1
Budget Execution Rate in last three years- Baseline
0
5
10
15
20
25
30
35
40
45
35.8
27
43
33
40 37 41
Average of Budget Execution % in last three Years
Ministry ofInterior Affairs
Ministry of Justice
Ministry of Public Works
Ministry of Transportation
ministry of Education
Ministry of Agriculture
Ministry of Rural Development
Source: Budget Execution Report of Year 1388, 1389, 1390
2
Background Data Sources
In last ten year development Budget spending rates remains a main concern
for government and International community
Last three years average budget execution rate is only 40%
Kabul and Tokyo conference commitments to increase Development
budget spending rates across all budget entities
• Budget Reports (1388,1389,1390)
• 1390 Budget Manuals
• Face to Face interviews with line
ministries
• Questionnaires
3
The problem is the low capacity of the relevant administration that are not able to execute the budget timely
To organize a 5 days training session for top 10 big spending ministries on: how to prepare their effective budget
plan how to implement financial & procurement plan in order to spend their allotted budget in same fiscal
year
Problem Solution
Development Budget Execution Rate is as low as 40% in last
three years
4
Justifications for the Project
It is in best interest of government and will be a national level project
Service delivery will be improved
50% donors funding will channel through government treasury system- better monitoring by government on
every single dollar spent
5
The Project has clear Objective and outputs as well as important Outcomes and Measurable impacts
Objective
To increase development budget execution rates of
line ministries
Outputs
• Clear understanding of Budget preparations • Submission of Financial and Procurement
plan in timely manner to Ministry of Finance • Clear understanding of Payment process • Increase in development budget execution
rates
Outcome
Increase in Development budget execution rate 5-10%
X
Measurable impact
• Increased in execution of developing budget
• Increased knowledge of Budget forecasting for next years
• More donors funding channel through govt.
• Treasury System-More accountable and transparent
6
The target group, Scope and key stake holders of the project
Director General of Planning & Policy
Director of Admin/Finance
Ministry of Finance & Line Ministries
Donors
Budget Officers
As a pilot to train 10 Line
Ministries (scope in)
To roll out the training program to all line
ministries & provincial directorates at later stage
(scope out)
Parliament
Civil Society & Media
7
1
Positive feedback from participants of the
workshop
Success Indicators
2
5-10 % Improvement in development budget execution rates (comparison of current reports to previous years report)
3
All 10 line ministries submit their Financial and procurement plan to
ministry of Finance
8
Possible Risks that may occur during the training & Mitigations
Project may not implement in timely manner
Lack of financial recourses
Resistance by line ministries
Unavailability of target group in the workshop
Unavailability of potential trainers
Funding source to be identified
Target group presence
Hiring of trainers in well advance
Better coordination between MoF and Line Ministries
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Chapter I
Budget Process & Formulation
The training Curriculum has been developed in four Chapters
Chapter II
Financial Planning
Chapter III
Procurement Planning
Chapter IV
Payment Process
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Project Work Plan
# Ac%vity Timeline Responsible Person Status
1 Discussion with MoF on funding source Oct-‐12 Team In process
2 Selec%on of Trainers 1-‐5 Jan 2013 Team
3 Procurement of Sta%onary 10-‐Jan-‐13 Team
4 Prepara%on of training material 10-‐15 Jan 2013 Trainer
5 Booking of Hall 18-‐Jan-‐13 Team
6 Send out Invita%on to line ministries 20-‐Jan-‐13 Team
7 1st Day workshop (Budget formula%on) 2-‐Feb-‐13 Trainer
8 2nd Day workshop (Financial Planning) 3-‐Feb-‐13 Trainer
9 3rd Day Workshop (Financial planning) 4-‐Feb-‐13 Trainer
10 4th Day workshop (Procurement Planning 5-‐Feb-‐13 Trainer
11 5th Day workshop (Payment process) 6-‐Feb-‐13 Trainer
12 Distribu%on of Cer%ficate 6-‐Feb-‐13 MoF
13 Monitoring & Evalua%on of project Regular MoF
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Monitoring & Evaluation
• Distribution of Evaluation forms at the beginning and at the end of the
workshop
• Monthly meetings with Line ministries at ministerial level
• Regular monitoring of Financial & Procurement plans
• Submission of budget execution reports to Cabinet
12
The estimated budget for the Project is $ 16,442
4000
5900
297
10000
2145
Human Resources
Equipment
Stationery
Rent & Refreshment
Miscellanious
13