NORTH AMERICA // +1 (401) 491-9595EUROPE // +353 (0) 61 708533
AUSTRALIA // +61 2 8003 7584
B2BGATEWAY EDI FOR
BRIGHTPEARLB2BGATEWAY
SEPTEMBER 02, 2015
“YOUR GLOBALEDI NETWORK”
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B2BGATEWAY EDI FOR BRIGHTPEARLPRESENTED BY: B2BGATEWAY
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TODAY’S AGENDA & PRESENTERS1. What Is EDI?2. Where Does EDI Fit Into The Marketplace?3. Advantages of EDI4. Start at the Basics5. EDI Standards6. Communication Protocols7. Putting The Pieces Together8. EDI and the Omni-Channel9. Brightpearl EDI Integration10. B2BGateway Client Portal Reporting Capabilities11. UCC/GS1-128 Labels12. Customer Service13. Pricing14. B2BGateway Fact Sheet15. Questions & Answers16. B2BGateway Contact Information
Roger LeydenDirector of Global Business
Development at B2BGateway
Aggie GrabowskaDigital Marketing
Executive
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B2BGATEWAY EDI FOR BRIGHTPEARLPRESENTED BY: B2BGATEWAY
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RETAILER
RETAILER
WHAT IS EDI? IT SOUNDS SIMPLE…
EDI (Electronic Data Interchange) is defined as the structured transmission of data betweenorganizations by electronic means. It is used to transfer electronic business documents suchas Purchase Orders, Invoices, Advance Shipping Notices (ASNs), and many more from onecomputer system to another, i.e. from one trading partner to another trading partner.
EDI USER
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B2BGATEWAY EDI FOR BRIGHTPEARLPRESENTED BY: B2BGATEWAY
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(BOX STORE RETAILER)
(SHOPPING CART)
(ONLINE RETAILER)
(FACTORY)
850
810
852
846
850
810
846
846
846
852
855
WHERE DOES EDI FIT INTO THE MARKETPLACE?
3PL(THIRD PARTY LOGISTICS)
810 – Invoice
856 – Advanced Ship Notice
846 – Inventory Inquiry
850 – Outgoing PO / Incoming SO
852 – Product Activity Data
855 – P.O. Acknowledgement
860 – Purchase Order Change
940 – Warehouse Ship Order
945 – Warehouse Ship Advice
X12Format
846 EDI USER
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B2BGATEWAY EDI FOR BRIGHTPEARLPRESENTED BY: B2BGATEWAY
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WHERE DOES EDI FIT INTO THE MARKETPLACE
Most Popular Market Verticals That Use EDI:
• Wholesale Distribution• Boxstore Retail (Walmart, Target, CVS…..)• Online Retail (Amazon, Zappos, Buy.com…)• Shopping Cart Integration (Magento, Shopify, Bigcommerce….)• Third Party Logistics (3PL)• Manufacturing• Automotive• Pharmaceutical & Healthcare• Government• Finance
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B2BGATEWAY EDI FOR BRIGHTPEARLPRESENTED BY: B2BGATEWAY
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LET’S START AT THE BASICS
EDI is not an out of the box solution.
Whether your organization is implementing EDI on your own terms to introduce best business practice or you are implementing EDI to meet a Trading Partners requirement's, the following must be considered:
• EDI Standards• EDI Communication Protocols• Integration with Brightpearl
EDI USER
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B2BGATEWAY EDI FOR BRIGHTPEARLPRESENTED BY: B2BGATEWAY
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EDI STANDARDS
ANSI X12• Developed by American
National Standards Institute (ANSI) in 1979
• Most popular EDI transaction set in North America
• Transaction sets given numeric values, e.g. PO = 850, Invoice = 810 etc.
• Multiple standards within X12, 4010, 4030, 5010 etc.
EDIFACT• Developed by the United
Nations (UN) in 1986
• Most popular EDI transaction set outside of N. America. Mostly used in Europe &Far East
• Transaction sets given names.PO = ORDERS, Invoice = INVOIC, etc.
