Avaya one-X Deskphone SIP 9620, 9620C, 9620L IP Telephone ...€¦ · 2 Avaya one-X® Deskphone SIP...

Avaya one-X® Deskphone SIP 9620, 9620C,9620L IP Telephone User Guide

Release 2.6.716-601945

Issue 7March 2012

© 2012 Avaya Inc.

All Rights Reserved.

Notice

While reasonable efforts have been made to ensure that theinformation in this document is complete and accurate at the time ofprinting, Avaya assumes no liability for any errors. Avaya reserves theright to make changes and corrections to the information in thisdocument without the obligation to notify any person or organization ofsuch changes.

Note

Using a cell, mobile, or GSM phone, or a two-way radio in closeproximity to an Avaya IP telephone might cause interference.

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“Documentation” means information published by Avaya in varyingmediums which may include product information, operating instructionsand performance specifications that Avaya generally makes availableto users of its products. Documentation does not include marketingmaterials. Avaya shall not be responsible for any modifications,additions, or deletions to the original published version ofdocumentation unless such modifications, additions, or deletions wereperformed by Avaya. End User agrees to indemnify and hold harmlessAvaya, Avaya's agents, servants and employees against all claims,lawsuits, demands and judgments arising out of, or in connection with,subsequent modifications, additions or deletions to this documentation,to the extent made by End User.

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Avaya is not responsible for the contents or reliability of any linked Websites referenced within this site or documentation provided by Avaya.Avaya is not responsible for the accuracy of any information, statementor content provided on these sites and does not necessarily endorsethe products, services, or information described or offered within them.Avaya does not guarantee that these links will work all the time and hasno control over the availability of the linked pages.

Warranty

Avaya provides a limited warranty on its Hardware and Software(“Product(s)”). Refer to your sales agreement to establish the terms ofthe limited warranty. In addition, Avaya’s standard warranty language,as well as information regarding support for this Product while underwarranty is available to Avaya customers and other parties through theAvaya Support Web site: http://support.avaya.com. Please note that ifyou acquired the Product(s) from an authorized Avaya reseller outsideof the United States and Canada, the warranty is provided to you bysaid Avaya reseller and not by Avaya.

Licenses

THE SOFTWARE LICENSE TERMS AVAILABLE ON THE AVAYAWEBSITE, HTTP://SUPPORT.AVAYA.COM/LICENSEINFO/ AREAPPLICABLE TO ANYONE WHO DOWNLOADS, USES AND/ORINSTALLS AVAYA SOFTWARE, PURCHASED FROM AVAYA INC.,ANY AVAYA AFFILIATE, OR AN AUTHORIZED AVAYA RESELLER(AS APPLICABLE) UNDER A COMMERCIAL AGREEMENT WITHAVAYA OR AN AUTHORIZED AVAYA RESELLER. UNLESSOTHERWISE AGREED TO BY AVAYA IN WRITING, AVAYA DOESNOT EXTEND THIS LICENSE IF THE SOFTWARE WAS OBTAINEDFROM ANYONE OTHER THAN AVAYA, AN AVAYA AFFILIATE OR ANAVAYA AUTHORIZED RESELLER; AVAYA RESERVES THE RIGHTTO TAKE LEGAL ACTION AGAINST YOU AND ANYONE ELSEUSING OR SELLING THE SOFTWARE WITHOUT A LICENSE. BYINSTALLING, DOWNLOADING OR USING THE SOFTWARE, ORAUTHORIZING OTHERS TO DO SO, YOU, ON BEHALF OFYOURSELF AND THE ENTITY FOR WHOM YOU ARE INSTALLING,DOWNLOADING OR USING THE SOFTWARE (HEREINAFTERREFERRED TO INTERCHANGEABLY AS “YOU” AND “END USER”),AGREE TO THESE TERMS AND CONDITIONS AND CREATE A

BINDING CONTRACT BETWEEN YOU AND AVAYA INC. OR THEAPPLICABLE AVAYA AFFILIATE ( “AVAYA”).

Avaya grants End User a license within the scope of the license typesdescribed below. The applicable number of licenses and units ofcapacity for which the license is granted will be one (1), unless adifferent number of licenses or units of capacity is specified in theDocumentation or other materials available to End User. “DesignatedProcessor” means a single stand-alone computing device. “Server”means a Designated Processor that hosts a software application to beaccessed by multiple users. “Software” means the computer programsin object code, originally licensed by Avaya and ultimately utilized byEnd User, whether as stand-alone Products or pre-installed onHardware. “Hardware” means the standard hardware originally sold byAvaya and ultimately utilized by End User.

License types

Designated System(s) License (DS). End User may install and useeach copy of the Software on only one Designated Processor, unlessa different number of Designated Processors is indicated in theDocumentation or other materials available to End User. Avaya mayrequire the Designated Processor(s) to be identified by type, serialnumber, feature key, location or other specific designation, or to beprovided by End User to Avaya through electronic means establishedby Avaya specifically for this purpose.

Shrinkwrap License (SR). Customer may install and use the Softwarein accordance with the terms and conditions of the applicable licenseagreements, such as “shrinkwrap” or “clickthrough” licenseaccompanying or applicable to the Software (“Shrinkwrap License”).(see “Third-party Components” for more information).

Copyright

Except where expressly stated otherwise, no use should be made ofmaterials on this site, the Documentation, Software, or Hardwareprovided by Avaya. All content on this site, the documentation and theProduct provided by Avaya including the selection, arrangement anddesign of the content is owned either by Avaya or its licensors and isprotected by copyright and other intellectual property laws including thesui generis rights relating to the protection of databases. You may notmodify, copy, reproduce, republish, upload, post, transmit or distributein any way any content, in whole or in part, including any code andsoftware unless expressly authorized by Avaya. Unauthorizedreproduction, transmission, dissemination, storage, and or use withoutthe express written consent of Avaya can be a criminal, as well as acivil offense under the applicable law.

Third-party components

Certain software programs or portions thereof included in the Productmay contain software distributed under third party agreements (“ThirdParty Components”), which may contain terms that expand or limitrights to use certain portions of the Product (“Third Party Terms”).Information regarding distributed Linux OS source code (for thoseProducts that have distributed the Linux OS source code), andidentifying the copyright holders of the Third Party Components and theThird Party Terms that apply to them is available on the Avaya SupportWeb site: http://support.avaya.com/Copyright.

T9 Text Input and other products are covered by one or more of thefollowing patents: U.S. Pat. Nos. 5,187,480,5,818,437, 5,945,928,5,953,541, 6,011,554, 6,286,064, 6,307,548, 6,307,549, and6,636,162,6,646,573, 6,970,599; Australia Pat. Nos. 727539, 746674,747901; Austria Pat. Nos. AT225534, AT221222; Brazil P.I. No.9609807-4; Canada Pat. Nos. 1,331,057, 2,227,904,2,278,549,2,302,595; Japan Pat. Nos. 3532780, 3492981; United Kingdom Pat.No. 2238414B; Hong Kong Standard Pat. No. HK1010924; Republic ofSingapore Pat. Nos. 51383, 66959, 71979; European Pat. Nos. 1 010057 (98903671.0), 1 018 069 (98950708.2); Republic of Korea Pat.Nos. KR201211B1, KR226206B1, 402252; People's Republic of ChinaPat. No. ZL96196739.0; Mexico Pat. Nos. 208141, 216023, 218409;Russian Federation Pat. Nos. 2206118, 2214620, 2221268; additionalpatent applications are pending

2 Avaya one-X® Deskphone SIP 9620, 9620C, 9620L IP Telephone User Guide March 2012Comments? [email protected]

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Preventing Toll Fraud

“Toll fraud” is the unauthorized use of your telecommunications systemby an unauthorized party (for example, a person who is not a corporateemployee, agent, subcontractor, or is not working on your company'sbehalf). Be aware that there can be a risk of Toll Fraud associated withyour system and that, if Toll Fraud occurs, it can result in substantialadditional charges for your telecommunications services.

Avaya Toll Fraud Intervention

If you suspect that you are being victimized by Toll Fraud and you needtechnical assistance or support, call Technical Service Center TollFraud Intervention Hotline at +1-800-643-2353 for the United Statesand Canada. For additional support telephone numbers, see the AvayaSupport Web site: http://support.avaya.com. Suspected securityvulnerabilities with Avaya products should be reported to Avaya bysending mail to: [email protected].

Trademarks

All non-Avaya trademarks are the property of their respective owners,and “Linux” is a registered trademark of Linus Torvalds.

Downloading Documentation

For the most current versions of Documentation, see the AvayaSupport Web site: http://support.avaya.com.

Contact Avaya Support

Avaya provides a telephone number for you to use to report problemsor to ask questions about your Product. The support telephone numberis 1-800-242-2121 in the United States. For additional supporttelephone numbers, see the Avaya Web site: http://support.avaya.com.

FCC/Industry Canada Radiation Exposure Statement

This device complies with the FCC's and Industry Canada's RFradiation exposure limits set forth for the general population(uncontrolled environment) and must not be co-located or operated inconjunction with any other antenna or transmitter.

Warning

The handset receiver contains magnetic devices that can attract smallmetallic objects. Care should be taken to avoid personal injury.

Avaya one-X® Deskphone SIP 9620, 9620C, 9620L IP Telephone User Guide March 2012 3






Contents

Chapter 1: Introduction to the 9620/9620C/9620L SIP Deskphone................................. 9Overview................................................................................................................................................... 9Navigation tips........................................................................................................................................... 11About icons............................................................................................................................................... 12

Presence Icons for 9620L and 9620C Deskphones......................................................................... 13Administrative messages.......................................................................................................................... 14Telephone stand........................................................................................................................................ 15

Chapter 2: Avaya Menu....................................................................................................... 17Options & Settings.................................................................................................................................... 17

Setting the Phone Screen on calling................................................................................................ 18Setting the Phone Screen on ringing................................................................................................ 19Displaying call timers........................................................................................................................ 19Setting redial options........................................................................................................................ 20Configuring visual alerts................................................................................................................... 20Setting the audio path...................................................................................................................... 21Setting dialing options...................................................................................................................... 21Personalizing button labels.............................................................................................................. 22Adjusting the brightness or contrast of the display........................................................................... 23Turning button click sounds on and off............................................................................................. 24Turning error tones on or off............................................................................................................. 24Changing the ring pattern................................................................................................................. 25Setting a call pickup ring tone.......................................................................................................... 25Setting call pickup alerting indication............................................................................................... 26Turning automatic gain control on or off........................................................................................... 26About administering audio equalization............................................................................................ 27Selecting handset audio equalization............................................................................................... 28Changing the background logo........................................................................................................ 28Integrating other applications with your phone................................................................................. 29Changing the language.................................................................................................................... 30Setting the time format..................................................................................................................... 31Setting up speed dialing................................................................................................................... 31Setting up favorites........................................................................................................................... 32Changing the skin............................................................................................................................. 33

