BAINES Gill - WhatDoTheyKnow

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BAINES Gill

From: < >Sent: 22 July 2015 19:41To: BARTHOLOMEW FionaCc: ; ;

;

Subject: CHILTERN RAILWAYS (BICESTER TO OXFORD IMPROVEMENTS) ORDER AND DEEMED PLANNING PERMISSION - WORKS AT FIRST TURN BRIDGE

Dear Fiona, In response to your below query, it is considered that the reconstruction works being undertaken at bridge OXD49 (First Turn Bridge) are remedial in nature and do not require a discharge application to be submitted under Condition 5 of the Deemed Permission as attached to the above Order. This has always been the projects position, which OCC was informed of in November 2014 following similar discussions. The reconstruction works to this existing structure consist of the removal and installation of the bridge deck, with the abutments remaining in situ below the springing points. The deck is being replaced with a standard Network Rail conarch design. The bridge parapets will be reconstructed in a similar position, with Staffordshire Brindle Brown Brick being used to provide a sympathetic finish. I believe you have discussed this with from the project last week and he has sent through further details for your information yesterday (21 July 2015). All reconstruction works will take place within the Limits of Deviation as set out in the Order. These works are being undertaken to strengthen the existing bridge structure and allow sufficient clearance for the double track to be laid with W12+ gauge and will result in a similar structure being viewed by members of the public, whilst allowing the safe operation of the railway. The Order specifically allows for these reconstruction works, which are referred to as part of Works No. 2 in Schedule 1 of the Order, where its notes the undertaking of: ‘remedial works to bridges OXD42, OXD44, OXD46 and OXD49’ These reconstructions works were assessed as part of the original Environmental Statement (ES Vol.1, Chapter 2, paragraph 2.2.5), where it states: ‘In Phase 1, the single track through the Wolvercot Tunnel and First Turn bridge will be relaid. In Phase 2 the track bed will be lowered through the tunnel and bridge, with new retaining structures and reconstruction of the bridge. This will provide sufficient clearance for double track to be laid with W12+ gauge.’ The Inspector did not consider it necessary to describe the works to OXD49 as constituting a new structure or as one to be substantially reconstructed as set out in the Revised Design and Access Statement, January 2011 (Inquiry Document CD/1.19/1). Therefore these works do not require a discharge application to be submitted under Condition 5 of the Deemed Permission as the Condition specifically refers to the works as set out in this document, stating: ‘The design, layout and appearance and external materials of the stations and the bridges shall conform generally to those set out in the Revised Design and Access Statement, January 2011 (Inquiry Document CD/1.19/1)’. In addition, the general works powers conferred by articles 5(4) and 5(5) of the Order, also authorises Network Rail to carry out works which may be necessary or expedient for the purposes of, or for purposes ancillary to the construction of Work No.2. This would include works to reconstruct the shape of the opening beneath OXD 49 from an arch to a more square profile in line with the General Arrangement Drawings provided to the Council for

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information by by e‐mail dated 20 November 2014. There is however no requirement under Condition 5 to provide further details for such works to the Council. The reconstruction works are therefore considered to have been assessed as part of the original ES, with the Order providing specific powers to undertake them, with no requirement for a further submission under Condition 5. These works are being undertaken using the powers set out in the Order and not under Network Rails Permitted Development rights, so no Prior Approval submission is required either. By way of timetable we wish to inform OCC that the works as described above will begin early next week . I hope the above provides clarity on the works being undertaken at this structure but if you wish to discuss further please do not hesitate in contacting me. Kind regards

Consultant II

Impact Assessment and Planning

Environmental Resources Management Ltd

2nd Floor | Exchequer Court

33 St Mary Axe | London EC3A 8AA

From: BARTHOLOMEW Fiona [mailto:[email protected]] Sent: Thursday, July 16, 2015 6:24 PM To: ; @networkrail.co.uk Cc: SADLER Tim; STEVENS David; MORGAN Michael; @networkrail.co.uk Subject: RE: Bisecting Section I Dear , I write again further to my email below, as a result of further discussions this morning at our project team meeting. We are clearly concerned about the project as a whole, but of particular concern at the moment is First Turn Bridge. We note from the project website that these works are now described as “REFURBISHMENT AND REBUILD” (my underlining) http://www.bicestertooxfordcollaboration.com/diversions-and-notices/demolition-rebuild-first-turn-road-bridge-25jan-22nov-14.html We have email of 1st December 2014 (attached) which sets out NR’s view that the works are authorised under the TWA but we have doubts about this. In our view, remedial works to the Bridge are authorised by the deemed planning permission, but there has been no Prior Approval for the rebuild. On the basis of a very brief and cursory last minute consultation on

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materials (by who came into the office to show me the proposed bricks for the pedestrian side of the 2m parapets which I found objectionable) we became aware again of the local concerns that will be raised by this. I have been asked by a Councillor and a resident specifically for details of the materials and I want to be clear on the authorisations for this rebuilding work before I reply. We would ask please for a response to our email below by 28th July if at all possible so that we can review it at our team meeting that week and advise Members accordingly. Kind regards, Fiona Mrs Fiona Bartholomew Principal Planning Officer Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109‐113 St Aldates, Oxford, OX1 1DS www.oxford.gov.uk Please join others in providing feedback on the service we provide: this will help us ensure we continue to improve. Use the feedback form to tell us about your experience.

From: BARTHOLOMEW Fiona Sent: 13 July 2015 13:46 To: ' '; @networkrail.co.uk Cc: SADLER Tim; STEVENS David; MORGAN Michael Subject: RE: Bisecting Section I Dear and , Thank you for this reply , which was discussed at our Project Team meeting on 9th July as a result of which I write to seek some further information. I have included in this email too as the issue concerns all sections of the scheme in the Oxford area. As you are aware, this project is the subject of extreme scrutiny. We anticipate a further round of detailed questions from Councillors and local residents as the project ‘moves south’, and indeed we are already in receipt of questions around the proposal to bisect Section I. In order to deal with anticipated questions we feel that we need absolute clarity on each element of the scheme.

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Can I ask you please to provide a complete and comprehensive single bundle of the railway works - both proposed and already taking place within this administrative area - setting out the authorisations for each element such that no part would amount to a breach of planning control? This should be supported by copies of original documents and plans such that this complete and comprehensive bundle could be presented as a single entity to a person with no prior knowledge enabling that person to conclude that no breach of planning control would be effected. This would be a resource to which we could direct local residents; and might form the basis of a request by us for Counsel’s opinion. Obviously that would include sections I2 and J and what appears to many to be the replacement of First Turn Bridge. We ask for provision of this single source bundle because we are anxious to avoid delays and, I repeat, we are aware that either NR or the Council or both could be challenged to justify its position. Kind regards, Fiona Mrs Fiona Bartholomew Principal Planning Officer Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109‐113 St Aldates, Oxford, OX1 1DS www.oxford.gov.uk Please join others in providing feedback on the service we provide: this will help us ensure we continue to improve. Use the feedback form to tell us about your experience.

From: [mailto: @erm.com] Sent: 08 July 2015 10:04 To: BARTHOLOMEW Fiona Subject: RE: Bisecting Section I Dear Fiona, Please find the projects response to the below attached. If you wish to discuss please give me a call.

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Regards

Consultant II





@erm.com

From: BARTHOLOMEW Fiona [mailto:[email protected]] Sent: Tuesday, July 07, 2015 10:20 AM To: Subject: RE: Bisecting Section I That will be fine – Wed eve in time for our Thursday 8.30 meeting Mrs Fiona Bartholomew Principal Planning Officer Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109‐113 St Aldates, Oxford, OX1 1DS www.oxford.gov.uk Please join others in providing feedback on the service we provide: this will help us ensure we continue to improve. Use the feedback form to tell us about your experience.

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From: [mailto: @erm.com] Sent: 07 July 2015 10:11 To: BARTHOLOMEW Fiona Subject: RE: Bisecting Section I Hi Fiona, I will try and get something back to you this evening on this but could be tomorrow morning. Regards

From: BARTHOLOMEW Fiona [mailto:[email protected]] Sent: Monday, July 06, 2015 9:47 AM To: Cc: SADLER Tim; STEVENS David; MORGAN Michael Subject: Bisecting Section I Dear , 15/01978/CND Thank you for this latest submission which I will endeavour to progress as quickly as possible. I would hope that it can be presented to the August West Area Planning Committee. I note from the covering letter that the purpose of this application is: “to facilitate a revised construction programme within the area previously defined as Section I.” I have a general understanding of what you mean by this, as follows:

one team from NR is carrying out the works from Bicester down to where the works connect with the main line opposite Stone Meadow (the point at which you now propose to bisect Section I. In effect that team is constructing Section H and the proposed Section I1); and

another team (based in Reading I think) is carrying out work in and around Oxford Station and up to Stone Meadow (so, including Section J and proposed Section I2) much of which NR is claiming to be permitted development.

For certainty however, can I ask you please to confirm or correct my understanding as outlined above; and elaborate on your covering statement by outlining for me the implications and timetable for conditions approvals and construction in Sections: I1, I2 and J? Is it still the position of NR that works in J and now I2 are permitted development? An early reply would be greatly appreciated so that I can be clear on the implications of this change and progress the application accordingly. Kind regards, Fiona

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Mrs Fiona Bartholomew Principal Planning Officer Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109‐113 St Aldates, Oxford, OX1 1DS www.oxford.gov.uk Please join others in providing feedback on the service we provide: this will help us ensure we continue to improve. Use the feedback form to tell us about your experience.

This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. All communications sent to or from Oxford City Council may be subject to recording and/or monitoring in accordance with relevant legislation. If you have received this email in error please notify the author by return email.

This email and any files transmitted with it are confidential. It is for the intended recipient only. If you have received the email in error please notify the author by replying to this email. If you are not the intended recipient, you must not disclose, distribute, copy, print, or rely on this email. Any views expressed by an individual within this email which do not constitute or record professional advice relating to the business of the ERM companies, do not necessarily reflect the views of those companies. Environmental Resources Management Limited (company number 01014622) and ERM Europe Limited (company number 02137137) are both incorporated in England, with their registered address at 2nd Floor Exchequer Court, 33 St Mary Axe, London EC3A 8AA.



