1
JAWAHARLAL NEHRU TECHNOLOGICAL UNIVERSITY HYDERABAD
KUKATPALLY, HYDERABAD – 500 085.
GUIDELINES FOR AUTONOMOUS COLLEGES (Including Permanent Affiliation; grant of 2(f) & 12(b) Status; closure of
courses/Institutions; Research Centres; Integrated Campus/Technical Campus)
Published by
UNIVERSITY ACADEMIC AUDIT CELL
JAWAHARLAL NEHRU TECHNOLOGICAL UNIVERSITY HYDERABAD
KUKATPALLY, HYDERABAD – 500 085.
JUNE’ 2012
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CONTENTS
Item no: Page no’s
1. Guidelines for Autonomous Colleges. 03
2. Guidelines for Permanent Affiliation . 22
3. Guidelines for recommendations to UGC for grant of 2(f) & 12(b) Status. 24
4. Guidelines for Closure of Course(s)/Institution(s). 24
5. Guidelines for Establishment of Research Centre 25
6. Guidelines for Integrated Campus/Technical Campus. 27
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JNT UNIVERSITY HYDERABAD
GUIDELINES FOR AUTONOMOUS COLLEGES
w.e.f the academic year 2012-13.
1. INTRODUCTION:
Need for Autonomy:
JNT University Hyderabad as on now academically administering as many as 289 Engineering
Colleges, 23 Integrated/Technical Campus Colleges, 96 Pharmacy Colleges, 46 MBA/MCA
Standalone Colleges. As the part of its responsibility, the University is providing academic
regulations, syllabus for all the courses being offered in these colleges. Further, it is monitoring
attendance, internal evaluation and conducting university examinations and evaluating the answer
scripts and publishing results of the students studying in these colleges.
As its responsibility, the University is conducting every year Fact Finding Committee inspection
for grant of affiliation. Based on the annual inspection reports and performance of students, it is
observed that in a good number of long standing institutions, the faculty and infrastructure are well
maintained. Hence, the University decided to grant autonomous status to colleges/institutions
affiliated to JNT University Hyderabad and have good faculty, infrastructure facility and
performance of students. Hence, to provide autonomous status to deserving affiliated colleges, JNT
University Hyderabad formulated certain guidelines for grant of autonomy, the procedure to be
followed by the autonomous colleges which are presented in the following sections.
2. Objectives
2.1. To encourage autonomous colleges to:
o determine and prescribe its own courses of study and syllabi, and restructure and redesign the
courses to suit local needs; and
o Evolve methods of assessment of students? performance, the conduct of examinations and
notification of results;
o Use modern tools of educational technology to achieve higher standards and greater
creativity; and
o Promote healthy practices such as community service, extension activities, projects for the
benefit of the society at large, neighborhood programmes, etc.
2.2. Relationship with the university:
Autonomous colleges are free to make use of the expertise of university departments and other
institutions to frame their curricula, devise methods of teaching, examination and evaluation. They
can recruit their teachers according to the existing procedures prescribed by the University.
The university will examine and accept with suitable modifications if required, the methodologies of
teaching, examination, evaluation and the course curriculum of its autonomous colleges. It will also
help the colleges to develop their academic programmes, improve the faculty and to provide
necessary guidance by participating in the deliberations of the different bodies of the colleges.
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The role of the university:
o To promote academic freedom in autonomous colleges by encouraging introduction of innovative
academic programmes;
o To facilitate new courses of study, subject to the required minimum number of hours of
instruction, content and standards;
o To do everything possible to foster the spirit of autonomy;
o To ensure that degrees issued indicate the name of the college;
o To depute various nominees of the university to serve in various committees of the autonomous
colleges and get the feedback on their functioning; and
o To create separate wings wherever necessary to facilitate the smooth working of the autonomous
colleges.
2.3. Conferring autonomous status:
Autonomy granted to the Institution is Institutional and covers all the courses at U.G., P.G.,
Level, which are being run by the Institution at the time of conferment of autonomous status.
Also all courses introduced with the approval of the University by the Institution after the
conferment of autonomous status shall automatically come under the purview of autonomy.
Partial autonomy cannot be given to any Institution.
The university will confer the status of autonomy upon a college that is permanently affiliated.
CRITERIA FOR IDENTIFICATION OF INSTITUTIONS FOR GRANT OF AUTONOMY:
The autonomous status will be granted based on the report submitted by the Autonomous inspection
committee and with the approval of University Autonomous committee which examines the following.
a. Academic reputation and previous performance in university examinations and its academic/co-
curricular/extension activities in the past.
b. Academic/extension achievements of the faculty.
c. Quality and merit in the selection of students and teachers, subject to statutory requirements in this
regard.
d. Adequacy of infrastructure, for example, library, equipment, accommodation for academic
activities, etc.
e. Quality of institutional management. (f) Financial resources provided by the management/state
government for the development of the institution.
f. Responsiveness of administrative structure. (h) Motivation and involvement of faculty in the
promotion of innovative reforms.
For Autonomous Status, the eligibility criteria is as follows:-
1. The College shall have 10 years standing.
2. The College shall have Faculty/Infrastructure as per AICTE/JNTUH norms.
3. The College shall run a minimum 4 PG programmes other than MBA/MCA.(for at least two
academic years).
