask

s o

utl

ine

d i

n f

utu

re I

mp

lem

en

tati

on

Pla

ns.

Th

e f

oll

ow

ing

str

ate

gie

s a

nd

ke

y a

ctio

ns

are

su

bje

ct t

o b

ein

g i

nco

rpo

rate

d i

n f

ore

cast

ed

fin

an

cia

l ye

ar

bu

dg

et

pla

ns.

Hig

h P

rio

rity

pro

ject

s h

ave

an

ora

ng

e b

ack

gro

un

d

D

AIA

C r

esp

on

sib

ilit

ies

are

hig

hlig

hte

d in

gre

en


3

Ou

tco

me

On

e:

Pe

op

le w

ith

dis

ab

ilit

y h

av

e t

he

sa

me

op

po

rtu

nit

ies

as

oth

er

pe

op

le t

o a

cce

ss t

he

se

rvic

es

of,

an

d a

ny

ev

en

ts

org

an

ise

d,

by

th

e S

hir

e o

f C

ap

el.

Ba

rrie

rs t

o T

his

Ou

tco

me

:

•

Th

e S

hir

e o

f C

ap

el’

s p

oli

cie

s m

ay n

ot

ad

eq

ua

tely

re

fle

ct r

eq

uir

em

en

ts f

or

pe

op

le w

ith

dis

ab

ilit

y

•

Th

e S

hir

e m

ay n

ot

pro

vid

e a

de

qu

ate

acc

ess

fo

r p

eo

ple

wit

h d

isa

bil

ity t

o t

he

fa

ciliti

es

ho

ldin

g t

he

eve

nts

an

d s

erv

ice

s

•

Co

ntr

act

ors

an

d o

the

r se

rvic

e p

rovid

ers

usi

ng

sh

ire

fa

ciliti

es

ma

y n

ot

be

aw

are

of

the

ne

ed

s o

f p

eo

ple

wit

h d

ive

rse

ab

ilit

ies

•

Eve

nt

coo

rdin

ato

rs m

ay

no

t b

e e

du

cate

d o

r a

wa

re o

f d

isa

bil

ity a

cce

ss r

eq

uir

em

en

ts

•

It i

s n

ot

alw

ays

po

ssib

le t

o h

old

co

mm

un

ity m

an

ag

ed

eve

nts

in

acc

ess

ible

lo

cati

on

s

Str

ate

gy

T

ask

T

ask

Tim

eli

ne

R

esp

on

sib

ilit

y

1.

En

sure

th

at

pe

op

le w

ith

dis

ab

ilit

y a

re p

rovid

ed

wit

h a

n

op

po

rtu

nit

y t

o c

om

me

nt

on

acc

ess

to

se

rvic

es.

•

Lia

ise

wit

h r

ele

va

nt

con

tra

cto

rs w

ho

are

de

ve

lop

ing

an

d i

mp

lem

en

tin

g S

hir

e a

ctiv

itie

s

to e

nsu

re t

he

y a

dh

ere

to

th

e D

AIP

po

licy

•

Incr

ea

se t

he

co

ntr

act

or’

s a

wa

ren

ess

of

the

imp

ort

an

ce o

f g

ett

ing

co

mm

en

ts o

n s

erv

ice

s

fro

m p

eo

ple

wit

h d

isa

bil

ity.

•

Sh

ire

to

en

cou

rag

e c

on

tra

cto

rs t

o in

clu

de

me

cha

nis

ms

to a

ssis

t p

eo

ple

wit

h d

isa

bil

ity

to c

om

me

nt

on

th

eir

se

rvic

es

July

20

12

&

On

go

ing

20

13

& O

ng

oin

g

20

12

& O

ng

oin

g

Go

ve

rna

nce

Off

ice

r /

CD

O

En

gin

ee

rin

g

Co

ntr

act

s O

ffic

er

(EC

O)/

CD

O

EC

O/C

DO

2.

Imp

lem

en

t st

rate

gie

s to

ide

nti

fy b

arr

iers

to

in

clu

sio

n in

shir

e s

erv

ice

s

•

Re

vie

w a

nd

up

da

te 2

00

7 f

aci

liti

es

an

d

serv

ice

s a

ud

it

•

Co

mm

un

ity c

on

sult

ati

on

pro

cess

to

in

clu

de

mo

re t

ha

n o

ne

en

ga

ge

me

nt

stra

teg

y

•

Pro

mo

te t

he

Co

un

cils

DA

IAC

to

th

e p

ub

lic

20

14

On

go

ing

20

15

CD

O/A

sse

ts O

ffic

er

All

Sta

ff

DA

IAC

/CD

O

3.

Lob

by lo

cal

bu

sin

ess

es,

sta

te

an

d C

om

mo

nw

ea

lth

go

ve

rnm

en

t fo

r im

pro

ve

d

serv

ice

s

•

Lob

by s

tate

go

ve

rnm

en

t fo

r im

pro

ve

d

lin

kin

g t

ran

spo

rt b

etw

ee

n t

ow

nsh

ips

•

De

ve

lop

an

acc

ess

an

d in

clu

sio

n p

ack

ag

e t

o

en

cou

rag

e l

oca

l b

usi

ne

sse

s to

en

ha

nce

acc

ess

an

d in

clu

sio

n

On

go

ing

20

15

CE

O

CD

O/D

AIA

C/C

EO


4

Str

ate

gy

T

ask

T

ask

Tim

eli

ne

R

esp

on

sib

ilit

y

4.

Co

nti

nu

e t

o r

ese

arc

h a

nd

att

ain

to

wa

rd u

p t

o d

ate

acc

ess

ible

lib

rary

te

chn

olo

gy

an

d r

eso

urc

es

•

Co

nti

nu

e t

o i

mp

rove

acc

ess

ibil

ity o

f

tech

no

log

y a

nd

co

lle

ctio

n.

•

Tra

in l

ibra

ry s

taff

on

ho

w t

o u

se c

urr

en

t

tech

no

log

y t

o e

nh

an

ce s

erv

ice

s fo

r p

eo

ple

wit

h d

isa

bil

ity

On

go

ing

Li

bra

ry S

taff

Lib

rary

Sta

ff/H

R

5.