This email and any files transmitted with it are confidential and intended solely

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for the use of the individual or entity to whom they are addressed. All communications sent to or from Oxford City Council may be subject to recording and/or monitoring in accordance with relevant legislation. If you have received this email in error please notify the author by return email.


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BAINES Gill

From: < >Sent: 02 July 2015 16:52To: BARTHOLOMEW FionaCc: STEVENS DavidSubject: East West Rail - Section H Written Notification of Commencement of DevelopmentAttachments: C4 Written Notification of Commencement of Development in Section H

2-7-15.pdf

Dear Fiona, Please find attached written notification for the commencement of development within Section H of the above scheme. If you require any further information please let me know. Kind regards

Consultant II






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BAINES Gill

From: < >Sent: 16 June 2015 08:08To: BARTHOLOMEW FionaCc: STEVENS David;

Subject: East West Rail Section H: Discharge of Condition 19Attachments: Rail_freight_operations.pdf; ATT5353280.txt

Fiona, We are obviously aware that residents opposing tonight's Condition 19 discharge request are saying that HS2 spoil trains will run through Wolvercote. I note that the officer's report is clear in that HS2 issues are not relevant to the consideration. But for context, I thought you would be interested in the attached paper from HS2, which is in the public domain, and describes the thinking on the routing of spoil trains. You will see that it is true that Calvert waste terminal is intended to be used as a destination for the spoil trains, but it is explicitly not the intention to route them via Oxford. You can read this in paragraph 3.7 which whilst it mentions East West Rail does so in the context of access from Bedford. Paragraph 3.9 helpfully rules out routing the spoil trains via Reading, which in railway geography terms means they will not go through Oxford either. It may be worth distributing this to members before tonight’s meeting? For what it is worth the only discussions the project has had with HS2 is for the route Princes Risborough – Aylesbury – Calvert. Kind regards

Senior Programme Manager (East West Rail) IP Central

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BAINES Gill

From: < >Sent: 09 June 2015 15:13To: STEVENS David; BARTHOLOMEW FionaCc: ; Subject: East West Rail: Wheel Flat Spot DetectorsAttachments: Application of Wheel Impact Load Detectors to East West Rail Phase 1.pdf;

ATT5002840.txt

Dear David, Further to our discussion last Thursday please find attached a short paper explaining how wheel flat detectors work and their current locations on the network. You will see from the paper that existing installations already cover the East West Rail Phase 1 traffic flows. Please call if you would like to discuss this further. Kind regards


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BAINES Gill

From: < >Sent: 14 May 2015 17:18To: BARTHOLOMEW Fiona; STEVENS DavidCc: > ( );

); Subject: EWR - Responses to 14th May 2015Attachments: 15_00956_CND-LAKESIDE__37-1597554.pdf;

No. 2 FBartholomew8May2015.pdf; EWR Response 150515 Final.pdf

Follow Up Flag: Follow upFlag Status: Flagged

Dear Fiona/David, Further to our phone conversations please find attached the projects responses in plain text form to both sets of

comments. I have attached her comments here for reference as well. I hope the attached provides you with the information that you require to finalise your committee report and that we can achieve the 9th of June date. If you could confirm this date following your meeting today it would be appreciated. If you require further information before the committee date please let us know as soon as possible. Please do not hesitate in contacting me if you want to discuss any of the responses attached. Kind regards

Consultant II






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BAINES Gill

From: < >Sent: 03 September 2015 15:23To: BARTHOLOMEW Fiona; STEVENS DavidCc: ; ; ;

< > )Subject: EWR - Section H Noise SoA Discharge (15/00956/CND - SilentTrackAttachments: Condition 19 Noise Sec H 15-00956-CND - Condition 2 SilentRail 3-9-15.pdf

Dear Fiona/David, In relation to the Section H Noise SoA Discharge (15/00956/CND) please find attached Network Rails initial proposal for the installation of Tatasteels SilentTrack (silent rail) technology as set out in Condition 2 of the Decision Notice dated 30 June 2015. Once OCC have confirmed that they are satisfied with the approach outlined in the attached letter, a trial location can be agreed to provide the best quality of data. As discussed I will be leaving ERM next week so I would ask that all correspondence on this issue (and anything else related to the EWR project) is directed to both ) and

. I have also cc’d from ERM on this response as he can answer any technical queries you may have on this issue. We would appreciate OCCs opinion on this as soon as possible noting the requirement to have this agreed before the 30th September 2015 in line with the wording of the Condition. I will be available until the 8 September so please give me a call to discuss this if required. Kind regards

Consultant II





This email and any files transmitted with it are confidential. It is for the intended recipient only. If you have received the email in error please notify the author by replying to this email. If you are not the intended recipient, you must not disclose, distribute, copy, print, or rely on this email. Any views expressed by an individual within this email which do not constitute or record professional advice relating to the business of the ERM companies, do not necessarily reflect the

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views of those companies. Environmental Resources Management Limited (company number 01014622) and ERM Europe Limited (company number 02137137) are both incorporated in England, with their registered address at 2nd Floor Exchequer Court, 33 St Mary Axe, London EC3A 8AA.

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BAINES Gill

From: STEVENS DavidSent: 15 June 2015 16:34To: BARTHOLOMEW Fiona; SADLER Tim; MORGAN MichaelCc: EDWARDS DavidSubject: FW: East West Rail: Wheel Flat Spot Detectors - potential informativeAttachments: Application of Wheel Impact Load Detectors to East West Rail Phase 1.pdf;

ATT4995013.txt

All I have looked again at this possibility and have spoken to . The WILD units referred to primarily are safety rather than environmental control devices. Their main purpose is to prevent derailment, train damage and rail damage. However, since the latter is important for overall noise and vibration minimisation (keeping the rail roughness to a minimum) their use should be supported. Also, by identifying seriously damaged wheels and/or uneven loads there is a greater chance of removing potentially very noisy/vibration-causing trains. Whether this justifies an informative given that they already are in use is less certain. However, if this is desired here are some words: Wheel Impact Limitation Devices should be used wherever practicable as part of an effective preventive system so as to reduce the likelihood of rail damage and to identify rolling stock with seriously defective wheels and/or uneven loads which would be most likely to generate unusually high noise and vibration levels. David

David Stevens CMCIEH AMIOA| Chartered Environmental Health Practitioner | Environmental Development | Oxford City Council | St Aldate's Chambers |109 St. Aldate's | Oxford | OX1 1DS | 01865

Website: www.oxford.gov.uk | Follow us on Twitter: www.twitter.com/OxfordCity | Like us on Facebook: www.facebook.com/OxfordCityCouncil

From: [ ] Sent: 09 June 2015 15:13 To: STEVENS David; BARTHOLOMEW Fiona Cc: ; Subject: East West Rail: Wheel Flat Spot Detectors Dear David, Further to our discussion last Thursday please find attached a short paper explaining how wheel flat detectors work and their current locations on the network. You will see from the paper that existing installations already cover the East West Rail Phase 1 traffic flows.

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Please call if you would like to discuss this further. Kind regards


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BAINES Gill

From: STEVENS DavidSent: 12 June 2015 15:16To: BARTHOLOMEW FionaSubject: FW: IE comments relating to the NSoA

David Stevens CMCIEH AMIOA| Chartered Environmental Health Practitioner | Environmental Development | Oxford City Council | St Aldate's Chambers |109 St. Aldate's | Oxford | OX1 1DS | 01865 25


From: Sent: 08 June 2015 15:59 To: STEVENS David Cc: BARTHOLOMEW Fiona; Subject: RE: IE comments relating to the NSoA David, The project is happy to action comments 3.2, 4 and 5.2. As the NSoA as submitted forms the basis of the Committee Report it is probably sensible to address the comments by way of a separate written statement. Following the decision on the Section H SoA on the 16th June a written statement can be provided setting out: 3.2 ‐ the detail of non‐statutory insulation as defined in the regulations; 4 ‐ relates to contiguous facades and can again be dealt with by way of a statement; and 5.2 ‐ step by step process with timescales for installation of non‐statutory insulation Point 6 appears to relate to ERMs original responses to public comments. It is not considered beneficial to amend these responses now . If further clarification is sought by individual residents we would be happy to respond. I hope this is satisfactory. Regards

From: STEVENS David [mailto:[email protected]] Sent: Thursday, May 28, 2015 4:16 PM To: Cc: BARTHOLOMEW Fiona; Subject: IE comments relating to the NSoA

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Dear Please find attached three documents from , which I believe are self-explanatory. We will be using them as Appendices to the Noise Report to Committee. As you will see the 26th April document makes suggestions, namely 3.2, 4, 5.2 and 6. I would be grateful for your confirmation that these suggestions have been noted and actioned Best wishes David

David Stevens CMCIEH AMIOA| Chartered Environmental Health Practitioner | Environmental Development | Oxford City Council | St Aldate's Chambers |109 St. Aldate's | Oxford | OX1 1DS | 01865




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BAINES Gill

From: STEVENS DavidSent: 28 May 2015 16:16To: Cc: BARTHOLOMEW Fiona; (Subject: IE comments relating to the NSoA Attachments: Response to NSoA Representation comments by

2015.pdf; Response to NSoA consultation correspondence by 22.05.15..pdf; Effect of train speed advice note from 27.05.15.pdf

Dear Please find attached three documents from , which I believe are self-explanatory. We will be using them as Appendices to the Noise Report to Committee. As you will see the 26th April document makes suggestions, namely 3.2, 4, 5.2 and 6. I would be grateful for your confirmation that these suggestions have been noted and actioned Best wishes David



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BAINES Gill

From: Sent: 22 July 2015 13:30To: BARTHOLOMEW FionaCc:Subject: RE: 47 Ulfgar Road in Wolvercote, Oxford, Train Disruptions


Dear Fiona, This request came direct to us and I’m in the process of formulating a response, Regards,

From: BARTHOLOMEW Fiona [mailto:[email protected]] Sent: 22 July 2015 13:10 To: ; Cc: Subject: FW: 47 Ulfgar Road in Wolvercote, Oxford, Train Disruptions

Dear Are you able please to respond directly to this gentleman who is a prospective purchaser of 47 Ulfgar Road, Wolvercote? Many thanks, Fiona Mrs Fiona Bartholomew Principal Planning Officer Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109‐113 St Aldates, Oxford, OX1 1DS www.oxford.gov.uk Please join others in providing feedback on the service we provide: this will help us ensure we continue to improve. Use the feedback form to tell us about your experience.