4. The Principal shall be ratified by the JNTUH.
5. The College shall have 80% of the faculty Ratified by the JNTUH.
6. The College shall have Faculty: Students ratio UG= 1:15, PG=1:12.
7. The College shall be accredited by NBA/NAAC approval within a period of 2 years from the
date of Autonomous status conferment / extension of Autonomous Status.
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3. Preparation prior to applying for autonomy:
Preparing a College for Autonomy:
There are several areas where proper preparation is necessary if college autonomy is to be
implemented successfully. These are: faculty preparation, departmental preparation, institutional
preparation, and preparation of students and the local community. Such multi-pronged preparation
should be completed well before autonomy is sought and conferred upon a college so that no part of
the college community is found unprepared for the new responsibility which it is called upon to
shoulder.
Faculty Preparation:
It is essential to get the staff of the college involved in the thinking and planning processes from the
very beginning. Seminars, workshops and consultations may be organized to make the staff familiar
with the concept, objectives and rationale of autonomy. (This will help them have a sense of
participation in decision making and motivate them to get involved in the entire exercise). This could
form part of the academic calendar of the college.
Departmental Preparation: An important responsibility of the department is that of designing
suitable courses in the major and related subjects, introducing new courses of study, renaming
obsolete courses by changing their content, updating existing courses to match the current state-of-
the-art in each discipline, and preparing course materials and human resources.
These will be done in the light of the general objectives of autonomy and the specific objectives of
the education institutions.
Examination Branch: An examination branch has to be established with infrastructure, faculty and
Guide lines for the conduct and evaluation procedure for the students as explained in section 9.
Common programmes to be adopted are:
a. Semester pattern of study
b. Continuous internal assessment
c. Credit/grading system as presented by the University.
d. Student feedback
e. Self-appraisal by teachers
4. Procedure for applying:
The JNTUH will invite proposals from eligible colleges seeking autonomous status, once in an
academic year through university website: www.jntuh.ac.in.
5. Procedure for approval by the JNTUH:
The autonomous status will be granted based on the report submitted by the Autonomous inspection
committee and with the approval of University Autonomous Committee as per the norms of the
university.
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6. Governance of an Autonomous College:
The college will have the following committees to ensure proper management of academic,
financial and general administrative affairs.
The following bodies shall be constituted:
o Governing Body
o Academic Council
o Board of Studies
o Finance Committee
(*The Governing Body is different from Trust Board/Board of Management/ Executive
Committee/Management Committee).
The composition and functions of the above committees are given in Annexure- III to VII. The
college will, in addition, have other non statutory committees such as the Planning and Evaluation
Committee, Grievance Appeal Committee, Examination Committee, Admission Committee, Library
Committee, Student Welfare Committee, Extra-Curricular Activities Committee and Academic
Audit Committee.
Governing Body:
The constitution of this body will be according to the structure given in Annexure- III.
Academic Council:
The Academic Council will be solely responsible for all academic matters, such as, framing of academic
policy, approval of courses, regulations and syllabi, etc. The Council will involve faculty at all levels and also
experts from outside, including representatives of the university. The decisions taken by the Academic
Council shall be ratification by the Academic senate of the university. The composition and functions of the
Academic Council are given in Annexure IV.
Board of Studies:
The Board of Studies is the basic constituent of the academic system of an autonomous college. Its
functions will include framing the syllabi for various courses, reviewing and updating syllabi from
time to time, introducing new courses of study, determining details of continuous assessment,
recommending panels of examiners under the semester system, etc. The composition and functions
of the Board of Studies are given in Annexure V.
Finance Committee:
The Finance Committee will advise the Governing Body on financial matters and shall meet at least
twice a year. The constitution and functions of the Finance Committee are given in Annexure VI.
7. Procedure for Monitoring/Evaluation:
The right of autonomy may not be conferred once and for all. It has to be continuously
earned by the college. The status of autonomy will be granted initially for a period of three
years.
The performance of the Autonomous College will be evaluated by the University based on the annual
report submitted by the college / and based on a inspection.
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Guidelines for Autonomous Colleges :
1. List of students admitted by Convener and Management in the Autonomous College shall be
submitted to the University showing clearly all the details under category, Convener,
Management etc.
2. Attendance details shall be posted in the Exam Branch portal of the University at the end of
every month throughout the duration of semester.
3. Academic regulations, Syllabi, Evaluation system, Moderation system, Malpractice,
Punishments, all Other Examination process (including procedure of setting of question paper
and evaluation etc) should be submitted to the University for Approval.
4. Internal Marks should be uploaded to the Exam Branch portal of the University after the
Internal Exams regularly.
5. 80% of the ratified staff shall be working for not less than 5 Years in the Institution
(Retentivity).
6. Autonomy will be given for 3 years subject to fulfillment of requirements during previous 3
years.
7. JNTUH will inspect all the colleges and their courses every Academic Year for recommending
the courses for the purpose of respective counselling irrespective of colleges being given
autonomous or permanent affiliation. All the colleges has to submit the application with all
existing and new academic programme(s) along with supporting documents and pay the
inspection fee, as approved by the University from time to time towards processing and
inspection charges.
8. Colleges are required to upload institution information such as faculty, supporting staff,
infrastructure, equipment etc. from time to time in the Academic Audit Cell Portal and required
to furnish documentary evidence to the Inspection Committee at the time of inspection.
