OFFICIAL USE Terms of reference Policy Dialogue Assignment Green City Action Plan, Tirana 1 Background Green Cities Initiative and Green Cities Action Plan (GCAP) Cities are dynamic and vital parts of society and are the main engines of social, economic and technological development. According to the UN, around half of the world's population now lives in urban areas, and by 2030 this is likely to exceed 60 per cent of the global population. In order to provide their populations with the myriad of demanded services, cities need inputs of large quantities of resources. As such, cities are a source of significant environmental impacts. For example, research indicates that cities already account for up to 70 per cent of energy use and 80 per cent of greenhouse gas emissions, figures which are set to rise over time. Furthermore, major environmental concerns for cities range from the quality of air and traffic congestion to pressure on limited green space, land and water resources. Urban activities, and how they are organised deeply affect the environment, and the overall quality of life of urban populations. These urban issues are particularly acute in EBRD’s COOs. For example, the EBRD regions’ energy intensity is up to three times greater than the EU average (EIA, 2015). This energy inefficiency is reflected in the poor energy performance of both public and private buildings in urban areas. Also, many cities in EBRD COOs produce municipal solid waste that ends up in landfills that “are simply dumpsite areas where the municipal services (or contractors) pile up or simply deposit waste” (UNECE, 2010). In addition, recycling of waste in COO urban areas is negligible compared to an EU average of 39 per cent (European Environment Agency, 2015) and an EU target of 50 per cent of municipal solid waste (MSW) recycling by 2020. Furthermore, residents of cities in the region are exposed to much higher levels of urban air pollution than other populations. For the sustainable development of green cities it is critical to recognise the relationship between environmental aspects and economic and social issues. This thinking is also very much in line 1 OFFICIAL USE
Transcript
OFFICIAL USE
Terms of reference
Policy Dialogue AssignmentGreen City Action Plan, Tirana
1 Background
Green Cities Initiative and Green Cities Action Plan (GCAP)
Cities are dynamic and vital parts of society and are the main engines of social, economic and technological development. According to the UN, around half of the world's population now lives in urban areas, and by 2030 this is likely to exceed 60 per cent of the global population.
In order to provide their populations with the myriad of demanded services, cities need inputs of large quantities of resources. As such, cities are a source of significant environmental impacts. For example, research indicates that cities already account for up to 70 per cent of energy use and 80 per cent of greenhouse gas emissions, figures which are set to rise over time. Furthermore, major environmental concerns for cities range from the quality of air and traffic congestion to pressure on limited green space, land and water resources. Urban activities, and how they are organised deeply affect the environment, and the overall quality of life of urban populations.
These urban issues are particularly acute in EBRD’s COOs. For example, the EBRD regions’ energy intensity is up to three times greater than the EU average (EIA, 2015). This energy inefficiency is reflected in the poor energy performance of both public and private buildings in urban areas. Also, many cities in EBRD COOs produce municipal solid waste that ends up in landfills that “are simply dumpsite areas where the municipal services (or contractors) pile up or simply deposit waste” (UNECE, 2010). In addition, recycling of waste in COO urban areas is negligible compared to an EU average of 39 per cent (European Environment Agency, 2015) and an EU target of 50 per cent of municipal solid waste (MSW) recycling by 2020. Furthermore, residents of cities in the region are exposed to much higher levels of urban air pollution than other populations.
For the sustainable development of green cities it is critical to recognise the relationship between environmental aspects and economic and social issues. This thinking is also very much in line with the UN’s 2030 Agenda for Sustainable Development and the Sustainable Development Goals (UN 2015) and particularly the Goal 11 calling for governments to make cities and human settlements inclusive, safe, resilient and sustainable.
In urban areas, EBRD has a proven record helping cities invest in climate adaption and mitigation and resource efficiency. In 2015, the Bank financed 45 projects in 39 cities and municipalities through its municipal and environmental infrastructure division (41 transactions in 2014), representing a total EBRD commitment of €708 million (€726 million in 2014). These investments ranged from investing in public transport infrastructure, new or upgraded water supply and waste water treatment, energy efficient district heating solutions and municipal solid waste projects. More than 35 million people are expected to benefit from these initiatives, while reducing 878,000 tCO2e per year.
In 2015, the Bank further extended its environmental focus under the Green Economy Transition (GET). Through the GET, the EBRD has a target of delivering 40 per cent of its annual investments in ‘green’ projects by 2020.