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From: , ] Sent: 20 July 2015 18:30 To: BARTHOLOMEW Fiona Subject: 47 Ulfgar Road in Wolvercote, Oxford, Train Disruptions Dear Fiona, Thank you for the information you provided me during our phone conversation earlier today (Monday 20th July). However, I am still unsure as to: 1) When the train-line to the rear of 47, Ulfgar road is supposed to be functional? The official date is 26th October, but it appears there is still significant works to be carried out. 2) Whether the amount of trains on the line will build up to the final amount or whether all services will be up and running as soon as the track is ready (supposedly in October)? 3) Whether there will be any work happening to prepare the train line in the run up to opening the line? Any information or further contacts who can help me find some answers to these questions would be very much appreciated. I apologise for taking up more of your time. Kind Regards

International Political Economy

Department of Politics and International Studies University of Warwick Coventry CV4 7AL Email: This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. All communications sent to or from Oxford City Council may be subject to recording and/or monitoring in accordance with relevant legislation. If you have received this email in error please notify the author by return email. Buckingham Group Contracting Ltd Registration No. 2181671; Buckingham Plant Hire Ltd Registration No. 542721; GeoHess Registration No. 2861968. Registered Office: Blackpit Farm, Silverstone Road, Stowe, Buckingham, MK18 5LJ. Tel. 01280 823355 Fax. 01280 812830 This e-mail is sent on behalf of the Buckingham Group of Companies and is strictly confidential and intended solely for the addressee(s). It may contain personal and confidential information and as such may be protected by the Data Protection Act 1998. If you are not the intended recipient of this e-mail you must: (i) not disclose, copy or distribute its

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contents to any other person nor use its contents in any way; (ii) contact the Buckingham Group immediately by return e-mail and then delete it from your system. Any views or opinions expressed within this e-mail are those of the author, and do not necessarily represent those of any of the Buckingham Group of companies. This e-mail has been scanned for viruses but no responsibility can be accepted once this e-mail has been transmitted. You should scan the email body, and attachments (if any) for viruses.

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BAINES Gill

From: < >Sent: 30 June 2015 12:04To: BARTHOLOMEW FionaSubject: RE: Conditions 31 and 32

Hi Fiona, I have just received my draft copy of this baseline report this morning so it will now be reviewed by Network Rail and I would hope to submit to OCC in the week beginning 13 July. We have already met and presented the findings to from Natural England who was happy with all. Conditions 31 and 32 do not state the timeline for this submission. This is subject to the baseline being completed which was affected by the rather extreme weather and flooding in 2014 which delayed the start of the process. I hope that is a satisfactory response for . Regards

-----Original Message----- From: BARTHOLOMEW Fiona [mailto:[email protected] ] Sent: Tuesday, June 30, 2015 10:02 AM To: Subject: FW: Conditions 31 and 32 Hi , Are you able to help/advise on this please? Many thanks, Fiona Mrs Fiona Bartholomew Principal Planning Officer Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109-113 St Aldates, Oxford, OX1 1DS www.oxford.gov.uk Please join others in providing feedback on the service we provide: this will help us ensure we continue to improve. Use the feedback form to tell us about your experience. -----Original Message----- From: Sent: 23 June 2015 14:05

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To: BARTHOLOMEW Fiona Subject: Conditions 31 and 32 Dear Fiona According Conditions 31 and 32, ERM are to provide you and NE with a Baseline Report in June 2015. Please can you provide me a copy of the report as submitted to you. Many thanks

This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. All communications sent to or from Oxford City Council may be subject to recording and/or monitoring in accordance with relevant legislation. If you have received this email in error please notify the author by return email. ________________________________ This email and any files transmitted with it are confidential. It is for the intended recipient only. If you have received the email in error please notify the author by replying to this email. If you are not the intended recipient, you must not disclose, distribute, copy, print, or rely on this email. Any views expressed by an individual within this email which do not constitute or record professional advice relating to the business of the ERM companies, do not necessarily reflect the views of those companies. Environmental Resources Management Limited (company number 01014622) and ERM Europe Limited (company number 02137137) are both incorporated in England, with their registered address at 2nd Floor Exchequer Court, 33 St Mary Axe, London EC3A 8AA.

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BAINES Gill

From: < >Sent: 22 May 2015 10:42To: BARTHOLOMEW Fiona; Cc: Chairman WMC; ; ; ; ;

[email protected]; ; ; ; Councillor WADE Liz; Councillor FRY James; ; SADLER Tim;

Councillor PRICE Bob; ; ; ;

Subject: RE: Council Website - Rail Developments Update page


Dear , To keep you up to date with where we are at. Our consultants have issued letters to the landowners / residents where we would like to install the noise monitoring but we are still to receive all the approvals. Once we have this we will undertake the noise measurements and I will be happy to share the locations when they are agreed. The start of the noise monitoring will mean that we can then confirm our programme with OCC including the consultation sessions. There seems little point in arranging these until we have the results and have worked up any mitigation measures. Please be assured that we remain committed to sharing our plans with the residents and previously stated. Kind regards


From: BARTHOLOMEW Fiona [mailto:[email protected]] Sent: 21 May 2015 12:03 To: Cc: Chairman WMC; ; ; ; ; [email protected];

; ; ; Councillor WADE Liz; Councillor FRY James; ; SADLER Tim; Councillor PRICE Bob; ; ; ; Subject: RE: Council Website - Rail Developments Update page Dear ,

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Network Rail has not made any formal planning applications for approval of noise and vibration mitigation under Condition 19 in section I; and they have not disclosed to me when they expect this to occur. I don’t know why they have not been taking the measurements that you anticipate. To date therefore there has been nothing on which the Council has needed to undertake public consultation in section I. In respect of any submissions in section I, I will certainly be asking them to hold pre-application public consultation as they did prior to submission of the Noise Scheme of Assessment for section H. This would of course then be followed by our own formal public consultation after receipt of the application/s. Kind regards, Mrs Fiona Bartholomew Principal Planning Officer Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109‐113 St Aldates, Oxford, OX1 1DS www.oxford.gov.uk Please join others in providing feedback on the service we provide: this will help us ensure we continue to improve. Use the feedback form to tell us about your experience.

From: [mailto: ] Sent: 21 May 2015 09:39 To: BARTHOLOMEW Fiona Cc: Chairman WMC; ; ; ; ; [email protected] ;

; ; ; Councillor WADE Liz; Councillor FRY James; ; SADLER Tim; Councillor PRICE Bob Subject: Re: Council Website - Rail Developments Update page Dear Fiona Now NR has published plans of the proposed changes to track layout for section I ( in particular to Oxford North Junction) there needs to be proper consultation with residents of the Waterways, Waterside, William Lucy Way etc.

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NR said they would be undertaking both noise and vibration studies for the Waterway after Easter - we don't know if this has happened - no one has seen any evidence of equipment being used to measure either noise or vibration near to their houses. NR promised they would hold a public meeting and engage in a public consultation process at both the meeting in my house and in the meeting held by Nicola Blackwood. Is there any news or proposals for this yet please? Residents of the Waterways are particularly concerned about the changes proposed for Oxford North Junction which moves it North to be directly outside houses. It would be helpful to be able to have something in the diary to allow proper consultation with communities in section I. I look forward to hearing from you

On 15 May 2015, at 16:32, BARTHOLOMEW Fiona <[email protected] > wrote:

I write to let you know that the update below in red has been made today to the Council’s Rail Developments webpage: http://www.oxford.gov.uk/PageRender/decVanilla/RailwayDevelopments.htm 15th May 2015 A number of residents have written expressing their support for

s most recent representations which focus on predicted future train movements, and call for a new Environmental Impact Assessment. On behalf of Network Rail, ERM has responded to those comments. PDFs of the 3 documents. Here you will find information on the current situation with regard to East West Rail Phase 1 and other local rail developments as we know it. Do keep an eye on this page and I shall be grateful if you are able please to let your fellow interested people know about it. Kind regards, Fiona Mrs Fiona Bartholomew Principal Planning Officer Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109‐113 St Aldates, Oxford, OX1 1DS www.oxford.gov.uk

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BAINES Gill

From: < >Sent: 28 May 2015 13:03To:Cc: BARTHOLOMEW Fiona; Subject: RE: Council Website - Rail Developments Update page

Dear , We have previously submitted a route wide Vibration Scheme of Assessment to OCC but in light of the Arup review on Section H we will, in all probability, be producing an addendum to the report to cover Stone Meadow. Once this review has been completed we will share the results and any further actions. Thanks

From: [mailto ] Sent: 22 May 2015 23:24 To: Subject: Re: Council Website - Rail Developments Update page Hello again , on re-reading I see you only mention noise and not vibration - please can you update me on vibration measures? Thanks

On 22 May 2015, at 10:42, < > wrote:

Dear , To keep you up to date with where we are at. Our consultants have issued letters to the landowners / residents where we would like to install the noise monitoring but we are still to receive all the approvals. Once we have this we will undertake the noise measurements and I will be happy to share the locations when they are agreed. The start of the noise monitoring will mean that we can then confirm our programme with OCC including the consultation sessions. There seems little point in arranging these until we have the results and have worked up any mitigation measures. Please be assured that we remain committed to sharing our plans with the residents and previously stated. Kind regards


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From: BARTHOLOMEW Fiona [mailto:[email protected]] Sent: 21 May 2015 12:03 To: Cc: Chairman WMC; ; ; ; ; [email protected]; ; ; ; Councillor WADE Liz; Councillor FRY James; ; SADLER Tim; Councillor PRICE Bob;

; ; ; Subject: RE: Council Website - Rail Developments Update page Dear , Network Rail has not made any formal planning applications for approval of noise and vibration mitigation under Condition 19 in section I; and they have not disclosed to me when they expect this to occur. I don’t know why they have not been taking the measurements that you anticipate. To date therefore there has been nothing on which the Council has needed to undertake public consultation in section I. In respect of any submissions in section I, I will certainly be asking them to hold pre-application public consultation as they did prior to submission of the Noise Scheme of Assessment for section H. This would of course then be followed by our own formal public consultation after receipt of the application/s. Kind regards, Mrs Fiona Bartholomew Principal Planning Officer Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109‐113 St Aldates, Oxford, OX1 1DS www.oxford.gov.uk Please join others in providing feedback on the service we provide: this will help us ensure we continue to improve. Use the feedback form to tell us about your experience.