Autonomous colleges shall support the university activities without disturbing their
autonomous college activities.
In the event of the availability of evidence confirming decline in standards in an autonomous
college, it shall be open to the University to revoke the autonomous status of that college after
careful scrutiny, and due notification to the management. In such cases the students already
admitted under the autonomous scheme would be allowed to complete the course under
autonomous status. An autonomous college should get themselves accredited by the
NAAC/NBA within a period of two years from the date of conferment/extension of autonomous
status.
General matters starting of new courses:
An autonomous college is free to start a new degree or postgraduate course with the approval of
the University. Such courses shall fulfill the minimum standards prescribed by the university in
terms of number of hours, curricular content and standards, and the university shall be duly
informed of such courses.
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An autonomous college may rename an existing course after restructuring/redesigning it with
the approval of the college Academic Council as per University norms.
The University has the right to review all new courses of an autonomous college. Where there is
evidence of decline in standards or quality, the university may, after careful scrutiny, either help
modify them, wherever possible, or cancel such courses.
Award of Degrees through University
The university will award degrees to the students evaluated and recommended by autonomous
colleges (who are admitted as per approved norms of Govt. of A.P & University). The degree
certificates will be in a common format devised by the university. The name of the college will
be mentioned in the degree certificate.
Procedure to introduce a new course by autonomous college:
Step 1
The concerned department of the college should conceive the idea of introducing new course and it
should be well discussed in the Board of Studies of that subject. The Board of Studies will formulate the
idea into a proposal with all necessary details such as objectives, eligibility, course content and fees
structure. Such proposal will be forwarded to the Academic Council. A new course or subject cannot
be introduced unless there is an expert working in the college (Professor or a Doctorate) in
the relevant field.
Step 2
The Academic Council will discuss such proposal in its meeting and shall approve the proposal.
In case the Council finds the proposal appropriate. The Academic Council shall have the right to
send back the proposal to the Board of Studies for revision/modification or may reject the
proposal giving suitable reasons. The proposal can be resubmitted to the Academic Council for
reconsideration after the necessary modifications are made.
Step 3
The proposals approved by the Academic Council will ultimately be submitted to the Governing
Body of the college for final approval and for permission to execute the proposal.
Step 4
Autonomous college shall send all proposal approved by the Governing Body of the college to
the University for Information.
University may ask clarification regarding the issues in the proposal from the college. The
college is bound to give such clarification.
8. Meetings of the Bodies:
Introduction of a new course should be executed after due preparation and large scale
participatory discussions.
O Board of studies shall meet whenever an syllabus or related matters need to be
reviewed/revised or to introduce new subject or courses etc.
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o Academic Council meeting should be held twice in a year to discuss proposals for the next
academic session and again to monitor status of newly introduced courses. Academic
Council shall propose ways and means to maintain quality norms.
o Finance committee should meet at least twice in a financial year.
9. Examination Cell & System
Autonomous College shall have an Examination Cell headed by Controller of Examination who
will be a ratified faculty nominated by the Principal on the basis of potential of the person. The
Principal of the college shall be the Chief Controller, Examinations.
The Controller of Examination will create his/her own team with the approval of the Principal of
the College. The team shall consist of Deputy Controllers/Assistant Controllers, the number of
persons to be nominated shall depend on the quantum of work in the Examination Cell. Teachers
working in the college shall be nominated in the Examination Cell for a tenure of 3 years. They
will continue doing their teaching work as scheduled by the college.
There shall be a team of Office Assistants, Computer Programmers, Data Entry Operators and
other helpers in the Autonomous Cell.
Examination Cell will have appropriate printing unit also for printing of question papers and
other relevant confidential material.
There shall be continuous, comprehensive evaluation of students through internal and external
examination. At least 2 internal examinations per semester and 1 semester ending examination
should be conducted.
University approval is essential for Academic regulation and Evaluation procedures of the
autonomous colleges to maintain the uniform calendar and standards of the University.
10. Award of Degrees:
The university will award the degrees to the students evaluated and recommended by
autonomous colleges as per the university norms. The degree certificates will be in a
common format devised by the university. The name of the college will be mentioned in
the degree certificate.
11. Few General issues:
o All recruitments of teaching staff will be made by the Governing Body / in accordance
with the policies laid down by the University.
o Universities shall consider both internal and external assessment of students in
autonomous colleges.
o An autonomous college should prepare a calendar for meetings of various bodies to
ensure that the implementation of the recommendations made by them is not unduly
delayed for reasons of non-convening of such meetings.
o A wide variety of courses may be evolved in modules so that students may opt for them
according to their convenience. Such courses may help them acquire additional credits as
per the university norms.
o Teacher evaluation in autonomous colleges may include periodical self-evaluation,
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institutional assessment of teacher performance, student feedback, research appraisal and
other suitable forms of teacher appraisal. Teachers self-evaluation forms and student
feed-back forms shall be designed such that Teacher self-evaluation form shall indicate
the details of the faculty member and student feed-back form shall contain only class,
section if any, subject and name of the teacher / instructor. In no case student name/roll
number shall be included.
o Autonomous colleges need to apply to the University for Affiliation of new courses at
the time of introduction.
o Autonomous college need not pay affiliation fees to the university every year. One time
fees of `.3 Lakhs shall be paid at the time of conferment of autonomous status. The
Institutions already having autonomous status need to pay the one-time payment of
`.3 Lakhs and to discontinue the annual affiliation fees. The common service fee and
other fee has to be paid by the Autonomous College as per the norms.
