Office of the

Auditor-General of Pakistan Special Sector Audit Wing

Constitution Avenue

Islamabad

No.PAIFAP/Sindh/SSA/F-14/ ?'c I Dated: 30-12-2016

To, I. The Secretary

Economic Affairs Division, Government of Pakistan Pak Secretariat Block-C Islamabad

/ ,1. The Country Director,

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World Bank, Resident Mission 20A, Sbahrah-e-Jamhuriat

G-5/1, Islamabad

Subject:- FOREIGN AIDED PROJECTS (FAPs) AUDIT REPORTS

Financial Attest Audits of the following F AP Audit Report has been conducted by

this office:

$.No Name of Projects Name of Development Partners

I. Sindb Water Sector Improvement Project WB

2. Sindh Global Partnership for Education WB

3 Sindb Barrages Improvement Phase-I Project WB

4. Sindh Public Sector Management Reform Project WB

5. 2"0 Sindh Education Sector Reform Program WB

6. Sindh Irrigated Agriculture Productivity Enhancement WB

Project

7. Enhanced Nutrition for Mothers and Children WB

&. v Sindh Agriculture Growth Project (Agriculture} WB

9. Sindh Agriculture Grovvth Project (Livestock) WB

JO. Sindh Skills Development Project (BBSYDP) WB

11. Sindh Skills Development Project (STEVTA) WB

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Financial Attest Audit Report on the Accounts of Sindh Agriculture Growth Project Hyderabad

(Agriculture Component) for the Financial Year 2015-16

IDA Credit No.5494-Pak

AUDITOR-GENERAL OF PAKISTAN

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PREFACE

The Auditor-General conducts audits subject to Article 169 and 170 of the Constitution of the Islamic Republic of Pakistan 1973, read with sections 8 and 12 of the Auditor-General' s (Functions, Powers and Terms and Conditions of Service) Ordinance 2001.

The Directorate General Audit Sindh conducted audit of the Sindh Agriculture Growth Project (Agriculture Component) during 1 Otl' October, 2016 for the period O I" July 2015 to 30'h June 2016 with a view to reporting significant findings to stakeholders. Audit examined the economy, efficiency, and effectiveness aspects of the Sindh Agriculture Growth Project (Agriculture Component). In addition, Audit also assessed, on test check basis, whether the management complied with applicable laws, rules, and regulations in managing the Sindh Agriculture Growth Project (Agriculture Component). The Audit Report indicates specific actions, that, if taken, will help the management to realize the objectives of the Sindh Agriculture Gro\\'th Project. The observations included in this report have been finalized in the light of discussions in the exit meeting.

The Audit Report consists of two parts. Part-I contains Auditor' s Report (Audit opinion) and Financial Statements. Part-II contains Executive Summary, Management Letter and Audit Findings.

The Audit Report is submitted to the International Development Association (IDA) in terms of Grant Agreement I Development Credit bel\veen International Development Association & Islamic Republic of Pakistan .

Dated: 29-12-2016 Place: Karachi

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APPM IDA SAGP GoS GFR SFR IP SAS SBP TA/DA FO SDR CRF FM CGIAR CRF ACS Do A DoLF Eol ESMF ESMP M&E MIS MPG NGO PIP PMU PIU PC PCU PSC RFP ToR

Abbreviations & Acronyms

Accounting Policies & Procedure Manual International Development Association Sindh Agricultural Development Project Government of Sindh General Financial Rules Sindh Financial Rules International Public Sector Accounting Standards State Bank of Pakistan Travelling Allowance I Daily Allowance Farmers Organization Special Drawing Rights Competitive Research Fund Financial Management Consultative Group for International Agricultural Research Competitive Research Fund Additional Chief Secretary Department of Agriculture Department of Livestock and Fisheries Expression of Interest Environment & Social Management Framework Environment & Social Management Plan Monitoring and Evaluation Management lnforn1ation System Milk Producer Group Non-Government Organization Project Implementation Plan Project Management Unit Project Implementation Unit (district level) Project Coordinator Project Coordinating Unit Project Steering Committee Request for Proposal Terms of Reference

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Page No.