1OFFICIAL USE
OFFICIAL USE
Governments, civil society, businesses and the donor community have many actions underway to attempt to address the worst of these many urban issues. However, these actions have generally been undertaken in an ad hoc manner. Occasionally, systematic approaches have been attempted (for example developing Sustainable Energy Action Plans (SEAPs) under the Covenant of Mayors), but these have only addressed one part/sector of the problem (energy in the case of SEAPs).
It is critical for the quality of life of urban populations in the Bank’s COOs that these multiple urban issues are addressed in a systematic way. Taking a broader strategic view of urban environmental challenges has a number of benefits including:
Providing input to optimising the allocation of a City’s limited financial and personnel capacity to those issues with the greatest environmental benefits
Enhancing the possibilities to attract donor co-finance and support when it is clear how a specific project fits into the broader priorities and road map for environmental improvement in the city.
In response to this context, the EBRD has begun the development of a Green Cities Initiative. As a core part of this Initiative, the Bank worked with the OECD and ICLEI to prepare a methodology (the Methodology) for the development of Green City Action Plans (GCAP). The Methodology is designed to guide a City through 5 main steps of the development and implementation of a GCAP – from establishing a Green City Baseline, developing a vision, preparing the GCAP, implementing the actions and reviewing progress. The EBRD is looking to engage a consulting team (the Consultant) to apply the Methodology and develop a GCAP for the City of Tirana (the City or the Client).
GCAP for Tirana
After the end of the communist system in 1991, rapid urbanisation took place in Tirana, the capital city, accommodating a rapid increase in migrants from rural and mountainous areas. By 2008, the population of Tirana reached 640,000, from 250,000 in 1989, or an increase of almost 270% in just nine years. This resulted in serious urban problems such as shortages in infrastructure, particularly in housing. Many rural migrants illegally settled in the surrounding areas of the urban centre or in protected green areas where no sufficient water and power supply systems are provided, and where solid waste is managed poorly, resulting in significant degradation of the urban environment. Urbanization is still in progress, and it is predicted that the city’s population will reach one million by 2025. It is thus urgent for urban developments in the transportation, water/sewerage, and solid waste management sectors, in particular, to keep up with the increasing urban population.
Air pollution was caused by predominantly by industry in the Albanian cities before the 1990s, when road traffic was insignificant. Yet, air quality monitoring and studies carried out in the last two decades have indicated that air pollution from particulate matter is the main problem of the air quality in Tirana, and this pollution is especially high close to areas with a great traffic density. Many of the cars in Tirana are old with bad technical conditions and about 80% of them run on diesel that releases particulate matter 20 times higher in volume than petrol engines. Besides carbon monoxide, major pollutants caused by vehicles include Pb, S, CO2, NOx, O3 and SO 2. There has been some improvement recently as result of measures undertaken to control the air pollution sources and improvements made in infrastructure. However, there still are about 70,000 vehicles registered in Tirana, about 30% of the nation’s total. With about 90% of the capital costs from the road transport, compared with 5% for rail and 2.5% for marine and aviation, air pollution remains a main environmental and social concern. To achieve CO2 emission reduction amid the anticipated continuing rapid growth in transport demand, the City of Tirana has been promoting sustainable
2OFFICIAL USE
OFFICIAL USE
transport development that is more resources efficient and environmentally friendly, such as supporting a multi-modal integrated transport development.
The City of Tirana, moreover, is vulnerable to the impact of climate change. It is situated in the central part of Albania and has a maritime Mediterranean climate, with hot, dry summers and mild, wet winters. During the last decade, the City has experiences heat waves and heavy precipitation and floods due to the changing climatic conditions, and is projected to experience an increase of 1⁰C in annual mean temperature by 2045, combined with longer and more frequent heat waves.
In response to the growing urban and environmental challenges, the Municipality of Tirana (MOT) adopted an urban development plan, titled the “Urban Regulatory Plan in Tirana Municipality” (URPTM) in February 2013. URPTM set the vision, directions, and outlines of future development based on a needs assessment and situation analyses of Tirana. However, no concrete action plans for urban utilities and infrastructure was included, although separate sector plans are in development. An adaptation strategy has also been developed, although not yet approved by the City Council.