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JAWAHARLAL NEHRU TECHNOLOGICAL UNIVERSITY HYDERABAD
ANNEXURE I
APPLICATION FORMAT FOR SUBMISSION OF PROPOSAL FOR AUTONOMOUS STATUS
The proposal should be submitted to the University in the following format:
PART I: BACKGROUND OF THE INSTITUTION:
1. Date of Establishment of the college :
2. Date of Completion of 10 years of the College :
3. No. of Batches completed:
(New branches added if any (specify year & intake) :
4. Whether NBA/NAAC Accredited :
(List of courses accredited and No. of years
of validity).
5. Status of Permanent Affiliation (if granted : From ………… to…………..
earlier furnish details)
Principal ratified by University : Yes / No.
6. Faculty and student Ratio UG :
PG :
No. of faculty ratified by the University :
7. No. of PG Programmes run by the College :
other than MBA/MCA
8. Faculty /Infrastructure facilities as per :
AICTE/JNTUH norms
9. Performance in the University Exams :
Pass Percentage: all subjects cleared
(to be cross checked with JNTUH data)
10. Specific Remarks of the earlier FFC Reports : a. 2011-12
for 3 Years (to be filled by Academic Audit Cell) : b. 2010-11
: c. 2009-10
11. Outstanding achievements, if any :
(GATE ranks, Patents, awards etc.)
12. Any adverse Reports of the college : Ragging/Copying/Other irregularities
13. Affiliation fees :
Inspection fees dues if any :
Infrastructure fees :
14. Autonomous Processing Fee : D.D.No: …………… Date: ………
`1,00,000/- to be paid through DD in
favour of the Registrar, JNTUH.
Year 1st Year 2
nd Year 3
rd Year 4
th Year
2011
2010
2009
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PART II: SUPPLY OF INFORMATION BASED ON CRITERIA
1. Academic reputation and provisions (performance in university examinations and other
academic activities) .
2. Academic attainments of the staff.
3. Mode of selection of teachers.
4. Physical facilities, i.e., laboratories, library, equipment, class rooms.
5. Institutional management.
6. Financial resources the management can provide for the development of the institution.
7. The responsiveness of the administrative structure to the views of staff and students.
8. Extent of freedom enjoyed by the staff for advanced scholarships, research and
experimentation and involvement in educational innovation and reforms.
PART III: IMPLEMENTATION OF AUTONOMY
- Aims and objectives
- Management of the college
- Academic Council: Structure & functions
- Boards of Studies: Structure & functions
- Other committees
- Admission eligibility
- Curricular programme
- Student feedback
-Internal assessment
- External assessment
- Financial implications
- Course contents
- Co-curricular and extra-curricular activities
PART IV: BASIC INFORMATION:
1. Name of college with Address:
2. (a). Name of the Society:
(b). Name of the Chairman/Secretary/Correspondent:
3. Name of principal/Director:
4. Telephone/fax/email:
5. Year of establishment:
6. Year of grant of permanent affiliation:
7. Courses offered: (Please enclose the list branch-wise):
Sl No: Name of the course(s) UG PG
1.
2.
8. Student enrolment during last three years: U.G. P.G.
9. Faculty strength category-wise: (Please enclose list of faculty with their qualifications / papers /
books / monographs if published).
Name of the
Branch:
Name of the
Faculty
Qualifica
tions
Category Name of the Journals Confer./Semin./Symp. Books
National Int.Natnl. National Int.Natnl.
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10. Administrative, laboratory and library staff:
11. Results during the last five years: percentage of:
S.No Name of the Degree Specialization 4th
Year 3rd
year 2nd
Year 1st Year
1st class
(Dstn)
1st
class
2nd
class
Overal
l pass
1st class
(Dstn)
1st
class
2nd
class
Overall
pass
1st class
(Dstn)
1st
class
2nd
class
Overall
pass
1st class
(Dstn)
1st
class
2nd
class
Overall
pass
12. Number of M.Tech’s/ Ph.D.s produced during the last three years:
Subject Year M.Tech Ph.D
List of journals in the library:
List of major items of equipment in the college (costing more than `.1,00,000/-each):
13. Whether college has been accredited by NBA/NAAC, mention the rating.
Chairman/Secretary of the Society Signature of Principal
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JAWAHARLAL NEHRU TECHNOLOGICAL UNIVERSITY HYDERABAD
ANNEXURE II
APPLICATION FORMAT FOR EXTENSION OF AUTONOMY:
1. Name of college :
2. Name of principal :
3. Telephone/fax/email :
4. Year of establishment :
5. Year of grant of permanent affiliation :
6. Courses offered: (Please enclose the list branch-wise):
Sl No: Name of the course(s) UG PG
1.
2.
7. Student enrolment during the last three years: a. U.G. b. P.G.
8. Faculty strength (category-wise): (Please enclose list of faculty with their qualifications/papers/books/
monographs if published).
