AYRshare Improving information sharing for the benefit of children and young people
John Barrett eHealth Project Manager
NHS Ayrshire & Arran
Child Health
Education
Social Work
WHAT IS AYRshare?
Informationsharing
OVERVIEWHow AYRshare helps
Who, What, When, How, Where
Benefits
Future Direction
Key Learning Points
How AYRshare helpsWho, What, When, How,
WhereBenefits
Future Direction
Key Learning Points
HOW AYRshare HELPS
Concerns are addressed earlier
Better coordination of
needs assessment and action planning
Improved communication
and joint-working
Improved sharing of information
PROCESS Raise Concern
Obtain
Consent to
Share
Share
Chronology and Assessme
nt Information
Assess
and PlanAgre
e and Publish
On-going sharing of chronology
CHALLENGES
make it easy to:
share information
find information
identify key people
CHALLENGES
Keep it secure
Tell me when there is something new
Show me who has been doing what
CHALLENGES
Re-use information
GIRFEC-compliant
How AYRshare helpsWho, What, When, How,
WhereBenefits
Future Direction
Key Learning Points
AYRshare
matchingintegration
plan
sch
rono
logy
CareFirst
Education
SWIFT
Education
SWIS
Education
FACE
North Ayrshire Council
East Ayrshire Council
South Ayrshire Council
NHS Ayrshire & Arran
child
’s r
ecor
d
notifications
e-mail alerts
history of notifications
demographics
shared documents
integrated chronology
GIRFEC-compliant
key contacts
other contacts
shared/not shared
delete/hide
who, what, when
audit trail
child protection
part of chronology
Service Level Agreement
Privacy Impact Assessment
Equalities Impact
Assessment
Information sharing
procedures
How AYRshare helpsWho, What, When, How,
WhereBenefits
Future Direction
Key Learning Points
BENEFITS
Practitioners Organisations Scottish Government
Children & Families
BENEFITS•24 x 7•reduces duplication and time to process•supports partnership working – more seamless service delivery
Practitioners
BENEFITS
•integration of health and social care•earlier interventions•improve well-being of children
Organisations
• GIRFEC• make Ayrshire the best place in
Scotland for children and young people to grow up
Scottish Government
BENEFITS
• GIRFEC• the best place in the world for
children and young people to grow up
Scottish Government
BENEFITS•improved access to services•better protection and safeguarding•more appropriate interventions and outcomes
Children & Families
How AYRshare helpsWho, What, When, How,
WhereBenefits
Future Direction
Key Learning Points
WHAT NEXT
Future
Child Protection
Widen access?
More features?
Adult services?
Integration with other systems?
How AYRshare helpsWho, What, When, How,
WhereBenefits
Future Direction
Key Learning Points
KEY LEARNING POINTS
strategic alignment
leadership
business process
information analysis
technology
measurement
communication
practitioner involvement
Need to integrate
health and
social care
Improve well-being
of children/ea
rly interventio
ns
1 STRATEGIC ALIGNMENT
2 LEADERSHIP
vision
commitment
capacity
2 LEADERSHIPData Sharing Partnership
Programme Board
Business Delivery Group
Security & Governance
3 BUSINESS PROCESSRaise Concern
Obtain
Consent to
Share
Share
Chronology and Assessme
nt Information
Assess
and PlanAgre
e and Publish
On-going sharing of chronology
Start
Process Model: Multi-Agency Data Sharing
ConcernWell
Being Tests
Refer Partner Agencies
Named Person; Lead Professional;
Purpose
Referral (Control Point); Named Person;
Lead Professional; Purpose)
Chronology(Dynamic)
Local System Chronology
(Lead Agency)
Partners Collaborate
Lead Agency Views/ Co-
ordinates Plan (in local system)
Partners Provide
Data
Upload
Upload
View
Local System Chronology
(Partner Agencies)
Working Data
Upload
Authorise/Approve
Produced from local system
Consensus
Agreed Assessment and
Plan
Review
End
After Review Period
Closure
ApprovedPlan;
Review Date
Review Date
Amended Assessment and
Plan
Amended Assessment
and Plan
ReviewDate
Approve/Authorise
Agreed Assessment
and Plan
BUSINESS PROCESS
process “storyboard”
Information
Analysis
purpose
ownerlocation
format
quality
4
5 TECHNOLOGY
keep it simple
final version
design stage
6 MEASUREMENT
Category 10
10203040
I find it easy to meet deadlines for the preparation of assess-
ments and plans
12345
Axis Title
stronglydisagree
stronglyagree
7 COMMUNICATION
8 PRACTITIONER INVOLVEMENTchange managementspecificationdesign & prototypingdocumentation
testing & training
BusinessDeliveryGroup
How AYRshare helps
Who, What, When, How, Where
Benefits
Future Direction
Key Learning Points
get it right for me
AYRshare: Improving well-being and outcomes for children and
young people
To improve the well-being of children and young peoplethrough the implementation of a secure, shared information systemthat will enable coordinated and efficient supportby well-informed personnel working in partnershipto achieve appropriate and timely interventions,
and improved outcomes. AYRshare
Thanks to:Jayne Miller, NHS A&A
Kirsty Ramsay, South Ayrshire CouncilAndrew Keir, North Ayrshire Council
Fiona McDonald, East Ayrshire CouncilAndy Hardy, NHS A&A
Joanne Sharp, NHS A&ARicky Mackay, NHS A&A
Gordon Nicholl, South Ayrshire Council
Nick Norton, NHS A&A
AYRshare Improving information sharing for the benefit of children and young people