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From: [mailto ] Sent: 21 May 2015 09:39 To: BARTHOLOMEW Fiona Cc: Chairman WMC; ; ; ; ; [email protected]; ; ; ; Councillor WADE Liz; Councillor FRY James; ; SADLER Tim; Councillor PRICE Bob Subject: Re: Council Website - Rail Developments Update page Dear Fiona Now NR has published plans of the proposed changes to track layout for section I ( in particular to Oxford North Junction) there needs to be proper consultation with residents of the Waterways, Waterside, William Lucy Way etc. NR said they would be undertaking both noise and vibration studies for the Waterway after Easter - we don't know if this has happened - no one has seen any evidence of equipment being used to measure either noise or vibration near to their houses. NR promised they would hold a public meeting and engage in a public consultation process at both the meeting in my house and in the meeting held by Nicola Blackwood. Is there any news or proposals for this yet please? Residents of the Waterways are particularly concerned about the changes proposed for Oxford North Junction which moves it North to be directly outside houses. It would be helpful to be able to have something in the diary to allow proper consultation with communities in section I. I look forward to hearing from you

On 15 May 2015, at 16:32, BARTHOLOMEW Fiona <[email protected] > wrote:

I write to let you know that the update below in red has been made today to the Council’s Rail Developments webpage: http://www.oxford.gov.uk/PageRender/decVanilla/RailwayDevelopments.htm 15th May 2015 A number of residents have written expressing their support for

s most recent representations which focus on predicted future train movements, and call for a new Environmental Impact Assessment. On behalf of Network Rail, ERM has responded to those comments.

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PDFs of the 3 documents. Here you will find information on the current situation with regard to East West Rail Phase 1 and other local rail developments as we know it. Do keep an eye on this page and I shall be grateful if you are able please to let your fellow interested people know about it. Kind regards, Fiona Mrs Fiona Bartholomew Principal Planning Officer Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109‐113 St Aldates, Oxford, OX1 1DS www.oxford.gov.uk

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BAINES Gill

From: < >Sent: 30 June 2015 14:39To: BARTHOLOMEW Fiona; Cc: SADLER Tim; STEVENS David; MORGAN MichaelSubject: RE: Decision Notices


Dear Fiona, Many thanks for these which we will now review internally. Kind regards


From: BARTHOLOMEW Fiona [mailto:[email protected]] Sent: 30 June 2015 14:11 To: ; Cc: SADLER Tim; STEVENS David; MORGAN Michael Subject: Decision Notices Dear and , I am pleased to attach PDFs of the decision notices and have also posted paper copies (to ERM). Kind regards, Fiona Mrs Fiona Bartholomew Principal Planning Officer Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109‐113 St Aldates, Oxford, OX1 1DS www.oxford.gov.uk Please join others in providing feedback on the service we provide: this will help us ensure we continue to improve. Use the feedback form to tell us about your experience.

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BAINES Gill

From: < >Sent: 28 May 2015 17:47To: BARTHOLOMEW FionaCc:Subject: Re: Drawing and documnet numbers


Fiona Despite our positive conversation about giving you a list of drawing numbers, this is proving very difficult in practice. The Atkins alignment design, which is part of a complex CAD model, has not yet been updated for example to show the move of the switch position from Bladon Close to Lakeside. Alignment design drawings that we have are quite out of date. The noise model contains an up to date set of alignment data for the track centre line, which can be placed on a set of plans. These will look like the A3 set of TWA Order plans, with the pink and green land boundaries etc. We have given them the following drawing numbers and they are dated May 2015: 0221083_SecH_Sheet24_Ver1 0221083_SecH_Sheet25_Ver1 0221083_SecH_Sheet26_Ver1 0221083_SecH_Sheet27_Ver1 I don't have another practical solution, but I think this is satisfactory for the purpose of a planning condition. Can I suggest the following wording for the condition: 'The double track railway in Section H shall be built as shown on ERM drawings reference: 0221083_SecH_Sheet24_Ver1 to )221083_SecH_Sheet27_Ver1 inclusive.' Give me a call if this isn't satisfactory. Regards

, Head of Planning ERM, Exchequer Court, 33, St. Mary Axe, London, EC3A 8AA PLEASE NOTE NEW CAMBRIDGE NUMBER Direct Dial (Cambridge): Mobile: Switchboard (London): 0203 206 5200

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Conference Call Numbers: or Conference Code:

From: BARTHOLOMEW Fiona <[email protected]> Sent: Thursday, May 28, 2015 4:17 PM To: Cc: Subject: FW: Drawing and documnet numbers Just to double up – please can you take a look at this in case Andrew is tied up? Mrs Fiona Bartholomew Principal Planning Officer Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109‐113 St Aldates, Oxford, OX1 1DS www.oxford.gov.uk Please join others in providing feedback on the service we provide: this will help us ensure we continue to improve. Use the feedback form to tell us about your experience.

From: BARTHOLOMEW Fiona Sent: 28 May 2015 15:39 To: ' ' Cc: MORGAN Michael; STEVENS David Subject: RE: Drawing and documnet numbers Importance: High Dear , Thank you for this. While I appreciate that NR maintains that there is flexibility with the demised area to reposition the track, in our view that would alter the outcomes of the noise and vibration predictions which are dependent upon the distance of properties from the track. We will be imposing a condition stating that the scheme be built according to the plans used in the SoAs and so I need the plan numbers too (just for section H). Please can these be sent to me by the end of today or to Michael Morgan tomorrow as I am on leave and that is the Cttee report deadline?

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I am not yet in a position to confirm 9th June but hope to be able to do so by the end of today. Many thanks, Fiona Mrs Fiona Bartholomew Principal Planning Officer Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109‐113 St Aldates, Oxford, OX1 1DS www.oxford.gov.uk Please join others in providing feedback on the service we provide: this will help us ensure we continue to improve. Use the feedback form to tell us about your experience.

From: [mailto: ] Sent: 28 May 2015 12:47 To: BARTHOLOMEW Fiona Subject: RE: Drawing and documnet numbers Hi Fiona, Below is what I believe to be the formal submissions to OCC in support of the East – West Rail: Phase 1 which should form part of your report and the decision notice. Vibration Scheme of Assessment (VSoA) Title Document number Revision Date of Issue

East – West Rail: Phase 1 Chiltern Railways Company Limited Plain Line Vibration Assessment and Mitigation

5114534‐ATK‐VIB‐RPT‐80001

Revisions P07

16 January 2014

East – West Rail: Phase 1 Chiltern Railways Company Limited Vibration from Switches & Crossings – Assessment and Mitigation

5114534‐ATK‐VIB‐RPT‐80003

Revisions A01

21 January 2014

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In terms of the Vibration element I believe any subsequent communication Atkins had with Arup were for resolving and clarifying technical matters, and so I believe are captured in Arups formal reviews to OCC. I have a record of all of the correspondence but again do not believe these are required unless you want them for your Committee Report. Please let me know if you do. Noise Scheme of Assessment (NSoA) ERMs finalised submission is the relevant document here, the title of which is: Title Reference Revision Dated

Noise Scheme of Assessment for Route Section H

0221083/11/H06 N/A

6th March 2015 (submitted to OCC 24th March 2015)

Any additional information requested by OCC or from our noise team is contained within ’s report in the Appendices. All clarifications were reflected in ERMs final submission as shown above. Relocation of the Switches and Crossings from adjacent Bladon Close The final set of documents that I think are important to note in your report and any decision would be ERMs letter of the 29th April 2015 which sets out the relocation of the switches and crossings from Bladon Close to the area south of Lakeside. This letter sets out how the removal of the S&Cs from the area adjacent 4 Bladon Close removes any exceedance of the vibration thresholds set out in the Noise and Vibration Mitigation Policy. Annex 2 of this letter includes a Technical Note from Atkins showing that based on both the typical transfer functions and the worst‐case transfer functions, the estimated VDVs at the property nearest to the relocated S&Cs (8 Carey Close) are well within Scheme limits. ERM sent a further note to provide information on the relocation of these switches and crossings on the 5th May 2015 from the noise perspective. The documents I think that should be included in any report and decision notice are therefore: Title Reference Revision Date

ERMs letter to OCC dated the 29th April 2015 which included the Atkins Technical Note East West Rail Phase 1: Vibration Assessment for Proposed Relocation of Switches and Crossings in Section H (dated the 28th April 2015)

N/A N/A 29th April 2015

ERM’s further Technical Note submitted on the 5th may Technical Noise Note to Provide Information on the Effect of Relocating The Woodstock Road Crossover

0221083/11/H07 N/A

5th May 2015

Following your review of the above if there is anything else you feel you need before the 9th June please let me know. Kind regards

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From: BARTHOLOMEW Fiona [mailto:[email protected]] Sent: Tuesday, May 19, 2015 1:28 PM To: Subject: Drawing and documnet numbers Hi , I will need to spell out in the report and decision notice the exact plan and report numbers and dates and revisions and updates etc of the material which will form part of the approval if that is the decision. Are you able to send me a list please for us to agree? Many thanks, Fiona Mrs Fiona Bartholomew Principal Planning Officer Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109‐113 St Aldates, Oxford, OX1 1DS www.oxford.gov.uk Please join others in providing feedback on the service we provide: this will help us ensure we continue to improve. Use the feedback form to tell us about your experience.