Name of the
Branch:
Name of the
Faculty
Qualifica
tions
Category Name of the Journals Confer./Semin./Symp. Books
National Int.Natnl. National Int.Natnl.
9. Administrative, laboratory and library staff.
10. Results during the last six years; percentage of
S.No Name of the Degree Specialization 4th
Year 3rd
year 2nd
Year 1st Year
1st class
(Dstn)
1st
class
2nd
class
Overal
l pass
1st class
(Dstn)
1st
class
2nd
class
Overall
pass
1st class
(Dstn)
1st
class
2nd
class
Overall
pass
1st class
(Dstn)
1st
class
2nd
class
Overall
pass
12. Number of M.Tech’s /Ph.D.s produced during the last three years:
Subject Year M.Tech. Ph.D
13. List of journals in the library:
14. List of major items of equipment in the college (costing more than `.1,00,000/- each):
15. Physical facilities added during the last six years:
a. Accommodation:
b. Equipment
c. Library
16. Academic Council: Involvement of members of faculties of the college at all levels:
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17. Board of Studies:
a. Please indicate how many Boards of Studies have been constituted:
b. Whether the Boards of Studies have external experts, including an expert nominated by the
University:
18. Curriculum:
a. Whether annual or semester system is adopted:
b. Innovative aspects and experiments introduced by the college since obtaining autonomy:
c. Please give a note on curriculum development under autonomy:
19. Research activities:
a. Research programme/ research activities undertaken in the departments during the last five
years:
b. Research activities/ programme on hand:
20. Evaluation/examination pattern:
a. Examination reforms if any introduced during the period of autonomy:
b. Question paper setting for final examinations [Internal/ External/ Combined].
c. Evaluation (completely internal/completely external/partly external and partly internal):
d. Proportional weightage of continuous internal assessment and final examination: (Also
indicate break-up for assignments, tests, etc. for awarding continuous internal assessment)
e. Criteria for passing and classification:
f. Is there any qualifying board to declare the results? If yes, indicate the constitution and
function:
g. While declaring the results, is any moderation done? What are the criteria adopted for
moderation?.
h. Are there any malpractice cases.? If so. Give details of the cases including the punishment
implemented.
i. For practical examinations are the examiners internal or one external and one internal?
j. Has any question bank been set up? If yes, give the subject: l. Has a credit system been
introduced?
21. Examination results (past six years, branch-wise):
a. Number appeared:
b. Number passed:
c. Percentage of passes:
d. Number passed in first class and with distinction:
22. Re-evaluations:
- Is there provision for re-evaluation?
- Fee for re-evaluation:
- Number applied for re-evaluation and number passed by such re-evaluation during the last five years:
23. Expenditure
a. Annual additional expenditure to the college (last six years):
- Salary to staff
- Stationery
- Remuneration for examiners, TA & DA for various authorities, etc.
- Equipment
- Other contingency expenditure, If any
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b. Sources from which this expenditure is met: (last six years)
- Contribution by the Management
- Tution fee : ---------------------
- Examination fee : ---------------------
- Donation fee : ---------------------
- Any other fee : ---------------------
- Grant from any other source.
25. Has any evaluation of the autonomous functioning been made? If yes, give a summary of the
outcome:
26. Whether college has been accredited by the NBA/NAAC. If yes, give the date of
accreditation and rating:
27. Number of times meeting of Governing Board, Academic Council, Board of Studies,
Finance Committee during the tenure of autonomous status. Date/Year.
28. Any other relevant details:
Chairman/Secretary of the Society Signature of Principal
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JAWAHARLAL NEHRU TECHNOLOGICAL UNIVERSITY HYDERABAD
ANNEXURE III
RECOMMENDED COMPOSITION AND FUNCTIONS OF GOVERNING BODY
Number Category Nature
5 members Management Trust or management as per the
constitution or byelaws, with the
chairman or president/director as the
chairperson.
2 members Teachers of the college Nominated by the Principal based on
seniority
1 member Educationist or industrialist Nominated by the management
1 member State government nominee Academician not below the rank of
professor or state government official
of Directorate of Higher
Education/State Council of Higher
Education.
1 member University nominee Nominated by the university.
1 member Principal of college Ex-officio
Term: Three years, except for the university nominee.
Meeting: At least twice a year.
Functions:
Subject to the existing provision in the bye-laws of respective college and rules laid down by the
university, the governing body* of the above colleges shall have powers to:
- Institute scholarships, fellowships, studentships, medals, prizes and certificates on the
recommendations of the Academic Council.
- Approve institution of new programmes of study leading to degrees.
- Sanction of financial budget suggested by the finance committee.
- Perform such other functions and institute committees, as may be necessary and deemed fit for the
proper development, and fulfill the objectives for which the college has been declared as
autonomous.
* Governing Body/Governing Board/Board of Management/Executive Committee/Management
Committee, as may be named.
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JAWAHARLAL NEHRU TECHNOLOGICAL UNIVERSITY HYDERABAD
ANNEXURE IV
RECOMMENDED COMPOSITION OF THE ACADEMIC COUNCIL AND ITS FUNCTIONS IN AN
AUTONOMOUS COLLEGE
I. Composition:
1. The principal (Chairman).
2. All the heads of department in the college.
3. Four teachers of the college representing different categories of teaching staff by rotation on the
basis of seniority of service in the college.
