August 2016€¦ · WEBINAR VIEWING TIPS: WEBCAM Depending on the bandwidth you have for your...

August 2016

Theme for 2016-2017

August 2016

Delivering A+ Service

through Superior

Member Relationships

Delivering A+ Service through Superior Member Relationships

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LIGHTNING—March 2015LIGHTNING—March 2015

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This presentation is a tool to assist you in managing your responsibility to

maintain safe premises, practices, operations and equipment in your school

system.

The presentation does not cover all possible hazardous conditions or unsafe

acts that may exist, and does not constitute legal advice.

Plans and strategies must be tailored for each school and school district.

Every effort has been made to assure that the information presented is

accurate and consistent with generally accepted practices. However, GSBA-

RMS cannot accept responsibility for errors, omissions or for the consequences

of application of information.


August 2016

U.S. Military Base – Germany- 200512 yr old killed while riding a scooter, grabbed a truck and

was pulled under wheels

Idaho – 20086 students injured/1 critical/ freshman float came off hitch of

truck and hit a parked car; was on the way to the parade

Colorado – 200815 yr old girl tried to climb aboard a float on a flatbed trailer

and fell under trailer back wheels


August 2016

Oklahoma – 200934 yr old woman who was with a group of 1st and 2nd grade

cheerleaders was standing in the road with her back to a

float as it attempted to turn and knocked her down under

wheels killing her

Georgia – 20091st grader fell from float and was hit by wheels

Florida – 20092 vehicles ran into each other; 2 girls were sitting in the trunk

of the front vehicle; both taken to hospital for stitches


August 2016

Iowa – 201013 yr old boy from the 6th grade football team fell off the float

and was run over; leg injury

Wyoming – 20124 yr old fell off a float and run over by a trailer full of hay that

was attached. Fatality

Georgia – 2012Senior girl jumped off moving float, after being told not to,

receiving serious injuries after clothing was caught in wheel

and she was drug across pavement


August 2016

Pennsylvania – 2015Two boys were injured when they fell off float and were run

over in two separate incidents

Iowa – 2015Student sitting too close to float trailer tires; was dragged off and under; broken ankle and knee injury

Colorado – 2015First grader fell off float and was run over; multiple injuries; was

airlifted to the hospital

Georgia – 2015Students feet got caught in float wheels; serious injuries


August 2016

2012 Veterans Day Parade – Midland, TX – 4 fatalities – 11 injured

NTSB report – calls for governments to require written safety plans as

part of an approval process

At a minimum, NTBS said the plan should address: Risk Mitigation and

Contingency Plans, Safety Briefings, Driver and Vehicle Screening,

Float Safety and Railroad Crossing Issues.

Between 2011-2013 there were 8 fatal parade accidents reported

(Texas, Alaska, Oklahoma, North Carolina, New Jersey, Michigan,

Delaware)


August 2016

• LOCAL REQUIREMENTS

• School System

• Governmental Agencies

• Law Enforcement

• Dept. of Transportation

• ANIMALS ALLOWED? IF SO,

WHAT REQUIREMENTS?

• PARADE ON PRIMARY HIGHWAY?

ON CAMPUS? OTHER SITES?

• OUTSIDE GROUPS ALLOWED? If so, require proof of insurance?

• PERMISSION FORMS FOR PARTICIPANTS? DRIVERS?

• REQUIRED PRE-PARADE SAFETY MEETING?


August 2016

• VEHICLES

• Size requirements?

• Driver requirements?

• Insurance requirements?

• Float requirements?

• PARTICIPANTS

• Require permission forms?

• Limit to only staff/students?

• Open to others?

• Walkers allowed?

• DISTRIBUTION OF CANDY/OTHER ITEMS ALLOWED?

• If so, what guidelines?


August 2016

• PARADE ROUTE

• Approved by all agencies?

• Law enforcement assistance?

• Safe blockage of traffic?

• Intersection/Traffic Light plans taken into consideration?

• Start/End point guidelines

• Ample space to congregate all entries?

• Traffic assistance available?