• Multiple standards within EDIFACT. Most popular current standard is D96A
Tradacoms• Developed by the United
Kingdom Retail Sector in 1982
• Had been most popular EDI Transaction Set in UK but is now being over taken by EDIFACT
• Still used today by UK retailers but is slowly being phased out and replaced by EDIFACT subset Eancom
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B2BGATEWAY EDI FOR BRIGHTPEARLPRESENTED BY: B2BGATEWAY
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EDI STANDARDS
ANSI X12 – 850 (PURCHASE ORDER)
ISA*00* *00* *08*925485US00 *08*472103RI *141106*1211*:*00501*850011160*0*P*>GS*PO*925485US00*472103RI*20141106*1211*850011160*X*005010ST*850*0001BEG*00*SA*0453517993**20141106CUR*BY*USDREF*DP*00003REF*MR*0003REF*PD*JANFEAWK51REF*IA*472103030FOB*CC*OR*CHICAGO IL ILITD*05*15*****65DTM*038*20150123DTM*037*20150121DTM*063*20150128PID*S*08*VI*FLTD5*O****RETAIL LINK/ BBN9*L1*SPECIAL INSTRUCTIONSMTX**NO PRETICKETMTX**==============================IF MULTIPLE DESTINATIONS HAVEMTX**THE SAME SHIP DATE, PLEASE SHIP TO FURTHEST DESTINATIONMTX**FIRST AND CLOSEST DESTINATIONSLAST.MTX**CALL FOR DELIVERY APPOINTMENT 48 HOURS IN ADVANCE.MTX**==============================SUPPLIER WILL SHIP ALLMTX**MERCHANDISE IN ACCORDANCE WITHTHE CURRENT SHIPPING AND
EDIFACT – ORDERS (PURCHASE ORDER)
UNB+UNOA:3+5000119000006:14+5088942150030:14+110513:0510+360949++ORDERSUNH+1+ORDERS:D:96A:UN:EAN008BGM+220+LM73553272001 T+9DTM+137:20110513:102DTM+64:20110515:102NAD+DP+5000119007353::9++BALLYMUN PBLLOC+7+5000119007353::9NAD+SE+5088942150030::9++OLD IRISH CREAMERY CHEDDARNAD+BY+5000119000006::9++TESCO STORES LTDLIN+1++05391517715644:ENPIA+1+9629668:IN:92IMD+F++TU:::OAK SMOKED CHED 200GQTY+21:82.000QTY+59:12.000LIN+2++05391517715651:ENPIA+1+9629743:IN:92IMD+F++TU:::CHEDDAR WITH CHILLI 200GQTY+21:81.000QTY+59:12.000LIN+3++05391517715736:ENPIA+1+9629766:IN:92IMD+F++TU:::CHEDDAR WITH CRANBERRIESQTY+21:81.000QTY+59:12.000
TRADACOMS – ORDHDR (PURCHASE ORDER)
STX=ANAA:1+5000167000003:UK LTD+5088942150038:SUPPLIER PLC+120208:170512+ZZ0014 +ORDHDR+BMHD=1+ORDHDR:9TYP=0430+NEW-ORDERSSDT=5088942150038:987654+SUPPLIER PLC+THE FACTORY:ANYSTREET:ANYTOWN:ANYSHIRE:AN1 9ZZCDT=5000167000003+BOOTS UK LTD+BEAUTY & P.CARE:1 THANE RD:NOTTINGHAM NG90 1BSFIL=5+1+940601MTR=6MHD=2+ORDERS:9CLO=5000167100301:D82ORD=Q8521073::940601++NOLD=1+5012345000015+5012345100012+:1364537+12+100+54000+++TOOTHBRUSH FIRMOLD=2+5012345000022+5012345100029+:1364541+12+100+54000+++TOOTHBRUSH MEDOTR=2MTR=7MHD=3+ORDERS:9CLO=5000167100301:D82ORD=Q8521086::940601++NOLD=1+5012345000046+5012345100043+:1364595+12+50+54000+++TOOTHBRUSH SOFTOTR=1MTR=6MHD=4+ORDTLR:9OFT=2MTR=3MHD=5+ORDHDR:9
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B2BGATEWAY EDI FOR BRIGHTPEARLPRESENTED BY: B2BGATEWAY
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COMMUNICATION PROTOCOLS
Protocols are the communication methods used to transfer the EDI databetween the Brightpearl user and their trading partners. Some of themost popular communication protocols include:
• VAN: A value-added network (VAN) is a private network provider(sometimes called a turnkey communications line) that is hired by acompany to facilitate electronic data interchange (EDI)
