Taking your Buildings to the Next Level

Automation Strategies for Efficiency

Facility Management Challenges of the Future Financial pressure on to lower facility operating

costs

Increasing energy costs and dynamics

Increasing compliance costs

Increasing facility related liability issues

Have Rising Energy Costs Directly Forced Your School To Cut Spending In Any Of The Following Areas?

Source: “School Energy and Environment Survey” (2010)

Has The Economic Downturn Changed Any Planned Facility Improvements?

Source: “School Energy and Environment Survey” (2010)

If You Have Not Gone Forward With Energy Retrofits, What Has Been The Biggest Hurdle?

Source: “School Energy and Environment Survey” (2010)

Space Heating 82%

Water Heating 8%

Other 6%

Cooking 4%

K-12 Natural Gas Usage

Lighting 26%

Cooling 26%

Office Equipment 20%

Other 10%

Ventilation 7%

Space Heating 5%

Refrigeration 4%

Cooking 1%

Water Heating 1%

K-12 Electric Usage

How is Energy Used in Schools?

Where to find Energy savings

Utility Billing Problems

Equipment Retrofits

Supply Procurement

Alternate utility rates

Behavior Modification

Effective M&O

Many Opportunities to Find Energy Savings

Management

Approach

Analyze &

Benchmark

Reduce

Run-Time

Replace

Old Systems

Manage

Peak-Load

Self-

Generation

Demand

Response

ActionTrack Bills/

Switch Rates/

Benchmark

Reduce Hours

of

Systems

Operation

Replace

Systems with

Energy Efficient

Systems

Time-of-Use

Management of

Critical Loads

Generate Power

On-Site

Respond in Real-

time to Utility

Request for

Curtailment

Function

Understand

Usage &

Demand/

Goals Setting/

Target Facilities

Reduce

Consumption

Reduce

Consumption/

Reduce Demand

Reduce DemandOffset

ConsumptionReduce Demand

PurposeManagement/

Knowledge BaseAvoided Costs

Energy

EfficiencyAvoided Costs

Renewables /

RedundancyAvoided Costs

Management Strategies

Effective M&O Practices Increase Efficiency

Well-designed M&O program can generate substantial energy savings for your district, in both new and older buildings

Federal Energy Management Program (FEMP) Operations and Maintenance Best Practice Guide – “It has been estimated that M&O programs targeting energy efficiency can save 5% to 20% on energy bills without a significant capital investment.”

Energy Saving Strategies

Scheduled Maintenance – reinstate required maintenance procedures for filters, boilers, etc

Simple Repairs – Low-cost repairs that can be completed by in-house staff

Equipment tune-ups and calibration – can extend the life of equipment

Equipment Control – limiting equipment operation exclusively to occupied hours, developing proper procedures for after-hours, weekends.

Equipment Failure

Mean Time to Report

Problem Identified Action Starts

Technician Assigned Truck Rolls

Mean Time to Respond

Mean Time to Repair

Mean Time Between Failure

Problem Solved

Total Outage Time

Root Cause Analysis BPR

Facility Management Work Order Model

Level 1 Work Order

Chiller Failure 4:12am Mean Time to Report

3 hours 18 minutes

Staff uses MSB to submit request

at 7:30am

Technician Assigned; Gets WO

Truck Rolls

Mean Time to Respond 22 minutes

Mean Time to Repair 2 hours, 15 minutes

Mean Time Between Failure

Arrives on site; troubleshoots; sources

parts; fixes problem

Total Outage Time 5 hours, 55 minutes

Root Cause Analysis BPR

Facility Management Today’s Work Order Process

Level 2 Critical Alarm Work Order

Chiller Failure 4:12am Mean Time to Report

2 minutes

Work Order Dispatched at 4:14 am

Technician Wakes Up, gets Coffee; gets dressed

Truck Rolls

Mean Time to Respond 45 minutes

Mean Time to Repair 2 hours, 15 minutes

Mean Time Between Failure

Arrives on site; troubleshoots; sources

parts; fixes problem

Total Outage Time 3 hours, 2 minutes

School cool at 7:14am

Root Cause Analysis BPR

Advanced Facility Management CAA Process

2 hours, 53 minutes 33% Improvement

Level 3 CAA & InfoRich Work Order

Chiller Fails 4:12am Mean Time to Report

2 minutes

Work Order Dispatched at 4:14 am

Technician Wakes Up, gets Coffee; gets dressed

Truck Rolls

Mean Time to Respond 45 minutes

Mean Time to Repair 1 hour, 5 minutes

Mean Time Between Failure

Arrives on site; troubleshoots; sources

parts; fixes problem

Total Outage Time 1 hour, 52 minutes

School cool at 6:04am

Root Cause Analysis BPR

Advanced Facility Management InfoRich Work Order

Outage reduced 4 hours, 53 minutes 68% Improvement

Level 4 Predictive Data Rich Work Order

Chiller Never Fails Reported 3 days ago PMAutomtion WO triggered

Work Order Dispatched 2 days ago

Technician Schedules with normal route and work load; leaves with parts on board

Mean Time to Respond negative 48 hours

Mean Time to Repair 35 minutes

Mean Time Between Failure

Confirms Pending Problem; Repairs before

Failure

No Outage No disruption to Occupants

Root Cause Analysis BPR

Advanced Facility Management Preemptive Work Orders

No Outage; Work Reduced

5 hours, 20 minutes 93% Improvement

Time When Schools Use Energy (Typical of a 24-Hour Period)

kW = kilo-watt (one-thousand watts of electricity)

Midnight Midnight Noon

Diagram of a hypothetical daily load shape

District-wide

Scheduling Building Automation

Controls

System

Automates HVAC & Lighting

based on calendared events

Facility Schedule

Connection

District Events Calendar

■ Reduces school’s time manual scheduling

■ Reduces labor time & costs

■ Reduces energy costs due to increased efficiency

■ Reduces risk of human error

■ Increases likelihood of satisfied users

Event Driven Automation

Benefits Savings

Energy savings by enhanced mapping of occupancy to conditioning

Energy savings of 3% +, typically $9/student/yr

Operational savings thru automated process

Operational savings typically $6/student/yr

Increased cost recovery thru district invoicing

Avg. cost recovery $15 /student /yr

Total estimated savings of $30 per student per year

How does this compare to how things are happening now? Individual buildings are scheduled on a master

calendar – Buildings remain in a occupied status

– Manual overrides occur to accommodate after-hour events on some cases

Scheduling is EVENT driven and automatic – takes out human error and potential changes in start/stop times

SchoolDude’s Solution Suites

• FSDirect

• FSAutomation

• CommunityUse

• TripDirect

• MaintenanceDirect

• MDWireless

• PMDirect

• InventoryDirect

• PlanningDirect

•CriticalAlarmAutomation

• UtilityDirect

• ConserveDirect

Energy Management

Facility Management Event Management

SchoolDude.com Client Services

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Office: 877-883-8337 Email: support@schooldude.com

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