Under the Memorandum of Understanding (MoU) signed with the City of Tirana in November 2015, and further endorsed with the Mayor during the Green Cities Conference in Tirana, EBRD has agreed to support the Municipality to develop a Green City Action Plan for Tirana that will comprehensively assess the priorities for the City’s sustainable development in the short- and medium- term, encompassing all sectors under the EBRD’s Green Economy Transition approach, while proposing concrete actions, plans and roadmap that will lead to effectively achieving measurable results.
2 ObjectivesThe overall objective of this Assignment is to apply the Methodology and assist the City of Tirana to develop a Green City Action Plan that is signed off by the City Council.
Specific objectives of the assignment shall include, inter alia:i. Assist the City to become familiar with the Methodology and to establish the necessary
leadership team for applying the Methodology;ii. Support the City identify the key stakeholders for the assignment, including main contact
points of each entity, responsible for contributing to the development of GCAP;iii. Support the City in their stakeholder engagement;iv. Assist the City to understand the external conditions that need to be considered in the
development of the GCAP;v. Gather data and calculate selected indicators and prepare an indicators database;
vi. Map the existing policy framework that will have an impact on the development of the GCAP;
vii. Prepare a technical analysis of indicators against established benchmarks, and to submit it as a technical report;
viii. Assist the City to conduct broad stakeholder consultations (including both bilateral meetings and consultation group meetings, depending on the need) to complement the indicators analysis;
ix. Assist the City to select the priority issues for action;x. Assist the City to set strategic objectives for the priority areas;
xi. Support the City to determine the key programmes that will address the priority areas;xii. Assist the City to identify the most appropriate responsible entities for each
action/programme/measure;xiii. Assist the City to review existing policies and to select new policy measures;
3OFFICIAL USE
OFFICIAL USE
xiv. Work with the City to prepare an indicative investment plan;xv. Prepare a draft Green City Action Plan and presentation;
xvi. Prepare a draft monitoring plan for the City; andxvii. Prepare a final report summarising lessons from the process.
3 Scope of workThe Consultant will
Familiarise themselves with the Methodology; Work with the Client to apply steps I (Green City Baseline), II (Green City Programme), III
(Green City Commitment) and 4.2.1 (Setup monitoring scheme) of the Methodology as outlined in the tables below. The Consultant will be expected to facilitate and conduct the bulk of the work in the development process for the GCAP. However, since the GCAP will be ‘owned’ by the City of Tirana, it is expected some tasks will be led by the City with the Consultant providing support. The respective roles of the Client and Consultant for each step in the Methodology are outlined below.
In summary, the Consultant will produce the following deliverables all integral to the Green City Action Plan:
Step Task Output
I 1.1 Inception report including notes from kick-off meeting
1.2.2 and 1.2.3 Indicators database
1.3.1 and 1.3.2 Technical assessment report and presentation
1.3.3 Prioritisation report describing results of tasks 1.3.1, 1.3.2 and 1.3.3
II 2.1.1 Strategic objectives report
2.1.2 Report on proposed key programmes
2.2.1 -2.2.5 Report including review of existing policy options and new policy options
II and III 2.3.2 and 2.3.3 and 3.2.3 Green City Action Plan and presentation
4.2.1 Monitoring plan
I-III Training and capacity building Three one-day training workshops for City officials
Final report
Training and capacity buildingIn addition to the steps and tasks described above, the Consultant will provide training and capacity building for City officials. This training and capacity building will take the form of 3 one-day workshops at a time to be agreed by the Client. The workshop topics will also be agreed with the Client, but are likely to cover systematic planning for green cities, statistics and data collection, and monitoring and verification reporting.
4 DeliverablesThe following deliverables from each Task will be required:
4OFFICIAL USE
OFFICIAL USE
Tasks (relating to Table 1 steps)
Deliverable Date (weeks after contract signing)
1.1 Inception report including notes from kick-off meeting
4
1.2.2 and 1.2.3
Completed indicator database 12
1.3.1 and 1.3.2
Completed technical assessment report and presentation
16
1.3.3 Completed prioritisation report describing results of tasks 1.3.1, 1.3.2 and 1.3.3
24
2.1.1 Completed strategic objectives report 28
2.1.2 Completed report on proposed key programmes 36
2.2.1 -2.2.5
Completed report including review of existing policy options and new policy options
40
2.3.2, 2.3.3 and 3.2.3
Completed Green City Action Plan and presentation 48
4.2.1 Monitoring Plan 48
1-3 3 Training and capacity building one-day workshops 52
Final report describing the assignment and containing in Annexes material from all tasks including tasks 1.3.2, 1.3.3, 2.3.3, 3.3.2, 3.3.3 and 4.2.1
56
All deliverables except 1.1 and the Final report will be delivered in English and Albanian.