• AS2: Applicability Statement 2(AS2) is a specification about how totransport data securely and reliably over the Internet. Security isachieved by using digital certificates and encryption
• FTP/sFTP: The File Transfer Protocol (FTP) is a standard networkprotocol used to transfer computer files from one host to anotherhost over a TCP-based network, such as the Internet
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B2BGATEWAY EDI FOR BRIGHTPEARLPRESENTED BY: B2BGATEWAY
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AS2
VAN
FTP
FTPS
AS2 Server AS2 Software X-12 Ver. 5010Encryption Software
Annual LicensingSoftware Certification
VanSoftware
Mailbox Setup Mailbox Fees X-12 Ver.4040
Mapping Tools
Modem Phone
FTPServer
FTPSoftware
SoftwareCredential
X-12 Ver.4010
Mapping Tools
ConsultantFees
FTPSSoftware
EncryptionSoftware
SoftwareCertificate
X-12 Ver.3040
Mapping Tools
ConsultantFees
Consultant
Fees
Consultant
Fees
SO LET’S PUT ALL THAT TOGETHER…
Each trading partner specifies their required communication method and which documentsthey require to complete EDI transactions. This can make the EDI process very complex asillustrated below.
EDI USER
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B2BGATEWAY EDI FOR BRIGHTPEARLPRESENTED BY: B2BGATEWAY
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AS2 Server AS2 Software X-12 Ver. 5010Encryption Software
Annual LicensingSoftware Certification
VanSoftware
Mailbox Setup Mailbox Fees X-12 Ver.4040
Mapping Tools
Modem PhoneFTP
ServerFTPSoftware
SoftwareCredential
X-12 Ver.4010
Mapping Tools
ConsultantFees
FTPSSoftware
EncryptionSoftware
SoftwareCertificate
X-12 Ver.3040
Mapping Tools
ConsultantFees
ConsultantFees
ConsultantFees
AS2
VAN
FTP
FTPS
A 3RD PARTY EDI PROVIDER MAKES IT EASY…
EDI USER
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B2BGATEWAY EDI FOR BRIGHTPEARLPRESENTED BY: B2BGATEWAY
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EDI AND THE OMNI-CHANNEL
Retailers are meeting the new customerdemands by deploying specialized supplychain strategies and software solutions.
Today’s suppliers must be able to supportthe Omni-Channel retailers new demandsor face the possibility of extinction over thecoming years.
The ‘Omni-Channel’ is the evolution of‘multi-channel retailing’, but isconcentrated more on a seamlessapproach to the consumer experiencethrough all available shopping channels;for example:
• Mobile internet devices• Computers• Bricks-and-mortar• Television• Radio• Direct mail• Sales catalogs, etc.
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B2BGATEWAY EDI FOR BRIGHTPEARLPRESENTED BY: B2BGATEWAY
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The major challenge for today’s suppliers, in order to meet the retailers' new Omni-Channelneeds, is to get their goods and services to the correct channel as quickly and as accurately aspossible and, needless to say, in the most cost effective manner.
WHAT IS THE OMNI-CHANNEL?
850846
850
855
810
846
WAREHOUSE / 3PL
BOX STORE
DROP SHIP SUPPLIER
940
945
850DROP SHIP PURCHASE ORDER
850
810
856
ECO
MM
ERC
E SI
TES
ON
LIN
E M
AR
KETP
LAC
ES
ORDERS AND SHIPMENTS REACHING
YOUR CUSTOMERS!