De

ve

lop

lin

ks

be

twe

en

th

e

DA

IP a

nd

oth

er

cou

nci

l p

lan

s

an

d s

tra

teg

ies

•

Ide

nti

fy a

pp

rop

ria

te s

tra

teg

ic b

usi

ne

ss

pla

nn

ing

do

cum

en

ts,

bu

dg

et

pro

cess

es

an

d

all

oth

er

rele

va

nt

pla

ns

an

d s

tra

teg

ies

req

uir

ing

ali

gn

me

nt

wit

h t

he

Dis

ab

ilit

y

Acc

ess

& I

ncl

usi

on

Pla

n.

•

Inco

rpo

rate

th

e o

bje

ctiv

es

of

the

Dis

ab

ilit

y

Acc

ess

& I

ncl

usi

on

Pla

n

into

Sh

ire

’s s

tra

teg

ic

pla

nn

ing

, b

ud

ge

tin

g p

roce

sse

s a

nd

all o

the

r

rele

va

nt

pla

ns

an

d s

tra

teg

ies

•

Re

vie

w D

AIP

an

nu

all

y t

o e

nsu

re t

ha

t

bu

dg

eti

ng

co

nsi

de

rati

on

s ca

n b

e t

ime

ly a

nd

ap

pro

pri

ate

•

DA

IAC

to

re

vie

w a

ll r

ele

van

t d

isa

bilit

y a

cce

ss

an

d in

clu

sio

n r

ela

ted

lo

cal

go

ve

rnm

en

t

stra

teg

ies

at

the

en

d o

f e

ach

ye

ar

Jan

ua

ry 2

01

7

On

go

ing

On

go

ing

De

cem

be

r 2

01

7

All

Dir

ect

ors

&

Ma

na

ge

rs

All

Dir

ect

ors

&

Ma

na

ge

rs

Dir

ect

or

Co

mm

.

Se

rvic

es/

Co

rp.

Se

rvic

es

DA

IAC

6.

Sh

ire

sta

ff,

vo

lun

tee

rs a

nd

aff

ilia

ted

co

mm

un

ity g

rou

ps

wil

l p

lan

fo

r a

cce

ssib

le a

nd

incl

usi

ve

eve

nts

.

•

En

sure

all

eve

nts

are

pla

nn

ed

usi

ng

th

e

Acc

ess

ible

Eve

nts

ch

eck

list

.

•

Pro

mo

te e

ven

t a

pp

lica

tio

n p

roce

ss a

nd

acc

ess

ibil

ity r

eq

uir

em

en

ts t

o c

om

mu

nit

y

gro

up

s

•

En

sure

th

at

the

acq

uis

itio

n o

f fe

ed

ba

ck

reg

ard

ing

acc

ess

an

d in

clu

sio

n i

s so

ug

ht

aft

er

all

ma

jor

com

mu

nit

y e

ve

nts

As

req

uir

ed

20

13

20

13

MH

S

CD

O/D

AIA

C

CD

O/M

HS

/Eve

nt

Pro

vid

ers


5

Str

ate

gy

T

ask

T

ask

Tim

eli

ne

R

esp

on

sib

ilit

y

7.

En

sure

th

at

Co

un

cil

sta

ff a

nd

ag

en

ts a

nd

co

ntr

act

ors

are

aw

are

of

the

re

leva

nt

req

uir

em

en

ts o

f th

e D

isa

bil

ity

Se

rvic

es

Act

.

•

Dra

ft a

nd

dis

trib

ute

DA

IP i

nfo

rma

tio

n

pa

cka

ge

wit

h e

ve

ry c

on

tra

ct d

ocu

me

nt

(co

ntr

act

or

che

ckli

st)

•

Pu

t in

form

ati

on

on

th

e w

eb

site

fo

r

con

tra

cto

rs t

o a

cce

ss e

asi

ly (

DA

IP,

imp

lem

en

tati

on

pla

n,

acc

ess

ch

eck

list

)

•

Pri

nt

ed

uca

tin

g in

form

ati

on

ab

ou

t d

isa

bil

ity

an

d in

clu

sio

n r

ela

ted

le

gis

lati

on

re

gu

larl

y i

n

ne

wsl

ett

er

– s

erv

ice

s lin

k a

nd

sn

ipp

ets

•

Incl

ud

e e

du

cati

on

an

d i

nfo

rma

tio

n a

bo

ut

leg

isla

tio

n i

n t

he

in

du

ctio

n p

roce

ss f

or

ne

w

sta

ff a

nd

vo

lun

tee

rs.

(Im

ple

me

nta

tio

n p

lan

,

che

ckli

sts,

up

da

tes

via

em

ail

.)

Au

gu

st 2

01

2

Jun

e 2

01

3

20

12

on

wa

rd

20

13

on

wa

rd

CD

O/E

CO

CD

O/I

T

CD

O/C

om

mu

nit

y

Se

rvic

es

CD

O/H

R


6

Ou

tco

me

Tw

o:

Pe

op

le w

ith

dis

ab

ilit

y h

av

e t

he

sa

me

op

po

rtu

nit

ies

as

oth

er

pe

op

le t

o a

cce

ss t

he

bu

ild

ing

s a

nd

oth

er

faci

liti

es

of

the

Sh

ire

of

Ca

pe

l.