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1

BAINES Gill

From: < >Sent: 28 May 2015 12:47To: BARTHOLOMEW FionaSubject: RE: Drawing and documnet numbers


Hi Fiona, Below is what I believe to be the formal submissions to OCC in support of the East – West Rail: Phase 1 which should form part of your report and the decision notice. Vibration Scheme of Assessment (VSoA)

Title Document number Revision Date of Issue


5114534‐ATK‐VIB‐RPT‐80001

Revisions P07

16 January 2014


5114534‐ATK‐VIB‐RPT‐80003

Revisions A01

21 January 2014

In terms of the Vibration element I believe any subsequent communication Atkins had with Arup were for resolving and clarifying technical matters, and so I believe are captured in Arups formal reviews to OCC. I have a record of all of the correspondence but again do not believe these are required unless you want them for your Committee Report. Please let me know if you do. Noise Scheme of Assessment (NSoA) ERMs finalised submission is the relevant document here, the title of which is:

Title Reference Revision Dated


0221083/11/H06 N/A


Any additional information requested by OCC or from our noise team is contained within ’s report in the Appendices. All clarifications were reflected in ERMs final submission as shown above. Relocation of the Switches and Crossings from adjacent Bladon Close The final set of documents that I think are important to note in your report and any decision would be ERMs letter of the 29th April 2015 which sets out the relocation of the switches and crossings from Bladon Close to the area south of Lakeside. This letter sets out how the removal of the S&Cs from the area adjacent 4 Bladon Close removes

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any exceedance of the vibration thresholds set out in the Noise and Vibration Mitigation Policy. Annex 2 of this letter includes a Technical Note from Atkins showing that based on both the typical transfer functions and the worst‐case transfer functions, the estimated VDVs at the property nearest to the relocated S&Cs (8 Carey Close) are well within Scheme limits. ERM sent a further note to provide information on the relocation of these switches and crossings on the 5th May 2015 from the noise perspective. The documents I think that should be included in any report and decision notice are therefore:

Title Reference Revision Date




0221083/11/H07 N/A

5th May 2015



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BAINES Gill

From: < >Sent: 02 June 2015 16:40To: BARTHOLOMEW Fiona; ; MORGAN MichaelSubject: RE: Drawing and documnet numbers


Dear Fiona, Further to the below please find attached the drawings as requested. I will post 3 paper copies in tomorrow’s post. If you require anything further please let me know. Kind regards

From: BARTHOLOMEW Fiona [mailto:[email protected]] Sent: Thursday, May 28, 2015 6:21 PM To: ; MORGAN Michael Cc: Subject: RE: Drawing and documnet numbers

/ – many thanks Michael – over to you please Mrs Fiona Bartholomew Principal Planning Officer Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109‐113 St Aldates, Oxford, OX1 1DS www.oxford.gov.uk Please join others in providing feedback on the service we provide: this will help us ensure we continue to improve. Use the feedback form to tell us about your experience.

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From: [mailto: ] Sent: 28 May 2015 17:47 To: BARTHOLOMEW Fiona Cc: Subject: Re: Drawing and documnet numbers Fiona Despite our positive conversation about giving you a list of drawing numbers, this is proving very difficult in practice. The Atkins alignment design, which is part of a complex CAD model, has not yet been updated for example to show the move of the switch position from Bladon Close to Lakeside. Alignment design drawings that we have are quite out of date. The noise model contains an up to date set of alignment data for the track centre line, which can be placed on a set of plans. These will look like the A3 set of TWA Order plans, with the pink and green land boundaries etc. We have given them the following drawing numbers and they are dated May 2015: 0221083_SecH_Sheet24_Ver1 0221083_SecH_Sheet25_Ver1 0221083_SecH_Sheet26_Ver1 0221083_SecH_Sheet27_Ver1 I don't have another practical solution, but I think this is satisfactory for the purpose of a planning condition. Can I suggest the following wording for the condition: 'The double track railway in Section H shall be built as shown on ERM drawings reference: 0221083_SecH_Sheet24_Ver1 to )221083_SecH_Sheet27_Ver1 inclusive.' Give me a call if this isn't satisfactory. Regards

, Head of Planning ERM, Exchequer Court, 33, St. Mary Axe, London, EC3A 8AA PLEASE NOTE NEW CAMBRIDGE NUMBER Direct Dial (Cambridge): Mobile: Switchboard (London): 0203 206 5200

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Conference Call Numbers: or Conference Code:

From: BARTHOLOMEW Fiona <[email protected] > Sent: Thursday, May 28, 2015 4:17 PM To: Cc: Subject: FW: Drawing and documnet numbers Just to double up – please can you take a look at this in case is tied up? Mrs Fiona Bartholomew Principal Planning Officer Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109‐113 St Aldates, Oxford, OX1 1DS www.oxford.gov.uk Please join others in providing feedback on the service we provide: this will help us ensure we continue to improve. Use the feedback form to tell us about your experience.

From: BARTHOLOMEW Fiona Sent: 28 May 2015 15:39 To: ' ' Cc: MORGAN Michael; STEVENS David Subject: RE: Drawing and documnet numbers Importance: High Dear , Thank you for this. While I appreciate that NR maintains that there is flexibility with the demised area to reposition the track, in our view that would alter the outcomes of the noise and vibration predictions which are dependent upon the distance of properties from the track. We will be imposing a condition stating that the scheme be built according to the plans used in the SoAs and so I need the plan numbers too (just for section H). Please can these be sent to me by the end of today or to Michael Morgan tomorrow as I am on leave and that is the Cttee report deadline? I am not yet in a position to confirm 9th June but hope to be able to do so by the end of today.

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Many thanks, Fiona Mrs Fiona Bartholomew Principal Planning Officer Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109‐113 St Aldates, Oxford, OX1 1DS www.oxford.gov.uk Please join others in providing feedback on the service we provide: this will help us ensure we continue to improve. Use the feedback form to tell us about your experience.

From: [mailto: ] Sent: 28 May 2015 12:47 To: BARTHOLOMEW Fiona Subject: RE: Drawing and documnet numbers Hi Fiona, Below is what I believe to be the formal submissions to OCC in support of the East – West Rail: Phase 1 which should form part of your report and the decision notice. Vibration Scheme of Assessment (VSoA) Title Document number Revision Date of Issue


5114534‐ATK‐VIB‐RPT‐80001

Revisions P07

16 January 2014


5114534‐ATK‐VIB‐RPT‐80003

Revisions A01

21 January 2014

5

In terms of the Vibration element I believe any subsequent communication Atkins had with Arup were for resolving and clarifying technical matters, and so I believe are captured in Arups formal reviews to OCC. I have a record of all of the correspondence but again do not believe these are required unless you want them for your Committee Report. Please let me know if you do. Noise Scheme of Assessment (NSoA) ERMs finalised submission is the relevant document here, the title of which is: Title Reference Revision Dated


0221083/11/H06 N/A


Any additional information requested by OCC or from our noise team is contained within ’s report in the Appendices. All clarifications were reflected in ERMs final submission as shown above. Relocation of the Switches and Crossings from adjacent Bladon Close The final set of documents that I think are important to note in your report and any decision would be ERMs letter of the 29th April 2015 which sets out the relocation of the switches and crossings from Bladon Close to the area south of Lakeside. This letter sets out how the removal of the S&Cs from the area adjacent 4 Bladon Close removes any exceedance of the vibration thresholds set out in the Noise and Vibration Mitigation Policy. Annex 2 of this letter includes a Technical Note from Atkins showing that based on both the typical transfer functions and the worst‐case transfer functions, the estimated VDVs at the property nearest to the relocated S&Cs (8 Carey Close) are well within Scheme limits. ERM sent a further note to provide information on the relocation of these switches and crossings on the 5th May 2015 from the noise perspective. The documents I think that should be included in any report and decision notice are therefore: Title Reference Revision Date




0221083/11/H07 N/A

5th May 2015


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BAINES Gill

From: < >Sent: 16 June 2015 09:41To: BARTHOLOMEW Fiona; Cc: STEVENS DavidSubject: RE: EWR - The case against discharge of Condition 19


Dear Fiona, In response to the below we would agree with the position which Oxford City Council (OCC) put forward in both Committee Reports and as part of the members briefing on the 11 June 2015, that the objections from

and use assumptions around future train types and movements which do not form part of The Chilterns Railways (Bicester to Oxford Improvements) TWA Order Scheme 2012 (the Scheme). I believe it is important to note that both OCC and the project have requested to see the legal opinion as quoted in the letter from but that this has not been provided to date. However by way of response her letter specifically includes a quote from the parties legal advisor stating that ‘…the new information now available regarding future schemes might be relied on to challenge the statement that that there is no indication that there would be an intensification in the use of the stone train’ (our underline added). Also,

e‐mail dated the 22 May 2015 which is referred to in letter uses assumptions (set out in endnotes 1 and 2 of the e‐mail), around assumed future train types and movements related to the unapproved HS2 scheme. In response, the Noise and Vibration Schemes of Assessment (SoA’s) for Section H have been prepared to meet the requirements of planning condition 19 and the Noise and Vibration Mitigation Policy (NVMP). The SoA's have taken proper account of the ‘reasonable planning assumptions’ about the type and frequency of train operations confirmed by the Secretary of State (SoS) when the TWA Order was approved in October 2012. It remains the projects position that it is outside the remit of condition 19 and the required SoA’s to assess scenarios such as those referred to in the attached letters, which use assumptions based on future schemes. We believe it is important to point out the ‘reasonable planning assumptions’ which were employed as part of the submitted SoA’s are based on a body of evidence presented in the accompanying Environmental Statement submitted in support of the TWA application. These planning assumptions allow for ‘normal’ passenger and freight services including those for East West Rail (EWR) Phase 2, from Bletchley through Bicester to Oxford, which could reasonably have been anticipated when the TWA Order application for EWR Phase 1 was considered at public inquiry. These were discussed as part of two sittings of the public inquiry and accepted by the SoS noting their decision to approve the TWA Order and so are considered robust. The impact of schemes such as HS2 will be assessed as part of their own Environmental Impact Assessment process but cannot be considered as part of the Scheme being considered here. I believe that both the project and OCC are in agreement on this point. I hope the above provides an adequate response to the below but please do not hesitate in contacting me to discuss further. Kind regards

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Consultant II





From: BARTHOLOMEW Fiona [mailto:[email protected]] Sent: Monday, June 15, 2015 10:04 AM To: ; Cc: STEVENS David Subject: FW: EWR - The case against discharge of Condition 19

Dear , , You will see from the attached document and you will know from last week’s briefing (start viewing the video from 1 hour 17 mins – , then ) that local residents are galvanising their objections around interpretation of the NVMP. They argue that while the number and type of trains (the simple dichotomy between passenger and freight) is accounted for in the NVMP and SoAs, the type/mix of freight is not – heavier, longer, heavier axle weights etc. We have said that everything in the NVMP has been accounted for and that the residents objections rely on assumptions about future train movements – they argue that their case is valid within the NVMP and that they have legal advice to that effect. We have asked to see their written legal advice. While this might be thought of as largely a legal matter I would be grateful for your view please, as soon as possible, as to the extent that these considerations are accounted for in the SoAs. David Stevens is also reviewing this again. Any other thoughts you have on these objections at this stage would also be gratefully received. Many thanks, Fiona Mrs Fiona Bartholomew Principal Planning Officer Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109‐113 St Aldates, Oxford, OX1 1DS www.oxford.gov.uk

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Please join others in providing feedback on the service we provide: this will help us ensure we continue to improve. Use the feedback form to tell us about your experience.