Preface

Abbreviations & Acronyms II

Part-I

Project Overview

Auditor's Report to the Management 2

Financial Statements 3-13

Par t-II

Management Letter 14

Executive Summary 15

I. INTRODUCTION 16

2. AUDIT OBJECTIVES 21

3. AUDIT SCOPE AND METHODOLOGY 21

4. AUDIT FINDINGS AND RECOMMENDATIONS 21 • 4.1 Organization and Management 21

4.2 Financial Management 22 •

4.3 Procurement and Contract Management 29

4.4 Construction & Works 29

4.5 Asset Management 29

4.6 Monitoring and Evaluation 30

4.7 Compliance with Grant/ Loan Covenants JO 4.8 Environment 30

4.9 Sustainability 30

4.10 Overall Assessment 31

5. CONCLUSION 31

ACKNOWLEDGMENT 33

ANNEXES 34-42

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PART- I

I. Project Overview

2. Auditor's Report to the Management

3. Financial Statements

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• Project Overview

Name of the Project: Sindh Agricultural Growth Proiect Sponsoring Authority: I -Secretary, Agriculture &Supply & Prices Department

Government ofSindh 2-Livestock & Fisheries Department, Government ofSindh 3-World Bank (IDA Donor)

Executing Authority: i. Agriculture, Supply & Prices Department Government of Sindh through PMU Agriculture Component Hyderabad ii. Livestock & Fisheries Department, Government of Sindh through PMU Livestock & Fisheries Component

Project Implementation Units A total of four (04) P!Us will be established ( Agriculture Component) Hyderabad, Mimurkhas, Sukkur & Larkana. Loan/Grant No. IDA CR 5494-PAK Project Cost US$ 88.67 Million

(US$ 76.4 Million IDA Credit+ US$ 12.26 Million Farmers Share)

(Rupees in million) Agriculture Component IDA Share 5,063.338 Farmer Share 1,173.440

6,236.778 Date of Annroval: 07-07-2014 Sir,ning of Agreement: 25-08-2014 Date of Effectiveness: 30-10-2014

• Date of Closin'1: 30-06-2019 Loan Utilization Status in F.Y 2015-16 Rs 151,771,998 Pro11ressive Exp. Upto F. Y 2015-16: Rs 188,966,683

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.. Auditor's Report on the Sindh Agriculture Growth Project (Agriculture Component) Hyderabad (IDA-Credit No-5494-PAK) Financial Statements

We have audited the accompanying financial statements of Sindh Agriculture Growth Project (Agriculture Component) Hyderabad (!DA-Credit No-5494-PAK), that comprise of Statement of Receipts & Payments, Statements of Comparison of Budget & Actual together with the notes forming part thereof for the year ended June 30, 20 16.

Management Responsibility It is the responsibility of project management to establ ish and maintain a system of internal control and prepare and present the Statement of Receipt and Payment in conform ity with the requirements of Cash Basis IPSAS, Financial Reporting under the Cash Basis of Accounting Standard.

Auditor 's Responsibility The responsibility of the auditor is to express an opinion on the financial statements based on the audit conducted. We conducted our audit in accordance with International Standards of Supreme Audit Institutions. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatements. The audit process includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. It also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall statement presentation. We believe that our audit provides a reasonable basis for our opinion.

Opinion In our opinion:

a) The financial statements present fairly, in all material respects, the cash receipts and payments by the project for the year ended 301

h June 20 16 in accordance with Cash Basis IPSAS, Financial Reporting under the Cash Basis of Accounting Standard.

b) The expenditure has been incurred in accordance with the requirements of legal agreements.