Ba

rrie

rs I

de

nti

fie

d:

•

Ap

pro

pri

ate

acc

ess

fo

r p

eo

ple

wit

h d

isa

bil

ity m

ay

no

t b

e p

rovid

ed

at

som

e o

f th

e s

hir

e o

wn

ed

or

lea

sed

fa

cili

tie

s

•

Ap

pro

pri

ate

acc

ess

fo

r p

eo

ple

wit

h d

isa

bil

ity m

ay

no

t b

e p

rovid

ed

at

som

e o

f th

e c

en

tre

s fo

r re

cre

ati

on

an

d l

eis

ure

•

Ba

rrie

rs t

o e

ntr

y a

nd

eg

ress

ch

all

en

ge

s to

se

rvic

es

ma

y b

e r

ela

ted

to

co

mm

un

ity i

nfr

ast

ruct

ure

su

ch a

s fo

otp

ath

s o

r ca

rpa

rks

•

Acc

ess

to

th

e i

nte

rio

r o

f sh

ire

ow

ne

d o

r le

ase

d f

aci

liti

es

ma

y b

e l

imit

ed

to

pe

op

le w

ith

dis

ab

ilit

y

Str

ate

gy

T

ask

T

ask

Tim

eli

ne

R

esp

on

sib

ilit

y

1.

Bu

ild

ing

s a

nd

fa

ciliti

es

ow

ne

d

or

ma

na

ge

d b

y t

he

Sh

ire

of

Ca

pe

l a

re t

o b

e p

hysi

call

y

acc

ess

ible

to

pe

op

le w

ith

dis

ab

ilit

y.

•

Ide

nti

fy a

cce

ss c

om

pla

ints

an

d c

rea

te

stra

teg

ies

for

cha

ng

e

•

Au

dit

all n

ew

an

d n

ew

ly a

cqu

ire

d b

uil

din

gs

an

d s

erv

ice

s a

nd

en

ter

da

ta in

to d

ata

ba

se.

•

Ne

w b

uil

din

gs

an

d f

aci

liti

es

to b

e b

uil

t w

ith

un

ive

rsa

l a

cce

ss s

tan

da

rds

as

a g

uid

eli

ne

As

req

uir

ed

As

req

uir

ed

On

go

ing

En

gin

ee

rin

g &

Op

era

tio

ns

(E&

O)

Ass

ets

Off

ice

r

EC

O

2.

Sig

na

ge

le

ad

ing

to

sh

ire

faci

liti

es

an

d s

erv

ice

s to

be

cle

arl

y v

isib

le

•

Au

dit

dir

ect

ion

al a

nd

acc

ess

re

late

d s

ign

ag

e

for

vis

ua

lly a

cce

ssib

le

20

15

E

&O

3.

Ne

w o

r re

de

velo

pm

en

t w

ork

s

to p

rovid

e a

cce

ss t

o p

eo

ple

wit

h d

isa

bil

ity

•

Sh

ire

to

re

vie

w p

rop

osa

ls f

or

red

eve

lop

me

nt

an

d n

ew

wo

rk p

roje

cts.

•

Ap

ply

th

e B

uild

ing

Co

de

of

Au

stra

lia

,

Re

sid

en

tia

l D

esi

gn

Co

de

Sta

nd

ard

s, A

ust

rali

an

Sta

nd

ard

s o

n A

cce

ss,

A H

um

an

Rig

hts

an

d

Eq

ua

l R

igh

ts l

eg

isla

tio

n t

o a

ll n

ew

wo

rks

an

d

serv

ice

s.

•

In

clu

de

ap

pro

pri

ate

sp

eci

fica

tio

ns

in t

en

de

r

do

cum

en

ts

As

req

uir

ed

As

req

uir

ed

As

req

uir

ed

Pla

nn

ing

&

De

ve

lop

me

nt

Pla

nn

ing

&

De

ve

lop

me

nt

Go

ve

rna

nce

Off

ice

r

/ E

CO

4.

Sh

ire

ma

na

ge

d A

CR

OD

pa

rkin

g

to m

ee

t th

e d

em

an

d o

f p

eo

ple

wit

h d

isa

bil

ity i

n t

erm

s o

f

•

Au

dit

ne

w a

nd

pro

po

sed

AC

RO

D b

ays

•

Re

vie

w t

he

ne

ed

fo

r a

dd

itio

na

l b

ays

•

Bri

ng

exi

stin

g A

CR

OD

ba

ys

ass

oci

ate

d w

ith

On

go

ing

E

&O


7

Str

ate

gy

T

ask

T

ask

Tim

eli

ne

R

esp

on

sib

ilit

y

qu

an

tity

an

d l

oca

tio

n.

Sh

ire

fa

cili

tie

s in

to lin

e w

ith

cu

rre

nt

leg

isla

tio

n

5.

Ad

vo

cate

acc

ess

an

d i

ncl

usi

on

to l

oca

l b

usi

ne

sse

s a

nd

con

tra

cto

rs.

•

Inve

stig

ate

me

an

s o

f p

rovid

ing

ad

vic

e a

nd

ass

ista

nce

to

im

pro

ve

acc

ess

.

•

Pro

mo

te t

o b

usi

ne

ss t

he

eco

no

mic

be

ne

fits

of

be

ing

acc

ess

ible

th

rou

gh

Yo

ur

We

lco

me

.

•

De

ve

lop

an

acc

ess

ibil

ity A

dvic

e P

ack

fo

r lo

cal

bu

sin

ess

•

Ma

ke

acc

ess

in

form

ati

on

ava

ila

ble

on

th

e

Sh

ire

’s w

eb

site

.

Jun

e 2

01

8

20

13

20

15

20

13

CE

O/C

DO

CE

O/C

DO

CD

O/D

AIA

C

CD

O/I

T

6.

En

ha

nce

acc

ess

an

d in

clu

sio

n in

pa

rks

an

d p

ub

lic

op

en

sp

ace

s

•

Ide

nti

fie

d p

rio

rity

pa

rks,

pla

yg

rou

nd

s a

nd

rese

rve

s

•

De

ve

lop

an

d im

ple

me

nt

pro

gra

m o

f

pro

gre

ssiv

e u

pg

rad

e.

•

Au

dit

th

e f

oo

tpa

ths

in D

aly

ell

up

fo

r so

cia

l

incl

usi

on

, ra

mp

an

d a

cce

ss b

arr

iers

20

13

20

17

20

14

Dir

ect

or

En

gin

ee

rin

g &

Op

era

tio

ns

(DE

O)

7.