From: Councillor PRICE Bob Sent: 15 June 2015 08:37 To: Councillor van NOOIJEN Oscar; Councillor COOK Colin; Councillor HOLLINGSWORTH Alex Cc: BARTHOLOMEW Fiona; MORGAN Michael; SADLER Tim Subject: FW: EWR - The case against discharge of Condition 19

From: [mailto: ] Sent: 14 June 2015 15:03 To: Councillor PRICE Bob Subject: FW: EWR - The case against discharge of Condition 19 Dear Bob, Please find attached a paper we will submit to the WAPC tomorrow. It is based on legal advice that we have obtained from a leading Chambers in London. It shows that a strong case can be made against discharge of Condition 19 and that the position in favour of approval is by no means such an open and shut case as the Officers’ would have councillors believe. This is a link to a short video of the Didcot Fly Ash Trains: https://www.youtube.com/watch?v=ZUcWbeUprIM which you may find interesting. In future it will be worse of course because the trains will be very much longer. We now have well over 700 signatures on our petition calling on the Council to ensure that mitigation measures are in place before they approve EWR. All best wishes,

This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. All communications

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sent to or from Oxford City Council may be subject to recording and/or monitoring in accordance with relevant legislation. If you have received this email in error please notify the author by return email.


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BAINES Gill

From: < >Sent: 05 May 2015 13:15To: BARTHOLOMEW Fiona; STEVENS DavidCc: ; < >

( ); ( ); ;

; Subject: RE: EWR - Vibration and Noise Condition 19 Attachments: EWR 0221083_Lakeside Crossing and Switches Note May 2015 Final.pdf

Dear Fiona, Further to the Projects proposal to relocate the Switches and Crossings from Bladon Close (the Woodstock Road Crossover) to an area north of Lakeside, please find attached a technical note prepared by ERMs noise team to assess the proposed new location in terms of any potential noise impacts. We would appreciate if OCC and their IE for noise could assess this note and upload to your website. I have cc’d David Stevens here as well to this end. If you or the IE have any further queries on the same please let us know. Kind regards

From: Sent: Thursday, April 30, 2015 11:25 AM To: BARTHOLOMEW Fiona ([email protected]) Cc: ; < > ( ); ( ); Subject: EWR - Vibration and Noise Condition 19 Dear Fiona, Further to your e‐mail to (Network Rail) of the 16 April 2016, I attach the projects response on the imposition of a speed restriction and how the Project will address the potential vibration exceedance at 4 Bladon Close. I believe Tim Sadler (OCC) already has a copy of this letter without the attachments sent by from Network Rail yesterday evening. I attach it here again in full. The potential vibration exceedance at 4 Bladon Close will be dealt with through the relocation of the Switches and Crossings (S&C’s) northwards to an area beside Lakeside, a suitable distance away from residential and commercial dwellings. The attached letter includes a full description of this proposal and a map showing the new location of the S&Cs. I also include a vibration assessment of the new location prepared by Atkins. We have also provided an initial assessment relating to noise with a full assessment note to follow on the 1st of May. We trust that the proposed relocation of the S&C meets the particular concerns of the City Council and this letter provides the requisite information to show the benefits of the relocation of the S&C to address the potential vibration exceedance at 4 Bladon Close. If you require any further information please do not hesitate in contacting me. Kind regards

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Consultant II






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BAINES Gill

From: BARTHOLOMEW FionaSent: 15 May 2015 12:15To: ' '; Subject: RE: EWR Phase 1 & 2

Dear , In the first instance I am including in this reply – is the main contact for the contractors while is on holiday (next 2 weeks).

– can I ask you to respond please in the first instance and copy me in to your reply? Have you started work or is this investigative work prior to commencement of the project? The next email will be photograph. Kind regards, Fiona Mrs Fiona Bartholomew Principal Planning Officer Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109‐113 St Aldates, Oxford, OX1 1DS www.oxford.gov.uk

From: [mailto: ] Sent: 15 May 2015 12:00 To: BARTHOLOMEW Fiona Subject: Fwd: EWR Phase 1 & 2 Dear Fiona As you can see below, Network Rail have not provided answers to my emails of 27th and 28th April, yet for the past few days we have been disturbed day and night by works in the cutting and the movement of machinery and material with no prior notification of these works or what they are for.

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It is completely unacceptable to be disturbed by noise and vibration of drilling several deep holes in the cutting and inserting huge pipework without any notification and prior to the local authority have given permission for works to commence. In addition, the serious cracking in my home which appears to have resulted from the huge increase in stone trains during the past few months is not being addressed by Network Rail (although Andy Milne has seen some of the damage). This leads me to have no confidence that any damage they may cause will either be investigated or repaired by them and it remains unknown how the Construction Code of Practice would be enforced. Please see following emails showing damage. How will you ensure that any damage that may be caused by construction or the movement of materials or machinery for construction purposes will be made good? Kind regards

Begin forwarded message:

From: < > Date: 15 May 2015 11:01:38 GMT+01:00 To: < > Subject: RE: EWR Phase 1 & 2

, Apologies for the delay in responding to you, I have forwarded on your questions to our specialists dealing with this issue who will respond to your enquiries. Regards,

LNW Route Senior Sponsor

From: [mailto: ] Sent: 08 May 2015 09:24 To: Cc: ; Subject: Re: EWR Phase 1 & 2 Dear I would be grateful to receive a response to my emails below.

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Kind regards

On 28 Apr 2015, at 11:34, wrote:

Dear

I would also be grateful if you could clarify the following:

1. What is the max axle load to be permitted for this line?

2. Will exceptional loads also be permitted to use this track? If so, would the local authority or lineside residents be notified in advance?

3. How many night time freight trains are predicted to use the track through Oxford to the proposed Construction depot and IMD in the Calvert area for the construction of HS2? Will some of these trains be carrying stone/ballast?

4. What evidence does NR have that Hanson is ceasing all night time movement of stone freight by rail alongside our properties to their depot at Water Eaton? How will that be enforced?

5. What does NR predict the increase of freight movements to be along this line 15 years after commencing operating trains on this track?

I look forward to hearing from you.

Kind regards

On 27 Apr 2015 12:45, " " < > wrote:

, I will review the email below and come back to you with a response. Regards,

-----Original Message----- From: [mailto: ] Sent: 27 April 2015 11:25 To: ; ; Subject: EWR Phase 1 & 2 Dear All

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As is away on holiday, I wondered if you were able to assist me. Chiltern Railways' Franchise Agreement requires them to undertake signalling works to allow for "2 minute timetable headways" between Wembley to Marylebone and on other sections of their operations. Can you please provide details of the specification for the new signalling system to be installed in the Oxford area? Please can you also confirm the minimum timetabled headways that will be possible after the new signalling has been installed and confirm the maximum number of freight trains that could run in each direction per hour during the night in Section H? Thanks for your help in this matter. Kind regards

**************************************************************************************************************************************************************** The content of this email (and any attachment) is confidential. It may also be legally privileged or otherwise protected from disclosure. This email should not be used by anyone who is not an original intended recipient, nor may it be copied or disclosed to anyone who is not an original intended recipient. If you have received this email by mistake please notify us by emailing the sender, and then delete the email and any copies from your system. Liability cannot be accepted for statements made which are clearly the sender's own and not made on behalf of Network Rail. Network Rail Infrastructure Limited registered in England and Wales No. 2904587, registered office Network Rail, 2nd Floor, One Eversholt Street, London, NW1 2DN ****************************************************************************************************************************************************************

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BAINES Gill

From: BARTHOLOMEW FionaSent: 15 May 2015 13:21To: ' 'Subject: RE: EWR Phase 1 & 2

Very many thanks, Fiona Mrs Fiona Bartholomew Principal Planning Officer Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109‐113 St Aldates, Oxford, OX1 1DS www.oxford.gov.uk

From: [mailto ] Sent: 15 May 2015 13:07 To: Cc: BARTHOLOMEW Fiona Subject: RE: EWR Phase 1 & 2

Fiona at OCC asked me to provide a responce to your latest enquiry. The photography you sent of works near the tunnel north entrance shows a 500mm deep foundation for casting in place concrete filled pipes – this is required as part of the survey control for the Wolvercote tunnel work. The holes were all hand dug and did not involve the use of plant or machinery. We have sited the concrete pipework well out of the way of the future planned works so that we can have confidence with the accuracy of the data recorded at the survey stations. This work is not directly related to the construction works proposed for strengthening and lowering the tunnel other than we are required to undertake baseline monitoring of the tunnel in advance of any works within the tunnel, and these need to be taken for a two‐week minimum period.

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Other preparatory works that have taken place in the tunnel in recent week involve placing monitoring markers and bat monitoring ahead of a bat exclusion exercise. Actual construction work related to the East West Rail phase 1 works will not commence until we have received signoff on condition 19 of our TWAO. I understand that the matter of the existing cracks in your property and their connection (or not) with the current use of the railway is sitting with Network Rail. This matter is not connected to our works although, going forward, we are currently conducting pre‐construction vibration surveys on a number of properties in Wolvercote, and you will be aware that your property is one of them. As usual, please let me know if I can provide any additional information on the project. Best wishes

Project Community Liaison – East West Rail Phase 1 3 Bessemer Close, Bicester OX26 6QE email:

24hr helpline: 0800 9788 233 or [email protected] http://bicestertooxfordcollaboration.com

From: BARTHOLOMEW Fiona [mailto:[email protected]] Sent: 15 May 2015 12:15 To: ; Subject: RE: EWR Phase 1 & 2 Dear , In the first instance I am including in this reply – is the main contact for the contractors while is on holiday (next 2 weeks).