4. Not less than four experts from outside the college representing such areas as Industry, Commerce,
Law, Education, Medicine, Engineering etc., to be nominated by the Governing Body.
5. Nominee of the university.
6. A faculty member nominated by the principal (member secretary).
II. Terms of Members:
The term of the members shall be three years except for the university nominee.
III. Meetings:
The principal shall convene a meeting of the Academic Council at least once a year.
IV. Functions:
Without prejudice to the generality of functions mentioned, the Academic Council will have powers to:
(a) Scrutinize and approve the proposals with or without modification of the Boards of Studies with
regard to courses of study, academic regulations, curricula, syllabi and modifications thereof,
instructional and evaluation arrangements, methods, procedures relevant thereto etc., provided
that where the Academic Council differs on any proposal, it will have the right to return the matter
for reconsideration to the Board of Studies concerned or reject it, after giving reasons to do so.
(b) Make regulations for sports, extra-curricular activities, and proper maintenance and functioning
of the playgrounds and hostels.
(c) Recommend to the Governing Body proposals for institution of new programmes of study.
(d) Recommend to the Governing Body institution of scholarships, studentships, fellowships, prizes
and medals, and to frame regulations for the award of the same.
(e) Advise the Governing Body on suggestions(s) pertaining to academic affairs made by it.
(f) Perform such other functions as may be assigned by the Governing Body.
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JAWAHARLAL NEHRU TECHNOLOGICAL UNIVERSITY HYDERABAD
ANNEXURE V
RECOMMENDED COMPOSITION OF THE BOARD OF STUDIES AND ITS FUNCTIONS IN AN
AUTONOMOUS COLLEGE
I. Composition:
1. Head of the department concerned (Chairman).
2. The senior faculty of each specialization.
3. Two experts in the subject from outside the college to be nominated by the Academic Council.
4. One expert to be nominated by the vice-chancellor from a panel of six recommended by the
college principal.
5. One representative from industry/corporate sector/allied area relating to placement.
6. One postgraduate meritorious alumnus to be nominated by the principal. The chairman, Board of
Studies, may with the approval of the principal of the college, co-opt:
(a) Experts from outside the college whenever special courses of studies are to be formulated.
(b) Other members of staff of the same faculty depending on requirement.
II. Term
The term of the members shall be three years except for the university nominee.
III. Meeting
The principal of the college shall draw the schedule for meeting of the Board of Studies for different
departments. The meeting may be scheduled as and when necessary, but at least once a year.
IV. Functions
The Board of Studies of a department in the college shall:
(a) Prepare syllabi for various courses keeping in view the objectives of the college, interest of the
stakeholders and national requirement for consideration and approval of the Academic Council;
(b) Suggest methodologies for innovative teaching and evaluation techniques;
(c) Suggest panel of names to the Academic Council for appointment of examiners; and
(d) Coordinate research, teaching, extension and other academic activities in the department/college.
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JAWAHARLAL NEHRU TECHNOLOGICAL UNIVERSITY HYDERABAD
ANNEXURE VI
RECOMMENDED COMPOSITION OF THE FINANCE COMMITTEE AND ITS FUNCTIONS IN AN
AUTONOMOUS COLLEGE
I. Composition:
(a) The principal (Chairman).
(b) One person to be nominated by the Governing Body of the college for a period of two
years.
(c) One senior-most teacher of the college to be nominated in rotation by the principal for
two years. The Finance Committee will be an advisory body to the Governing Body, and
will meet at least twice a year to consider:
(a) budget estimates relating to the grant received and income from fees, etc. collected for
the activities to undertake the scheme of autonomy; and
(b) Audited accounts for the above.
Place:
Date:
Chairman / Secretary of the Society Signature of the Principal:
Name:
Designation:
21
JAWAHARLAL NEHRU TECHNOLOGICAL UNIVERSITY HYDERABAD
ANNEXURE VII
Progress Report of College (Autonomous)
Progress Report for the Academic Year _________
I.
1. Date when autonomy was first given by JNTUH.
2. Number of courses modified, stopped or started during the year (Give names of courses).
II.
The detailed Autonomy Report of the College to be submitted to University
1. Details of Recruitment of New Staff (Teaching, Non Teaching)
2. Details of Staff acquired the Higher Qualifications.
3. No. of papers published in Journals, Conferences with details.
a) Consolidated details of Publications (only Numbers)
Sl.No. Department Journals Conferences/Seminars/Symposiums Books
National International National International
b)
Sl.No. Name of the
Faculty
(Dept. Wise)
Name of the Journals Conferences/Seminars/Symposiums Books
National International National International
4. Conferences/Seminars/Symposiums Organized by the college (Give Details dept.wise)
5. Students achievements : University Ranks / Performance in National and International
Competitive Exams GATE, GRE, TOEFEL, CAT, IAS, IES, Etc.