• Communications?

• CROWD CONTROL

• Safe distances

between parade

entries &

spectators?

• Prevention of

spectators

entering parade

route?


August 2016

• FLOAT REQUIREMENTS

• Size, Material Requirements?

• Limits on riders?

• Rider requirements? Sit? Stand? Rails Required? Allowed to sit

and dangle feet off side?


August 2016

• Required? Who must attend? Who will lead? Law Enforcement

present?

• Permission forms required?

• Possible Agenda Items for Meeting• Time lines

• Participant/Float requirements

• Driver/Vehicle requirements

• Route

• Start/End guidelines

• Walker requirements

• Safety guidelines

• Emergency contact information


August 2016

• Some municipalities may require schools to provide a Certificate

of Insurance (CI) when having a parade in their jurisdiction

• Check with your municipality to see if they require a CI

• If so, contact your insurance carrier (For most of you it will be

GSBA-Risk Management Services) at least 5 days prior to the

event

• Contact your Member Advocate or Jill Smith in the GSBA

office: 800-226-1856 ext. 4373

• Be prepared to provide the following:

• What/When/Where

• Name/Address/Contact person of the municipality

requiring CI

• Provide any special requirements


August 2016

• Auto liability coverage is triggered by the vehicle that is pulling

the float

• If the float is pulled by a District owned vehicle, the District’s auto

liability coverage would respond to a claim. If the float is pulled

by personal vehicle, such as an employee’s or a volunteer’s

vehicle, their personal auto liability coverage will respond first to

the claims and the District’s coverage would respond excess,

over and above the personal coverage.

• Note that District coverage would not cover damage to an

employee’s or volunteer’s vehicle for auto physical damage.

• From a liability and insurance coverage perspective, it is best to

use only school owned vehicles to haul floats in a parade


August 2016


August 2016

• Material should be flame resistant

• Fire extinguisher accessible on each float

• Any generators must be uncovered and not located within 3 feet

of combustible materials; And not located in any enclosed

space

• All heat sources must be located away from combustible

materials

• Safety chains must be affixed to the float and towing vehicle

• No open flames allowed on floats or vehicles

• Individuals riding on the float must be situated in a secure

location (Seating or provided with a secure handhold, (such as

railing, pole, handle, etc.)

• A slow moving vehicle “reflective triangle” sign must be affixed

to the rear of the float in an easily visible location


August 2016

• Maximum height/width/length for all entries (local decision)

Many plans list 13’ height max, 9’ width max and 40’ length max

• No 18-wheel vehicles allowed

• Organizations should ensure that every part of the float is secure.

Items prohibited on floats and vehicles include, but are not

limited to: fire, live animals, smoke machines, dry ice,

explosives, fireworks, etc.

• Float skirts must be clear of wheel wells

• All entries must maintain appropriate distances (recommended

two-car lengths) from the entry in front of them

• Participants may not jump off of or onto a moving vehicle or

float at any time.

• No one permitted to ride on the roof/hood/or trunk of a moving

vehicle


August 2016

• Safety blocks for tires of floats must be provided

• No occupants allowed “inside” of floats

• Float driver vision should not be interfered with; it is

recommended to have a “safety spotter” in the vehicle; Driver

should have view of or communication with any float riders

• PRELIMINARY SAFETY APPROVAL

• A detailed and thorough design of the float submitted prior

to event for approval

• SAFETY REVIEW

• A review/inspection of all floats/vehicles/entries at the

starting point prior to beginning the parade


August 2016

• Children under high school age not allowed to walk the parade

route

• Throwing items to the crowd during the parade is prohibited.

Items included but are not limited to: candy, beads, fliers, mini-

footballs, etc.

• CROWD CONTROL

• Coordinate with law enforcement/municipality officials/DOT,

in terms of possible use of barricades or rope to keep

spectators out of the planned route of the parade

• SEVERE WEATHER PLAN

• What steps to take for spectators/participants in the event of

severe weather before/during/after parade

• If route includes ANY highway-railroad grade crossing, planning

should occur days before the parade; Should include local law

enforcement, municipality officials, school officials, and

appropriate officials from the railway services.


