THE UNIVERSITY OF TEXAS AT AUSTIN 300 E 23rd St Stop D3900 • Austin, Texas • 78712-0362 • Main Office Phone: 512-471-5793 • Fax: 512-471-0824 Dear ABT Participants and Parents/Guardians, We are looking forward to your arrival in July for the eighteenth annual American Ballet Theatre Summer Intensive at The University of Texas at Austin. Attached, you will find the 2018 ABT Summer Intensive Student Handbook. This document includes detailed information about the Intensive including policies, procedures, food, housing, payment information, and answers to frequently asked questions. Please be sure to read all information very carefully. Additionally, please follow the appropriate link below to access your registration forms in DocuSign. o Residential Student Registration Forms o Day Student Registration Forms Please complete all forms and submit all payments (room and board and day student fees) to The University of Texas no later than 11:59 p.m. Central Standard Time on May 16, 2018. For links to the DocuSign forms, an electronic copy of the 2018 Student Handbook, and to submit payment to The University of Texas for room and board and day student fees, please visit utabt.org. As a reminder, all final tuition payments should be made through the Summer Intensive Student Portal at http://support.abt.org/training/SummerIntensiveLogin no later than 11:59 p.m. Eastern Standard Time on May 1, 2018. If sending a check please make payable to American Ballet Theatre and send to: American Ballet Theatre, Attn: Summer Intensive, 890 Broadway, 3 rd Floor, New York, NY 10003. All checks should include the student’s name and date of birth. All payments must arrive at ABT no later than May 1, 2018. Please review the ABT refund policy at http://www.abt.org/training/dancer-training/summer-programs/summer-intensive-refund-policy/. The American Ballet Theatre Jacqueline Kennedy Onassis School would like to invite students who are interested in attending the school year-round to audition during the Summer Intensive. If you are interested in auditioning for the JKO School, it is important that you consider the following details: The JKO School is a full year pre-professional program for dancers ages 12-18. There is no housing associated with the program so any students coming from out of town must arrange their own housing. If you would like to be considered for the JKO School this summer, complete the online form on your ‘Summer Intensive Student Portal’ no later than May 31, 2018. You should only consider auditioning if it is a realistic possibility for you to come to the school in the fall. Students will be notified of the results of their audition as soon as possible following the conclusion of the program. If you have any questions about the JKO School, please visit the website at http://www.abt.org/training/dancer-training/jko-school-pre-professional/. If you have any questions, please do not hesitate to contact me by emailing [email protected]or by phone at 512-232-7099. Sincerely, Jessica Champion Program Coordinator
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THE UNIVERSITY OF TEXAS AT AUSTIN
300 E 23rd St Stop D3900 • Austin, Texas • 78712-0362 • Main Office Phone: 512-471-5793 • Fax: 512-471-0824
Dear ABT Participants and Parents/Guardians, We are looking forward to your arrival in July for the eighteenth annual American Ballet Theatre Summer Intensive at The University of Texas at Austin. Attached, you will find the 2018 ABT Summer Intensive Student Handbook. This document includes detailed information about the Intensive including policies, procedures, food, housing, payment information, and answers to frequently asked questions. Please be sure to read all information very carefully. Additionally, please follow the appropriate link below to access your registration forms in DocuSign.
o Residential Student Registration Forms o Day Student Registration Forms
Please complete all forms and submit all payments (room and board and day student fees) to The University of Texas no later than 11:59 p.m. Central Standard Time on May 16, 2018. For links to the DocuSign forms, an electronic copy of the 2018 Student Handbook, and to submit payment to The University of Texas for room and board and day student fees, please visit utabt.org. As a reminder, all final tuition payments should be made through the Summer Intensive Student Portal at http://support.abt.org/training/SummerIntensiveLogin no later than 11:59 p.m. Eastern Standard Time on May 1, 2018. If sending a check please make payable to American Ballet Theatre and send to: American Ballet Theatre, Attn: Summer Intensive, 890 Broadway, 3rd Floor, New York, NY 10003. All checks should include the student’s name and date of birth. All payments must arrive at ABT no later than May 1, 2018. Please review the ABT refund policy at http://www.abt.org/training/dancer-training/summer-programs/summer-intensive-refund-policy/. The American Ballet Theatre Jacqueline Kennedy Onassis School would like to invite students who are interested in attending the school year-round to audition during the Summer Intensive. If you are interested in auditioning for the JKO School, it is important that you consider the following details: The JKO School is a full year pre-professional program for dancers ages 12-18. There is no housing associated with the program so any students coming from out of town must arrange their own housing. If you would like to be considered for the JKO School this summer, complete the online form on your ‘Summer Intensive Student Portal’ no later than May 31, 2018. You should only consider auditioning if it is a realistic possibility for you to come to the school in the fall. Students will be notified of the results of their audition as soon as possible following the conclusion of the program. If you have any questions about the JKO School, please visit the website at http://www.abt.org/training/dancer-training/jko-school-pre-professional/. If you have any questions, please do not hesitate to contact me by emailing [email protected] or by phone at 512-232-7099. Sincerely, Jessica Champion Program Coordinator
THE ABT SUMMER INTENSIVE AT UT BEGINS ON SUNDAY, JULY 1, 2018. RESIDENTIAL STUDENTS CHECK IN 11:00 A.M. - 2:00 P.M. DAY STUDENTS CHECK IN BETWEEN 3:15 P.M. - 3:45 P.M.