Imp

rove

acc

ess

to

th

e b

ea

ch

an

d t

he

se

a f

or

pe

op

le u

sin

g

wh

ee

lch

air

s.

•

Inve

stig

ate

me

tho

ds

of

pro

vid

ing

acc

ess

incl

ud

ing

wo

rkin

g w

ith

oth

er

ag

en

cie

s su

ch a

s

Su

rf L

ife

Sa

vin

g A

ust

rali

a.

•

Imp

lem

en

t a

str

ate

gy t

o p

rovid

e a

cce

ss.

Ma

rch

20

17

Ma

y 2

01

7

DE

O/C

DO

DE

O/C

DO

8.

En

sure

th

at

pu

bli

c to

ile

ts m

ee

t

the

ass

oci

ate

d a

cce

ssib

ilit

y

sta

nd

ard

s.

•

Re

vie

w 2

01

1 a

ud

it o

f p

ub

lic

toile

ts

•

Ad

d r

eq

uir

ed

re

no

va

tio

ns

to m

ain

ten

an

ce a

nd

wo

rks

sch

ed

ule

.

•

Ad

he

re t

o u

niv

ers

al a

cce

ss g

uid

elin

es

for

all

ne

w t

oile

t fa

ciliti

es

Ap

ril 2

01

7

Jun

e 2

01

7

On

go

ing

DE

O

DE

O

Pla

nn

ing

&

De

ve

lop

me

nt


8

Ou

tco

me

Th

ree

:

Pe

op

le w

ith

dis

ab

ilit

y r

ece

ive

in

form

ati

on

fro

m t

he

Sh

ire

of

Ca

pe

l in

a f

orm

at

tha

t w

ill

en

ab

le t

he

m t

o a

cce

ss t

he

info

rma

tio

n a

s re

ad

ily

as

oth

er

pe

op

le a

re a

ble

to

acc

ess

it.

Ba

rrie

rs I

de

nti

fie

d:

•

Info

rma

tio

n r

ela

tin

g t

o t

he

sh

ire

s se

rvic

es

an

d f

aci

liti

es

is n

ot

alw

ays

ava

ila

ble

in

ap

pro

pri

ate

fo

rma

ts f

or

pe

op

le w

ith

dis

ab

ilit

y.

Eg

:

o

Wri

tte

n in

form

ati

on

ma

y b

e t

oo

co

mp

lex

o

Pe

op

le w

ith

he

ari

ng

dif

ficu

ltie

s ca

n n

ot

acc

ess

Sh

ire

se

rvic

es

by t

he

ph

on

e

o

Ad

ve

rtis

ing

of

shir

e s

erv

ice

s a

nd

fa

ciliti

es

is o

nly

do

ne

th

rou

gh

th

e m

ed

ia o

f p

rin

t

•

Sig

ns

pro

du

ced

fo

r, o

r in

form

ing

pe

op

le o

f, c

ou

nci

l o

r sh

ire

fa

cili

tie

s a

nd

se

rvic

es

are

no

t a

lwa

ys

ap

pro

pri

ate

fo

r p

eo

ple

wit

h v

isu

al a

nd

inte

lle

ctu

al d

isa

bil

ity

•

Bra

ille

an

d t

act

ile

in

form

ati

on

is

no

t a

va

ila

ble

in

ma

ny s

hir

e f

aci

liti

es.

•

Cle

ar

sig

np

ost

ing

an

d p

ath

wa

y m

ark

ing

s to

co

mm

un

ica

te t

he

pla

cem

en

t o

f sh

ire

fa

cili

tie

s a

nd

se

rvic

es

are

no

t a

lwa

ys

in p

lace

Str

ate

gy

T

ask

T

ask

Tim

eli

ne

R

esp

on

sib

ilit

y

1.

Imp

rove

co

mm

un

ity

aw

are

ne

ss t

ha

t C

ou

nci

l

info

rma

tio

n c

an

be

ma

de

ava

ila

ble

in

alt

ern

ati

ve

form

ats

up

on

re

qu

est

.

•

De

ve

lop

a lis

t o

f g

uid

eli

ne

s a

nd

co

nta

cts

tha

t ca

n b

e

dis

trib

ute

d t

o t

he

sta

ff.

•

Ind

uct

ion

to

pre

pa

re s

taff

to

pro

vid

e i

nfo

rma

tio

n i

n

alt

ern

ati

ve

fo

rma

ts if

ne

cess

ary

.

•

Ad

vis

e t

he

co

mm

un

ity v

ia t

he

lo

cal n

ew

spa

pe

r, k

ey

sta

ke

ho

lde

rs a

nd

co

mm

un

ity

ne

wsl

ett

ers

th

at

oth

er

form

ats

are

ava

ila

ble

.

20

13

On

go

ing

20

14

CD

O

Co

rp.

Se

rvic

es

CD

O/A

ll S

taff

2.

En

sure

th

at

the

Sh

ire

’s

we

bsi

te m

ee

ts c

on

tem

po

rary

go

od

pra

ctic

e.

•

We

bsi

te t

o b

e d

esi

gn

ed

to

me

et

acc

ess

ibil

ity g

uid

eli

ne

s

ou

tlin

ed

by W

3C

•

En

sure

all

fo

rms

an

d a

pp

lica

tio

ns

are

ava

ila

ble

ele

ctro

nic

all

y.

20

15

20

15

IT O

ffic

er

IT/A

ll S

taff

3.

Do

cum

en

tati

on

to

be

in

an

ap

pro

pri

ate

fo

rma

t u

sin

g

cle

ar

an

d c

on

cise

la

ng

ua

ge

•

Ad

ve

rtis

e a

va

ila

bil

ity o

f la

rge

pri

nt

san

se

rif

fon

t fo

r S

hir

e

do

cum

en

ts t

o b

e s

ha

red

wit

h t

he

pu

bli

c

•

Ad

op

t Sta

te G

ove

rnm

en

t G

uid

eli

ne

s fo

r In

form

ati

on

,

Se

rvic

es

an

d F

aci

liti

es

into

ge

ne

ral p

ract

ice

.

