Functional Monthly Report - August
Content:
Comm, OD, PR, Fin, ER
Comm Monthly Report August 2013
Comm – General Direction Communication area is supporting ELD programms effectiveness and works together in strong synergy ensuring that our communication is based on our services and supply we can offer. AIESEC brand as organization is positined in our products.
Our communication through showcasing our impact, authenticity is shaping desired attitudes of leadership and enterprnerialship in Poland.
Monthly Priorities Achievement
TMP campaign and material crea1on
GC campaign and material crea1on
GT campaign and material crea1on
In progress DDL. 15.09
In progress DDL. 15.09
In progress DDL. 15.09
Monthly Priorities Achievement
• TMP campaign and material creation in progress
• GC campaign and material creation in progress
• GT campaign and material creation in progress
• @uni campaign and material creation in progress
• International postioning and IC delegation preparation DONE
July – Results Overall
§ AIESEC Plad 2.08: 3483 29.08: 3506 Growth: 23
§ Global Citizen: 2.08: 3230 29.08: 3302 Growth: 72
§ AIESEC University 2.08: 4718 29.08: 4766 Growth: 48
§ Global Citizen: 46app conversion: 17.39%
§ Global Talents: 33 app conversion: 74%
Overall Factors:
Learning about process of campaign creation and conducting it at the same time.
Handling three processes at the same time.
Conference Manager of ELD summit handling from MC level.
Communications in August 2013
Key Achievements:
§ Pushing websites implementation- final stage
§ Preparing TMP, @UNI, GT, GC materials creation
§ Comm Force recruitment
Key Non-Achievements
§ Social media management and strategy creation
§ Cooperation with Comm commission
Communications in September 2013
Key strategies for next month:
§ Materials creation for GT, GC, TMP, @UNI finalization
§ Promotion planning
§ Feedbacking all promotion process in LC s and ensuring its efficienty and aligment
Key challenges for next month:
§ Enable ppl to do things, dont work alone
§ ELD summit
§ Following the DDLs in creative processes
PR Monthly Report August 2013
Monthly Priorities Achievement
• National values Assesment – Brief and plans towards the project
• NST recruitment
• LC Coaching
Overall Factors (positive or negative factors that influenced the
performance)
Positive: - focus - NST recruitment - Sharne & Phil fast reaction and feedback to NVA Negative: - Days off - AI at IC ( not possible to communicate)
Public Relations in August 2013
Key Achievements:
• NST Recruitment
• More details on NVA
• LC Coaching
Key Non-Achievements
• No goals for Government Cooperation
• No specific goals for NVA ( we depend on AI)
Public Relations in September 2013
Key strategies for next month:
• Y2B Functional meetings (Local Plans)
• NST meeting
• LC Coaching
Key challenges for next month:
• Not enough time for everything
• Small amount of days in Warsaw (travelling a lot)
OD Monthly Report August 2013
General Direction
Driving organiza1onal EFFECTIVENESS
Area based LC coaching implementa1on
LC planning redefini1on
Incien1ve system flexibility and automa1za1on
LCs MoS achievement progress management
Processes and structures op1miza1on (BOA)
Business Intelligence capitaliza1on
Increasing ELD REACH
Expansion in the city that LC exists
(SU)
Expansion outside the city that LC exists
(SU)
Expansion outside the city that LC exists
(ELD project)
Ensuring SUSTAINABILITY and HEALTH of organiza1on
Term shiL management
Data collec1on system upgrade
IGs/LCs transforma1on
En11es types diversifica1on
Development fund redefini1on
‚Begginers’ health development
‚Pioniers’ long-‐term plan recommenda1ons
Ensuring COHERENCY of organiza1onal direc1on at all
levels
Educa1onal plaQorms development
Conference cycle redefini1on
LCPs management
I K R
Monthly Priorities Achievement
Iza
Approval of proposed OD changes in the compendium both MCP 100%
Planning logic and elements crea1on both BOA, MCP, IM 70%
Conference Management:
-‐ SumCo evalua1on -‐ Summits follow up
-‐ Alloca1ng LCs towards conference organiza1on both
MCVP F MCVP TM
100%
Rubi Coaching Framework jd eld 100%
coaching visits jd 70% sona research 70%
Krzysiek
Plan for Expan1on based on LCs applica1on JD -‐ Proposal for Universi1es JD -‐
Raising of Universi1es JD -‐
Organizational Development in August 2013 - Iza
Key Achievements:
• IC: – AI involvement in
planning logic
– GCPs gathering from the network
– CEEDership establishment
– Getting closer with LCPs
Key Non-Achievements
J
Key strategies for next month:
• OD team days
• Defining the future of ‚pioneers’ project
Key challenges for next month:
• Thesis ;(
Organizational Development in September 2013 - Iza
Organizational Development in August 2013 - Rubi
Key Achievements:
• Coaching asignation, framework, education and follow-up.