PLEASE NOTE THAT WE CANNOT ACCOMMODATE EARLY CHECK IN. Directions All check in takes place at Moore-Hill Dormitory which is located on 21st St. between San Jacinto Blvd. and Speedway on The University of Texas at Austin campus. The dormitory’s physical address is 204 E. 21st Street, Austin, TX 78705.
Parking ABT IS NOT RESPONSIBLE FOR PARKING TICKETS. PLEASE READ POSTED PARKING SIGNS CAREFULLY. DO NOT PARK IN DISABLED ACCESS PARKING SPOTS. The Brazos Parking Garage (BRG) is the recommended parking garage for check in. It is located near the intersection of MLK Jr. Blvd. and Brazos. BRG is open 24 hours and parking rates are available at www.utexas.edu/parking/parking/visitor/.
CHECK IN PROCEDURES - SUNDAY, JULY 1, 2018
❖ Residential Students: 11:00 a.m. - 2:00 p.m. *Please take advantage of the full three-hour check in window.* ❖ Day Students: 3:15 p.m. - 3:45 p.m.
After a student has checked in, they are not permitted to leave the dormitory without an ABT staff escort.
Enter Moore-Hill Dormitory’s main doors off of 21st Street.
o Step One: Residential students will be furnished with a room key and a meal card. Day students will receive previously purchased meal cards (if applicable).
IMPORTANT: Lost meal cards or keys will result in a charge of $75. This is non-refundable. There will be no refunds for unused balances on meal cards.
o Step Two: You will be required to provide a copy of your insurance card or sign a waiver saying that you do not have insurance. (Please see page 14 and the Consent for Treatment form in DocuSign.)
o Step Three: Each dancer will be presented with a name badge. These badges must be worn at all times for the duration of the program.
o Step Four: Staff will take a picture of each dancer. This picture will not be shared and will be used internally by ABT faculty. Long hair should be pulled back for this picture.
Parents/guests will be permitted to assist residential students with their belongings during check in. Please note, there are not elevators in the dormitory and the dancers will be on floors 1-4.
❖ THE ORIENTATION MEETING IS ON SUNDAY, JULY 1 AT 4:15 P.M.
The orientation meeting is mandatory for all students. Students will be escorted from the dormitory to the auditorium beginning at 3:45 p.m. Parents/guests are welcome to attend. This orientation will include an overview of ABT Summer Intensive expectations as well as staff introductions and answers to frequently asked questions.
Immediately Following the Orientation:
Residential students will be escorted to the dining hall for their first dinner. Parents/guests are welcome to accompany dancers, but will need to purchase a meal to be granted access into the dining area. After dinner, all dancers will need to return to their dorm groups. Visitors will not be permitted after this time.
Day students will return to Moore-Hill Dormitory to check out for the evening. Please refer to the Day Student Policy and Schedule in DocuSign for details.
Dormitory Residential students live with a roommate and share a community bathroom in Moore-Hill Dormitory. Although requests cannot be guaranteed, students may indicate a preferred roommate on the registration form in DocuSign. If no preference is indicated, an effort will be made to match students of the same age. Roommate assignments are subject to change and are at the discretion of the UT office staff.
All dorm rooms have microwaves and small refrigerators. The dormitory also provides internet accessibility to those bringing personal computers. There are no public-use computers available to students.