Jan

ua

ry 2

01

6

Jan

ua

ry 2

01

6

Co

rpo

rate

Se

rvic

es

(CS

)

4.

Str

ee

tsca

pe

to

in

clu

de

ta

ctil

e

ind

ica

tors

at

sig

nif

ica

nt

pa

thw

ays

an

d c

ross

ing

s

•

Str

ee

tsca

pe

pla

nn

ing

to

in

clu

de

bu

dg

et

for

tact

ile

in

dic

ato

rs

•

Au

dit

pa

thw

ays

an

d p

ub

lic

op

en

sp

ace

s to

de

term

ine

ap

pro

pri

ate

lo

cati

on

s

Jun

e 2

01

7

20

16

DE

O

DE

O/D

AIA

C


9

Ou

tco

me

Fo

ur:

P

eo

ple

wit

h d

isa

bil

ity

re

ceiv

e t

he

sa

me

le

ve

l a

nd

qu

ali

ty o

f se

rvic

e f

rom

th

e s

taff

of

the

Sh

ire

of

Ca

pe

l a

s o

the

r p

eo

ple

rece

ive

fro

m t

he

sta

ff o

f th

e S

hir

e.

Ba

rrie

rs I

de

nti

fie

d:

•

Sh

ire

sta

ff a

nd

vo

lun

tee

rs d

ea

lin

g w

ith

th

e p

ub

lic

ma

y n

ot

ha

ve t

he

kn

ow

led

ge

or

con

fid

en

ce t

o c

om

mu

nic

ate

ap

pro

pri

ate

ly w

ith

ind

ivid

ua

ls t

ha

t d

o n

ot

com

mu

nic

ate

usi

ng

sp

ee

ch a

nd

/or

vis

ion

.

•

Sh

ire

sta

ff a

nd

vo

lun

tee

rs m

ay n

ot

ha

ve

th

e a

pp

rop

ria

te k

no

wle

dg

e o

r e

xpe

rie

nce

to

co

mm

un

ica

te a

pp

rop

ria

tely

wit

h

pe

op

le w

ith

no

n p

hysi

cal d

isa

bil

ity

•

Sh

ire

fa

ciliti

es

an

d s

erv

ice

s m

ay n

ot

be

eq

uip

pe

d w

ith

acc

ess

en

ha

nci

ng

te

chn

olo

gy a

nd

eq

uip

me

nt

tha

t ca

n e

na

ble

pe

op

le w

ith

div

ers

e a

bil

itie

s to

be

gra

nte

d e

qu

al ri

gh

ts a

nd

op

po

rtu

nit

ies

Str

ate

gy

T

ask

s T

ask

Tim

eli

ne

R

esp

on

sib

ilit

y

1.

Sta

ff a

nd

Co

un

cill

or

ind

uct

ion

s to

in

clu

de

dis

ab

ilit

y a

nd

acc

ess

ed

uca

tio

n a

nd

in

form

ati

on

•

All

oca

te t

ime

in

in

du

ctio

n f

or

ove

rvie

w o

f E

qu

al

Op

po

rtu

nit

y,

dis

crim

ina

tio

n,

ha

rass

me

nt,

so

cia

l

incl

usi

on

an

d a

cce

ss l

eg

isla

tio

ns

ad

op

ted

in

th

e S

hir

es

wo

rkp

lace

On

go

ing

Hu

ma

n R

eso

urc

es

(HR

)

2.

Fu

rth

er

ge

ne

rate

an

d

sust

ain

sta

ff a

wa

ren

ess

of

dis

ab

ilit

y a

nd

acc

ess

iss

ue

s.

•

Pro

vid

e i

ncl

usi

on

tra

inin

g

to s

taff

wh

o w

ork

wit

h t

he

pu

bli

c

•

Pro

mo

te u

niv

ers

al a

cce

ss a

nd

in

clu

sio

n t

rain

ing

to

pla

nn

ing

an

d b

uil

din

g o

ffic

ers

•

Ma

ke

th

e D

AIP

in

form

ati

on

ava

ila

ble

to

all

sta

ff a

nd

pro

mo

te u

pd

ate

s

•

An

nu

al

me

eti

ng

wit

h d

ire

cto

rs/k

ey s

taff

to

re

vie

w D

AIP

An

nu

all

y/O

ng

oin

g

On

go

ing

20

12

/ O

ng

oin

g

An

nu

all

y/O

ng

oin

g

CD

O/H

R

CD

O/P

lan

nin

g &

De

ve

lop

me

nt

CD

O/E

MT

DA

IAC

3.

Fe

ed

ba

ck b

e c

olle

cte

d f

or

futu

re s

erv

ice

pro

vis

ion

exc

ell

en

ce

•

Co

nsu

lta

tio

n w

ith

th

e D

AIA

C s

ou

gh

t fo

r m

ajo

r p

roje

cts

an

d f

ee

db

ack

pro

vid

ed

to

re

leva

nt

sta

ff

•

Dir

ect

ors

/ke

y s

taff

in

vit

ed

to

att

en

d D

AIA

C a

s re

qu

ire

d

for

fee

db

ack

•

Me

tho

ds

for

acq

uir

ing

fe

ed

ba

ck t

o b

e in

teg

rate

d in

to

the

pla

nn

ing

sta

ge

of

ma

jor

Sh

ire

ma

na

ge

d p

roje

cts

As

req

uir

ed

As

req

uir

ed

20

17

CD

O/D

AIA

C/E

MT

CD

O/D

AIA

C

All

Sta

ff


10

Str

ate

gy

T

ask

s T

ask

Tim

eli

ne

R

esp

on

sib

ilit

y

4.