Chapter 3: Answering a call............................................................................................... 35Sending an incoming call directly to voice mail......................................................................................... 36Ignoring an incoming call.......................................................................................................................... 36Putting a call on hold................................................................................................................................. 36Transferring a call..................................................................................................................................... 37Muting a call.............................................................................................................................................. 37

Chapter 3: Making a call..................................................................................................... 39Making an emergency call........................................................................................................................ 39Speed dialing a person............................................................................................................................. 40Autodialing a pre-assigned number.......................................................................................................... 40Making a call using edit dialing................................................................................................................. 41


Redialing a number................................................................................................................................... 41Calling a person from the contacts list...................................................................................................... 42Calling a person from the call log.............................................................................................................. 42Calling a person from the directory........................................................................................................... 43

Chapter 4: About forwarding calls.................................................................................... 45Send All Calls............................................................................................................................................ 45Forwarding calls........................................................................................................................................ 45Turning off call forwarding......................................................................................................................... 46

Chapter 5: Using the conference feature.......................................................................... 47Setting up a conference call...................................................................................................................... 47Adding a person on hold to a conference call........................................................................................... 47Putting a conference call on hold.............................................................................................................. 48

Chapter 6: Using bridged call appearances..................................................................... 49Answering a call on a bridged line............................................................................................................ 49Joining a call on a bridged line.................................................................................................................. 49Making an outgoing call on a bridged line................................................................................................. 50Excluding others from bridging onto your call........................................................................................... 50Transferring a bridged call to its own voice mail....................................................................................... 51

Chapter 7: Using the contacts feature.............................................................................. 53Searching for a contact............................................................................................................................. 53Viewing a contact's details........................................................................................................................ 54Adding a new contact................................................................................................................................ 54Editing a contact........................................................................................................................................ 55Deleting a contact..................................................................................................................................... 56

Chapter 8: Call Log............................................................................................................. 57Viewing the call log................................................................................................................................... 57Viewing Call Log details............................................................................................................................ 57Adding an entry from the call log to your contacts list............................................................................... 58Removing an entry from the Call Log....................................................................................................... 58Clearing all entries from the call log.......................................................................................................... 58Turning off call logging.............................................................................................................................. 59

Chapter 9: About Features................................................................................................. 61Feature Table............................................................................................................................................ 61Accessing the Features menu................................................................................................................... 62Monitoring other extensions at a glance................................................................................................... 63Assigning labels to pre-assigned (Autodial) numbers............................................................................... 63Setting up automatic call back.................................................................................................................. 64Making an auto intercom call.................................................................................................................... 64Call Forwarding when your line is busy or if you don't answer................................................................. 65Blocking your extension from displaying during calls................................................................................ 65Displaying your extension on outgoing calls............................................................................................. 66Parking a call............................................................................................................................................. 66Unparking a call........................................................................................................................................ 67Picking up a call from your pickup group.................................................................................................. 67Picking up a call to another extension...................................................................................................... 68Picking up a call to another call pickup group........................................................................................... 68Calling someone in your intercom group.................................................................................................. 68

6 Avaya one-X® Deskphone SIP 9620, 9620C, 9620L IP Telephone User Guide March 2012

Tracing a malicious call............................................................................................................................. 69Recording a call........................................................................................................................................ 70Making a priority call................................................................................................................................. 70Interrupting a call with a whisper page...................................................................................................... 71Configuring simultaneous ringing for multiple phones using EC500......................................................... 71

Extending a call to your cell phone (EC500).................................................................................... 72Chapter 10: Receiving your messages............................................................................. 73

Logging into your voice mail..................................................................................................................... 73Chapter 11: Browser........................................................................................................... 75

Navigating Web pages.............................................................................................................................. 75About Web browser icons and labels........................................................................................................ 76

Chapter 12: Using the Calendar......................................................................................... 77Calendar Appointment Reminders............................................................................................................ 77Reviewing your appointments................................................................................................................... 77

Chapter 13: Limited access during failover...................................................................... 79Chapter 14: About locking and logging in to and out of your telephone...................... 81

Logging in to your deskphone extension.................................................................................................. 81Locking and unlocking your telephone...................................................................................................... 82Logging out of your deskphone extension................................................................................................ 82

Index..................................................................................................................................... 83



Chapter 1: Introduction to the 9620/9620C/9620L SIP Deskphone

Your deskphone provides many features, including a Phone screen to view and manage your calls, calllog, a Contacts list, an integrated WML browser, a menu of options and settings, and access to yourVoicemail. You can also attach up to three button modules to your telephone, to expand the availablenumber of call appearances and features; multiple button modules must all be the same type andmodel.

The letter G in indicates the presence of a built-in Gigabit Ethernet adapter which speeds datatransmission. The 9620L is a low-cost version of the 9620 that does not have a USB port. The 9620C hasa color display, but is otherwise essentially the same as the 9620.

All the functions and features described in this user guide might not be available on your deskphone. Ifyou find that a function or feature is not available, please contact your system administrator.

Overview


The following table provides button/feature descriptions for the 9620/9620C/9620Ldeskphone.

Name DescriptionTop Line The Top Line shows status information such as the time and date, error

indications and missed calls.

Title Line The Title Line shows the name of the current screen and navigationarrows where applicable.

Prompt Line View the prompt line to see helpful information, such as when you canuse the right or left navigation arrows to view alternate screens ormenus.

Call Appearances The number of lines available to make or receive calls (callappearances) depend on how your system is administered. Press theline button to initiate or answer a call.

Lines The line buttons with integrated LEDs show which lines are in use andcorrespond to the lines on the display. Press the line button to select

Introduction to the 9620/9620C/9620L SIP Deskphone



Name Descriptionthat line. Lines also indicate if a feature or system number (forexample, an autodial number) is enabled or disabled in the Feature orSystem Numbers view.

Softkeys andSoftkey Labels

Use the softkeys to act on objects displayed on the screen. The softkeylabels show you the action that each key produces. The labels and theactions vary depending on the object that is selected.

Message Press the Message button to connect directly to your voicemailsystem.

Navigation Arrows Use the right and left navigation arrows to navigate between menusor to move the cursor during text input. Use the up and downnavigation arrows to move from one line to another.

OK Press the OK button for a shortcut to an action. For example, whenyou select a call log entry, pressing OK dials the number.

Phone Press Phone to view and manage your calls.

Contacts Press Contacts to view the entries in your Contacts list.

Call Log Press Call Log to view the history of your outgoing, incoming, andmissed calls.

Avaya Menu Press Avaya Menu to configure options and settings, access thebrowser, log out, or view network information.

Volume Press Volume to adjust the volume of the handset, headset, speaker,and ringer.

Mute Press Mute to mute a call in progress. To take a call off mute, pressMute again.

Speaker Press Speaker to use the speakerphone. To take a call offspeakerphone, lift the handset.

Headset Press Headset to use the headset if it is connected. Only HIS headsetcords are compatible with your phone.

Navigation tipsWhen navigating through the options and features on your telephone display, use thenavigation arrows to scroll and buttons to select lines or options.

A navigation icon appears in the telephone display to indicate that you can scroll to moreoptions or information. Use the up and down navigation arrows to scroll up or down throughlists; holding either arrow for a few seconds produces a fast scroll. Use the right and leftnavigation buttons to move between the Phone screen and Features list, or the Features listand the System Numbers list.

Navigation tips


When you scroll to a line on the display, that line is selected.

About icons

Icon Description

Indicates a missed call on your phone

Incoming call; indicates you have answered this call.

Outgoing call; indicates you have made this call.

Indicates that EC500 has been activated.

Incoming call is alerting.

Call is active.

Call is on hold.

Your calls are being forwarded.

Conference is active.

Conference is on hold.

Use the Right or Left navigation arrow to see additionalpages/screens/options.

Scroll left for other options.

Scroll right for other options.

Scroll up or down when there is more information thancan display in the application area.

The call in progress is muted.

The call in progress is muted.

The ringer volume is off due to pressing - on the Volumebutton until the volume turns off. To reinstate volume,press + on the Volume button.

Icon indicating the telephone is not connected to itsnetwork and is operating in "failover" mode. Somefeatures may not be available or work correctly. See




Icon Description

Limited access during failover on page 79 forinformation.If this icon appears in the appearance line, that indicatesthat the phone has encountered a failure and haspreserved the media session until the near end userhangs up.

This contact or feature is designated a "favorite." See Setting up favorites on page 32 for more information.

The EC500 feature is on.

The EC500 feature is on.

The Send All Calls feature is on.

The Send All Calls feature is on.

Presence Icons for 9620L and 9620C DeskphonesThese icons indicate the status of a contact whose presence you are tracking if you have a9620L or a 9620C deskphone.

Table 1: Presence Icons for 9620L deskphone

9620L Icon Description

Presence icon signifying this contact isavailable; the contact whose presence isindicated is registered (logged in) and thatphone is in an idle state.

Presence icon indicating this contact' phoneis busy on a call.

Presence icon indicating this contact is notlogged in (unregistered or offline).

Presence icon signifying this contact iscurrently on his or her phone; Busy indicatorwith a Do Not Disturb indicator.

Presence icon indicating that the status isunknown.

About icons


Presence icon indicating that the user is onan conference.

Presence icon indicating that the user isaway.

Table 2: Presence Icons for 9620C deskphone

9620C Icon Description

Presence icon signifying this contact isavailable; the contact whose presence isindicated is registered (logged in) and thatphone is in an idle state.

Presence icon indicating this contact' phoneis busy on a call.

Presence icon indicating this contact is notlogged in (unregistered or offline).

Presence icon signifying this contact iscurrently on his or her phone; Busy indicatorwith a Do Not Disturb indicator.

Presence icon indicating that the status isunknown.

Presence icon indicating that the user is onan conference.

Presence icon indicating that the user isaway.

Administrative messagesYour administrator can send important messages such as notification of an early office shutdown due to inclement weather or information about an imminent service interruption to yourdeskphone.

These types of messages can take any of the following forms:

• a text message streaming across the top display line, accompanied by an audible alert

• an audible alert broadcast through the Speaker or the headset if that device is active

• a Web page display if the Browser is active, or

• an interrupt screen notifying you that you are receiving an audio alert




While receiving an audible alert, you can switch between the Speaker, handset, and headset,can terminate the pushed audio content by going on-hook, and can adjust the volume, as younormally would during a call.

Telephone standYour telephone can be placed in two positions, a lower position and an upright position. Youcan adjust the display screen as required. To move the display screen, gently pull from the topof the display screen towards you even as you hear clicking sound. Each of these clicksindicates a locking position. You can push the screen back to return to the original flatposition.Gently push on the display screen to adjust the screen to a previous position.

If you have placed the phone vertically for wall mounting, reverse the tab located under theswitchhook in the top ear piece pocket on the phone to ensure that the handset is in the correctposition. You need a small screwdriver to lift the tab after it is reversed.