Students are advised to keep their room locked and to leave non-essential and valuable personal items at home. Never leave personal items unattended. The University of Texas cannot be responsible for students’ money or other personal items.
Mentors will be assigned to oversee groups of students for the ABT Summer Intensive. The mentors will live in the dorm, escort students to the cafeteria, classes, rehearsals, and recreational activities. The mentors and supervisors will be available 24 hours a day.
Boys and girls will be housed on separate floors in the dormitory. Boys are not allowed on the girls’ floors at any time, nor will the girls be allowed on boys’ floors. All resident mentors and supervisors will strictly enforce this policy. Laundry facilities are accessible in the common area on the first floor of the dormitory. Students may use these facilities during non-class times as long as an ABT staff member is present in the area. Students must get permission from their dorm group mentors to use the laundry facilities.
Dining Center Jester Center (201 E. 21 St.) is located directly across from Moore-Hill Dormitory.
Residential students receive three meals a day in Jester Center’s 2nd Floor Dining Area (J2). The recently renovated cafeteria offers a contemporary take on traditional buffet dining. This buffet includes a dedicated gluten free line and is capable of modifying meals for guests with dietary restrictions*.
Day students are strongly encouraged to purchase a day student meal card from the online store. Without a meal card, day students will not be permitted to enter the J2 dining hall.
Day students who elect to bring lunch will be seated in a chaperoned area outside of the dining hall. This is a University Dining and Food Services policy and is not within the control of the ABT Intensive. If your student does not elect to purchase this meal card, they will be expected to pack a lunch daily.
*Dietary Restrictions The University of Texas has licensed dietitians who work with students to ensure that their dietary needs are met. If your dancer has a food allergy or special diet, please email us by June 1, 2018 to discuss details. At your request, we will arrange a consult with a dietitian who will be available to assist with navigating the dining hall. Additionally, please know that ABT staff is CPR and Epipen certified.
ORIENTATION MEETING
HOUSING AND FOOD SERVICE
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UT/ABT Phone The UT/ABT phone number is 512-232-7099. During the Intensive, this line is answered by staff 24 hours a day.
UT/ABT Business Hours: Monday - Friday, 8 a.m. - 5 p.m. (May 1- August 1)
*After-hours calls are answered by residential staff. Please call during business hours for non-urgent concerns.
Dormitory Phone The Moore-Hill Dormitory desk is staffed 24 hours a day and serves as headquarters for housing information. Students can receive non-emergency phone messages from this desk. Non-emergency messages are posted on the message board in the lobby. The phone number for the Moore-Hill Dormitory Front Desk is (512) 471-1462. Moore-Hill Dormitory does not provide telephones in the individual dorm rooms. Parents may wish to send a cell phone with their child for the duration of the Intensive. Students are encouraged to pre-arrange a time after 9:00 p.m. to call their parents. During the day, students will be busy with classes and activities. Mail Center Moore-Hill Dormitory staff handles mail. Participants can send and receive letters and packages from July 2-July 26. In order to receive a package, the student’s name and the program name (ABT Summer Intensive) MUST be included. Deliveries sent via FedEx, UPS, etc., are delivered to students Monday through Friday only. Moore-Hill Dormitory cannot accept and deliver any mail or packages on weekends. To contact your child by mail from July 2-July 26, please use the following address:
Participant’s Name + Dormitory Room Number c/o ABT Summer Intensive Moore-Hill Dormitory 204 E. 21st Street Austin, TX 78705
Emergency Check Out
If any student must leave the program early due to a medical or family emergency, the parent or legal guardian must contact Program Coordinator Jessica Champion. She or a residential supervisor will sign the student out and obtain their room key and meal card. Residential Student - Permission To Leave Campus
With a minimum of 48 hours’ advanced notice and written permission from the program coordinator, parents/guardians may check out their child during non-class times. All residential students must be checked in prior to lights out. (No overnight visits.) To submit a request, email details to [email protected] at least 2 business days prior to the requested date. Please note that approval is not guaranteed. These requests are considered on a case by case basis and approval is dependent on many factors. Reminder: Students can only be checked in and out by an approved person listed on the Permission to Leave Campus form in DocuSign. Approved persons will be asked to show photo identification.