22
6. % of Pass
Course Discipline 1st
year 2nd
Year 3rd
Year 4th
Year
B.Tech 1st Class
with
Distinction
1st
Class
2nd
class
1st Class
with
Distinction
1st
Class
2nd
class
1st Class
with
Distinction
1st
Class
2nd
class
1st Class
with
Distinction
1st
Class
2nd
class
7. Student events Organized by the College.
8. Sports Events Organized by the College.
9. General Lectures such as personality development etc. Organized by the College.
10. Addition of Infrastructure.
11. Addition of Equipment.
12. Budget spent on: Infrastructure / Staff / Equipment /Books / any other activities (give details)
Place:
Date:
Chairman / Secretary of the Society Signature of the Principal:
Name:
Designation:
23
2. Guidelines for Permanent Affiliation
The Permanent Affiliation will be granted for the institutes / colleges applied for Permanent
Affiliation with the payment of necessary fee. After scrutiny of application, the University
depute the Permanent Affiliation Committee which visits the institute and examines the
following:
1. The College shall have 6 years standing.
2. The College shall have Faculty/Infrastructure as per AICTE/JNTUH norms.
3. The College shall run minimum 2 PG programmes other than MBA/MCA for at least
two academic years.
4. The Principal shall be ratified by the JNTUH.
5. The College shall have 65% of the Faculty Ratified by the JNTUH.
6. The College shall have Faculty: Students Ratio UG= 1:15, PG= 1:12.
7. The College shall be accredited by NBA/NAAC within 2 years after grant of permanent
affiliation.
8. Permanent Affiliation will be granted for all courses (not for specific courses) in the
institution.
9. JNTUH will inspect all the colleges and their courses every Academic Year for
recommending the courses for the purpose of respective counselling irrespective of
colleges being given autonomous or permanent affiliation. All the colleges has to submit
the application with all existing and new academic programme(s) along with supporting
documents and pay the inspection fee, as approved by the University from time to time
towards processing and inspection charges.
10. Colleges are required to upload institution information such as faculty, supporting staff,
infrastructure, equipment etc. from time to time in the Academic Audit Cell Portal and
required to furnish documentary evidence to the Inspection Committee at the time of
inspection.
Note: 15% relaxation may be given for all other Affiliated Colleges.
24
APPLICATION FORMAT FOR SUBMISSION OF PROPOSAL FOR PERMANENT AFFILIATION
The proposal should be submitted to the University in the following format:
1. Date of Establishment of the college :
2. Date of Completion of 6 years of the College :
3. No. of Batches completed :
New branches added if any (specify year & intake) :
4. Whether NBA/NAAC Accredited :
(List of courses accredited and No. of years
of validity)
5. Status of Permanent Affiliation (if granted : From ………… to …………..
earlier furnish details)
Principal ratified by University : Yes / No
6. Faculty and student Ratio UG :
PG :
No. of Faculty ratified by the University :
7. Faculty /Infrastructure facilities as per :
AICTE/JNTUH norms
8. Performance in the University Exams :
Pass Percentage: all subjects cleared
(to be cross checked with JNTUH data)
9. Specific Remarks of the earlier FFC Reports : a. 2011-12
for 3 Years (to be filled by Academic Audit Cell) : b. 2010-11
: c. 2009-10
10. Outstanding achievements, if any :
(GATE ranks, Patents, awards etc.)
11. Any adverse Reports of the college : Ragging/Copying/Other irregularities
12. Affiliation fees :
Inspection fees dues if any :
Infrastructure fees :
13. Permanent Affiliation Processing Fee : D.D No: …………… Date: ………….
`1,00,000/- to be paid through DD in
favour of the Registrar, JNTUH.
Year 1st Year 2
nd Year 3
rd Year 4
th Year
2011
2010
2009
25
3. PROCEDURE FOR RECOMMENDATIONS TO UGC FOR GRANT OF 2(f) & 12 (b) STATUS:
- All Permanent Affiliated colleges, NBA / NAAC may be considered for Recommending for
UGC by taking an Undertaking on non-judicial stamp paper about their limiting collection of
fees as per the Govt. Norms.
4. PROCEDURE FOR CLOSURE OF COURSE(S)/INSTITUTION(S):
- Institute which wish to close course(s) or institution shall provide the following details and
shall pay necessary fee:
i. The reasons for the closure of courses or Institution.
ii. The status of staff working in their departments / Institutions after the closure. i.e., are
they been shown alternative position or they given necessary notice for termination, if not
have they been paid compensation for immediate termination.
iii. Status of the students admitted into these courses / Institution.
iv. The Society shall provide approved minutes for the closure of the courses / institution and
submit an undertaking to the University and apply to AICTE and Govt. of A.P.
26
Date: ____________
UNDERTAKING
Submitted to the Registrar, Jawaharlal Nehru Technological University Hyderabad by the College
Management for Closure of Course(s) or Institution for the Academic Year 2013-14.
I, Smt. / Sri / Dr. __________ _________ ________ _________ _________ __________ Chairperson /
Secretary on behalf of the _________ _________ _________ _________ society sponsoring the Institution
named ___________ __________ __________ ________ ____ situated at _________ __________ __________
_______ _________ __________ solemnly affirm as follows: 1. I / we undertake to provide all necessary
infrastructure facilities, faculty, labs, Library, Class rooms, equipment for the existing students until they passed
out, failing which the University may take any disciplinary action against the college and society. 2. We hereby
confirm for closure of the following course(s) or Institution from the Academic Year 2013-14 and shall provide for
re-allocation of the existing students / faculty. 3. We also hereby confirm for reduction in intake of the course(s).