– can I ask you to respond please in the first instance and copy me in to your reply? Have you started work or is this investigative work prior to commencement of the project? The next email will be photograph. Kind regards, Fiona Mrs Fiona Bartholomew Principal Planning Officer Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109‐113 St Aldates, Oxford, OX1 1DS www.oxford.gov.uk

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From: [mailto: ] Sent: 15 May 2015 12:00 To: BARTHOLOMEW Fiona Subject: Fwd: EWR Phase 1 & 2 Dear Fiona As you can see below, Network Rail have not provided answers to my emails of 27th and 28th April, yet for the past few days we have been disturbed day and night by works in the cutting and the movement of machinery and material with no prior notification of these works or what they are for. It is completely unacceptable to be disturbed by noise and vibration of drilling several deep holes in the cutting and inserting huge pipework without any notification and prior to the local authority have given permission for works to commence. In addition, the serious cracking in my home which appears to have resulted from the huge increase in stone trains during the past few months is not being addressed by Network Rail (although has seen some of the damage). This leads me to have no confidence that any damage they may cause will either be investigated or repaired by them and it remains unknown how the Construction Code of Practice would be enforced. Please see following emails showing damage. How will you ensure that any damage that may be caused by construction or the movement of materials or machinery for construction purposes will be made good? Kind regards

Begin forwarded message:

From: < > Date: 15 May 2015 11:01:38 GMT+01:00 To: < > Subject: RE: EWR Phase 1 & 2

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, Apologies for the delay in responding to you, I have forwarded on your questions to our specialists dealing with this issue who will respond to your enquiries. Regards,

LNW Route Senior Sponsor

From: [mailto: ] Sent: 08 May 2015 09:24 To: Cc: ; Subject: Re: EWR Phase 1 & 2 Dear I would be grateful to receive a response to my emails below. Kind regards

On 28 Apr 2015, at 11:34, wrote:

Dear

I would also be grateful if you could clarify the following:

1. What is the max axle load to be permitted for this line?

2. Will exceptional loads also be permitted to use this track? If so, would the local authority or lineside residents be notified in advance?

3. How many night time freight trains are predicted to use the track through Oxford to the proposed Construction depot and IMD in the Calvert area for the construction of HS2? Will some of these trains be carrying stone/ballast?

4. What evidence does NR have that Hanson is ceasing all night time movement of stone freight by rail alongside our properties to their depot at Water Eaton? How will that be enforced?

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5. What does NR predict the increase of freight movements to be along this line 15 years after commencing operating trains on this track?

I look forward to hearing from you.

Kind regards

On 27 Apr 2015 12:45, " " < > wrote:

, I will review the email below and come back to you with a response. Regards,

-----Original Message----- From: [mailto: ] Sent: 27 April 2015 11:25 To: ; ; Subject: EWR Phase 1 & 2 Dear All As is away on holiday, I wondered if you were able to assist me. Chiltern Railways' Franchise Agreement requires them to undertake signalling works to allow for "2 minute timetable headways" between Wembley to Marylebone and on other sections of their operations. Can you please provide details of the specification for the new signalling system to be installed in the Oxford area? Please can you also confirm the minimum timetabled headways that will be possible after the new signalling has been installed and confirm the maximum number of freight trains that could run in each direction per hour during the night in Section H? Thanks for your help in this matter. Kind regards

**************************************************************************************************************************************************************** The content of this email (and any attachment) is confidential. It may also be legally privileged or otherwise protected from disclosure. This email should not be used by anyone who is not an original intended recipient, nor may it be copied or disclosed to anyone who is not an original intended recipient. If you have received this email by mistake please notify us by emailing the sender, and then delete the email and any copies from your system. Liability cannot be accepted for statements made which are clearly the sender's own and not made on behalf

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of Network Rail. Network Rail Infrastructure Limited registered in England and Wales No. 2904587, registered office Network Rail, 2nd Floor, One Eversholt Street, London, NW1 2DN ****************************************************************************************************************************************************************

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BAINES Gill

From: < >Sent: 26 May 2015 16:58To: BARTHOLOMEW FionaCc: ; ( );

< > ( )Subject: RE: EWR Phase 1 - Response 26-5-15Attachments: EWR Third Response 260515 Final.pdf;

FBartholomew21May2015 (2).pdf


Dear Fiona, Please find attached ERMs response on behalf of Network Rail to third set of comments (also attached). I hope the attached provides you with the information that you require to finalise your committee report. We would again appreciate if you could confirm the 9th of June date for this. If you require further information before the committee date please let us know as soon as possible. I am currently working on the list of final documents for approval for both the noise and vibration committee reports and will have this to you tomorrow as requested. Kind regards

Consultant II Impact Assessment and Planning Environmental Resources Management Ltd 2nd Floor | Exchequer Court 33 St Mary Axe | London EC3A 8AA

-----Original Message-----

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From: BARTHOLOMEW Fiona [mailto:[email protected] ] Sent: Thursday, May 21, 2015 11:45 AM To: ; Subject: FW: EWR Phase 1 For your urgent comment please Mrs Fiona Bartholomew Principal Planning Officer Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109-113 St Aldates, Oxford, OX1 1DS www.oxford.gov.uk Please join others in providing feedback on the service we provide: this will help us ensure we continue to improve. Use the feedback form to tell us about your experience. -----Original Message----- From: [mailto: ] Sent: 21 May 2015 10:51 To: BARTHOLOMEW Fiona Cc: STEVENS David; MORGAN Michael; SADLER Tim Subject: Re: EWR Phase 1 Dear Mrs Bartholomew Please find attached my reply to ERM's response. Please acknowledge receipt. Kind regards

This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. All communications sent to or from Oxford City Council may be subject to recording and/or monitoring in accordance with relevant legislation. If you have received this email in error please notify the author by return email. ________________________________ This email and any files transmitted with it are confidential. It is for the intended recipient only. If you have received the email in error please notify the author by replying to this email. If you are not the intended recipient, you must not disclose, distribute, copy, print, or rely on this email. Any views expressed by an individual within this email which do not constitute or record professional advice relating to the business of the ERM companies, do not necessarily reflect the views of those companies. Environmental Resources Management Limited (company number 01014622) and ERM Europe Limited (company number 02137137) are both incorporated in England, with their registered address at 2nd Floor Exchequer Court, 33 St Mary Axe, London EC3A 8AA.

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BAINES Gill

From: < >Sent: 07 May 2015 10:42To: BARTHOLOMEW Fiona; Cc: STEVENS David; SADLER Tim; MORGAN MichaelSubject: RE: Future use of EWR line


Dear Fiona, The project will look to help in answering any queries from the public following the 8th May deadline you have set for submissions. Could I ask that you send all requests to myself with cc’d so we can keep track of everything you want answered. Could you also confirm the new date for the planning committee in June and what your deadline is for responses from the Project on any new submissions would be. If you could give me a call when you are free to discuss that would be appreciated. Regards

From: BARTHOLOMEW Fiona [mailto:[email protected]] Sent: Wednesday, May 06, 2015 6:06 PM To: ; Cc: STEVENS David; SADLER Tim; MORGAN Michael Subject: Future use of EWR line Dear and , I attach the first of what I suspect are many more comments on the lines that future use of the line will not be as suggested at the Public Inquiries or as assessed in the EIA. Can I have your comments please? Kind regards, Fiona Mrs Fiona Bartholomew Principal Planning Officer Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109‐113 St Aldates, Oxford, OX1 1DS www.oxford.gov.uk

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BAINES Gill

From:Sent: 27 July 2015 12:09To: BARTHOLOMEW Fiona; Cc: Councillor FOOKS Jean LesleySubject: RE: Incident: 150512-000001

Importance: High


Fiona Jean and I reviewed this last month, and we concluded that it didn’t relate to our East West Rail phase 1 works. I referred it back to the Network Rail Wales and West team at the time. Best wishes

From: BARTHOLOMEW Fiona [mailto:[email protected]] Sent: 27 July 2015 10:30 To: ; Cc: Councillor FOOKS Jean Lesley Subject: FW: Incident: 150512-000001 Importance: High Dear / , Please see email below - are you able to assist Cllr Fooks please? Please copy me in to your response. Kind regards, Fiona Mrs Fiona Bartholomew Principal Planning Officer Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109‐113 St Aldates, Oxford, OX1 1DS www.oxford.gov.uk Please join others in providing feedback on the service we provide: this will help us ensure we continue to improve. Use the feedback form to tell us about your experience.

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From: Cllr Jean Fooks [mailto:[email protected]] Sent: 23 July 2015 19:17 To: STEVENS David; BARTHOLOMEW Fiona Subject: FW: Incident: 150512-000001 Importance: High What can I do to get a response to this? I have never had any further message despite various efforts to chase Network Rail. Best wishes Jean From: Network Rail [mailto:[email protected]] Sent: 12 May 2015 10:51 To: Cllr Jean Fooks Subject: Incident: 150512-000001

Response

Dear Miss Jean Fooks, Your service request has been assigned to our Wales and Western - IP team to investigate further. They will report back shortly with their findings and your local contact and communities team will be in contact to confirm the next steps in due course.

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Kind Regards, Network Rail Team

Subject

Complaint about extremely noisy night works in Wolvercote, Oxfordshire

Auto-Response By (Administrator) (12/05/2015 10.51 AM) Dear Miss Jean Fooks, Your service request has been assigned to our Wales and Western - IP team to investigate further. They will report back shortly with their findings and your local contact and communities team will be in contact to confirm the next steps in due course. Kind Regards, Network Rail Team Response By E-mail ( ) (12/05/2015 01.28 AM) Automated acknowledgement email sent. Logged with local team to investigate. Customer By E-mail ( ) (12/05/2015 01.28 AM) Please see attached email.

[---001:000818:16444---]

This email, including attachments, may contain confidential information. If you have received it in error, please notify the sender by reply and delete it immediately. Views expressed by the sender may not be those of Oxfordshire County Council. Council emails are subject to the Freedom of Information Act 2000. http://www.oxfordshire.gov.uk/emaildisclaimer This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. All communications sent to or from Oxford City Council may be subject to recording and/or monitoring in accordance with relevant legislation. If you have received this email in error please notify the author by return email.