CONTACTING YOUR CHILD
EMERGENCY DEPARTURES AND PERMISSION TO LEAVE CAMPUS
“No Visitors” Policy for Classes and Rehearsals All classes and rehearsals are closed. Parents and teachers are invited to attend an observation class on July 26 and 27 and the final performances on July 27. Class Placement Placement classes will be held on Monday, July 2, 2018. Audition schedules will be provided to students on the evening of July 1, 2018. Please remember that placement reflects ABT’s training philosophy focusing on both traditional and classical methods. Determinations are based solely on the judgment of the American Ballet Theatre artistic staff. Dress Code Policy PLEASE NOTE: Any student not adhering to the dress code will be dismissed from class and may only return when properly attired. Dancers may bring leg warmers, t-shirts, shorts and sweat pants for warm-up, and between classes, but may not wear those items in class. Female Dancers *Hair must be up and neatly secured at all times during class. Ballet Technique Classes (technique, pointe, pas de deux, variations)
Monday-Thursday – Black leotard; pink tights Friday-Saturday (if applicable) – Any solid color leotard; pink tights
All technique class leotards must have two sleeves or straps, no halter cut or off the shoulder and pink tights must be footed (convertible tights are advised, there will be limited time to change between classes)
Coordinating solid colored skirts may not be worn during technique and are at the teacher’s discretion for pointe, and variations
Pink ballet technique shoes with sewn elastics and pink pointe shoes with sewn elastics and ribbons
Cut off tights and dangling jewelry are not permitted Modern, Jazz, Pilates, Yoga
Any color leotard with pink or black tights (no shorts or knee length tights)
Fitted ankle length jazz pants are also permitted (including flare or boot cut)
Black jazz shoes Character Class
Ballet technique class leotard relevant to the day of the week
Character skirt (17” or below the knee is standard, but you may bring any character skirt that you use in your home studio)
Black character shoes with strap (2” heel is standard, but bring what you have) For Final Performance (You may be asked to wear any of the following for the final performance. Please bring all that you already own from the list below.)
At least five solid colored, classic cut leotards (any shade blue, green, red, pink, purple, etc.)
Coordinating solid or flower colored wrap skirts
If you do not bring a colored leotard for the final performance, please be prepared to purchase one during the program.
CLASS INFORMATION
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Dress Code Policy (continued) PLEASE NOTE: Any student not adhering to the dress code will be dismissed from class and may only return when properly attired. Dancers may bring leg warmers, t-shirts, shorts and sweat pants for warm-up, and between classes, but may not wear those items in class.
Male Dancers Ballet Technique Classes (technique, pas de deux, men’s variations, men’s class)
Monday – Thursday, white fitted shirt with sleeves (such as Under Armour brand); Friday - Saturday, any solid colored fitted shirt (no large logos or text); and either black ankle-length tights, white socks, white ballet slippers with sewn elastics AND black footed tights, black ballet slippers with sewn elastics.
Dance belts
Cut off tights and dangling jewelry are not permitted Modern, Jazz, Pilates, Yoga
Black or white fitted shirt; black or gray tights (no shorts or knee length tights)
Fitted ankle length jazz pants are also permitted (including flare or boot cut)
Black jazz shoes Character Class
Ballet technique class uniform
Black jazz or character shoes For Final Performance (Please bring all you have of the following)
White, black & gray tights
Black and/or white technique shoes
White, black & colored fitted shirts (red, green, blue, etc.) Absolutely no chewing gum, food, or drinks other than water allowed inside the dance studios. All cell phones are to be turned off and stored in bags during class. Recommended Reading We strongly advise the following reading for all ABT students and parents. As standards change within the art form, students are facing injury at a much earlier age. The Healthy Dancer: ABT Guidelines for Dancer Health is a valuable resource for dancers of all ages to maintain a healthy facility for dance. The Healthy Dancer is compiled by Medical Professionals from the fields of sports and dance medicine, nutrition, physical therapy and orthopedics. These health guidelines are an integral part of the ABT National Training Curriculum for the development of young dancers. Guidelines are available at Amazon.com or
http://www.abt.org/education/NTC/HealthyDancer/ for $20.
3:15 p.m. – 4:45 p.m. Yoga, Pilates, Modern Classes
5:00 p.m. – 6:00 p.m. Dinner
6:30 p.m. – 8:30 p.m. Evening Activity or Free Time at Dormitory
9:00 p.m. – 10:00 p.m. Quiet Time/ Room Check
10:00 p.m. Lights Out
Saturday classes (10-11:30 a.m. and 1-2:30 p.m.) will include dance history, yoga, Pilates, pointe shoe maintenance and expressive movement.