4. We are enclosing herewith the following: a). The Minutes of Governing Body Meeting with resolution for
closure of the course(s) or Institution or reduction in intake. b). The Minutes of the Society / Trust Committee
Meeting of the college with resolution for closure of the course(s) or Institution or reduction in intake. The details
are as follows:
Course(s) requested for
Closure/reduction in intake.
Total Number of current
students on rolls in this course
List of faculty associated
with this course
* Details about Rearrangements of
faculty indicate Type-1 / Type-2
1.
2.
3.
* Note: Type-1: Adjusted with other related depts of this college. Type-2: Terminated with 3 months notice / 3months advance
salary paid and terminated without notice.
Signature of the Chairperson / Secretary:
Name:
Address:
Phone Numbers:
Mobile :
Land :
E-mail Id :
27
5. PROCEDURE FOR ESTABLISHMENT OF RESEARCH CENTRE:
Guidelines for Recognition of Institution / Organization as approved Research Centre
for Ph.D Programme under Jawaharlal Nehru Technological University Hyderabad:
1. The Research Centre for Ph.D programme under the University will be given to the
Institution/Organization for individual departments for full time Research Scholars only.
2. The department should be accredited by NBA.
3. One eligible Supervisor should be available for each PG programme in the respective
department. A faculty member is eligible as Supervisor if he/she posses Ph.D in the
respective stream (or) related discipline with five years of Research experience.
4. Dedicated Internet Bandwidth should be available in the Institution / Organization as per
University norms.
5. Access to E-journals of reputed publications should be available. (past 3 years proof is
mandatory) as per University norms.
6. The Institution / Organization should apply for Research Centre in the prescribed
Proforma. After careful scrutiny of the application, an Expert Committee will visit the
Institution / Organization and verify the facilities of the institution. Based on the
recommendation of the Committee, approval for Research Centre will be given to the
department as per University norms.
7. Preference will be given to those Institutions having sponsored research projects from
UGC / DST / AICTE / and other Government Agencies / Corporate Sector (or) Public
Sector Organizations / Status of Permanent Affiliation (or) Autonomous.
8. Infrastructural facilities such as office space and furniture should be provided to the
research scholars. Quarter (or) Transport facility is preferable.
9. Progress of Research Centre will be revived for every two years by an Expert
Committee, which will recommend for extension / withdrawal of approval.
10. Plagiarism policy of the University should be Extended to the thesis work of PG courses
of the College / Organization, which is mandatory.
11. The Institute / Organization should maintain proper documentation for the R & D
programs taken up.
12. In-house R&D Centers recognized by DSIR will be given due deference.
13. If the Research Centre do not maintain the standards and procedures as per norms, the
university has the right to withdraw the status of Research Centre.
14. The Institutions should provide willingness to the following:
a) Willing to offer fellowship for full-time research scholars as per university norms
prescribed from time to time.
b) Willing to provide expenditure for contingencies / conferences / workshops etc. to
every full-time research scholar as per university norms.
28
c) Willing to extend the services of all eligible supervisors to various activities related to
R&D Cell of the University.
d) Willing to provide support for course work of research scholars of University on
mutually agreed schedule.
The following credentials will be given to R&D Centre of the Institute / Organization:
- The University will recognize the R&D Centre in the respective institution / organization.
- The eligible supervisors of the R&D Centre will be recognized by the University and they
will be given preference in various activities related to R&D Cell.
- Collaborative projects with JNTUH will be encouraged.
- Preference will be given to R&D Centres while inviting / nominating members to the
respective BOS.
29
6. GUIDELINES FOR INTEGRATED CAMPUS / TECHNICAL CAMPUS:
1. The entire campus should be at one place.
2. All institutions of the campus shall be affiliated to JNTUH.
3. The Campus should have a Director & each institute shall be headed by the Principal.
4. The Integrated Campus / Technical Campus should satisfy all the requirements as per
AICTE norms.
5. JNTUH will inspect all the colleges and their courses every Academic Year for
recommending the courses for the purpose of respective counselling irrespective of colleges
being given autonomous or permanent affiliation. All the colleges has to submit the
application with all existing and new academic programme(s) along with supporting
documents and pay the inspection fee, as approved by the University from time to time
towards processing and inspection charges.
6. Colleges are required to upload institution information such as faculty, supporting staff,
infrastructure, equipment etc. from time to time in the Academic Audit Cell Portal and
required to furnish documentary evidence to the Inspection Committee at the time of
inspection.
NOTE: Item numbers 1 to 6 In addition to the above all the requirements any other
requirement(s) laid down by the statutory bodies such as AICTE / UGC from
time to time shall be complied.
30
NORMS FOR CAMPUS HOSTEL MAINTENANCE IN ALL AFFILIATED COLLEGES
UNDER JNTUH
1. Hygienic Food
2. Purified Water (Mineral water)
3. Rooms with good Ventilation ( 6 sqm per student and not more than 5 students per room)
4. Clean bathrooms/rooms
5. 24 hours water/electricity facility
6. Safety from fire
7. First Aid kit
8. Residential warden
9. Drinking water cooler
10. Residential Doctor
11. Monthly maintenance of account books
12. 24 Hours Security
13. Monthly student’s attendance registers
14. Reading Room with News Papers, Magazines, etc. (which may be useful for National Level
Competitive Examinations)
15. TV Hall
16. Gym / Sports Room