The following disclaimer shall be added to the inside cover of all deliverables: ”This [document/presentation] was prepared by the [Consultant] solely for the benefit of the City of Tirana and may not be relied upon by any third party. Any views, opinions, assumptions, statements and recommendations expressed in this [document/presentation] are those of [consultant] and do not necessarily reflect the official policy or position of Tirana. The EBRD nor the City of Tirana do not accept any responsibility whatsoever with regard to any claims of any nature by any third party relating, directly or indirectly, to EBRD’s role in selecting, engaging or monitoring the Consultant and/or as a consequence of using or relying upon the services of the Consultant (unless determined by final judgement of a court of competent jurisdiction to have been the result of gross negligence or wilful misconduct of EBRD).”
5OFFICIAL USE
OFFICIAL USE
5 Implementation arrangementsThe Consultant shall report on a bi-weekly basis to the Operational Leader, Sung-Ah Kyun, Tirana EBRD Office and Nigel Jollands of the EBRD’s Energy Efficiency and Climate Change Team (joint Operation Leaders for this assignment).
The duration of the Assignment will be 15 months.
6 Consultant profileThe Consultant will be a firm or a group of firms with previous project experience in: a) management of similar assignments; b) measurement of environmental performance and improvements and development of sustainability plans for cities; urban planning, climate change and environmental policies and regulations; applied cost-benefit analysis and/or related multi-criteria analysis; private and public financing on related green-/ and brownfield projects; incorporation of environmental, economic, social and gender aspects in the development of green/sustainable city agendas;c) working with municipalities in EBRD countries of operations (preferably in Albania) in connection with urban sustainability and both national and local municipal regulations.
The Consultant’s experts team is expected to include:
- Key Expert(s) No. 1: Technical Expert(s) with preferably 10 years of previous professional experience in energy and resource efficiency (covering energy, transport, roads, industries, buildings, district-heating, lighting, municipal services, solid waste, water and wastewater and land-use sectors), climate mitigation (incl. GHG emissions accounting), climate adaptation (risks analysis), environmental sustainability (incl. biodiversity), climate and urban technologies, and monitoring, reporting and verification (MRV).
- Key Expert(s) No. 2: Policy Expert(s) with preferably 10 years of previous professional experience, with expertise in policy advisory to national and local government bodies/agencies and business and civil communities, including on the subjects of low-carbon growth, urban planning and municipal infrastructure and services, energy and resource efficiency policy, climate mitigation and adaptation, governance and institutional capacity building, environmental and social policy, technology and innovation, stakeholder and civil engagements, business and government policy, MRV policy and best practices and regulatory reforms.
- Key Expert(s) No. 3: Economics and Financial Expert(s), with preferably 10 years of previous professional experience, with expertise in financial analysis and modelling/forecasting, (public) budgeting, (international) project financing, municipal infrastructure and transport investments, economic growth and employment analysis, carbon finance and behavioural economics.
- Key Expert(s) No. 4: Legal Expert(s) with preferably 10 years of previous professional experience, with expertise in municipal laws and regulations (incl. on urban development, energy, waste, water etc.), energy and environmental laws and regulations, public procurements, related EU Directives and regulations, social welfare and MRV regulations.
- Key Experts(s) No.5: Environmental and Social Expert(s) with preferably 10 years of previous professional experience in air pollution, biodiversity, urban green space and land-use, public health, urban and social services, gender, civil engagement, behaviour and awareness raising and social resilience.
- Key Expert(s) No.5: Local Expert(s) with preferably more than 5 years of previous professional experience, with expertise in policy advisory to municipalities on subjects of green cities/sustainable development/city resilience, excellent knowledge of the municipal
6OFFICIAL USE
OFFICIAL USE
laws/regulations in relation to the national laws/regulations, strong technical and financial understanding, project finance, stakeholders engagement, capacity training and awareness raising, and excellent communications and presentation skills both in English and Albanian.
7 Donor requirements All documents, including training and marketing material and online resources, produced in
relation to the project should mention donor support and include the use of the donor’s logo, when appropriate.