Dated: 29-12-2016

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Financial Statements

1. Statement of receipts and Payments

11. Statement of Expenditure (detailed break-up)

111. Notes to Financial Statements

Sindb Agricultural Growth Project Sindb Agriculttral Depa rtment

IDA C redit o. 5494 PAK Statement of Cash Receipts & Payments

For the Year Erlded June 30,2016

2015.J016 2014-2015

Cumulative

Notes (PKR) US Dollars (PKR) (PKR) I

I Receipts/Inflows

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Opening Cash Balance 3 265,4op,615 IDA Designated At;count IDA Designated Aecount 3.A 182,306, 176 302,604,300 484,910,476 4,742,425.78

I Government of Sindh 4 -1 Fanner's contribution 5 3,101! 10 3,101,910 IDA (Uncashed/cancelled Cheques) 6 IO l, 58

Total Recejpts 450,919,059 302,604,300 488,012,386 4,742,425.78

Payments (By Com ponents)

Capacity Building and Institutional Development 6 60,289,674 19,726,350 80,016,024 793,273.83

Investment for Agricultural Gro\,1h 7 6,556,, 29 6,556,629 65,002.01 Farmer's Share Investment for Agricultural Growth 7.A 2,817, 62 2,817,362

Project Management and I Monitoring and Evaluation 8 72,728,344 17,468,335 90,196,679 894,204.20

Advances to Project I Coordination Unit 9 12,197,351 I 2, 197,351 120,923.77

Total Payments 154,589~60 37,194,685 191,784:045 1,873,403.81

Closing cash balances I

IDA Designated Account 296,045,151 265,409,615

Government of Sindh

Farmer's contribution 284,548

Closing balances 296.329,699 265,409,615

Cash at the beginning of 265,401 6 15 302,604,300 the year

30,635,536 Ni l Increaser Decrease in cash

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Cash at the end of the year 29,6,045,151 265,409,615 Notes: -The notes from 3-9 f\ r inr f part of!h~ ash flow sta~oject.

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RECEIPTS IDA Designated Account

GovemmentofSindh

Farmer's contribution Total Receipts

PAYMENTS (BY COMPONENTS)

O!pacity building of producers

Investment for Agricultural Growth

Farmer's Share • Investment for

Agricultural Growth

Project Management and Monitoring and Evaluation

Advances to Project Coordination Unit

Total Payments

Notes

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Sindh Agricutral Growth Project Sindh Agric llure Department

IDA Credit No. 5494-PAK Statement of Compariso1 of Budget and Actual Accounts

For the Year fnded June 30,2016

2015-16 I 2014-15 Cumulative I

Budget Actu~I Budget Actual Budget Actual Amount Amo~nt Amount Amount Amount Amount

484,276,750

'"·T"' 302,604,300 302,604,300 786,881,050 302,604,300

57,682,500 102,607,500 3, 101,9 10 541,959 250 302 604,300 889,488 50 488 012,386

75,237,890 60,28 ,674 95,499,000 19,726,350 170,736,890 80,0 16,024

210,219,645

57,682,500

I 78,003,2 15

20 816,000

541,959,250

6,55) ,629

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149,750,000 417,652, 145 6,556,629

I 2,8 I 7,362 2,8 17,362

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l 72,728,344 102,280,300 17,468,335 301,099,515 90,196,679

12,197 351 12,197,351

The accompanying notes from an integral pan of these fin ciai statements and are to be read therewith.

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PRO ECT DIRECTOR SINOH AGRICULTURAL GROWTH PROJECT

(AGRICULTURE COMPONENT

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SINDH AGRICULTURAL GROWTH PROJECT, HYDERABAD.

(CR# 5494-PAK)_,_ ;-;-_ . .......,"'e:::.ntt!for the Fina,,n._"" .,.,.,.._.....,.,e~'ld..,J~u:c,,n~e:...3:,,0ci,. :,;20"'1,.,6CJ.-_

rn,,.""""'=p=o=RTIN= =c""ENT==1T=~ The financial statements are for Sindh Agricultural Growth Project. The financial statement

encompasses the reporting entity as defined in the financing agreement between the Islamic

Republic of Pakistan and the World Bank. The Financing Agreement was signed on 25-08-

2014 for an amount SOR 49.4 Million equivalents to US$ 62.37 Million. The project became

effective from October 30, 2014 with the closing date of June 30'\ 2019.

The Sindh Agriculture Growth Project (SAGP) will focus on horticulture-particularly

chilies (92 percent of national production), onions (33 percent), and dates (about 50

percent}-and milk production because they have a small farmer focus, have significant

involvement of women in production and processing, arid, from a national perspective, Sindh

enjoys the greatest competitive advantage in these pro-poor production value chains.