• Creation of GDC agenda for “beginners LCs”
• IM/OD cooperation –SONA/ AMS
• Review of OD projects and adjustment.
Key Non-Achievements
• Complete coaching calendar (all mcvps).
• Sona Q2 releasment.
Key strategies for next month:
• Complete coaching visits and proper follow-up.
• Close cooperation with IM for the SONA re-launch.
Key challenges for next month:
• Time!!! … there are many activities this month that have to be done and few complete working days (due to lc visits)
Organizational Development in September 2013 - Rubi
Organizational Development in August 2013 - Krzysiek
Key Achievements:
• 10 LCs want open SU
• 8 SU have SUPs
• Development Fund Creation
• Criteria creation
Key Non-Achievements
- SUPs are not selected in Wrocław
Key strategies for next month:
• Univeristies raising
• Dev Fund implementation
• Existance Criteria implementation
Key challenges for next month:
• Legal Issues (compedium changes)
Organizational Development in September 2013 - Krzysiek
ER Monthly Report August 2013
ER – General Direction
• Quality management
• Career Days changes
• New products based on ELD
• $$$ :P
Monthly Priorities Achievement
• Sales meetings – Meetings with Board of Partners and companies for
Career Days Autumn
• Vindication plan – 993 951.23 PLN (]to vindicate – All companies have invoices / donation agreements – Clear dates of transfers J
• Career Days Autumn !!!! – OCPs & LCVPs meeting – Current state:
• Day 1: 16 companies • Day 2: 11 copanies (!!) • Autumn brand decisions ;D
Monthly Priorities Achievement
• Career Days Spring: – OCPs functional meetings – New partenrships establishing – Brand managers meeting – Brand decistions (creation, booklets, offer etc.) – New website & logging system – ideas & consultancy with High
Solutions • Quality management:
– AIESEC week delivery standards, KPIs, raport framework for LCs • Ambassador:
– Still we have recruitment to Millennium, Nestle (UT missing), PG, Deloitte
– New recruitmnet preparation: Grupa Żywiec – Manual for ambassadors creation
• Company Days: – Product for FORCE
July – Results Overall
Plan Realizacja % Realizacji
Przychody przed redystrybucją
49.76%
Przychody po redystrybucji
49.23%
% Windykacji 12.13
32.50%
% Windykacji 13.14
100.00%
August – Results Overall
Plan Realizacja % Realizacji
Przychody przed redystrybucją
64.23%
Przychody po redystrybucji
59.68%
% Windykacji 12.13
53.34%
% Windykacji 13.14
100.00%
Overall Factors NEGATIVE: – Too much meetings (no time for
preparation and operational work connected to account management)
– HR – only 3 people in NET
– Long decistion process in companies
POSITIVE: – NST structure J - plan realization support
External Relations in August 2013
Key Achievements:
• Debt collection J
• Closing deal with BoP
companies
• Board of Partners almost
closed J (both Career Days
and @PLAD)
• Career Days day 1 ;D
• Cooperation between
Warsaw LCs and MC (CD)
Key Non-Achievements
• Program ambasador (no applicants for some positions)
• Still open deals with some of companies
• Career Days day 2
External Relations in September 2013
Key strategies for next month:
• BoP closing
• BoP – career days
• Autumn Career days
promotion
• Autumn Career Days logging
• Ambasadors Recruitment
• Vindication & sales as
always :D
Key challenges for next month:
• Still old logging system for companies
• Workload
• Career Days promotion materials creation
Finance Monthly Report August 2013
Finance – General Direction
• Main priority of the area untill end of november is to gain unqualified audit of both assosiation and Ltd. for 12/13
• Financial Model project will end at 26th of Jenuary
Monthly Priorities Achievement
Mateo
Financial Statment 12/13 of Ltd. JD 100%
Crea1on of WG Financial Model SI
Iza & Hala -‐ support 50%
Hiring Company to do prepera1on of
Financial Statment 12/13 for Ass'n JD 100%
August – Results Overall
• Flow of financial model project created and putted into teambox and MC calendar
• We were not closed by AIESEC J
• Financial Statement 12/13 of Ltd. ready
Overall Factors (positive or negative factors that influenced the
performance)
Finance in August 2013
Key Achievements:
• Finished MC budget template
• Sending confirmation of account balance to every company that has debt toward us
• KRS finished ( Ass’n not changed yet :/ )
Key Non-Achievements
• WG application compleated
• MC-LC not finished
Finance in September 2013
Key strategies for next month:
• Creation of FM WG
• Functional Meeting
• Audit of Ltd. Financial Statement
• Start of fixing mistakes in association accountancy
Key challenges for next month:
• Exam
• Recrutation for WG
• Getting data from LC’s