Pro

mo

te t

he

DA

IP t

o a

ll

con

tra

cto

rs,

con

sult

an

ts a

nd

ext

ern

al o

rga

nis

ati

on

s th

at

pro

vid

e s

erv

ice

s to

th

e

pu

bli

c o

n b

eh

alf

of

the

Sh

ire

•

Co

ntr

act

or

che

ckli

st a

nd

in

form

ati

on

pa

cka

ge

to

be

incl

ud

ed

in

pa

pe

rwo

rk

•

DA

IP t

o b

e m

ad

e a

va

ila

ble

on

th

e w

eb

site

•

Co

ntr

act

or

rep

ort

ing

re

qu

ire

me

nts

to

in

clu

de

acc

ess

an

d in

clu

sio

n a

chie

ve

me

nts

On

go

ing

20

12

20

17

CD

O/G

ov./

EC

O

IT/C

DO

CD

O/E

CO

Ou

tco

me

Fiv

e:

P

eo

ple

wit

h d

isa

bil

ity

ha

ve

th

e s

am

e o

pp

ort

un

itie

s a

s o

the

r p

eo

ple

to

ma

ke

co

mp

lain

ts t

o t

he

Sh

ire

of

Ca

pe

l.

Ba

rrie

rs I

de

nti

fie

d:

•

Th

e n

ee

ds

of

pe

op

le w

ith

dis

ab

ilit

y m

ay n

ot

alw

ays

be

ta

ke

n in

to a

cco

un

t w

he

n d

eve

lop

ing

gri

eva

nce

me

cha

nis

ms

•

Ba

rrie

rs t

ha

t p

eo

ple

wit

h d

isa

bil

ity h

ave

to

acc

ess

ing

gri

eva

nce

me

cha

nis

ms

are

no

t kn

ow

n b

y t

he

sh

ire

Str

ate

gy

T

ask

s T

ask

Tim

eli

ne

Re

spo

nsi

bil

ity

1.

Co

mp

lain

ts a

nd

gri

eva

nce

me

cha

nis

ms

are

ava

ila

ble

in a

va

rie

ty o

f fo

rma

ts t

o

me

et

the

ne

ed

s o

f p

eo

ple

wit

h d

isa

bil

ity.

•

Co

mm

un

ity m

em

be

rs p

rovid

ed

wit

h a

va

rie

ty o

f d

iffe

ren

t

fee

db

ack

me

tho

ds

incl

ud

ing

na

tio

na

l re

lay s

erv

ice

, in

tern

et

an

d o

ffic

e b

ase

d f

orm

s, f

oru

ms,

an

d s

urv

eys.

•

Pro

mo

te a

cce

ssib

le c

om

pla

ints

me

cha

nis

ms

to t

he

com

mu

nit

y.

•

Fo

rms

ma

de

ava

ila

ble

th

rou

gh

th

e in

tern

et

Jun

e 2

01

7

On

go

ing

On

go

ing

CD

O/D

AIA

C

CD

O

All

Sta

ff

2.

Ed

uca

te s

taff

to

fa

cili

tate

rece

ipt

of

com

pla

ints

fro

m

pe

op

le w

ith

a d

isa

bilit

y.

•

Inco

rpo

rate

go

od

pra

ctic

e i

n h

an

dlin

g c

om

pla

ints

fro

m

pe

op

le w

ith

dis

ab

ilit

ies

into

in

du

ctio

n a

nd

dis

ab

ilit

y

aw

are

ne

ss t

rain

ing

.

•

Ind

uct

ion

to

in

clu

de

DA

IP p

roce

sse

s a

nd

po

lici

es

•

Cle

arl

y d

efi

ne

d a

nd

ea

sy t

o u

nd

ers

tan

d c

ha

nn

els

of

com

mu

nic

ati

on

fo

r st

aff

gri

eva

nce

s

An

nu

al

20

13

20

16

CD

O/H

R

HR

HR


11

Str

ate

gy

T

ask

s T

ask

Tim

eli

ne

Re

spo

nsi

bil

ity

3.

Fe

ed

ba

ck a

bo

ut

Sh

ire

ma

na

ge

d e

ve

nts

, se

rvic

es

an

d f

aci

liti

es

to b

e

coll

ect

ed

by s

taff

,

con

tra

cto

rs a

nd

vo

lun

tee

rs

wh

en

po

ssib

le

•

Pu

bli

c co

nsu

lta

tio

n t

o o

ccu

r w

he

n a

pp

rop

ria

te

•

Lib

rari

es

to c

oll

ect

fe

ed

ba

ck a

nd

co

mm

en

ts f

rom

th

e

com

mu

nit

y t

he

n f

orw

ard

to

ap

pro

pri

ate

te

am

or

CD

O.

•

Re

leva

nt

Fe

ed

ba

ck p

rese

nte

d t

o D

AIA

C b

y C

DO

•

Sh

ire

se

rvic

es

to i

nco

rpo

rate

th

e c

oll

ect

ion

of

fee

db

ack

an

d

com

me

nts

fro

m t

he

co

mm

un

ity

•

Eve

nts

to

in

clu

de

a f

ee

db

ack

me

cha

nis

m (

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Local Emergency Management Committee Minutes

Attachment 1: Minutes of the meeting of the Shire of Capel Local Emergency

Management Committee held on 26 August 2015

SHIRE OF CAPEL

LOCAL EMERGENCY MANAGEMENT COMMITTEE MEETING – 26.08.15

TABLE OF CONTENTS

LEMC0801 CONFIRMATION OF MINUTES – 25.02.15 .............................................. 2 REPORTS .................................................................................................................... 3 LEMC0802 (4.1) LEMC Annual Report and Review of 2014/15 LEMC Annual Business Plan .... 3 GENERAL BUSINESS ................................................................................................... 6 LEMC0803 (5.1) Meeting Days, Times, Locations and Invitation Response ......................... 6 LEMC0804 (5.2) LEMC Annual Exercise ......................................................................... 9 MEETING CLOSURE ................................................................................................... 11


SHIRE OF CAPEL Minutes of the Local Emergency Management Committee meeting held at the Peppermint Grove Beach Community Centre, Hayfield Drive, Peppermint Grove Beach on Wednesday 26 August 2015, commencing at 10.00am. PRESENT: Council Delegate and Chairman Cr M Scott Council Delegate Cr J Scott Council Delegate Cr B Bell State Emergency Management Committee Mr V Cheema Department of Agriculture & Food WA Mr B Smith Department of Fire & Emergency Services Mr N Elrick Chief Bush Fire Control Officer Mr C Scott Department for Child Protection & Family Support Ms R Boucher Iluka Resources Limited Ms L Hutchinson Bunbury Police Mr R Patchett Bunbury Police Mr M Leishman OBSERVERS: LEMC Executive Officer Mr D Collins Executive Manager Community Services Mrs M Plume APOLOGIES: Department for Child Protection & Family Support Ms H Neill Department of Fire & Emergency Services Mr R Bradshaw Department of Fire & Emergency Services Mr B Punman LEMC0801 CONFIRMATION OF MINUTES – 25.02.15 Moved Cr B Bell, Seconded Cr J Scott That the Minutes of the previous LEMC meeting held on 25 February 2015, as printed, be confirmed.