Telephone stand





Chapter 2: Avaya Menu

You can use the Avaya Menu to adjust and customize options and settings for your telephone, accessadditional Web-based applications, get information about your phone and network settings, and log out.When you press the Avaya Menu button, you see one of the following menus, depending on how youradministrator has set up your system and on the applications available to you:

Note:The menus and sub-menus that appear depend on how your extension was administered. Someoptions or sub-menus may not be available. Contact your System Administrator if you have anyquestions.

• Options & Settings...

• Browser...

• Network Information...

• About Avaya one-X

• Log Out

Options & Settings lets you change your call settings, personalize button labels, adjust brightness andcontrast, select your ringing pattern, set up favorites, assign speed dial entries, and more. See Options& Settings on page 17 for more information.

The Browser menu contains additional web-based applications. (If no web applications are available foryour phone, the Browser menu is not shown.)

Network Information shows a summary of network-related parameters for your phone and providesdiagnostic information. See Viewing Network Information for information. If your administrator has set upWeb applications, this option appears under the Phone Settings menu instead.

About Avaya one-X provides the release number of your telephone software.

Log Out lets you sign off the phone, to protect your settings or to allow another user to log in.

Options & SettingsThe Options & Settings menu contains choices for:

• Call Settings...

• Assign Speed Dial Entries...

• Assign Favorites Entries...


• Application Settings...

• Screen & Sound Options...

• Language and Region...

• Advanced Options...

Call Settings includes choices for automatically displaying the Phone screen when you getan incoming call, when you place a call, or when you answer a call, turning call timers on oroff, controlling how Redial works, turning Visual Alerting on or off, and more.

Assign Speed Dial Entries lets you assign speed dial numbers to up to ten contacts, so youa long press a single digit initiates a call to that person. See Setting up speed dialing onpage 31 for more information.

Assign Favorites Entries lets you build a list of up to nine favorite contacts or features. See Setting up favorites on page 32 for more information.

Application Settings includes choices for personalizing button labels, turning call logging onor off and including bridged calls in your call log.

Screen & Sound options includes choices for adjusting your phone's brightness and contrast,ring pattern, background logos, button clicks and error tones.

Language and Region settings includes choices for setting the display language and the timeformat.

Advanced Options includes choices for integrating other applications like Microsoft® ExchangeServer with your phone. You can also set AGC (Automatic Gain Control) for your headset,handset, and/or speaker audio.

Network Information has a sub-menu with seven different viewing options: Audio parameters,IP (Internet Protocol) parameters, Quality of Service, Interfaces, 802.1X Parameters,Diagnostics, and Miscellaneous. Your system administrator may ask you to use this option tocheck certain phone or network settings to investigate problems.

Setting the Phone Screen on callingAbout this taskSet Phone Screen on Calling to Yes to automatically display the Phone screen when you placea call.

Procedure

1. Press Avaya Menu.

2. Select Options & Settings...

3. Press Select or OK.

4. Select Call Settings.

Avaya Menu




6. Select Phone Screen on Calling.

7. Press Change or OK or use the right or left navigation arrows to set the option toYes or No, depending on the current setting.

8. Press Save.

Setting the Phone Screen on ringingAbout this taskSet Phone Screen on Ringing to Yes to automatically display the Phone screen when you getan incoming call.

Procedure






6. Select Phone Screen on Ringing.

7. Press Change or OK or use the right or left navigation arrows to set the option toYes or No.

8. Press Save.

Displaying call timersAbout this taskYou can set your call settings to display the duration of calls. You can turn the call timer displayon or off.

Procedure




Options & Settings




6. Select Display Call Timers.

7. Press Change or OK or use the Left/Right arrows to change the setting.

8. Press Save.

Setting redial optionsAbout this taskTo display a list of the last numbers you dialed, or to dial the last number you dialed, you canuse the Redial option.

Procedure






6. Select Redial.

7. Press Change or OK or the Right/Left Arrows to toggle between One Number andList.

8. Press Save.

Configuring visual alertsAbout this taskWhen the Visual Alerting option is turned on, incoming calls cause the LED in the top rightcorner of the phone to flash. You can turn Visual Alerting on or off.

Procedure


2. Select Options & Settings.


Avaya Menu





6. Select Visual Alerting.

7. Press Change or OK or use the Right/Left arrows to turn Visual Alerting on oroff.

8. Press Save.

Setting the audio pathYou can set your phone to go off-hook on the Speaker or the Headset when you make an on-hook call.If your system administrator has set up auto-answer, incoming calls are alsoanswered on the default audio path you designate here. This setting also determines whetherthe Voice Dialing feature gets its input from the Speaker or the Headset.

Procedure


2. Select Options & Settings or Phone Settings.





7. Select Audio Path.

8. Press Change or OK or use the Right/Left arrows to change the Speaker orHeadset setting.

9. Press Save.

Setting dialing optionsAbout this taskYour phone has two dialing options. You can dial as you normally would, for example, pick upthe handset, get a dial tone, and dial the number you want (off-hook dialing). Or, you can set"edit dialing" which mimics how you dial a call on a cell phone - you can enter all or part of thenumber, backspace to correct a digit if needed, and when ready, initiate the dialing processusing a softkey.

Options & Settings


Note:Edit dialing may not be available to you, depending on how your system is administered.

Procedure






6. Select Dialing options.If your telephone does not display this option, your administrator has not made thisfeature available.

7. Press Change or OK or the Right/Left Arrows to toggle between On-hook andEditable.When on-hook dialing is in effect, dialpad (edit dial) searches are not available.

8. Press Save.

Personalizing button labelsAbout this taskYou can change the labels that are displayed for your extensions, features, and systemnumbers or speed dial buttons. For example, you can change the label for your extension to"My Line." You cannot edit Autodial buttons labels using this procedure. For information, see Assigning labels to pre-assigned (Autodial) numbers on page 63. If you have a button moduleattached to your deskphone, you can change any of those labels as well; for example, you canchange a Help Desk extension to read “Help Desk.”

Procedure




4. Select Application Settings.


6. Select Personalize Labels...


Avaya Menu



8. Select the label you want to edit.If the label you want to edit is on the Features menu, scroll right to access theFeatures menu, and select the label you want to edit. If the label you want to edit ison the System Numbers menu, scroll right twice to access the System Numbersmenu and select the label you want to personalize.

9. Press Edit.

10. Edit the label using up to 13 characters.Press More then Clear to clear all text fields and start over.

11. Press Save or OK.

12. You may revert back to the default button labels by selecting Avaya Menu >Options & Settings > Application Settings > Restore Default Button Labelsand pressing Default.

Adjusting the brightness or contrast of the displayProcedure




4. Select Screen & Sound Options...


6. Select Brightness or Contrast.

Note:Contrast adjustment applies only to a deskphone with a black and white displayor a button module attached to a deskphone with a color display screen. Youcannot adjust the contrast of the deskphone's color display screen itself.


8. Select Phone or an attached button module, as applicable.

9. Scroll to the right or left to adjust the brightness or contrast.

10. Press Save.

Options & Settings


Turning button click sounds on and offProcedure




4. Select Screen & Sound Options.


6. Select Button Clicks.

7. Press Change or OK or use the Right/Left arrows to turn sounds on or off.

8. Press Save.

Turning error tones on or offYour telephone beeps if you make a mistake or take an action that is not allowed. If you do notwant to hear error beeps, set your error tone to Off.

Procedure






6. Select Error Tones.

7. Press Change or OK or use the Right/Left arrows to turn error tones on or off.

8. Press Save.

Avaya Menu



Changing the ring patternProcedure






6. Scroll to and select Personalized Ringing.Two ring tone categories are available — Classic or Rich. Each category containseight distinctive ring patterns. The ring tone currently selected displays on the statusline and a list of all eight ring tones within that category displays with a checkmarknext to the pattern currently selected. The first softkey indicates the other ring tonecategory, to allow you to switch between categories.

7. If necessary, scroll through the patterns and select one. After selecting a pattern,press OK to listen to it.

8. Repeat the last step until you find the ring pattern you want.

9. Press Save to make it your ring pattern.

Setting a call pickup ring toneAbout this taskYou can set ring tones to alert you when you receive an incoming call.

Procedure






6. Select Call Pickup Ring Type.

7. Press Change or OK or use the Right/Left Arrows to toggle from one ring tone/number to another. Each tone sounds briefly as you move to it.

Options & Settings


8. If desired, press Play or OK to listen to the ring tone.

9. Repeat the last two steps until you find the ring tone you want for calls within yourpickup group.

10. Press Save to make it your call pickup ring tone.

Setting call pickup alerting indicationAbout this taskYou can set call alerting to notify you visually and/or audibly when you receive an incomingcall.

Procedure




4. Access the Screen & Sound Options.

5. Select Call Pickup Indication.


7. Press Change or OK or the Right/Left Arrows to toggle from one choice to thenext, which display in the following sequence: Audible, Visual, Both (audible andvisual), or None (no call pickup alert indication).

8. Press Save.

Turning automatic gain control on or offAbout this taskThe automatic gain control (AGC) automatically adjusts the audio output level to achieve aconstant and better quality audio.

Procedure


2. Options & Settings.


4. Advanced Options.

Avaya Menu




6. Automatic Gain Control.


8. Select the Handset, Headset, or Speaker for which you want to turn AGC on oroff.

9. Change or OK or use the Right/Left arrows to turn AGC on or off.

10. Save.

About administering audio equalizationThe Federal Communication Commission (a branch of the US Government) in its Part 68standard, requires support for Hearing Aid Compatibility (HAC). This is an alternative way toprovide audio equalization on a handset, from the acoustic standards specified in TIA-810/920and S004, and may be of benefit to some users of t-coil capable hearing aids.

As of Release 2.6.7, the 9600 Series IP deskphones support the ability to choose either ofthese standards. Because individual organizations and users differ in how they might want toimplement this choice, the telephone provides 3 ways to specify the desired audio equalization:

• Settings File— The administrator can set ADMIN_HSEQUAL. The default value, 1,specifies Handset equalization that is optimized for acoustic TIA 810/920 performanceunless otherwise superseded by Local Procedure or User Option. The alternate value, 2,specifies HAC.

• Local Procedure— When users are denied access to Options for administrative reasons,but individual users need an equalization value other than the one in the settings file, theHSEQUAL Local Procedure provides a “backdoor” to allow the telephone to beadministered with the desired audio equalization value. “Default” uses the settings filevalue unless superseded by User Option. “Audio Opt.” is optimized for TIA-810/920acoustic performance, and “HAC Opt.” is optimized for HAC telecoil performance.

• User Option— The user can select “Default” (which uses the settings file value unlesssuperseded by Local Procedure), “Audio Opt.” which uses Handset equalization that isoptimized for acoustic TIA 810/920 .performance, or “HAC Opt.” which uses Handsetequalization that is optimized for electrical FCC Part 68 HAC telecoil performance.

• Handset equalization options are effected in the following order:

a. The telephone will use the User Option value if one was selected and saved.

b. Otherwise, if a Local Procedure value was selected and saved, the telephonewill use the local Procedure value.

c. Otherwise, if a Settings file value is specified and saved the telephone will usethat value.