Horticulture is largely unregulated, includes more private sector actors than the major crops,

and has received little donor attention in the past. When donors have invested, they have

focused largely on mangos and bananas-the two most profitable horticulture crops, which

are often grown by large landowners. Investing in horticulture is seen to offer the best

potential for increased small producer incomes, new employment opportunities in production

and processing, improved resource productivity, and enhanced micronutrient avai lability in

the market. The one exception to this strategy is the planned intervention in the rice value

chain, which will target a cluster of small and medium sized producers to help them reduce

the post-harvest damage and loss from poor practices.

Component A Capacity Building and Institutional Development: The project will finance capacity

building of producers through technology development, technology dissemination, training

and exposure. The project would also provide institutional development for the implementing

agencies and support strategic planning for Sindh's Agricultural sector.

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Component B Investment for Agricultural Growth: This component finances specific investments in

the horticulture and dairy value chains and a targeted investment to reduce post-harvest

loss among small-holder rice growers. The component would also finance a demand

driven innovation fund to support farmers and producers with technology innovations in

the selected value chains . Selection criteria for farmers and producer groups to receive

project interventions and detailed procedures for funds transfer and managing

contributions.

Component C Project management and monitoring and evaluation: This component would finance

costs for: (i) Project Management Units (PMUs), Project Coordinator's office and project

implementation Units (PJU's); (ii) third party monitoring; (iii) implementation of

Environment and Social Management Framework (ESMF) and Pest Management Plan

(PMP) and development of Social Assessment; and (iv) rigorous impact Evaluation to

attribute causality to project interventions. The operational costs would also include costs

financing of communications strategy and awareness campaigns through print and

electronic media; grievance redressal mechanism (GRM) including interactive voice

response and complaint tracking system; and management information system (MIS).

Financing: The financing is made in the form of credit based on standard World Bank tenns, with a

maturity of 25 Years. The financing agreement number is Credit #5494-PAK.

COST FINANCING PLAN

Components Project

Financing Capacity Investment management % Source Building and for and

Total Institutional Agricultural monitoring Development Growth and

evaluation IDA 965.84 1 3,455.298 642.199 5063.338 81.19

Govt. ofSindh . . . .

Farmer's share . 1173.440 1173.440 18.81 TOTAL 100.0

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Responsible Agency: A primary responsibility for overall progress and management of the Sindh Agricultural

Growth Project has been entrusted to Project Management Unit.

Certification by Project Management on Application Of Funds:-The Project Management Unit certifies that the funds have been appl ied/expenditure has

been incurred for the purposes intended in the financing agreement.

I • SIGNIF:IG

2.1 Accounting convention and statement of compliance:

The Accounting policies and methods of computation followed for the preparation of

these financial statements are in consistent in dealing with items which are considered

material to the SAGP. Financial Statements for the year ended June 30, 2016.

The financial statements have been prepared in accordance with the requirements of the

International Public Sector Accounting Standards (IPSAS-Cash Basis Part-I) as

applicable for World Bank's Financed Projects.

2.2 Foreign Currency Transaction:

Cash receipts and payments arising from transactions in foreign currencies are recorded

in Pak Rupee by applying to the foreign currency amount, the exchange rate between the

Pak Rupee and the Foreign Currency at the date of the receipts and payments. Exchange

differences arising on settlement of these transactions are recognized in the statement of

receipts and payments. Foreign currency transactions are converted and recorded at the

spot rate prevailing at the date of transaction as per applicable rules of State Bank of

Pakistan.

2.3 Reporting Currency of Accounts: All amounts in the financial statements are in Pak Rupees.

2.4 Revenue Recognition Revenue is recognized on the date of receipt of money by bank or clearance of cheque.

Revenue is recognized on gross basis and any related costs are recorded separately.

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• 2.5 Recognition of Expenditure Expenditure is recognized on the date when payment is made or cheque is issued.

Financial Year to which the payments pertain is determined by the date on which a

cheque or payment advice is issued.

2.6 Employee terminal Benefits Service benefits of government deputations employees are accounted for in their

respective departments while no service terminal benefits are paid to the contractual

employees.