Carried VOTING REQUIREMENTS Simple majority


LOCAL EMERGENCY MANAGEMENT COMMITTEE MINUTES – 26.08.15 3 REPORTS

LEMC0802 (4.1) LEMC Annual Report and Review of 2014/15 LEMC Annual Business Plan

Location: Capel Applicant: Shire of Capel File Reference: Nil Disclosure of Interest: Nil Date: 20.08.15 Author: Emergency Management Coordinator, D Collins Senior Officer: Executive Manager Community Services, M Plume Attachments: LEMC Annual Report 2014/15 MATTER FOR CONSIDERATION To endorse the actions of the Emergency Management Coordinator in compiling and submitting the LEMC Annual Report 2014/15 to the District Emergency Management Committee (DEMC). BACKGROUND / PROPOSAL Background In June 2015, correspondence was received from the District Emergency Management Committee requiring the Shire of Capel LEMC to lodge an Annual Report on the Committee’s activities, together with a report on progress made towards the objectives of the 2014/15 Annual Business Plan. As the deadline for lodging this documentation with the District Emergency Management Committee was 15 July 2015, it was not possible for the Report to be presented to the Committee for endorsement prior to lodgement. Proposal The Committee to endorse the contents of the Shire of Capel LEMC 2014/15 Annual Report and the comments relating to achievements towards the objects of the LEMC 2014/15 Annual Business Plan and the actions of the Emergency Management Officer in forwarding these documents to the DEMC. STATUTORY ENVIRONMENT Emergency Management Act 2005 – Section 40 - Annual report of local emergency management committee - provides as follows: (1) After the end of each financial year each local emergency management committee is to prepare and submit to the district emergency management committee for the district an annual report on activities undertaken by it during the financial year. (2) The annual report is to be prepared within such reasonable time, and in the manner, as is directed in writing by the SEMC. POLICY IMPLICATIONS There are no Council Policy implications associated with this matter.


LOCAL EMERGENCY MANAGEMENT COMMITTEE MINUTES – 26.08.15 4 State Emergency Management Committee (SEMC) Policy 2.6 however requires each LEMC to prepare and submit to the DEMC for the district an annual report on activities undertaken by it during the financial year pursuant to Section 40 of the Emergency Management Act 2005. SEMC Policy 2.6 (22) requires the lodgement of the annual report within 2 weeks of the end of the financial year. FINANCIAL IMPLICATIONS Budget There are no annual budget financial implications associated with this matter. Long Term There are no long term financial implications associated with this matter. Whole of Life There are no whole of life financial implications associated with this matter. SUSTAINABILITY IMPLICATIONS There are no sustainability implications associated with this matter. STRATEGIC IMPLICATIONS Consideration of this matter is consistent with Strategic Outcome 3.4 – Promote Emergency Risk Awareness - of the Environmental Experience of the Shire of Capel Corporate Business Plan 2013 – 2017. CONSULTATION There has been no consultation undertaken in the preparation of the 2014/15 Annual Report. COMMENT The 2014/15 Annual Report is a factual statement of the meetings held, agencies represented and activities of the LEMC.

1. The Shire of Capel LEMC Chairperson is a member of the DEMC and also represents the City of Bunbury and the Shires of Collie, Dardanup and Harvey at this forum.

2. Annual reporting completed in accordance with SEMP 2.6.

3. No policies provided for review by SEMC.

4. No incidents within the Shire of Capel required an Incident Management Group to be

activated during 2014/2015. VOTING REQUIREMENTS Simple majority


LOCAL EMERGENCY MANAGEMENT COMMITTEE MINUTES – 26.08.15 5 LEMC0802 OFFICER’S RECOMMENDATIONS – 4.1/COMMITTEE DECISION Moved Cr J Scott, Seconded Cr B Bell Council be advised that the Shire of Capel LEMC endorses the contents of the Shire of Capel LEMC 2014/15 Annual Report and the comments relating to achievements towards the objects of the LEMC 2014/15 Annual Business Plan and the actions of the Emergency Management Coordinator in forwarding these documents to the District Emergency Management Committee.

Carried


LOCAL EMERGENCY MANAGEMENT COMMITTEE MINUTES – 26.08.15 6

GENERAL BUSINESS

LEMC0803 (5.1) Meeting Days, Times, Locations and Invitation Response

Location: Capel Applicant: Shire of Capel File Reference: Nil Disclosure of Interest: Nil Date: 20.08.15 Author: Emergency Management Coordinator, D Collins Senior Officer: Executive Manager Community Services, M Plume Attachments: Nil MATTER FOR CONSIDERATION To find a common preference for future meeting days, times, locations and to discuss the previous lack of invitation response. BACKGROUND / PROPOSAL Background The Shire of Capel has had to cancel a number of LEMC meetings due to lack of numbers and has found that Councillors are now being asked to attend extra meetings on Council Meeting Days. Proposal To discuss the best time and day to schedule our next LEMC meeting, currently scheduled for Wednesday, 25 November 2015. STATUTORY ENVIRONMENT Emergency Management Act 2005, Section 36 Functions of local government Under section 38 of the Emergency Management Act 2005, a local government is required to establish one or more Local Emergency Management Committees (LEMCs) for the local government’s district. However, local governments may unite for the purposes of emergency management, and establish one or more LEMC for their combined districts. The LEMC is to be managed and chaired by the Local Government with representation from organisations and agencies that play a key role in emergency management within their district. The functions of a LEMC, in relation to its district or the area for which it is established, are: • to advise and assist the local government in ensuring that Local Emergency Management

Arrangements (LEMAs) are established for its district; • to liaise with public authorities and other persons in the development, review and testing

of the LEMA; and • to carry out other emergency management activities as directed by the SEMC or

prescribed by the regulations.