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B2BGATEWAY EDI FOR BRIGHTPEARLPRESENTED BY: B2BGATEWAY
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HOW DOES EDI HELP THE OMNI-CHANNEL?
Fully integrated EDI solutions deliver full end to end seamless connectivity between the supplier and all parties in the supply chain…• From box store retailers (Wal-Mart,
Target, CVS, etc.) • To online retailers (Amazon,
Buy.com, Wayfair, etc.)• To manufacturers, third party
logistics providers (3PL) • and even online shopping carts
(which may be powered by online platform providers such as 3dcart, Volusion, Magento, Shopify, etc.).
Using EDI allows all business documentation needed such as • Purchase Orders (EDI 850)• Invoices (EDI 810)• Inventory Updates (EDI 846)• Warehouse Shipping Orders (EDI 940)• Advanced Shipping Notices (EDI 856) • and so forth to be exchanged
seamlessly and without error.
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B2BGATEWAY EDI FOR BRIGHTPEARLPRESENTED BY: B2BGATEWAY
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HOW DOES EDI HELP THE OMNI-CHANNEL?
As EDI introduces full automation there is:• No need for the supply chain partners to re-key data
The supplier benefits greatly from • increased speed• increased accuracy• greater visibility• reduced labor costs
While the omni-channel retailer is assured that they• will get the right product • to the right customer • in the right time frame • and within agreed costs
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B2BGATEWAY EDI FOR BRIGHTPEARLPRESENTED BY: B2BGATEWAY
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BRIGHTPEARL EDI INTEGRATION
B2BGatweay uses Brightpearl API to provide full seamless, cloud based EDI integration between the Brightpearl user and their trading partners.
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B2BGATEWAY EDI FOR BRIGHTPEARLPRESENTED BY: B2BGATEWAY
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TRANSACTION REPORTS
Under the reports tab in the Client Portal the client can view all transactions over a given timeperiod. B2BGateway can also email the client a daily transaction report if required.
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B2BGATEWAY EDI FOR BRIGHTPEARLPRESENTED BY: B2BGATEWAY
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TRANSACTION REPORTS
A 997 is also known as aFunctionalAcknowledgement (FA). Itlets the client know if thetrading partner hasreceived and acceptedthe file. Receipt of a 997does not necessarilymean that the filecontains no errors.
Open Exception
Closed Exception
997 Accepted: Trading Partner has received & accepted your file.
997 Rejected: Trading Partner has rejected your file.
Open Exception: There are issues with the file you tried to send. Check the “Exception Report” for details. Fix and resend the file.
Closed Exception: The file was fixed and resent or someone closed the exception manually.
Blank Field: A 997 has not yet been received from the Trading Partner or this is an “inbound” file
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B2BGATEWAY EDI FOR BRIGHTPEARLPRESENTED BY: B2BGATEWAY
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EXCEPTION REPORTS
If a client sees an Open Exception in the Transaction Report, they should open up theException Reports Section on their Client Portal. Here they will see files that have beenrejected by the trading partner and a reason as to why the were rejected. The client can thenfix these errors and re-send or contact B2BGateway support for help.
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B2BGATEWAY EDI FOR BRIGHTPEARLPRESENTED BY: B2BGATEWAY
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GS1-128 LABELS
In today’s business environment, GS1-128 (formerly known as UCC-128) labels have become a necessary part of the criteria for largeformat retailers in automating the supply chain with their suppliers.
GS1-128 labels are an outer label affixed to each carton and/or palletand provide information about a particular shipment. This label willalert the trading partner about shipment information such as who thevendor / supplier is, carton content, store ship to location, etc., and is amix of both human readable as well as scan able information.
The GS1-128 label on every carton is scanned at its destination location(e.g. trading partner central warehouse) and information usually is tiedto an Advance Ship Notice (ASN) that has already been transmitted viaEDI to the trading partner from the supplier.