Options & Settings


d. If none of the above options have been set, the telephone will use Handsetequalization that is optimized for TIA-810/920 acoustic performance.

Note:The options Default, Audio Opt and HAC Opt that are available for Handsetequalization are mutually exclusive, meaning only one can be activated at a time.

Selecting handset audio equalizationAbout this taskFor most people, this option is not relevant. For certain people with hearing difficulties,however, this option can change the audio characteristics of the deskphone and make it easierto hear the far end.

Procedure

1. Press Home.


3. Select Advanced Options.

4. Navigate to Handset Equalization.

5. Press Change.

6. Select the setting you want by pressing the button against the setting.Default willbe standard audio performance unless otherwise modified by your administrator.Audio Opt. is standard audio performance, regardless of what your administratorhas chosen. HAC Opt. is “Hearing Aid Compatibility” performance.

7. Press Save.

Changing the background logoAbout this taskIf your system administrator has set up an alternate background choice, you can change thelogo your screen displays.

Note:Your system administrator can also change the background logo through the settings file.

Procedure



Avaya Menu




4. Select Screen and Sound Options...


6. Select Background Logo.

7. Press Change or OK or use the Right/Left arrows to change the logo.

8. Press Save.

Integrating other applications with your phoneAbout this taskIf your administrator has set up this option, you can integrate Microsoft applications like theMicrosoft® Exchange Server calendar with your phone. Currently, calendaring is the onlyintegration feature available. First, establish your credentials (the user name and passwordyou use for Microsoft Exhange Server email purposes and the location of your ExchangeServer), then set your calendar preferences.

Procedure




4. Select Advanced Options...


6. Select Exchange Integration...

7. If you have already set up your credentials and do not want to change them, proceedto Step 9. To establish or change your credentials, select Email Name & Passwordand enter the following:

• your Microsoft Exchange server email user name,

• your Microsoft Exchange server email password,

• the location (domain/ip address) of the server on which Microsoft Exchangeruns), and

• whether you want to be prompted to enter your user name and password everytime you access Microsoft Exchange calendaring on your phone; use theChange softkey or Right/Left arrows to change this setting from No to Yes orYes or No.


Options & Settings


9. To set or change your calendar preferences, select Calendar and indicate/enter thefollowing:

• whether or not you want your phone to activate the calendaring feature; usethe Change softkey or Right/Left arrows to change the Use ExchangeCalendar setting from Yes to No or No to Yes.

• whether or not you want your phone to remind you of items on your calendar;use the Change softkey or Right/Left arrows to change the Enable ExchangeReminder setting from Yes to No or No to Yes.

• if you want to be reminded of calendar items, indicate in minutes how far inadvance you want to get a reminder for your appointments. For example,setting the value to 120 will cause a popup/reminder to appear two hoursbefore the appointment start time and setting the value to 5 will cause areminder/popup to appear five minutes before the start time of appointment.Setting the value to 0 minutes will cause the reminder to be displayed at thestart time of the appointment. To enter minutes, select More, then 123 and typethe number of minutes.

• whether you want the appointment reminder to reappear after a “snooze”period in minutes you specify. For example, setting the Exchange Snooze Timevalue to 5 will cause a Reminder popup to reappear five minutes after you have“snoozed” it.

• whether or not you want to hear a tone with a reminder popup window; use theChange softkey or Right/Left arrows to change the Exchange Reminder Tonesetting from Yes to No or No to Yes.

10. Press Save or OK to save your settings and preferences.

Note:When Exchange calendar is active, a Calendar label displays beneath your lastcall appearance on the Phone screen.

Changing the languageProcedure




4. Select Language & Region.


6. Select Language.

Avaya Menu




8. Select a display language.


10. Press Yes to confirm the selected language.

Setting the time formatYou can change the way the time displays on your screen. The time format is either 12 or 24hours.

Procedure




4. Select Language & Region...


6. Select Time Format.


8. Press Change or OK or use the Right/Left arrows to change the time format.

9. Press Save.

Setting up speed dialingAbout this taskYou can assign speed dial numbers to up to 10 people in your contact list. Then when you wantto call a speed dial contact, simply press the number you've assigned to that person.

Procedure



3. Press Select or press the OK botton.

4. Assign Speed Dial Entries....

Options & Settings


If your telephone does not display the Assign Speed Dial option, your administratorhas not made this feature available.

5. Press Select or press the OK button

6. To un-assign an existing speed dial contact, scroll to the line you want to un-assignand press Clear. Proceed to the next step to reassign that number.

7. To add a speed dial contact, scroll to the first unassigned line and press Assign orpress the OK button.

8. Scroll to the contact you want to assign and press Select or press the OK button.

9. Select the telephone number you want to assign.

10. Press Selector press the OK button.

Setting up favoritesAbout this taskYou can create a list of up to nine favorite contacts or features for quick access. The contactsand/or features on your favorites list display as you scroll past your last call appearance.

Procedure




4. Select Assign Favorite Entries....If your telephone does not display the Assign Favorite Entries option, youradministrator has not made this feature available.

5. Press Assign or OK.

6. To add a favorite contact, select an assignment line and press the Contacts softkey.To add a favorite feature, select an assignment line and press the Featuressoftkey.

7. Scroll to the contact/feature you want and press Select or OK.

8. If you are assigning a favorite contact, select the telephone number you want to useto call this favorite person.

9. Press Save.

Avaya Menu



Next stepsTo call a favorite contact or access a favorite feature, scroll down through your callappearances. When the favorite contact or feature displays, press the applicable softkey orline/feature button to call the person or activate the feature.

Changing the skinIf your system administrator has set up skin choices, you can change the appearance of yourscreen display.

Note:This option is displayed only if it has been enabled through the settings file.

Procedure




4. Select Screen and Sound Options...


6. Select Skin.

7. Press Change or OK or use the Right/Left arrows to select the skin you want.


Options & Settings


Avaya Menu



Chapter 3: Answering a call

About this taskWhen you receive an incoming call, the phone selects the incoming call automatically. However, if youare already on a call or if you receive more than one incoming call at a time, you may need to select thecall you want to answer manually.

The phone displays an incoming call as a green line with a ringing bell icon. To answer the call, touch thecall appearance line.

Note:If your telephone is administered with non-typical settings, you may experience call handling differencesfrom the steps described here. Also, note that the phone will auto-scroll in certain instances to presentyou with significant incoming calls.

If you do not have the Go to Phone Screen on Ringing option enabled and if the Phone screen is notdisplayed, incoming calls display on the top line of the screen. You can to answer the call.

Procedure

Answer an incoming call in one of the following ways:

• If you are not on another call, lift the handset, or press Speaker, OK, or Answer to answerthe call using the speakerphone, or press Headset to answer using the headset.

• If you are not on another call, lift the handset or press the line button next to the incomingcall, press Speaker, OK, or Answer to answer the call using the speakerphone, or pressHeadset to answer using the headset.

• If you are on another call, from the Phone screen, scroll to the line with the incoming call andpress Answer or OK. The deskphone automatically answers the incoming call and puts theprevious call on hold.

• See Setting the Go to Phone Screen on ringing on page 0 .

Note:To automatically display the Phone screen whenever you receive an incoming call, set thePhone Screen on Ringing option to Yes. For more information see Setting the Phone Screenon ringing on page 19.


Sending an incoming call directly to voice mailProcedure

Scroll right to access the Feature menu and select the Transfer to Voicemail feature.

Ignoring an incoming callProcedure

Press Ignore to turn off the ringer for an incoming call

Putting a call on holdProcedure

1. Press Phone to view the main Phone screen, if necessary.

2. If you are not active on the line you want to put on hold, select that line.

3. Press Hold.

Note:

The phone might display a hold timer when you put a call on hold.For moreinformation, see Configuring call timers on page 19.

4. Press Resume or the line button of the held call to retrieve the call. Your systemadministrator may have administered the Hold Recall feature, which alerts youvisually and with a priority ring to remind you of a held call after a certain period oftime.

Answering a call



Transferring a callProcedure

1. From the Phone screen, if the call to be transferred is not already active(highlighted), select the line on which the call to be transferred appears.

2. Press Transfer.

3. Dial the telephone number, or call the person from the Contacts list, or call theperson from the Call Log list.

4. If unattended transfers have been administered, you can hang up now if you do notwant to announce the call. Otherwise, press Complete or OK.

Note:Unanswered transfers may be returned to your telephone as a recalled transfer.In this case, you hear a priority ring and see the display message Return nextto the call.

Muting a callAbout this taskWhile on a call, you can mute the microphone of your phone so that the other party cannothear you. You can configure your deskphone to alert you if your dekphone is on mute. Thealert can be an audible beep and a visible indication on the top line of your deskphone.

Procedure

1. Press Mute during a call so that the other person on the call cannot hear you. If youstart speaking with the phone muted, an alert tone sounds to remind you to unmutethe call.

2. Press Mute again to unmute the call.

Note:If a call is on mute and you switch between the handset, headset, orspeakerphone, the mute is turned off.

Transferring a call


Answering a call



Chapter 3: Making a call

About this taskIf you are not on a call, simply dial the number you want to call. If your dialing option is set to "editable"you can edit the number as you enter it, then call it using softkeys; see Making a call using edit dialing onpage 41 for information. Use the Phone screen to view and manage calls. Press Phone to view the mainPhone screen at any time. When the Phone screen is displayed, press Phone to move to the top of thecall appearance list.

Procedure

1. Lift the handset, press Speaker or Headset if applicable, or select an available line and pressOK.

2. Dial the number you want to call.

Making an emergency callAbout this taskYou do not have to be logged in to make an emergency call. If emergency calling was set upby your system administrator, the Phone screen has an Emergency softkey to immediatelyconnect you with a preset emergency services number.

When the EMERG softkey is pressed, the phone dials the default emergency number storedin PHNEMERGNUM. parameter of the settings file.

Your system administrator can configure the PHNMOREEMERGNUMS parameter in thesettings file for your extension with ten additional emergency numbers. If a user dials any oneof the specified emergency numbers, the deskphone will handle the call as an emergency calleven if the telephone is in the locked or unregistered state.

Avaya recommends that for phones connected to SES, only one emergency number shouldbe defined. For use with third-party gateways, refer the relevant Application Notes fornecessary provisioning to enable the configuration.

Important:During telephone failover (switching between telephone system servers during a systemfailure) the Emergency softkey may not be available until your telephone is connected withan alternate server, usually within several seconds.


Procedure

1. Press the Emerg. softkey.

2. If the deskphone prompts "Do you want to make an emergency call?", press the Yessoftkey.Some call servers will call back to confirm the emergency status. The phoneautomatically answers the incoming call on the Speaker by going off hook.

3. To end the emergency call, press the End Call softkey or press the Speakerbutton.

Speed dialing a personProcedure

On the Phone screen, press and briefly hold the dialpad key assigned to the personyou want to call. Or, if speed dial numbers are assigned to a button module attachedto your phone, press the button assigned to the person you want to call.To assign speed dial numbers to up to 10 contacts, see Setting up speed dialing onpage 31

Autodialing a pre-assigned numberAbout this taskYour system administrator may set up frequently called numbers such as InformationTechnology or the Help Desk as Autodial numbers, so you can dial them with one touch.