The American Ballet Theatre Summer Intensive will offer a variety of weekend activities including swimming, bowling, arts and crafts, movie nights, karaoke nights, a July birthdays party, and a talent show.
Please note, residential students are required to attend all weekend activities. Day students may submit a request to attend Friday and Saturday activities. Please refer to Day Student Policy and Schedule in DocuSign for more information.
Photographers are often invited to ABT's Summer Training Programs for publicity purposes. Your child's name and image may be used in promotional materials including brochures, newspaper articles, books, and/or television and for commercial purposes. *Scheduling is tentative. Scheduling and faculty changes are at the discretion of the American Ballet Theatre Summer Intensive.
DAILY SCHEDULE, MONDAY - FRIDAY *
SATURDAY CLASSES *
WEEKEND ACTIVITIES *
PHOTOGRAPHY
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Parent Observation Day
We are scheduling two observation classes that provide parents the opportunity to observe a warm-up class taught by ABT
faculty. The following observation times are scheduled:
❖ Thursday, July 26, 2018 - 9:15 a.m. to 10:45 a.m. ❖ Friday, July 27, 2018 - 9:15 a.m. to 10:15 a.m.
Observation seats will need to be reserved beforehand (at no cost). Beginning the week of July 16, students will be given the opportunity to register their parent/guardian/teacher to attend an observation class. We typically allow two tickets per dancer for observations. Space is limited and details are subject to change. Photography and video are strictly prohibited.
Final Performances
❖ THE TWO FINAL PERFORMANCES ARE FRIDAY, JULY 27 AT 12:00 P.M. AND 2:30 P.M.
The performances will be held at the B. Iden Payne Theatre, which is located in the F. Loren Winship Drama Building (WIN) at 300 E. 23rd Street, Austin, TX 78712. https://maps.utexas.edu/#/utm
All students are expected to be present for both performances.
Immediately following each performance, dancers will be able to briefly greet their public in the lobby and then will be required to return to their color group for lunch and check out procedures. It is important that students stay with their color groups throughout performance day.
Performance Tickets
❖ ADMISSION IS PER PERFORMANCE:
$15 ADULTS
$10 CHILDREN (AGES 5-17)
$10 SENIORS (AGES 65+)
THE THEATRE IS OPEN SEATING.
Tickets go on sale Monday, July 16, 2018. Four tickets per dancer may be pre-ordered online at utabt.org. If you choose this method of purchase, your tickets will be held at the B. Iden Payne Theatre Will Call and you can collect them on the day of the performance. You will also be able to purchase tickets on the day of the performance by cash or check only. The box office opens 90 minutes before the 12:00 p.m. performance, and 60 minutes before the 2:30 p.m. performance.
There are no refunds for performance tickets purchased in advance.
Those arriving on campus for the performance are advised to park in the San Jacinto Garage. The San Jacinto Garage is located at 2401 San Jacinto Blvd, Austin, TX 78705 . Information about parking for the event can be found at https://parking.utexas.edu/parking/ut-parking-garages.
Performance DVDs Videotaping and photography of the final performance are strictly prohibited. However, for your convenience, Take One Productions will professionally record the performances. DVDs may be pre-purchased or purchased on the day of the performance. The ABT Summer Intensive will be sending information about purchasing DVDs closer to the Intensive.
❖ All students must check out at Moore-Hill Dormitory.
JULY 27, 2018:
❖ CHECK OUT BEGINS AT 4:00 P.M. ❖ ABT CANNOT ACCOMMODATE EARLY CHECK OUT.
Day students check out between 4:00 p.m. and 4:30 p.m.
Residential students check out from 4:00 p.m. to 5:30 p.m. and from 6:00 p.m. to 9:00 p.m. • Unaccompanied minors riding the first airport shuttle will receive priority check out.
• Any student remaining in the dormitory at 5:30 p.m. will be escorted to the dining hall for dinner.
• Check out will pause from 5:30 p.m. to 6:00 p.m.
• Any student remaining in the dormitory at 9:00 p.m. will be expected to stay in the dormitory overnight.
JULY 28, 2018:
ALL STUDENTS MUST CHECK OUT BY 10:00 A.M. ON SATURDAY, JULY 28. The last shuttle from the University of Texas to Austin-Bergstrom International Airport will be at 10:00 a.m. on July 28, 2018. The University of Texas is not responsible for any accommodations and/or airport transportation after this time.