LOCAL EMERGENCY MANAGEMENT COMMITTEE MINUTES – 26.08.15 7 5.22 Minutes of Council and Committee Meetings

(1) The person presiding at a meeting of a council or a committee is to cause minutes to be kept of the meeting’s proceedings.

(2) The minutes of a meeting of a council or a committee are to be submitted to the next ordinary meeting of the council or the committee, as the case requires, for confirmation.

POLICY IMPLICATIONS There are no Council Policy implications associated with this matter. FINANCIAL IMPLICATIONS Budget There are no budget implications associated with this matter. Long Term There are no long term financial implications associated with this matter. Whole of Life There are no whole of life financial implications associated with this matter. SUSTAINABILITY IMPLICATIONS There are no environmental, social or economic implications associated with this matter. STRATEGIC IMPLICATIONS There are no Strategic implications associated with this matter. CONSULTATION Consultation with the committee members to establish preferred dates and times. COMMENT Once decided the meeting dates can only be changed by members requesting change along with the Committee Chairman. VOTING REQUIREMENTS Simple majority


LOCAL EMERGENCY MANAGEMENT COMMITTEE MINUTES – 26.08.15 8 LEMC0803 OFFICER’S RECOMMENDATIONS – 5.1/COMMITTEE DECISION Moved Cr B Smith, Seconded Mr C Scott It be recommended to the Council that the future LEMC meeting dates and times as agreed be accepted.

Future meetings will be held quarterly, on the 2nd Wednesday of the month at 10.00am.

The next meeting of the LEMC will be held at 10.00am on Wednesday,

4 November 2015. Carried


LOCAL EMERGENCY MANAGEMENT COMMITTEE MINUTES – 26.08.15 9

LEMC0804 (5.2) LEMC Annual Exercise

Location: Capel Applicant: Shire of Capel File Reference: Nil Disclosure of Interest: Nil Date: 20.08.15 Author: Emergency Management Coordinator, D Collins Senior Officer: Executive Manager Community Services, M Plume Attachments: Nil MATTER FOR CONSIDERATION To ensure the annual exercise for the Local Emergency Management Committee is conducted. The 2015 exercise will be held today Wednesday, 26 August 2015. BACKGROUND / PROPOSAL Background State Emergency Management Policy 2.5 requires local governments to ensure that their emergency management arrangements are exercised annually. Exercises may be undertaken in conjunction with other emergency management agencies or by the local government alone. The Shire of Capel LEMC last conducted an exercise in March 2014. Proposal The Committee to participate in the annual exercise scheduled for Wednesday, 26 August 2015. STATUTORY ENVIRONMENT Emergency Management Act 2005, Section 36 36. Functions of local government It is a function of a local government — (a) subject to this Act, to ensure that effective local emergency management

arrangements are prepared and maintained for its district; (b) to manage recovery following an emergency affecting the community in its district;

and (c) to perform other functions given to the local government under this Act. POLICY IMPLICATIONS There are no Council Policy implications associated with this matter. 1. State Emergency Management Policy 2.5 (22) provides that at the first meeting in each

year the LEMC should develop and approve the next financial year exercise schedule. This schedule is to be forwarded to the DEMC.

2. State Emergency Management Policy 2.5 (24) also states that it is a function of the LEMC

to liaise with emergency management agencies and other persons in the development, review and testing of local emergency management arrangements.


LOCAL EMERGENCY MANAGEMENT COMMITTEE MINUTES – 26.08.15 10 3. State Emergency Policy 2.5 (45) also states that local governments are to ensure that their

arrangements are exercised annually. Exercises may be undertaken in conjunction with other emergency management agencies or by the local government alone.

FINANCIAL IMPLICATIONS Budget The only costs which are likely to be incurred in conducting this exercise relate to catering for participants. These costs could be accommodated within the existing annual budget allocation for the operation of the Shire of Capel LEMC. Long Term There are no long term financial implications associated with this matter. Whole of Life There are no whole of life financial implications associated with this matter as no asset has been created. SUSTAINABILITY IMPLICATIONS There are no environmental, social or economic implications associated with this matter. STRATEGIC IMPLICATIONS Consideration of this matter is consistent with the Shire of Capel Strategic Community Plan 2013-2031, Strategy 3.4B – Lead our communities in Emergency Management, which forms part of Strategic Objective 2 – To preserve and enhance the natural and built environment to ensure it is liveable, sustainable and adapts to our communities’ needs and expectations. CONSULTATION There has been minimal consultation undertaken at this stage on this matter. COMMENT Previously the LEMC agreed that the annual exercise would be conducted as a discussion exercise, rather than a functional exercise. SEMC will coordinate the exercise to follow on from last year’s Flood (Dam Burst) exercise. VOTING REQUIREMENTS Simple majority LEMC0804 OFFICER’S RECOMMENDATIONS – 5.2/COMMITTEE DECISION Moved Cr J Scott, Seconded Cr B Bell That the report of the exercise as presented by Mr Vikram Cheema, Community Emergency Management Officer, SEMC be presented to Council as evidence of the annual exercise and meets the requirements of State Emergency Management Policy 2.5.

Carried


LOCAL EMERGENCY MANAGEMENT COMMITTEE MINUTES – 26.08.15 11 MEETING CLOSURE The LEMC meeting closed at 12.41pm. These minutes were confirmed at a Local Emergency Management Committee meeting on _________ _______ 2015. Signed Presiding Person at the meeting at which time the minutes were confirmed. Date ___ ___


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