Procedure

1. From the Phone screen, scroll right twice to display the System Numbers menu.To assign labels to or edit labels for your Autodial numbers, see Assigning labels topre-assigned (Autodial) numbers. on page 63

2. Select the number you want to call.

3. Press the Call softkey or the OK button.

Making a call



Making a call using edit dialingBefore you beginYour system administrator has to authorize this function. To set up edit dialing, see Settingdialing options on page 21.

About this taskUsing Edit dialing feature, you can edit the number before actually dialing by using the Bkspsoftkey. Using softkeys, you can change the number/character format or backspace to "edit"the number before actually dialing it.

Procedure

1. From the Phone screen, enter the number you want to call.

2. To edit the number, press the Bksp softkey to erase the previous character, onecharacter at a time. To change the character format press the 123/abc softkey.

3. Press Call or OK.

Redialing a numberProcedure

1. From the Phone screen, press Redial.The last number is redialed or a list of the most recent numbers that you have dialedappears from which you can select a number to redial. For information in redialsettings, see Setting Redial Options on page 20 .

Note:The last number dialed and redial list are cleared if the Outgoing Call Log iscleared.

2. If you are working with a redial list, scroll to the number you want to call and pressCall or OK.Your system administrator can disable Redial functionality.

Making a call using edit dialing


Calling a person from the contacts listAbout this taskYou can call a contact in your contacts list by touching the name in the list. You can find a nameby scrolling to it, or by using the search box. Use the dialpad keys to enter the first few lettersof the name and the screen will scroll to the first match in your list.

Procedure

1. Press the Contacts button.

2. Select the person or number you want to call.

3. Locate the contact you want to call by typing the name of the person as listed.For example, if you added John Smith to your contacts List as “Smith, John”, starttyping his last name rather than his first name. Each time you press the dialpad, thelist display shifts to match your input. Alternately, you can scroll up or down to locatethe contact.

4. Press Call or OK.

Calling a person from the call logProcedure

1. Press the Call Log button.

2. Scroll to the left or right to view a separate list of all calls, missed (unanswered)calls, answered calls, or outgoing calls.

3. Scroll up or down to select the person or number you want to call.

4. Select the person or number you want to call.

5. Press the Call softkey or the OK button.

Making a call



Calling a person from the directoryAbout this taskIf your administrator has set up a company directory you can use the Contacts button to searchthrough the directory, then call the person you found.

Note:Use the Contacts button on the phone to initiate either a directory search as described hereor to find a contact on your personal Contacts list. To locate a person on your Contacts list,see Searching for a contact on page 53.

Procedure

1. Press Contacts.

2. Press More.

3. Press Search.

4. Enter the person's full or partial first name if desired. To enter all or part of the lastname only, skip this step and the next and scroll down to the Last Name field.

5. Press OK.

6. Enter the person's full or partial last name.

7. Press Search or the OK button to start searching the directory.

8. When the person you want displays, press Call to call the person.

Calling a person from the directory


Making a call



Chapter 4: About forwarding calls

You can forward your incoming calls to another number or to voice mail. If call forwarding is turned on, aForwarding icon appears on the top line of your display screen. The forwarding features available on yourphone depend on the options your system administrator has set. For more information about the optionsavailable on your extension, contact your system administrator.

Send All CallsAbout this taskWhen Send All Calls (SAC) feature is on, your incoming calls go directly to a predefinedcoverage number, typically your voicemail. Incoming calls ring once at your extension and thengo directly to a number which is set by your system administrator. If the SAC feature isadministered on your phone, a Send All softkey appears on the Phone screen for idle calls.

You can also turn Send All Calls on or off by using the telephone Features list.

Procedure

1. From the Phone screen, scroll right to access the Features menu.

2. Select Send All Calls.

3. Press Select or OK to turn Send All Calls on or off.

Forwarding callsAbout this taskYour phone might have several forwarding features.

Procedure


2. Select Call Fwd.


3. Enter the number to which you want to forward your calls as the destination, thenpress Enter or OK.After you enter the forwarding number, you hear a confirmation tone.

4. Press OK to turn the call forwarding feature off if it is already on.

Turning off call forwardingProcedure

1. From the Phone screen, scroll right to access the Features menu

2. Scroll down to the active Call Forward button.

3. Press Select or OKWhen you turn off the Call Forwarding feature, you hear a confirmation tone.

About forwarding calls



Chapter 5: Using the conference feature

You can use conference calls to speak with people from different locations on the same call. Additionalconferencing options may be available through Expanded Meet-Me Conferencing. Contact your systemadministrator for more information about this feature.

Setting up a conference callProcedure

1. From the Phone screen, select your active call.

2. Press Conf.

3. Dial the telephone number, or call the person from the Contacts list, or call theperson from the Call Log list.

4. When the person answers, press Join or OK to add the person to the existingcall.

5. Press Add and repeat these steps to add another person to the conference call.

Adding a person on hold to a conference callProcedure

1. From the Phone screen, select your active call.

2. Press Conf, or Add if you are already in a conference.

3. Select the call on hold that you want to add to the conference.

4. Press Resume to take the call off hold.

5. Press Join or Conf to add the person to the conference call.


Putting a conference call on holdAbout this taskWhen you put a conference call on hold, the other parties can still talk to each other.

Procedure

1. Press Hold during a conference call.

2. Press Resume or OK to resume the conference call.

Using the conference feature



Chapter 6: Using bridged call appearances

In addition to your own call appearances, your phone may show one or more bridged call appearanceson the display screen. A bridged call appearance is of another user and allows you to see if that callappearance is in use, answer calls on that appearance, or join a call in progress on that call appearancefrom your deskphone. You can also make outgoing calls on a bridged call appearance when it is not inuse.

Answering a call on a bridged lineAbout this taskAnswering a call on a bridged line is the same as a call on a primary line. If the ringing line isselected, you can answer by picking up the handset or by pressing Speaker or Headset orAnswer.

Procedure

1. Select the bridged call that you want to answer.The ringing line is selected automatically. If you are on another call when a callcomes in to a bridged line, you have to select the ringing line.

2. Press Answer.

Joining a call on a bridged lineAbout this taskYou can join an existing call on a bridged line.

Procedure

1. Select the bridged call in progress that you want to join.

2. Press Bridge.


Making an outgoing call on a bridged lineAbout this taskWhen you make a call on a bridged line, you are using another telephone user’s line. The callerID associated with the call you are making may show the call as coming from you or comingfrom the person whose line you are using. If you have any questions about how the name orextension displays to the person you are calling, contact your system administrator.

Procedure

1. Select the bridged line you want to use.

2. Press OK to get a dial tone.

3. Dial the telephone number, or call the person from the Contacts list, or call theperson from the Call Log History list.

Excluding others from bridging onto your callAbout this taskUse the Exclusion feature to prevent others who are bridged to your extension from bridgingonto a specific call. You can activate exclusion only during an active call.

Procedure

1. During an active call, scroll right from the Phone screen to access the Featuresmenu.

2. Scroll down to Exclusion and press OK or just press the corresponding linebutton.When you activate Exclusion during a call, all parties except you and the calling/called party are dropped from the call.

Using bridged call appearances



Transferring a bridged call to its own voice mailAbout this taskUse the Transfer to Voice Mail feature to transfer a call you took on a bridged line to its voicemail.

Procedure

1. During an active bridged call, scroll right from the Phone screen to access theFeatures menu.

2. If necessary, scroll down to Transfer to Voice Mail.

3. Press OK or Enter to transfer the bridged call to its respective voice mail system.

Transferring a bridged call to its own voice mail


Using bridged call appearances



Chapter 7: Using the contacts feature

You can save up to 250 names and up to 6 telephone numbers per name. When you press the Contactsbutton, you are automatically put into Contacts search mode.

Note:When you press the Contacts button you may not see all the functionality described in this chapter.This would be because your system administrator has disabled changes to Contacts.

Searching for a contactYou can jump to a certain group of letters in your Contacts list by pressing the associated dialpad button. For example, if you press 3, the Contacts list might display entries starting with D,E, F, or 3 depending on how you set up your contacts. With each successive dialpad key press,the Contacts list “drills down” to display matching entries.

Note:On hook dialing must be disabled to allow this type of Contact search; to enable/disable on-hook dialing, see Setting dialing options on page 21.

Procedure

1. Press Contacts.

2. Using the dialpad, start typing the name for which you want to search.Keep in mind how your Contact list is set up. If you set up your contacts as “LastName, First Name” start typing the letters of the last name. If you have set up yourContacts using a different scheme, type the most likely letter(s) that would matchthe contact you want to find.

3. Press Call to call the person or More then Edit to edit contact information.

Next stepsIf your administrator has set up a corporate contact list or database, you can extend a search.For information, see Extended searching.


Viewing a contact's detailsProcedure

1. Press Contacts.

2. Select the contact you want to view.

3. Press Details to see the information available for that contact.Selecting Details is the only way to dial a second or third number for a contact.

4. Press the appropriate softkey to call or edit this contact, delete this contact, or returnto the Contacts screen.

Adding a new contactAbout this taskYou can add up to six numbers for a contact.

Procedure

1. Press Contacts.

2. Press New.

3. Enter the first and last name using the dialpad.

• Press the number key that corresponds to the letter or number you want toenter until the letter or number is displayed.

• If the characters are on the same key, pause before entering the nextcharacter.

• To enter a space, press 0.

• Enter remaining characters, letters or numbers.

• To delete the last character, press the Bksp softkey.

Note:If you want to remove a letter, number, space, or symbol that is in the middleof the text you entered, use the left and right navigation arrows to place yourcursor after the character you want to remove. Once your cursor is in thecorrect position, press the Bksp softkey to remove the character to the leftof the cursor.

Using the contacts feature



• Press More > Abc to change between upper and lower case letters or to enternumbers.

• Press ABC again to cycle through the options (Abc/123/abc/ABC) until the typeyou want to use is displayed.

• Press More > Symbols to enter characters that are not on your dialpad.

• Select the symbol you want to use.

• Press OK to select the symbol.

• Press Clear to delete all text and start over.

4. Select the next field.

5. Enter the number.

6. Select the next field.

7. To know the presence information for this person select Yes on the Track Presencefield.If presence information is available for this person, presence icons willsubsequently appear next to this person's name/number on the Phone or Contactscreen.

8. Select the type of number entered (Work, Home, Mobile, Track Presence).

9. Press Primary if applicable.The primary number is the one that will always display without having to go intocontact details.

10. If you have another number for this contact, select the next field and repeat fromstep 5.You can add up to five additional numbers for this contact, but you can designateonly one number as primary.