RESIDENTIAL STUDENT CHECK OUT PROCEDURES: Lost meal cards or keys will result in a charge of $75. This is non-refundable. There will be no refunds for unused balances on meal cards.
Students are to leave their rooms as they were originally found at check in. If any student leaves their room in disarray, they will be required to pay a $50.00 cleaning fee.
o Step One: Students will pack all bags and restore rooms to their original state.
o Step Two: ABT staff will inspect rooms and provide each student with a “golden ticket.”
o Step Three: Students take all belongings, their golden ticket, room key, and meal card to the ABT desk stationed in the dormitory lobby.
o Step Four: A parent/guardian listed on the DocuSign forms must present their photo ID before assisting the student off the premises OR unaccompanied minors have completed paperwork in DocuSign authorizing ABT staff to escort students to the airport.
The University of Texas will not be responsible for returning any items left by students.
If the student’s flight leaves after check out time on Saturday, July 28, it is the parents’ responsibility to arrange accommodations and/or transportation off-campus. Parents are responsible for arranging their child's transportation in advance. (Please see the Travel form in DocuSign).
CHECK OUT AND DEPARTURE
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Please leave important jewelry and valuables at home. Label all personal items with your full name.
IMPORTANT DOCUMENTS REQUIRED FOR CHECK IN A copy of medical insurance and/or prescription cards. This will be required at check in on July 1. (Please see information about University Health Services on page 14 and the Consent for Treatment form in DocuSign.)
FOR CLASS
Dance clothes – Please see Dress Code Policy on page 6 for details on expected dance attire.
Dance shoes- It is the student’s responsibility to have adequate shoes for the duration of the program.
We suggest that each dancer bring approximately one pair of pointe shoes per week of the program.
In addition, dancers may wish to bring an additional pair of shoes for final rehearsals and performances.
Dancers are encouraged to take care of their shoes and use hardeners when necessary to lengthen the life of
their pointe shoes.
Pointe shoe accessories
Standard size yoga mat
Hair accessories
Band-Aids
Ice pack (kept in your dorm room refrigerator for treating injuries)
FOR DOWN TIME
Casual, hot-weather attire - (Please avoid revealing clothing, and clothing with inappropriate language or graphics.)
Portable music players with headphones- (to be used during quiet time in the dorm)
Swimsuit
Swim towel
Sunscreen
Comfortable shoes
Label all items of clothing with your full name.
FOR THE DORM Towels & washcloths
Hand soap
Hangers
Drinking glasses
Alarm clocks
Pre-packaged, non-perishable snacks
Toiletries in a portable shower caddy
Shower shoes are optional
Laundry detergent & iron (If desired)
Change for the laundry facilities ($1.00 per load for washers and dryers)
The residence hall provides bed linens, blanket, and pillow; however, students may wish to bring additional blankets/pillows. Laundry facilities and ironing boards are available.
GENERAL INFORMATION
Extra spending money for personal needs.
Be prepared for the hot Texas weather. We strongly recommend: o Sunscreen o Bottled water o Hat & cover-up to wear between classes o Umbrella
WHAT TO BRING
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Students are expected to acquaint themselves with the rules, procedures and standards of conduct established by the American Ballet Theatre Summer Intensive at The University of Texas at Austin. A student who does not fulfill the responsibilities set out by such rules, procedures and standards of conduct may be subject to disciplinary action, including dismissal from the program. Students not fulfilling the rules, procedures, and standards of conduct as outlined below may be subject to the following disciplinary actions as per the discretion of the American Ballet Theatre Summer Intensive at The University of Texas at Austin Department of Theatre and Dance program coordinator and residential staff.
Written Disciplinary Action form and a phone call to parent/legal guardian and/or disciplinary meeting with program coordinator
Dismissal from program
Rules and Standards of Conduct
Students are required to participate in all scheduled classes, activities and the final performance(s). The program coordinator must approve any exceptions.
Students should immediately report any accident or illness to their mentor and/or teacher.
If a student must leave the program early due to a medical or family emergency, the parent or legal guardian must contact the program coordinator to sign the student out.
Students are required to wear their name tags in a clearly visible manner at all times.
Students should eat all meals at Jester Center in their designated dining area.
Students must be escorted by ABT staff at all times when walking between the dorm and campus buildings.
Students must follow all applicable policies outlined in the forms in DocuSign including the Quiet Time and Day Student forms.