2.7 Payments by third Party

The payments made by third parties do not constitute cash receipts or payments

controlled by the Project but do benefit the Project as the Project does not receive cash

(including cash equivalents) directly from, or gain control of the bank accounts or similar

facility established for its benefit by, the third parties, if any, are disclosed in the

Payments by third parties column on the face of Statement of Cash Receipts and

Payments and notes to the Financial Statements.

2.8 Fixed Assets Fixed Assets /Supplies and consumables are stated at cost. The further details of assets

procured for Project Management and Project Implementation Units FY 2015-2016 as

under:

2015-16 2014-15 Cumulative

Amounts in Pak Rupees

Vehicles 36,741,000 5,451,000 42,192,000 Motorcycles 254,000 254,000 Generator 650,000 650,000 Air Conditions 435,840 435,840 Photocopier 1,490,000 l,490,000 I.T Equipment 2,281,000 2,281,000 Furniture 2, l 99,641 2, 199,641

Total 44,051,481 5,451,000 49,502,481

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t.t IDAFund IDA funds received in the form of advance from the World Bank under financing agreement

dated 25-08-2014 between the World Bank and Government of Pakistan (GOP) for the

purpose of Sindh Agricultural Growth Project. The following amount was received by the

project during the period.

20 15-16 201 4-15 C umulative

Notes USS Pak Ru l!ees Opening Cash

USS Pak Rueees USS Pak R ul!ees

Balance IDA Share

3.0 2,63 1,254.23 265,409,615 IDA Share 3.A 1,742,425.78 182,306, I 76 3,000,000 302,604,300 4742425 .78 484,910,476

3,000,000 302,604,300 4,742,425.78 484,.910,476

3.0 This represents balance position of Sindh Agricultural Growth Project, designated account on 30'h June,2016. These un utilized funds got revalidate by Finance Department.

3.A This represents funds transferred to the Sindh Agricultural Growth Project, project's designated U.S. Dollar revolving fund account number 1297-2 by the World Bank on the basis of withdrawal application submitted by the project.

.it. Counterpart Fund The receipts/funds from GoS reflects counterpart funding of project activities. There are no

components and categories being financed from Govenunent of Sindh.

· . Farmer's Share This financing would include agricultural implements and equipment packages for the given

value chain based on the needs assessment of the farmers/ farmer groups. Cost sharing 30%

by farmers and 70% by project.

Farmer's Share

2015-16 2014-15 Cumulative

Notes _ _ _ P,._a:::k:c..::Rc::u,cp:::ee::::s ___ _:P..:a:.::kc::R:o:u::.ip:..:e:::es::..... ___ =..P=ak=R:::u:.i:p.:::ee:::s'---

5.1 3,101,910 3,101,910

3,101,910 3,101,910

5.1 The demand drafts of 30 percent farmer's share have been deposited in separate bank

account opened by PMU-SAGP Title Sindh Agricultural Growth Project Ale No

02080394595 FJR Branch Hyderabad.

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Under this component several activities were initiated for farmer's (training & awareness)

regarding agriculture implements and equipment, breakup of expenditures as follow:

2015-16 2014-15 Cumulative Amounts in Pak Rupees

Stakeholder workshops at district level 1,034,078 692,100 1,726,178 Capacity Bui lding & Technical Assistance Consultants 20,197,846 20, 197,846 Exposure Tours of Growers/Farmers (National) 4,278,186 4,278, 186 Exposure Tours of Growers/fanners (International) 5,215,653 5,215,653 Training & Capacity Building of Officials & Growers 16,000 16,000 Training Of lead Trainers 109,875 I 09,875 Publicity 11,408,000 18,252,800 29,660,800 Mobile publicity vans 9076000 9,076,000 Passenger Van (30 seater) 8249000 8,249,000 Training Material (bags, stationery, kits etc.) 817,450 817,450 Multimedia Projector I 37,000 137,000 Development of quality seed of field, horticulture/ vegetable crops 568,036 568,036 Total 60,289,674 19,762,350 80,052,024

This component would include agricultural implements and equipment packages for the

given value chain based on the needs assessment of the farmers/ farmer groups. Cost sharing

30% by farmers and 70% by project contribution received from farmers' side during the

financial year 2015-16.