Editing a contactProcedure

1. Press Contacts.

2. Search for and select the contact you want to edit.

3. Press More > Edit.

4. Choose the field you want to edit.

5. Use the dialpad and softkeys to make changes to the contact information.

Editing a contact



Deleting a contactProcedure

1. Press Contacts.

2. Select the contact you want to delete.

3. Press More > Delete.

4. Press Yes to confirm or No to cancel.

5. Touch Delete again to confirm or Cancel to cancel the deletion and return to theContact list.

Using the contacts feature



Chapter 8: Call Log

The History screen provides a list of recent calls, with information about call disposition such as missed,answered, or outgoing with the caller name and number, call time, and call duration.

Note:The caller number is displayed only if available.

Call History also shows bridged calls If you are a member of a call pickup group, any calls you picked upfor another person or you missed and were answered by someone else in your pickup group are shownwith a Forwarding icon. Using this feature, you can review details of the type of call pickup. When youhave one or more missed calls, the Call Log button illuminates and the Missed Calls icon and the top linedisplays the number of missed calls. To call a person listed in your Call History, see Calling a person fromthe call history on page 42.

Viewing the call logProcedure

1. Press Call LogHistory.You can go to the top of the list by pressing Call LogHistory again.

2. Scroll to the right or left to view separate lists of answered, outgoing, or missedcalls.

3. Scroll up or down to view the entries on the list.

Viewing Call Log detailsProcedure

1. Press Call Log.

2. Select the number you want to view.

3. Press Details.If you are logging bridged calls as well as your own, bridged call details are identifiedby either CALL FOR: (calls made to the bridged line) or CALLED FROM: (calls made


from the bridged line) preceding the applicable number. To log/not log bridged calls,see Turning off call logging on page 59

4. Press Back to return to the list view.

Adding an entry from the call log to your contacts listProcedure

1. Press Call Log.

2. Select the number you want to add to your Contacts list.

3. Press +Contact.

4. Edit the name and telephone number, if necessary.

5. Press Save.

Removing an entry from the Call LogProcedure

1. Press Call Log.

2. Select the number you want to delete.

3. Press More > Delete.

4. Press Yes to confirm, or press No if you do not want to delete it.

Clearing all entries from the call logAbout this taskClearing all entries from the call log deletes all of the entries for the specific list you are viewing.For example, if you are viewing the Outgoing calls list, only outgoing calls are deleted.However, if you are viewing the All Calls list, pressing Clear All deletes all calls.

Call Log



Procedure

1. Press Call Log.

2. Select the list you want to delete.

3. Press More > Clear All to delete all of the entries in the list you are viewing.

Turning off call loggingYou can turn call logging on or off. If you have bridged call appearances on your phone, youcan choose whether or not to include calls to your bridged lines in your call log.

Procedure


2. Select Options & Settings or Phone Settings.



5. Select Application Settings.


7. Select the type of call logging you want to turn off.To turn off logging your calls, select Log Calls. To turn logging of bridged lines onor off, select Log Bridged Calls.

8. Press Change or OK to turn call logging on or off.

9. Press Save.

Turning off call logging


Call Log



Chapter 9: About Features

This chapter describes the features of your deskphone. Your administrator might have set up yourdeskphone with the features and the call appearances on one screen. The Features menu gives youaccess to advanced telephony features, such as and Call Forwarding and Speed Dial buttons. You canuse Send All Calls and Call Forward features to forward incoming calls to other numbers. When you enablethe EC500, you can forward calls from your desk phone to your cell phone. Other features like Call Park,Call Pickup Extended, and Transfer to Voicemail may be available on your Features menu. The featuresavailable depend on what your administrator has assigned to your phone.

In addition to the Features menu, your administrator might also provide selected features on softkeys onthe call appearance (Phone) screen. Frequently used features can also be set up on the Quick Touchpanel, if the panel is activated. For more information about what features and options are available foryour extension, contact your system administrator.

Feature TableFeature names are often abbreviated to fit your deskphone or button module display area. Usethis table as a cross-reference to standard feature names and their corresponding commonabbreviations. Depending on how your system is administered, not all features shown heremay be available to you. For detailed information about a feature, click its link in the FeatureName column.

Feature Name Common Abbreviation

Auto Dial on page 40 Phone number or extension set up by youradministrator as an auto-dial number, followed by atelephone icon or “Autodial”

Auto Intercom on page 64 Auto Icom; Auto In

Automatic Callback on page 64 Auto Callback

Call Forwarding All Calls onpage 45

Cfrwd or CFrwd with a third-party's extension ifapplicable

Call Forwarding Busy/Don'tAnswer on page 65

CFBDA

Call Park on page 66 Call park

Call Pickup on page 67 Call pickup

Calling Party Number Blocking onpage 65

CPN Block


Feature Name Common Abbreviation

Calling Party NumberUnblocking on page 66

CPN Unblock

Dial intercom on page 68 Dial Icom

Directed Call Pickup on page 68 Dir Pickup

EC500 on page 71 EC500

Exclusion on page 50 Exclusion

Extend Call for EC500 onpage 72

Extend Call

Extended Call Pickup onpage 68

Ext Pickup

Malicious Call Trace on page 69 MCT Act

One-step Recording on page 70 Audix Record

Priority Calling on page 70 Priority Call

Send All Calls on page 45 SendAllCalls, SAC, or SAC with a third-party'sextension, if applicable

Whisper-page on page 71 Whisper Act

Presence Information Presence

Enhanced Call Forwarding ECF

Bridge Call Appearance on page 49

BCA

Hearing Aid Compatibility HAC

Note:If you have personalized labels for any of the features available to you, the personalizedlabel displays instead of the feature abbreviations shown here.

Accessing the Features menuProcedure

1. From the Phone screen, use the navigation button and scroll to the right side toaccess the Features menu.The icon next to a feature indicates the feature is available, the icon next to a

feature indicates the feature is activated, and the icon next to a feature indicates

About Features



the feature is not available. For models with LEDs, the LED next to the feature nameindicates if the feature is currently on or off. If the light is on, the feature is on.To return to the main Phone screen, press Phone or scroll to the left. Scrolling rightdisplays the System Numbers menu screen; scrolling right again displays the Phonescreen.

2. Scroll down to see the features that have been administered for your extension.The green LED next to the Feature button indicates if the feature is currently on oroff. If the light is on, the feature is on. The red LED next to the Feature button blinkswhile the feature label is displayed on the screen.

Monitoring other extensions at a glanceAbout this taskIf your job requires that you cover or monitor phones for others, your system administrator mayset up “busy indicators” so that you can see whether an extension you cover is idle or busy ata glance. Extensions you can monitor with busy indicators show the word “Busy” next to theextension number.

Procedure

1. From the Phone screen, press Features on the top right corner of the screen.

2. Press System Numbers to display the System Numbers menu.

3. If necessary, scroll to the line button for the extension you want to check. If thatextension is in use, the busy indicator displays next to the word Busy.

4. To call a monitored extension, scroll to the applicable line and press the line buttonassociated with that extension.

Assigning labels to pre-assigned (Autodial) numbersAbout this taskAutodial numbers are frequently-called numbers in your office or organization, for example, aHelp desk number. Your system administrator sets up Autodial numbers, but you can assignand edit their labels. The administrator might just allot a specific button to be an Autodialnumber, but leave the number itself blank; in this case you can add the number yourself.

Monitoring other extensions at a glance


Procedure

1. From the Phone screen, scroll right twice to display the System Numbers menu.

2. Scroll to the line to which you want to assign a label or number.Some labels are not editable. If you can't scroll to a certain line or hear an error tonewhen you press the line button, you cannot edit that label.

3. Press Edit or the OK button.

4. Use the dialpad to enter the label text or the Autodial number.

5. Press Save.

Setting up automatic call backAbout this taskWhen an extension you call is busy, use Automatic Call Back to receive a return callautomatically, as soon as that extension is free.

Procedure

1. After calling an extension and while receiving a busy signal, scroll right from thePhone screen to access the Features menu.

2. If necessary, scroll down to Auto Callback and press OK or just press thecorresponding line button.

3. When you hang up the callback call, the feature deactivates automatically.

Making an auto intercom callAbout this taskUse the Auto-Intercom feature to call a specific extension or intercom group.

Procedure

1. Before dialing, scroll right from the Phone screen to access the Features menu.

2. If necessary, scroll down to Auto Icom and press OK or just press the correspondingline button.Two numbers display with the Auto Icom feature, for example “Auto icom 2 3”. Thefirst number denotes the intercom group number for the Dial Intercom feature. The

About Features



next number denotes the extension your administrator has predefined as yourautomatic intercom destination extension.

3. Press the number(s) that corresponds to the destination extension.

4. Press Enter or OK to activate the intercom call to that extension, where the callappearance identifies the incoming call with your name followed by ICOM.

Call Forwarding when your line is busy or if you don'tanswer

About this taskThe Call Forward Busy/No Answer feature allows you to set a number to which your calls willbe forwarded when your line is busy or when you don't answer a call. You must enter thetelephone number where the calls will be forwarded each time you use this feature.

Procedure

1. If your deskphone is a 9601, 9608 or 9620, from the Phone screen, scroll right toaccess the Features menu.

2. Select CFrwdCall Fwd Busy/No Ans.

3. Enter the number you want to forward your calls to.After you enter the forwarding number, you hear a confirmation tone.

4. Press OK to turn call forwarding off if it is already on.

Blocking your extension from displaying during callsAbout this taskYou can override the system (default) setting to display your extension on outgoing calls. Usethe Calling Party Number Blocking feature to prevent your number from displaying.

Procedure


2. Select CPN Block.To stop calling party number blocking, see Displaying your extension on outgoingcalls on page 66.

Call Forwarding when your line is busy or if you don't answer


3. Press OK.

4. Enter the extension number you do not want the called party to see.

5. Press Enter or OK to start calling party number blocking.

Displaying your extension on outgoing callsAbout this taskIf you used the CPN Block feature to block your extension's display on calls you make, youcan change it back using CPN Unblock. CPN (Calling Party Number) Unblock lets parties youcall see your extension.

Procedure


2. Select CPN Unblock.To set up calling party number blocking, see Blocking your extension from displayingduring calls on page 65.

3. Press OK.

4. Enter your extension number.

5. Press Enter or OK to stop calling party number blocking.

Parking a callAbout this taskUse the Call Park feature to answer a held call at another extension if you are part of atelephone coverage or hunt group. For example, if you need to go to another location to verifysome information, you can park your current call and answer it at another location within yourgroup.

Procedure


2. If necessary, scroll down to Call Park and press OK or just press the correspondingline button.

About Features



3. At the other telephone, press the Call Park line/feature button to unpark the call.

Unparking a callAbout this taskUse the Call Unpark feature to release a call from the extension at which it was parked, whenthe extension is part of a coverage or hunt group.

Procedure


2. If necessary, scroll down to Call Unpark and press OK or just press thecorresponding line button.

3. Enter the original extension from which the call was parked.

4. Press Enter or OK to release (unpark) the call.

Picking up a call from your pickup groupAbout this taskWhen your administrator has set up your phone as part of a "pickup group" use the Call Pickupfeature to answer any other phone in the group.