This project can be used for a case study/article to be published on the EBRD web site, Blueprint, the Donor Update and other external and internal publications.
All reports prepared by the Consultant for this project should display the donor’s logo (to be provided by EBRD) and must carry the following warning.
7OFFICIAL USE
OFFICIAL USE
ANNEX 1: Table 1: Allocation of tasks against Methodology Steps
Step Sub-step Role of Client Role of ConsultantStep 1 Green City BaselineKey question of step 1:
- What is the current state of the environment?Aim:
- The “Green City Baseline” aims to inform policy and strategic decision-making at the start of the process (or the review phase for advanced local governments) and provide the reference scenario for the business-as-usual against the Green City approach and action.
Primary outcomes:- Commitment to Green City development for the local community.- Process initiated within local government and community.- Overview of status quo (understanding situation, constraints and capabilities).- Priorities identified to address environmental challenges most effectively and in an integrated manner.
1.1.1 Secure initial commitment - agreement with the City
Lead process of gaining internal City commitmentSecure senior political buy-in and municipal staff resources
Organise inception mission and one-day kick-off meeting with ClientProvide guidance to the Client on the process as a whole.Provide information requested by the Client as required to secure initial agreementDraft inception report including notes from kick off meeting (KOM)
1.1.2 Set up team & institutional structures Lead set up of internal City team ideally representing multiple municipal departmentsInform Consultant of reporting
Provide guidance to Client as required.
8OFFICIAL USE
OFFICIAL USE
Step Sub-step Role of Client Role of Consultant
channels and main point of contact with internal City team
1.1.3 Identify & engage stakeholder group(s) Lead identification and engagement process
Provide support to the Client as required.
1.2 Map local situation and gather information
1.2.1 Map external framework conditions Comment on Consultant draft
Sign off on amended draft when complete
Gather data and research to understand external issues impacting its Green City Action Plan. This will include exploring the international/regional/national and sub-national contexts, including policy/legal, economic, social and environmental relevant contexts, emerging issues, trends and forthcoming policies. Prepare initial draft of external framework map for Client comment.Amend draft to Client satisfaction
1.2.2 Map environmental and infrastructure challenges (Collection and assessment of state and pressure indicators)
Make final decision on selected indicatorsProvide access to City-held dataAssist Consultant to access other official dataSign off on indicators
Select relevant indicators from state and pressure indicator set in collaboration with City (see also Methodology Section 3.3)Gather data on selected indicators.Prepare indicators database for Client review
1.2.3 Map local policy framework (Collection and assessment of response indicators)
Provide access to information and background on City policies to
Select relevant indicators from response indicator set in collaboration
9OFFICIAL USE
OFFICIAL USE
Step Sub-step Role of Client Role of Consultant
ConsultantComment on Consultant draftSign off on amended draft when complete
with City (see also Methodology Section 3.3)Gather data and research on selected indicators.Prepare initial draft of policy framework map for Client commentAmend draft to Client satisfaction
1.3 Assess & prioritize
1.3.1 Conduct technical assessment (Internal prioritisation of green city challenges)
Comment on draft overview report
Sign off on indicators overview report
Analyse indicators against benchmarks (set by the EBRD) using the prescribed traffic light approach.Prepare draft technical assessment reportAmend indicators overview report
1.3.2 Stakeholder-based prioritization Decide on number and timing of public and/or City presentations. Cover the cost of venue and catering. Deliver presentation of findings to the meetings.
Conduct stakeholder consultation in public meeting.Decide on format of meetings
Prepare draft public presentation for Client comment if required to support the stakeholder consultation. Arrange public meetings logistics if required. Support Client at the public meetings if needed
1.3.3 Political assessment & Green City BaselineMake final decision on priority areas for action based on indicators and public consultation.
Draft prioritisation report describing results of tasks 1.3.1, 1.3.2 and 1.3.3
Step 2 Green City Action PlanKey question of step 2:
10OFFICIAL USE
OFFICIAL USE
Step Sub-step Role of Client Role of Consultant- Where do we want to go and how do we get there?
