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© Karen Conerly 2013
FORMATTING YOUR PAPER
APA STYLEAutomating the process of
APA formatting using MSWord
© Karen Conerly 2013
Why Must I Follow a Format?
When editors or instructors need to read numerous papers, it is easier if they are in a standard format
Documentation allows others to see the path you have taken in researching and writing your paper
Formatting increases your credibility as a researcher and writer
© Karen Conerly 2013
What Format to Use Whatever format is specified by instructor
American Psychological Association (APA)Often used by Social Sciences:Psychology, Sociology, Anthropology
Modern Language Association (MLA)Often used for English, Literature, Humanities
Other formats may be specified or modifications to these may be made by instructor
© Karen Conerly 2013
What is APA Format? The American Psychological Association (APA)
has developed this widely used version of the author – year style
Social science, psychology, sociology, political science instructors prefer a style that emphasizes author and year of publication
APA style makes it easier to tell if the cited sources are current
© Karen Conerly 2013
Basic Format and LayoutAPA or MLA
1-inch margins
10-12-point font (Times New Roman or Arial)
Double-spaced
Paragraph indentation is ½ inch, using the Tab key, not the space key
All primary headings within the paper are bold.
© Karen Conerly 2013
Why use MS Word to Format?
Easier than memorizing the format rules
Faster in creating your Works Cited or Bibliography page
More accurate
Concentrate on content, not formatting
© Karen Conerly 2013
APA Format All you ever wanted to know about APA format, as well as
examples and tutorials from:
American Psychological Association http://www.apastyle.org
Purdue Online Writing Lab (OWL) http://owl.english.purdue.edu/owl/section/2/20/
Sample of APA Cover Page
© Karen Conerly 2013
© Karen Conerly 2013
Cover Page in APA Formathas three parts:
Running Head: TITLE OF YOUR PAPER
Page Number (without the word page or p.)
Centered Title, Author, Organization, and possibly other information, as required by instructor
© Karen Conerly 2013
Running Head and Page Number:Using Ms Word
How to place the Running Head: Title and Page Number into the heading of every page:
Click on Insert Go to Header Click on “Edit Header” Type the words Running Head: Depress the Caps Lock Key Type the name of your paper in all CAPS
Hit the TAB key until cursor is in the far right upper corner
Click on Insert – Page Number Choose “Current Position” (this is very important) Choose a plain “1” (it will advance page number for each page)
The Body of the Paper Type your paper, remembering to add in-text
citations where needed
Do NOT use contractions (such as don’t, can’t, etc.) Indent new paragraphs. Use correct punctuation, grammar, and quotation marks
In a quotation, if there is a misspelled word or grammar error, use [sic] next to it to show you know the correct spelling or grammar
© Karen Conerly 2013
© Karen Conerly 2013
In-Text Citations (APA)
When using ideas, information, or words from a source, APA in-text citation format requires you to identify:
Author of the source Year of publication (Robertson, 2012) for example
APA Citations: In-text Parenthetical Citation
In APA format, these are your research sources’ author and year of publication in parentheses
An example: Cultural bound syndromes are defined by the American
Psychological Association (APA) as “recurrent, locality” specific patterns of aberrant behavior and troubling experience that may or may not be linked to a particular DSM-IV diagnostic category (Flaskerud, 2009).
Microsoft Word can automate this process and prepare the entire Works Cited page at the same time.
© Karen Conerly 2013
© Karen Conerly 2013
Placing In-Text APA Citations
While in MS Word:Click on ReferencesClick on Insert CitationClick on Add New SourceChoose the type of source from the listFill in all the information you canUse na for information you cannot findIf reusing the same source multiple times, click
on the author’s name in the list MS Word provides
© Karen Conerly 2013
Editing the APA In-Text Citation
If you need to edit the parenthetical in-text citation there are two ways:Click on the author’s name till you get a boxClick on the arrow to the right of the boxClick on “convert citation to static text”Then you are able to retype the informationOR…
Click on Manage Sources on the upper part of the screen, select the source and click Edit.
© Karen Conerly 2013
Works Cited After you have written all of your paper, create
a new blank page
This page will hold the detailed information required for each source you used and cited
Make sure you inserted an in-text citation for each of your sources listed in Works Cited or Bibliography and each in-text citation has an entry in the Works Cited or Bibliography list
Placing the Works Cited Page
Place your cursor on a new blank page
Click on References – Bibliography
Double-click on Works Cited
Word will insert your sources in alphabetical order with correct punctuation
© Karen Conerly 2013
© Karen Conerly 2013
Have Others Read It
Ask other people to review your paperFind out if they understand itAsk them to notice any errors
Take it to the Writing Lab in Holt 201Get an appointment: 954-5586Make it a few days before the paper is due