Procedure


2. If necessary, scroll down to Call Pickup and press OK or just press thecorresponding line button.

3. Answer the call as you normally would.

Unparking a call


Picking up a call to another extensionAbout this taskWhen your administrator has set up this feature, you can answer a call ringing at anotherextension without having to be a member of a "pickup group."

Procedure

1. Scroll right from the Phone screen to access the Features menu.

2. If necessary, scroll down to Directed Call Pickup and press OK or just press thecorresponding line button .


Picking up a call to another call pickup groupAbout this taskWhen your administrator has set up this feature, you can answer a call ringing at a phone ina call pickup group other than your own.

Procedure


2. If necessary, scroll down to Extended Call Pickup and press OK or just press thecorresponding line button.


Calling someone in your intercom groupAbout this taskIf your system administrator has set up an intercom group, you can call anyone in that groupby pressing a few numbers.

About Features



Procedure


2. If necessary, scroll down to Dial Icom and press OK or just press the correspondingline button.The intercom group number shows next to the Dial Intercom feature and the nextdenotes the extension your administrator has predefined as your automaticintercom destination extension.

3. Press the number(s) that corresponds to the destination extension.

4. Press Enter or OK to activate the intercom call to that extension, where the callappearance identifies the incoming call with your name followed by ICOM.

Tracing a malicious callAbout this taskUse the Malicious Call Trace (MCT) feature to trace a malicious call. Activating MCT alerts acontroller to begin call tracing and provide information for reporting this call. This feature isavailable only if your administrator has set up the phone system to trace and track maliciouscalls and there is an attendant or controlling user to oversee the trace.

Procedure


2. If necessary, scroll down to MCT and press OK or just press the corresponding linebutton to start the trace.An alerting tone and/or flashing LED signifies the trace is active. Hanging updeactivates MCT.

Important:

Some countries, states, and localities have laws that determine if and under whatcircumstances you can use Malicious Call Trace (MCT) Before using the MCTfeature, you must understand and comply with these laws.

Tracing a malicious call


Recording a callAbout this taskUse the One Touch Recording (OTR) feature to record a malicious call on your voice mailsystem. This feature is available only if your administrator has set up the feature on yourtelephone.

Procedure


2. If necessary, scroll down to OTR and press OK or just press the corresponding linebutton to start recording the call.

Important:

Some countries, states, and localities have laws that determine if and under whatcircumstances you can record telephone conversations. Before using the OTRfeature, you must understand and comply with these laws.

3. Hang up to stop recording.

Making a priority callAbout this taskUse the Priority Calling feature to provide a special type of call alerting between internaltelephone users, including the attendant. The called party hears a distinctive ringing when thecalling party uses Priority Calling.

Procedure


2. If necessary, scroll down to Priority Call and press OK or just press thecorresponding line button.

3. Enter the extension you want to call.

4. Press Enter or OK to immediately start dialing the priority call to that extension,where the call appearance will show the incoming call as a priority call.

About Features



Interrupting a call with a whisper pageAbout this taskUse the Whisper Page feature to interrupt or “barge in” on another user's call and make anannouncement. This feature is unique because only the person on the paged extension canhear the page. Other parties on the call cannot hear the page, and the person who makes thepage cannot hear anyone on the call. If the paged user has a display telephone, the pageduser can see your caller ID. For example, users A and B are on a call. You have an urgentmessage for user A and make a whisper page. All three users hear the tone that signals thepage, but only user A hears the page itself. You cannot hear user B.

Procedure


2. If necessary, scroll down to Whisper Page and press OK or just press thecorresponding line button .

3. Enter the extension you want to call.

4. Press Enteror OK to immediately start dialing and deliver your message when theperson you called answers.

Configuring simultaneous ringing for multiple phones usingEC500

About this taskUsing the EC500 feature, you can program your deskphone in such a way that the deskphoneand your cell phone rings simultaneously when there is an incoming call. With this feature, youcan answer office calls while you are away from your desk. The system administrator has toadd your cell phone number and program the desk phone.

Procedure


2. Select EC 500.

3. Press OK to turn simultaneous ringing on or off.

Interrupting a call with a whisper page


Extending a call to your cell phone (EC500)About this taskThe Extend Call feature allows you to “extend” a call that is active on your office phone to yourcell phone using EC500 Extension to Cellular. This allows you to transfer an office call to yourcell phone and move away from your desk. This feature is programmed by your systemadministrator.

Note:Your system administrator sets the destination telephone number.

Procedure


2. Select the Extend Call feature.

3. Press OK to send the call to your cell phone.

4. Answer the call on your cell phone. The call remains active on your desk phone aswell, so you can switch back if you want.

About Features



Chapter 10: Receiving your messages

Procedure

Press the Message button to connect directly to your voice mail system.The lit Message button and a red light on the upper right-hand corner of your deskphone indicatewhen you have messages waiting. You can use this feature only if your administrator has enabledthis feature. If you have any questions, contact your system administrator.

Logging into your voice mailProcedure

1. To log in to your voice mail, press the Message button.

2. Follow the voice prompts from your voice mail system.


Receiving your messages



Chapter 11: Browser

Your deskphone includes WML Web browser capability to use additional applications. The applicationsavailable through the Web browser vary depending on how your system administrator has configured yourdeskphone. If you have any questions, contact your system administrator.

Access the browser through the Avaya Menu. If you do not see the Browser option on the Avaya Menu,Web applications are not available for your deskphone.

Navigating Web pagesYou can navigate Web pages using a combination of buttons, softkeys, and links.

About this taskBecause your system administrator can customize browser options for specific business use,not all actions described may apply, or not all actions available to you may be described.Customized features and applications are not described in this guide.

Note:If the WML pages that you are browsing are larger than 250 Kbytes in size, the pages willbe discarded, they will not be rendered or cached. If a WML file is too large, a Page cannotbe rendered error message might be displayed.

• To use the navigation arrows:

- Use the up and down navigation arrows to scroll up or down through the linesdisplayed.

- Use the right and left navigation arrows to go to other screens when indicated bythe Prompt Line or to move the cursor right or left when entering text ornumbers.

• To select a line:

a) Scroll to a line on the display.b) When the line is highlighted, press OK to select that line.

• To select a Web link:

a) When you see a link you want to select, scroll to it.b) Press OK.


See About Web Browser Icons & Labels on page 76 for information on some linksyou might see.

• To enter text:

- Scroll to the line area enclosed in brackets [ ] and press the appropriate dialpadkeys.

- Use the More softkey to access symbols or to change from alphabetic to numericentries.

About Web browser icons and labelsThe icons and labels in the following table indicate navigation, application, or data entry choicesthat are displayed while working with Web pages. With the exception of Home, Refresh, andStop, some Web soft key icons and labels may be customized and are not included in thistable.

Icon Description

Home or Softkey that exits the current Web application or functionand displays the Home page.

Softkey that refreshes the display (re-display the currentWeb page).

More Softkey that displays additional softkeys pertaining tothe Web page, application, or function beingperformed.

X (Cancel) Softkey that displays while a Web page is loading.

Go to the previous or next page.

Click to dial link. Scroll to this icon and press OK to dialthe telephone number with which it is associated.

Browser



Chapter 12: Using the Calendar

If your administrator has set up the Exchange Integration option under Advanced Options on the AvayaMenu, you can integrate the Microsoft® Exchange Server calendar with your phone. When ExchangeCalendar is active, a Calendar label displays beneath your last call appearance on the Phone screen.Appointments display in the order of their start times and are removed once the meeting time expires.Calendar information is updated whenever you log in to your phone, when you change calendar settings,when you access the Calendar, and when you press the Refresh softkey while viewing anappointment.

Note:To enable the Calendar and set an appointment advance reminder time and tone, see Integrating otherapplications with your phone on page 29.

Calendar Appointment RemindersAbout this taskIf you have set the Exchange Reminder option to Yes, a pop-up displays to remind you ofupcoming calendar appointments when the Exchange Reminder Time you set is reached.

Procedure

To ignore the reminder now, but to be reminded after a “snooze” period (set using theExchange Integration on page 29 option on the Avaya Menu), Snooze. To ignore thereminder completely, Dismiss instead.

Reviewing your appointmentsYou can use your phone to review your calendar appointments at any time.

About this task

Note:

See Integrating other applications with your phone on page 29 to enable the Calendarapplication and to optionally set a visual and/or audio reminder time or a reminder “snooze”period.


To access the Calendar from the Phone screen, scroll down past the last call appearance lineand select Calendar . Appointments display in start time order.

• With an appointment displayed, choose one of the following options:

- Prev or Next to move backward or forward from one appointment to another.

- To call the person with whom you have the appointment, a telephone number mustbe present on the Appointment detail screen. Call to call that person.

- To update the calendar with any new appointments you may have set up on yourcalendar, More, then Refresh.

- To exit the calendar and return to the Phone screen, More again.

- If you pressed More and want to re-display the previous set of softkeys (Call, Prev,Next), More, then Exit.

Using the Calendar



Chapter 13: Limited access during failover

One or more telephone system servers provide your phone with its connectivity, features, and functionality.If a disconnect or switch from one server to another occurs, your phone goes into "failover" mode to keepit operating while alternate server resources are established. Depending on the server your phone is on,a Failover icon may appear on the top display line to notify you that failover is in effect.

Failover has different stages. For example, while your phone transitions to a new server it is in “limbo”and functionality may be limited. Then when the alternate server is active, your phone assumes thefunctionality available on that server, which may not be the same as your original server. When the originalserver is restored, your phone transitions back (failback) and functionality may again be limited during thetransition. When your phone is back on the original server, normal functionality is restored. Failover andfailback are automatic; you have no control over failure mode.

Keep in mind that during failover certain features may not be available and telephone functionality maybe limited. Check the softkeys at the bottom of the display to determine the actions you can take duringfailover; also try the Phone button to display the Avaya Menu for possible actions.

Important:Do not log your telephone off during failover or until normal service is restored on your original telephoneserver. Logging off during failover, during transition to or from an alternate server, or while your phoneis active on an alternate server may cause your phone to become inoperable.

The following conditions apply when your telephone is in failover mode:

• Messages like “Acquiring service” (if telephone registration has not completed), “Link recovery,”“Limited phone service” (if the telephone is unable to log in to any of the servers), and “Calls may belost ” may inform you of a failover situation.

• If you are on a call when failover occurs, that call will remain active. You cannot initiate new callswhile your phone transitions to the alternate server.

• Certain softkeys may not display and their related functions may be unavailable until transition to thealternate server is complete.

• Call connection may take longer than usual.

• During the transition to a new server, any active conference calls, call transfers, and held calls maybe dropped. Incoming calls may not reach you; such calls may go to voice mail.

• Emergency calls may or may not work, depending on the stage of failover and the functionalityavailable on the alternate server.

• Once the transition to a new server has occurred, bridged call appearances are available. Despitea "Log Bridged Calls" option setting of yes, bridged calls are not logged during failover but areavailable once the phone transitions to the alternate server.


• The Message Waiting Indicator is cleared, but voice mail may still be available if the voice mail serverto which calls are being sent is not in failover.