Aim:- The “Green City Action Plan” compiles and presents the agreed development vision and objectives for a period of 10-15 years, the
priorities to work upon in a period of 3-5 years, and the scope of actions and targets for priority programmes and actions proposed.Primary outcomes:
- Strategic objectives outlined according to environmental and socio-economic dimensions- Policy options assessed for addressing environmental challenges- Priority programmes and key actions defined- Medium-term targets for Green City Actions determined- Draft Green City Action Plan compiled
2.1.1 Develop strategic objectives for priority areas (10 – 15 years)
Provide comment on Consultant draft.Sign off on amended draft when completeDecide on final strategy statement
Prepare draft of Strategic Objectives report including Green City strategy statements for each priority area for Client commentAmend draft to Client satisfaction
2.1.2 Determine key programmes to address priority areas (3 -5 years)
Comment on draft report
Decide on key programmes for addressing priorities in next 3-5 years
Prepare report on proposed key programmes for next 3-5 years.Amend report as required.Support Client with background information as required
2.1.3 Consider scope incl. territory and stakeholders
Decide on scope Support Client with background information as required
2.2 Select policy measures
2.2.1 Review existing green city response Comment on Consultant draft reviewing and fine-tuning the list of policy options with input from
Prepare draft report for Client comment covering :- review of existing green city
2.2.2 Select new green city policy options2.2.3. Prioritisation of selected green city policy
11OFFICIAL USE
OFFICIAL USE
Step Sub-step Role of Client Role of Consultantoptions relevant bodies and stakeholders.
Sign off on amended draft when complete
Decide on final priority policy options.
responses- new policy options- Application of prioritisation filters
and additional analysis in order to determine which policies would deliver maximum net benefits
- draft of indicative investment needs
Amend draft to Client satisfactionPrepare draft report on prioritisation for City consideration.
Respond to queries from the City as appropriate.
2.2.4 Derive indicative investment needs to address priority areas
2.2.5. Final prioritisation
2.3 Draft Green City Action Plan (3-5 years)
2.3.1 Determine medium-term targets Comment on Consultant draftSign off on amended draft when complete
Prepare draft proposal for medium-term targets (these could be based on state and pressure indicators) for Client comment.Amend draft to Client satisfaction
2.3.2 Draft Green City Action Plan Comment on Consultant draftSign off on amended draft when complete
Prepare first full draft of GCAP for Client comment drawing together information from all previous steps.Amend draft to Client satisfaction
2.3.3 Present Green City Action Plan Decide on number and timing of public and City presentations. Cover the cost of venue and catering. Deliver presentation of findings to the meetings.
Prepare draft public presentation for Client comment. Arrange meetings logistics as required by Client. Support Client at the meetings if needed
Step 3 Green City CommitmentKey question of step 3:
12OFFICIAL USE
OFFICIAL USE
Step Sub-step Role of Client Role of Consultant- What mandate and resource are available?
Aim:- The “Green City Commitment” will politically back-up and mandate the process and objectives, targets and actions included in the Green
City Action Plan, link to provisions made in the municipal budget, and formally establish the reference base for mayor, councillors, and administrative decision makers with regard to further development & investment decisions.
Primary outcomes:- Political Commitment to Green City Action Plan.- Mandate for implementing the Green City Actions Plan.- Consideration of financial resources in municipal budget.- Established reference for sectoral-focus plans.- Established implementation partnerships.
Indicative timeline:1-2 months3.1 Engage politicians and their bodies
3.1.1 Prepare policy support framework Lead the engagement process including identifying political, administrative and community champions.Respond to questions from the City
Provide information and support to Client as required.
3.1.2 inform policy debate Lead the engagement process to develop ‘ownership’ of the GCAP with identified champions, political leaders and decision makers.Respond to questions from the City
Provide information and support to Client as required.
3.2 Prepare Council resolution
3.2.1 Consider formal Council requirements Decide on timing, due dates, and format
Provide information and support to Client as required.
3.2.2 Draft Council resolution Draft Council resolution as appropriate Provide information and support to Client as required.
3.2.3 Prepare presentation and council meeting Decide on timing of Council presentation(s).Deliver presentation of findings to the meetings.
Work with Client on content of draft presentationCompile potential counter-arguments and frequently asked questions in
13OFFICIAL USE
OFFICIAL USE
Step Sub-step Role of Client Role of Consultantadvance.Prepare draft presentation for Client comment. Arrange meetings logistics as required by Client. Support Client at the meetings if needed
3.3 Establish implementation partnerships
3.3.1 Publish Green City Action Plan Comment on final GCAP
Prepare publishable format documentPublish GCAP (including covering printing and distribution costs)
Decide on appropriateness of launch event. If appropriate, organise launch event.