August 2016

National Association of Counties –National League of Cities – International City/County Management Assoc

1) Regulations and RequirementsDevelop plans and requirements that

can be utilized by all groups

2) Key ContactsDevelop master contact list. To include

but not limited to: Municipality officials,

law enforcement, railroad officials,

DOT, School officials, etc.

3) Written Safety Plan and Emergency

Response PlanAddress risk mitigation, contingency

planning, safety briefings, driver/vehicle

screening, safe float operation, etc.


August 2016


4) RouteRoute maps should be

developed/shared and should clearly

list any street closures; Residents and

businesses should be notified prior

5) VehiclesDevelop guidelines for speed,

distances, type vehicles,

height/width/length, and other

guidelines

6) DriversRecord checks, proof of insurance;

include in pre-parade safety briefings


August 2016


7) ParticipantsProvide each with all guidelines and

requirements

8) AnimalsIf animals are to be included, pre-

planning and preparations should be

taken in terms of overall safety of

participants/spectators and animals

9) Assembly and DisassemblyPlans for pre-parade assembly area

and for the ending/disassembly area

10)Viewing Stands and VendorsPlans made if viewing stands and/or

street vendors will be utilized


August 2016


11) InsuranceFollow all local requirements for

providing proof of insurance for all

aspects of the event

12) Debris Removal

Parade planning procedures should

incorporate debris clean up and

removal


August 2016

• ENTRY / INFORMATION FORMS

• General Information/Guidelines

• Safety meeting information

• Details of entry/vehicle

• PARTICIPANT PERMISSION FORMS

• General Information/Guidelines

• Route Information

• Emergency Information

• DRIVER AGREEMENT FORMS

• Required of all vehicle drivers

• Age/Insurance Information

• Route Information

• List of safety guidelines/procedures

• Required safety meeting


RESOURCES

Http://m.austindailyherald.com

http://ktvo.com

http://dangeroustrailersparadefloat.blogspot.com

http://Detroit.cbslocal.com

http://m.ncwsok.com/article/2912125

http://wtae.com/news

http://stripes.com/news

http://www.vaildaily.com/news

http://siouxcityjournal.com/news

http://daltondailycitizen.com

http://heraldtribune.com

http://governing.com/topics/public-justice-safety/gov

www.naco.org

http://emergencymgmt.com

www.fau.edu/homecoming/pdf/parade-guidelines.pdf

https://www.fortlewis.edu/Portals/166/Parade%20Float%20Safety%20Requirements.pdf

http://www.baylor.edu/content/services/document.php/154363.pdf

http://www.gema.ga.gov

homecoming.psu.edu/sites/default/files/ParadeFloatSafteyGuidlines.pdf

NTSB report on Midland, Texas Highway-Railroad Grade Crossing Collision Nov. 15, 2012

University of Arkansas Fort Smith Homecoming Parade Safety Policies

Colorado School Districts Self Insurance Pool

http://m.austindailyherald.com/

http://ktvo.com/

http://dangeroustrailersparadefloat.blogspot.com/

http://detroit.cbslocal.com/

http://m.ncwsok.com/article/2912125

http://wtae.com/news

http://stripes.com/news

http://www.vaildaily.com/news

http://siouxcityjournal.com/news

http://daltondailycitizen.com/

http://heraldtribune.com/

http://governing.com/topics/public-justice-safety/gov

http://www.naco.org/

http://emergencymgmt.com/

http://www.fau.edu/homecoming/pdf/parade-guidelines.pdf

https://www.fortlewis.edu/Portals/166/Parade Float Safety Requirements.pdf

http://www.baylor.edu/content/services/document.php/154363.pdf

http://www.gema.ga.gov/


MA’s

Roger [email protected]

Northeast

Georgia

Dr. Ricky [email protected]

Southeast

Georgia

Lori [email protected]

Northwest

Georgia

Mickey [email protected]

Southwest

Georgia


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