Students must obey the strict “Lights Out” rule at 10:00 p.m. nightly, and stay in the dorm room assigned to them. *If an emergency arises that requires a student to leave their dorm room after 10:00 p.m., the student must alert ABT staff immediately.
Students should carefully read the daily bulletin board. It contains up-to-the minute information on rehearsals, classes and special activities.
Students may not drive or have cars on campus during Intensive. Due to university parking restrictions, UT does not offer parking permits.
CONDUCT POLICY
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Examples of unacceptable conduct by students, which are subject to disciplinary penalty, including dismissal, encompass, but are not limited to:
Possession or use of drugs, alcohol, fireworks, firearms, and tobacco;
Visitation to rooms or halls of students of the opposite sex;
Fraternization with students or adults on campus who are not associated with the ABT Summer Intensive;
Unexcused and/or excessive tardiness or absences from attendance checks, classes, rehearsals, performances, or other scheduled activities;
Inappropriate use of the meal card, such as the purchase of merchandise or other Jester City Market products;
Gambling, participating in lotteries or any other games of chance on the premises at any time;
Disruptive conduct;
Destroying or defacing institutional property;
Theft;
Creating a condition hazardous to another person on the premises;
Bullying - in person or on social media;
Disorderly conduct, horseplay, harassment of other dancers, or use of abusive language on the premises;
Fighting, encouraging a riot, or threatening or attempting to cause injury to another person on the premises;
Elevator misbehavior; and
Violations of safety rules or accepted safety practices. Students who are dismissed will be sent home at the expense of the parent or legal guardian. If a student is dismissed for reasons of unacceptable conduct, there is no refund on tuition or room and board. Any student dismissed under these conditions will not be allowed to return to ABT/UT in subsequent summers. It is the responsibility of the program coordinator to make decisions in this area.
EXAMPLES OF UNACCEPTABLE CONDUCT SUBJECT TO PENALTY AND/OR DISMISSAL
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All ABT Summer Intensive participants receive medical care at University Health Services (UHS). UHS is located on the UT campus in the Student Services Building at 100 W. Dean Keeton Street, Austin, Texas 78712. The summer operating hours for the University Health Services are from 8:00 a.m. - 5:30 p.m. Monday through Friday.
Participants under the age of 18 in need of medical attention outside of UHS’s hours and/or those with potentially serious or life-threatening conditions will be taken to Dell Children’s Medical Center of Central Texas. The Dell Children’s Medical Center is located at 4900 Mueller Boulevard, Austin, Texas 78723.
Participants who are age 18 at the time of the Intensive and in need of medical attention outside of UHS’s hours and/or those with potentially serious or life-threatening conditions will be taken to St. David’s Medical Center. The St. David’s Medical Center is located at 919 E. 32nd Street, Austin, Texas 78705.
UHS is a full-service ambulatory healthcare clinic, with on-site laboratory, radiology, and pharmacy facilities. All ABT Summer Intensive participants are seen in the UHS Urgent Care Clinic. A physician and supporting clinical staff provide treatment in this area. If any student is seriously ill or injured, it is the policy of UHS that the doctor on the case will contact the parents. Individuals with potentially serious or life-threatening conditions will be taken directly to a hospital emergency room.
Students who require medical attention will be accompanied to the University Health Services by ABT staff. All medical costs incurred for treatment will be the responsibility of the parents or guardian of the individual treated.
Some health maintenance services are available for program participants with special needs, such as frequent allergy injections, as long as they can be administered at University Health Services during the regular hours of operation. Participants or parents of minors should contact the program coordinator by phoning 512-232-7099 to make arrangements with University Health Services for these services.
Consent for treatment of a minor is required by law in order for University Health Services to render any medical treatment except in life-threatening situations, thus, no student will be registered for the ABT Summer Intensive without a Consent for Treatment form. (Please see form in DocuSign) The consent form requires four signatures by the parent/legal guardian – one giving permission to release health history information, one releasing liability in regards to administering medication, one giving permission for the minor to receive treatment and the other acknowledging that they have received a copy of the UHS “Notice of Privacy Practices.” (Please see page 16)
University Health Services Charges
All summer program participants who go to UHS for medical care are charged $60.00 per office visit. There are additional charges for many of the procedures clinicians may need to perform in order to diagnose and treat illnesses or injuries. Samples of services with additional charges include:
Lab tests, X-rays
Casts, splints, crutches and dressings
Injections and IVs
Nebulizer or other asthma treatments
Medications and pharmacy supplies The participant will receive a bill from UHS immediately upon being treated.