Prepare final GCAP for Client comment.Amend draft to Client satisfaction
3.3.2 Engage stakeholders and form alliances Lead engagement to find partners to help to deliver on identified priorities and projects.
Provide information and support to Client as required.
3.3.3 Formalise action and implementation partnerships
Lead partnership development Provide information and support to Client as required.
Step 4 Green City ActionKey question of step 4:
- How can we operationalise the plan?Aim:
- The “Green City Action” will operationalise and implement the Green City Action, break it down into concrete tasks, allocate of budget, time & staff, and monitor the contribution of each measure to the objectives & targets established in the Green City Action Plan.
Primary outcomes:- Initiating and running projects as part of a comprehensive Green City Action Plan.- Monitoring of implementation of actions and progress towards objectives and targets.- Mitigation of environmental challenges and risks / environmental improvements started.
Indicative timeline:
14OFFICIAL USE
OFFICIAL USE
Step Sub-step Role of Client Role of Consultant- 12-36 months
4.1 Implementation Plan for key measures
4.1.1 Refine generic Green City Action Plan and mobilise investment
NA
4.1.2 Plan implementation of selected key measures
NA
4.1.3 Execute measures NA4.2 Monitor implementation and progress
4.2.1 Set up monitoring scheme Comment on monitoring plan draft
Decide on monitoring plan
Prepare draft monitoring plan for Client comment based on, inter alia, Green City IndicatorsAmend draft to Client satisfaction
4.2.2 Implementation monitoring NA4.2.3 Control progress NA
4.3 Implement corrective measures
4.3.1 Consider monitoring results NA4.3.2 Plan and implement corrective measures NA4.3.3 Monitor impact of corrective measures NA
Step 5 Green City Reporting
Key question of step 5:- What have we been able to achieve – and how?
Aim:- The “Green City Report” will analyze successes and failures during the implementation period, provide the basis for taking further political
decisions and inform Council, stakeholders & the public on what the city has done and achievedPrimary outcomes:
- Institutionalized evaluation, audit and reporting system in use.- Green City Report reflecting achievements based on objectives and targets established in the Green City Action Plan.- On-going and increasing environmental improvements.- New policy options identified to accelerate Green City development.
Indicative timeline:- Suggested to implement as annual report, i.e. 12 months from Council decision- Duration of phase ca. 3 months
15OFFICIAL USE
OFFICIAL USE
Step Sub-step Role of Client Role of Consultant5.1 Evaluate process and achievements
5.1.1 Evaluate effectiveness of process NA5.1.2 Green City Benchmarking NA5.1.3 Evaluate effectiveness of measures/investments to address environmental challenges and risks
5.3 Report 5.3.1 Draft Green City report NA5.3.2 Present Green City report
NA5.3.3 Draw conclusions and prepare for subsequent cycle
NA
16OFFICIAL USE
OFFICIAL USE
ANNEX 2:
Activity, Staffing and Outputs Schedule
(the following information may be presented in a PERT diagram or other similar flow chart. The formal below is illustrative only and is intended to specify the content of the information required).
Activity Month(s) from start of assignment1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
Key inputs(experts etc)
Team Leader Expert A Expert B
Key Outputs(reports etc)
inception report progress reports draft report final report
17OFFICIAL USE
OFFICIAL USE
ANNEX 3
Expert Inputs
Experts
Name and nationality Position Total Expert days of input
Home Field
18OFFICIAL USE
OFFICIAL USE
ANNEX 4
Financial Proposal Form [Location, Date]
To: European Bank for Reconstruction & DevelopmentOne Exchange SquareLondon EC2A 2JNUnited Kingdom
Subject: [project_name]
Dear Sirs:
Herewith is our Financial Proposal in the sum of [amount in words and figures].
This amount is (exclusive of VAT),
A. (We determined that the services are exempted from indirect taxes/VAT. The basis of exemption is set out in …(provide evidence)….as attached, OR
B. (We determined that the services are subject to indirect taxes/VAT. The basis of the determination for indirect taxes/VAT being chargeable on the services is set out in …(provide evidence)…as attached;
Indirect taxes/VAT have been estimated at [amount in words and figures]. If this determination is verified by the Bank, it is intended that the Bank is responsible for paying and recovering the indirect taxes/VAT associated with the services.
which we have estimated at [amount in words and figures]