2015-16 2014-15 Cumulative Pak

Notes Pak Rupees Rupees Pak Rupees Investment for 7 6,556,629 6,556,629 Agriculture Growth Farmer's Share(30%) 7.A 2,817,362 2,8 17,362

The Project Management Units (PMU) established in Hyderabad under Department of Agriculture, Supply & Prices and Department headed by Project Directors who are appointed by the Government. The position of a Project Coordinator will be established to ensure that joint monitoring, reporting and coordination takes place with the help of two Departments.

The PMUs would be responsible for overall project management, monitoring and supervision, as well as fiduciary and safeguards implementation and compliance. The PMUs will have project management and implementation staff with adequate qualification and expertise. The PMUs and where needed, would be provided with additional technical support through consultants.

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• Coordinate and provide technical and project management support to the field implementation teams at the respective Project Implementation Units and funds would be transferred.

• Implement and monitor project risk management measures and accountability and information sharing mechanisms

8.1 Fixed Assets

Fixed Assets /Supplies and consumables are stated at cost. The further details of vehicles for Project Coordination Unit FY 2015-2016 as under:

Vehicles Motorcycles Generator Air Conditions Photocopier I. T Equipment furniture Tota l

8.2 Operating Cost

2015-16 2014-15 Amounts in Pak Rupees

19,416,000 5,451,000 254,000 650,000 435,840

1,490,000 2,281,000 2,199,641

26,726,481 5,451,000

Cumulative

24,867,000 254,000 650,000 435,840

1,490,000 2,281 ,000 2,199,641

32,177,481

The incremental operating costs of the Project incurred by the Project Implementing Entity for Project management, implementation and monitoring and evaluation on account of office supplies and consumables, utilities, bank charges, communication, vehicle rental, operation, maintenance and insurance, office space rental, lodging and subsistence allowances and salaries and salary supplements. The total operating expenditure for Financial Year 2015-16 is 17,198,214

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. Advances to Pro· ect Coordination Uni

A liaison office in the fom1 of Proj ect Coordination Unit (PCU) would be established headed by a Project Coordinator (PC) within the Planning and Development Department, Government of Sindh. The PCU would ensure joint monitoring, reporting and effective coordination amongst the line agencies including Agriculture and Livestock & Fisheries Departments as well as with the World Bank, Project monitoring and impact evaluation studies and supervision of the overall Environmental and Social Monitoring Plan (ESMP). The project coordinators office would house the M&E consultant for overall project monitoring and for tasks including baseline development, joint reporting and for Project Management and Information System (PMIS) establishment and operationalization etc. and the project's activity, development of Sindh Agricultural development strategy will also be implemented by the office of the Project Coordinator. Funds released to Project Coordination Unit on the basis of cash forecast.

Funds Released to Project Coordination Unit Expenditure Social assessment (overall Project) Equipment (Coordination Office) Furniture & Fixture Operating Costs Salaries Charges Total Outstanding/Uncleared Cheques Balance(Advances to Project Coordination Unit)

Notes

9.0

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2015-16

Pak Rupees

41,001,000

22,576,396

824,044

1,252,420

1,631,624

3, 142, 130

500

11,573,886

623,467

12,197,351

Advances of PKR 20,185,000 and 20,816,000 through Ch# 43135182 and 5414919 Ch# 5414919 have been transferred to Project Coordination Unit Account at the end of reporting period balance available is PKR 12,197,351.

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l I. ,i:; . '· ., ••• -.·. -" . 't.,. ~ I l : I T • : I r:.

Cash in Hand Cash at Bank Total ,

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f 015-16 2014-15

Am_ounts in Pak R'.1pees

296,045, 151 265,409,615 29 ,045,151 265,409,615

Financial statements have been authorized for issue by the Project Director on 30-6-2016.

Figures have been rounded off to the nearest rup e. Comparative figures have been rearranged

whoo •=ry fo,tho pwpo~ of<=P>ril""· I J

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PROJECT DffiECTOR SINOH AGRICULTURAL GROWTfl

PROJECT (AGRICULTURE COMPONEN1)