The participant or parent/legal guardian must pay this invoice by the end of the next business day following the
participant’s treatment.
UHS accepts cash and major credit cards.
UHS does not accept outside insurance for medical services. The UHS staff can provide information that may be needed for patients to file claims with their own insurance companies, if their insurance plans allow them to do so. Please be sure to provide a copy of your child’s medical/prescription card. This will be required at check in on July 1. In the event your child needs medical treatment from St. David’s Medical Center, Dell Children’s Medical Center or a specialist, we will present this insurance card on your behalf.
HEALTH CARE AND SERVICES
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ABT Protocol for UHS Visits/Medical Care The dancer plays an important role in self-care. If a dancer has a health concern, it is essential that they inform an ABT staff member as soon as possible. These staff members are available 24 hours a day.
1. Student informs an ABT staff member that they have a health concern and want to be seen by a medical professional.
2. In consultation with the program coordinator, ABT staff will determine if the situation is emergency or non-emergency.
• If deemed an emergency, ABT will seek medical treatment and attempt parent contact* as soon as possible.
• If non-emergency, parent contact* will be made prior to treatment.
o We will request verbal authorization** to take your child to the clinic. If this authorization is granted, ABT staff will escort your child to the clinic and follow-up as they are able.
o An approved person listed on the DocuSign forms may arrange to take students to receive medical treatment elsewhere.
*ABT will make contact with persons listed on the DocuSign forms in the order that they are listed. Once contact has been made with a parent/guardian/emergency contact, ABT will communicate with the “primary” or the first person listed on the forms. **In the event that a dancer is not able to complete classes and parents are unwilling to grant verbal authorization for treatment, dismissal from the program may be recommended. Students who are dismissed will be sent home at the expense of the parent or legal guardian. Physical Therapy Services Students will have access to physical therapy services on an as needed basis during the Intensive. These services are available at no cost to ABT participants. If you believe that your student could benefit from physical therapy, please review the below information regarding protocol. Physical Therapy Protocol Students must submit a referral for physical therapy from University Health Services and/or a licensed medical professional prior to treatment. This referral must include specific information regarding areas to be treated and a diagnosis. Upon receipt of the referral for physical therapy, ABT staff will request that parents/guardians submit a completed “Consent for Therapeutic Procedures” form. These forms are available on an as needed basis and will not be sent without a referral for physical therapy. Please be advised that the ABT office only processes this paperwork during normal business hours. After UT/ABT receives both of the above documents, students may schedule a 15-minute physical therapy session. These sessions are typically offered on Tuesday and Thursday evenings from 5:30 p.m. to 7:30 p.m. If a student is interested in scheduling a physical therapy session, they should alert an ABT staff supervisor no later than 9 a.m. on the day that they wish to be seen. Space is limited and will be prioritized based on severity of injury.
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LOCAL TRANSPORTATION
Services are listed for your convenience; this is not an endorsement
Taxis and Shuttles
Yellow Cab (512) 452-9999
www.yellowcabaustin.com
Austin Cab (512) 478-2222
www.austincab.com
Lone Star Cab (512) 836-4900
www.lonestarcab.com
SuperShuttle (512) 258-3826 or 1-800-BLUE-VAN
www.supershuttle.com
APPS for Cab Rentals zTrip or Curb
Rental Car Companies
Rental car companies are located on-site at the Austin-Bergstrom International Airport (ABIA). The local numbers
listed are for the respective ABIA offices.
Alamo Rent-A-Car (512) 530-3500 or 1-800-992-9823
www.alamo.com
ACE Rent A Car (512) 530-3900
www.acerentacar.com
Advantage Rent A Car 1-800-777-5500
www.advantage.com
Avis Car Rental (512) 530-3400 or 1-800-633-3469 or 1-800-230-4898
www.avis.com
Budget Rental Car (512) 530-3350 or (512) 356-3519 or 1-800- 218-7992
www.budget.com
Dollar Rental Car (512) 530-2277 or 1-800-800-5252
www.dollar.com
Enterprise Rental Car (512) 530-8100 or (737) 484-3896 or 1-800-266-9289
www.enterprise.com
Hertz Rent-A-Car (512) 530-3600 or 1-800-654-3131
www.hertz.com
Thrifty (512) 530-6811 or 1-800-THRIFTY (847-4389) or 1 -800-334-1705