• Once the transition to a new server has occurred, advanced features like Call Park/Unpark, PriorityCall, or Automatic Callback may be available. Favorite features are not available during failover butshould be available after transition to the alternate server, depending on your system's failoverstructure.

• Autodial numbers are available on the System Numbers screen during failover.

• If your phone operates under the latest software, changes to Options & Settings can be made/saved.Note that any new or changed settings for these options may not become effective until the phonetransitions to the alternate server or fails back to its original server.

• If your phone operates under the latest software, Contacts can be accessed and changed duringfailover to the alternate server. However, contact changes and new entries are limited to no morethan 25 and only one change to a specific contact is allowed. Also, contact searches may be limited;in this case the message “Limited Search results available” displays.

• Once the transition to a new server has occurred, if you are part of a corporate Directory or database,access may be limited to local contacts only.

• You can press the Phone button to access Browser Web links/pages during failover (if normallyavailable), however, any “click to dial” links will not work until the phone transitions to the alternateserver.

• Transitions back to the normal server will restore all original functionality.

Limited access during failover



Chapter 14: About locking and logging in toand out of your telephone

Logging in and out maintains your preferences, call information, and options if you share a telephone withother users. Lock your phone or log out to prevent unauthorized use of your telephone during anabsence.

Note:Depending on how your phone is administered, for example, whether Call Log History backup is enabledor not, Call history may be lost when you log out your extension.

Logging in to your deskphone extensionAbout this taskLog in from the initial screen when it prompts you for your Username. Depending on your phonesystem, certain deskphones allow you to log in and use another person's phone as a “visitinguser.” When you are logged in to another phone as a visiting user, a preset timer may terminateyour login after a predetermined period of inactivity. When you log in to another phone as avisiting user, your “home” phone becomes inactive for all but emergency calls and displays amessage indicating you are logged in at a different phone.

Procedure

1. Enter the username/extension your system administrator has assigned to you.

2. Scroll down to Password.

3. Enter the password your system administrator has assigned to you.

4. If applicable, enter your SIP User ID.

5. If your system is set up to allow visiting user privileges, use the right or left navigationarrow to indicate whether you are this phone's primary user (Yes) or whether youare a visiting user of this phone (No).

6. Press Enter or OK.


Locking and unlocking your telephoneAbout this taskLocking your phone when it is idle prevents it from being used to make a call, with the exceptionof an emergency call. When locked, a padlock symbol displays and the only actions you cantake are to receive calls, make an emergency call, or unlock the phone. Locking your phonedoes not log it out; you are still logged in but must enter your login password when you unlockthe phone. If you press a button that is not allowed on a locked phone, an error beepsounds.

Procedure

1. If the Phone screen is not displayed, press Phone. To lock the phone, be sure nocalls are in progress. Alternately, on the Feature menu, select Phone Lock.

Note:Complete any active calls or other telephone functions before attempting to lockthe phone.

2. Press the Lock softkey.

3. To unlock your phone, press the Unlock softkey and enter the password you usefor telephone login.

Logging out of your deskphone extensionProcedure


2. Scroll down and select Log Out.

3. Press Yes or OK.

4. Press Log Out to confirm.Your contacts, speed dial settings, favorites, and Autodial numbers are saved duringlogout and are available the next time you log in to your extension. If you had loggedin as a guest user, the deskphone's original settings are restored upon logout.If you logged in to this phone as a guest user, the deskphone's original settings arerestored upon logout.

About locking and logging in to and out of your telephone



Index

A

access ........................................................................79limited during failover ...........................................79

Active calls .................................................................72directing to cell phone ..........................................72

administering ..............................................................27Administrative messages ...........................................14

about ....................................................................14AGC ............................................................................26Applications ................................................................53

contacts ................................................................53Appointments .............................................................77

reviewing calendar ...............................................77Audio equalization ......................................................27audio path ...................................................................21

on-hook ................................................................21Auto intercom call .......................................................64Autodialing ............................................................40, 63

calling a person ....................................................40setting up .............................................................63

automatic call back .....................................................64Avaya Menu ...............................................................17

about ....................................................................17options .................................................................17

B

Background logo ........................................................28background skin .........................................................33bridged call appearance .............................................49

joining ...................................................................49Bridged call appearance .............................................49

about ....................................................................49Bridged Calls ..............................................................49

answering .............................................................49Bridging ......................................................................50Browser .................................................................75, 76

icons and softkeys ...............................................76navigating .............................................................75

Browser, WML ............................................................75busy indicator .............................................................63button click sounds .....................................................24

configuring ...........................................................24Button labels ...............................................................22

personalizing ........................................................22Button labels, restoring to default labels ....................22

Button module, adjusting brightness or contrast ........23

C

Calendar .....................................................................77about ....................................................................77reminders .............................................................77reviewing appointments on ..................................77

Calendar, preferences ................................................29Calendar, setup ..........................................................29call ..............................................................................70Call back .....................................................................64Call history log ............................................................57

about ....................................................................57call log ...................................................................57, 59

turning off .............................................................59viewing .................................................................57

Call log .......................................................................42calling a person ....................................................42

Call Log .................................................................57, 58clearing entries .....................................................58removing an entry ................................................58viewing details ......................................................57

Call parking ................................................................66Call pickup ..................................................................67call pickup alert indication ..........................................26

setting ..................................................................26Call Timers .................................................................19

displaying .............................................................19Call unparking ............................................................67Call, Bridged ...............................................................51

transferring to its voice mail .................................51Calling a number ........................................................40

using Autodial ......................................................40calling a person ..........................................................40

using speed dial ...................................................40Calling a person .........................................................42

from the call log ....................................................42calling a person from the contacts list ........................42calling intercom group ................................................68calling using intercom .................................................68Calling using intercom ................................................64Conference calls ...................................................47, 48

about ....................................................................47putting a call on hold ............................................48setting up .............................................................47

Conference Calls ........................................................47


adding a person on hold ......................................47contacts .....................................................42, 53–56, 58

adding from the Call Log ......................................58calling a person ....................................................42deleting ................................................................56editing ..................................................................55searching .............................................................53selecting ...............................................................54

Contacts ................................................................53, 54about ....................................................................53adding a new contact ...........................................54

coverage .....................................................................45

D

Dial intercom call ........................................................68Dialing Options ...........................................................21

setting ..................................................................21Directed call pickup ....................................................68Directory .....................................................................43

searching .............................................................43Directory, calling from .................................................43Disconnects ................................................................79

about ....................................................................79Display ........................................................................23

adjusting brightness .............................................23adjusting contrast .................................................23

E

EC500 ........................................................................72Extend Call ...........................................................72

Edit dialing ............................................................21, 41Emergency call ...........................................................39Error tones ..................................................................24

turning off .............................................................24Excluding others from bridging ...................................50exclusion ....................................................................50Extension ..............................................................65, 66

blocking display of ................................................65unblocking display of ............................................66

F

failover ........................................................................79Favorites .....................................................................32

setting up .............................................................32Feature abbreviations .................................................61Feature table ..............................................................61Features ................................................................61, 62

about ....................................................................61

accessing .............................................................62forwarding .............................................................45, 46

a call .....................................................................45turning off .............................................................46

Forwarding .................................................................65a call .....................................................................65

Forwarding calls .........................................................45about ....................................................................45

G

Guest login .................................................................81

H

Handset ......................................................................28audio equalization ................................................28

Handset AGC .............................................................26Headset AGC .............................................................26History ........................................................................57

of calls ..................................................................57Hold ......................................................................36, 48

putting a call on hold ............................................36putting a conference call on hold .........................48

I

Icons ...........................................................................76Web browser ........................................................76

Icons in telephone display ....................................12, 13about ..............................................................12, 13

Incoming call ..............................................................36ignoring ................................................................36

incoming calls ..................................................36, 37, 45forwarding ............................................................45sending directly to voice mail ...............................36sending to coverage .............................................45transferring ...........................................................37

Incoming calls .......................................................35, 71answering .............................................................35directing to multiple telephones ...........................71

Incoming Calls ............................................................65forwarding when busy or no answer ....................65

Intercom group ...........................................................68

L

Language ...................................................................30changing ..............................................................30

legal notices .................................................................2Locking the phone ......................................................81


Locking your telephone ..............................................82Logging in to your deskphone extension ....................81Logging in to your telephone ......................................81Logging out of your telephone extension ...................81Login as a guest user .................................................81Logo ...........................................................................28

M

malicious call tracing ..................................................69Messages .............................................................14, 73

about ....................................................................14receiving ...............................................................73

Microsoft Exchange integration ..................................29monitoring other extensions .......................................63muting calls ................................................................37

N

Navigating browser or web page ................................75navigation arrows .......................................................11

right and left .........................................................11up and down .........................................................11

navigation tips .............................................................11

O

On-hook dialing ..........................................................21Options & Settings ..............17–21, 25, 26, 30–32, 59, 63

about ....................................................................17call logging ...........................................................59call pickup alert settings .......................................26changing language ...............................................30changing ring pattern ...........................................25configuring visual alerts .......................................20go to phone screen on ringing .............................19phone screen on calling .......................................18redial settings .......................................................20Setting Autodial numbers .....................................63setting call pickup ring tone ..................................25Setting dialing options ..........................................21Setting favorites ...................................................32Setting speed dial numbers .................................31

outgoing calls ........................................................39, 50making a call ........................................................39making a call on a bridged line ............................50

Outgoing calls .............................................................41redialing a number ...............................................41

Outgoing Calls .................................................41, 65, 66blocking extension display ...................................65edit dialing a number ............................................41

unblocking extension display ...............................66

P

page ...........................................................................71Parking calls ...............................................................66Phone Screen on ringing ............................................19

setting ..................................................................19Phone Screen Options on calling ...............................18

setting ..................................................................18Phone Settings ...........................................................17

about ....................................................................17Picking up calls .....................................................67, 68Presence icons ...........................................................13Priority Call .................................................................70problems with telephone ............................................79

R

recording a call ...........................................................70Redial .........................................................................41redial options ..............................................................20

setting ..................................................................20Ring Pattern ...............................................................25

changing ..............................................................25Ring tone ....................................................................25

setting for call pickup ...........................................25

S

SENDALL ...................................................................45skins ...........................................................................33Speaker ......................................................................26speed dialing ..............................................................40

calling a person ....................................................40Speed Dialing .............................................................31

setting up .............................................................31

T

Telephone display icons ........................................12, 13about ..............................................................12, 13

Telephone stand .........................................................15about ....................................................................15

Time format ................................................................31tracing calls ...........................................................69, 70Transfer ......................................................................37


U

Unlocking the phone ...................................................81Unparking calls ...........................................................67

V

Visiting user, logging in as ..........................................81Visual Alerts ................................................................20

configuring ...........................................................20Voice mail, logging in ..................................................73Voice Mail, transferring bridged call to .......................51

W

Web page ...................................................................75navigating .............................................................75

Whisper page .............................................................71


Date post:	28-Jun-2020
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