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B2BGATEWAY EDI FOR BRIGHTPEARLPRESENTED BY: B2BGATEWAY
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HOW MUCH DOES IT COST?
B2BGateway has been providing excellentcustomer service to all of our clients, includingBrightpearl users and we will continue to do soin the future.
PRICING• Our pricing is posted on our website
(b2bgateway.net/pricing.asp)
• All (318+) EDI X-12 Transaction sets are supported at one low price
• Free Cross Reference Tables
• All mapping changes and upgrades required included in standard fee.
SETUP FEES
Organizational Setup Fee (one time fee) $750
Trading Partner Fee (one time setup feeper trading partner)
$600
Add-On Software Fee (each) $375
RECURRING FEES
Basic Service Fee$149
per month
EDI Transactional Fee $0.06/ SKU line
997 Functional Acknowledgements(fully managed)
Free
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B2BGATEWAY EDI FOR BRIGHTPEARLPRESENTED BY: B2BGATEWAY
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CUSTOMER SERVICEB2BGateway has been providing excellentcustomer service to all of our clients since 1999and we will continue to do so in the future.B2BGateway has developed two new teams tohelp clients with setting up and maintaining theirtrading partner relationships.
(1) Setup Team: A dedicated Project Managerand setup team is assigned to each newBrightpearl client for the implementationphase of the project.
(2) Rapid Response Team (RRT): The RRT isthere to assist any client with any issues theymay come across once in production. Eachclient has direct access to the RRT team withemergency 24/7 support if needed.
Available Support
• Setup phase dedicated project manager
• Rapid Response Team available for when issues need immediate attention.
• Support is available 24/7 all year long and in your time zone.
• These support features are included in the monthly fee at no extra cost.
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B2BGATEWAY EDI FOR BRIGHTPEARLPRESENTED BY: B2BGATEWAY
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B2BGATEWAY FACT SHEETB2BGateway has been doing EDI since 1999, offering EDI and supply chain integration solutions tothousands of clients across the globe. Here are some other interesting facts about our EDIexperience:
• GS1 Accredited EDI Solution Provider• 2015 Supply & Demand Chain Executive ‘Pro to Know’• 2015 CIO Review Top 20 Logistics Technology Solution Provider• B2BGateway processes over $30-billion dollars in client / TP transactions each month.• Thousands of client / TP partner relationships worldwide.
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B2BGATEWAY EDI FOR BRIGHTPEARLPRESENTED BY: B2BGATEWAY
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TRADING PARTNERS
B2BGateway.Net currently supports over 25,000 EDI relationships and presently works with hundreds of trading partners. See our full list of Trading Partners across all verticals at
www.b2bgateway.net/tradingpartners.asp - New trading partner relationships are added daily.
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B2BGATEWAY EDI FOR BRIGHTPEARLPRESENTED BY: B2BGATEWAY
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Greater Accuracy by removing
need to re-key data
Greater Speed through electronic
communication
Integration with supply chain tools
such as ERP, WMS, 3PL
Faster Payment from your Trading
Partners
Environmentally Friendly - reduce reliance on paper
B2BGateway offers cloud-based, fully-integratedEDI and automated supply chain solutions toBrightpearl users.
Our solutions, which remove the need to re-keydata, are widely used in Wholesale Distribution,Retail (Online and Box Store), Manufacturing, ThirdParty Logistics (3PL), Automotive and Governmentindustries.
We also to provide connections to eCommerceplatforms such as Magento, Bigcommerce, 3dcartand Shopify.
TOP 5 ADVANTAGES OF EDI
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B2BGATEWAY EDI FOR BRIGHTPEARLPRESENTED BY: B2BGATEWAY
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Questions Anyone?
THANK YOU FOR WATCHINGCall USA: +1 401 491 9595 (USA)
Call Europe: +353 61 708533 (EU)
Call Australia: +61 28003 7584 (AU)
Web: www.B2BGateway.Net
Email: [email protected]