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BAINES Gill

From: STEVENS DavidSent: 12 June 2015 10:46To: ' 'Cc: ( ); BARTHOLOMEW

FionaSubject: RE: List of Buildings at Risk Section H

Thank you , I’m sorry didn’t notice you were there last night but hope that, like you found it useful to attend. I also owe and yourself apologies for my delayed response on the list and also his Section 61 application. Preparation for the committee meeting and other casework has been responsible for this. I will do what I can during the next few days Best wishes David



From: [mailto: ] Sent: 12 June 2015 10:10 To: STEVENS David Cc: ( ) Subject: List of Buildings at Risk Section H David, I enjoyed your briefing last night. No doubt that has kept you very busy over the past few weeks. I was wondering if you have had a chance to look at the List of Buildings at Risk in the meantime. I would be keen to have a decision on that in tandem with Tuesday decision if possible. If there are any issues please give me or

a call. Kind regards

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Consultant II






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BAINES Gill

From: < >Sent: 14 July 2015 09:59To: BARTHOLOMEW Fiona; Cc: STEVENS David; Subject: RE: Noise barriers Section H


Hi Fiona, I can confirm that NR is happy for this to be forwarded to and the Councillors. Best Regards

Principal Consultant ERM Eaton House Wallbrook Court North Hinksey Lane Oxford OX2 0QS Phone Fax Mobile www.erm.com

From: BARTHOLOMEW Fiona [mailto:[email protected]] Sent: Tuesday, July 14, 2015 8:15 AM To: ; Cc: STEVENS David; Subject: RE: Noise barriers Section H Dear , Thank you very much for this very full reply. No need to apologise, the turnaround time has been fine. I just didn’t want ’ concerns to escalate, for her sake and ours. May I send this directly to and to the concerned Councillors? Many thanks, Fiona Mrs Fiona Bartholomew Principal Planning Officer

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Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109‐113 St Aldates, Oxford, OX1 1DS www.oxford.gov.uk Please join others in providing feedback on the service we provide: this will help us ensure we continue to improve. Use the feedback form to tell us about your experience.

From: [mailto: ] Sent: 13 July 2015 17:10 To: BARTHOLOMEW Fiona; Cc: STEVENS David; Subject: RE: Noise barriers Section H Fiona, Please accept our apologies for not responding sooner. We have now reviewed the situation at property and have reviewed what changes were made between versions of the Scheme of Assessment between December and February. The predicted noise contours in the Scheme of Assessment show the extent of the 45 dB LAeq, 8 hour contour (see extract below). Beyond this contour there is no significant noise impact predicted (even ignoring baseline noise levels which is a worst case approach). The receptors along Woodstock Road where property is were further from the track than this contour. Therefore, no significant impact is predicted and property has never triggered the requirements for mitigation in the Noise and Vibration Mitigation Policy. We have reviewed the figures in all versions of the Scheme of Assessment and there have been no changes in the barrier location at this southern end of the barrier.

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The reason for the confusion appears to be that a refinement was made to the barrier overlap much further north where the track side barriers change to barriers at the top of the cutting. This happens in the area around Bladon Close (see below). This was the only change on the side of the track facing property. This is the change which was marked in the Scheme of Assessment in Table 5.1 which we assume is being referred to (see extract below). This refinement did not affect noise levels at any receivers, and would be too far from

property to have an effect.

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I hope this helps to clarrify the situation. Please let me know if you need furtther information. Best Regards


From: BARTHOLOMEW Fiona [mailto:[email protected]] Sent: Monday, July 13, 2015 9:35 AM To: ;

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Cc: STEVENS David Subject: Noise barriers Section H Hi , I’m sorry to hassle you on this. David wrote to you on 6th (attached) and I’ve had a long phone call with which left matters unresolved. has asked for help from the Leader and from Cllr Fooks (attached). Please can I ask for an early reply? I would like to answer this resident’s concerns and would not like the issue to escalate further. Many thanks, Fiona Mrs Fiona Bartholomew Principal Planning Officer Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109‐113 St Aldates, Oxford, OX1 1DS www.oxford.gov.uk Please join others in providing feedback on the service we provide: this will help us ensure we continue to improve. Use the feedback form to tell us about your experience.



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BAINES Gill

From: < >Sent: 13 July 2015 17:10To: BARTHOLOMEW Fiona; Cc: STEVENS David; Subject: RE: Noise barriers Section H


Fiona, Please accept our apologies for not responding sooner. We have now reviewed the situation at property and have reviewed what changes were made between versions of the Scheme of Assessment between December and February. The predicted noise contours in the Scheme of Assessment show the extent of the 45 dB LAeq, 8 hour contour (see extract below). Beyond this contour there is no significant noise impact predicted (even ignoring baseline noise levels which is a worst case approach). The receptors along Woodstock Road where property is were further from the track than this contour. Therefore, no significant impact is predicted and property has never triggered the requirements for mitigation in the Noise and Vibration Mitigation Policy. We have reviewed the figures in all versions of the Scheme of Assessment and there have been no changes in the barrier location at this southern end of the barrier.

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From: BARTHOLOMEW Fiona [mailto:[email protected]] Sent: Monday, July 13, 2015 9:35 AM To: ;

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Cc: STEVENS David Subject: Noise barriers Section H Hi , I’m sorry to hassle you on this. David wrote to you on 6th (attached) and I’ve had a long phone call with which left matters unresolved. She has asked for help from the Leader and from Cllr Fooks (attached). Please can I ask for an early reply? I would like to answer this resident’s concerns and would not like the issue to escalate further. Many thanks, Fiona Mrs Fiona Bartholomew Principal Planning Officer Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109‐113 St Aldates, Oxford, OX1 1DS www.oxford.gov.uk Please join others in providing feedback on the service we provide: this will help us ensure we continue to improve. Use the feedback form to tell us about your experience.



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BAINES Gill

From: < >Sent: 13 July 2015 11:11To: BARTHOLOMEW Fiona; Cc: STEVENS DavidSubject: RE: Noise barriers Section H


Fiona, Our noise team are looking at this query and will hopefully get you a response over the coming day or so. Apologies about delay. Regards

From: BARTHOLOMEW Fiona [mailto:[email protected]] Sent: Monday, July 13, 2015 9:35 AM To: ; Cc: STEVENS David Subject: Noise barriers Section H Hi , I’m sorry to hassle you on this. David wrote to you on 6th (attached) and I’ve had a long phone call with which left matters unresolved. has asked for help from the Leader and from Cllr Fooks (attached). Please can I ask for an early reply? I would like to answer this resident’s concerns and would not like the issue to escalate further. Many thanks, Fiona Mrs Fiona Bartholomew Principal Planning Officer Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109‐113 St Aldates, Oxford, OX1 1DS www.oxford.gov.uk Please join others in providing feedback on the service we provide: this will help us ensure we continue to improve. Use the feedback form to tell us about your experience.

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BAINES Gill

From: < >Sent: 17 July 2015 13:44To: BARTHOLOMEW FionaSubject: RE: Noise barriers Section H


Dear Fiona, The project is sorry is disappointed but we are confident that the mitigation proposed in the Noise Scheme of Assessment (NSoA) is adequate to achieve the standards set out in the agreed Noise and Vibration Mitigation Policy (NVMP) for the Scheme. OCC’s discharge of Condition 19 (Noise) supported by the assessment of the NSoA by its Independent Expert for Noise ( ), we believe should reassure that the standards set in the NVMP will be adhered to. In answer to queries, firstly states that noise assessments were ‘not personally conducted along this stretch…’. Individual noise assessments are not required to be undertaken as a predication methodology is used, based on agreed noise receptors from the Environmental Statement. These receptors are agreed as the locations where noise impacts are most likely to take place. The Soundplan model uses noise measurements taken at the agreed locations to predict noise impacts and takes into account features such as terrain and ground types. The noise contours as shown in figure 5.1 of the NSoA are then predicted to ensure that all relevant properties are taken into account when determining the extent of the barriers and other mitigation.

also notes de‐vegetation work near her property and that this may have had an effect on the noise levels. In response, the effect of noise screening from vegetation has been assessed to be negligible and will not have any impact to actual noise levels but may affect people's perceptions of same. In relation to final comments, it is not for the project to comment on the OCC Councillors decision making process. Condition 19 (Noise) has now been discharged in relation to Section H and the Project is proceeding with development in line with the decision notice. I hope the above provides adequate answers to the below and we are happy for you pass on the above to

. If you require further information please do not hesitate in contacting me. Kind regards

Consultant II





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From: BARTHOLOMEW Fiona [mailto:[email protected]] Sent: Thursday, July 16, 2015 5:30 PM To: Cc: Subject: FW: Noise barriers Section H Dear , I see that copied you in to this – are you able please to provide me with some comments? Many thanks, Fiona Mrs Fiona Bartholomew Principal Planning Officer Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109‐113 St Aldates, Oxford, OX1 1DS www.oxford.gov.uk Please join others in providing feedback on the service we provide: this will help us ensure we continue to improve. Use the feedback form to tell us about your experience.

From: [mailto: ] Sent: 14 July 2015 14:32 To: ; Councillor FOOKS Jean Lesley; Councillor PRICE Bob; SADLER Tim; STEVENS David;

; ; BARTHOLOMEW Fiona; Subject: FW: Noise barriers Section H Hello Fiona,

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Thank you for your response. To clear up any confusion, I am disappointed that houses 281 to 321 Woodstock Road will receive no protection from noise from Chiltern Railways, particularly as the noise assessments were not personally conducted along this stretch, but instead modelled on existing data from closer track points. Does this assessment really account for the flat fields running from the rail track across to the Woodstock Road properties? I understand the assessments were based on measurements before vegetation was cut down along our side of the rail track. With a prevailing westerly wind, the rail noise could be very significant (it is already!) Has this been taken into account as well? Do you know that Mike Gotch ‐ in his conditions to the WAPC, actually proposed acoustic barriers along the entire length of Section H, but was talked out of it by the argument of wasting money "protecting st Edwards fields". We are talking about the small price of extending a fence 200 metres which will reduce rail noise by 5‐9dbls !?! At the very least, I would like to request an independent noise assessment from this stretch of the Woodstock road please. I look forward to hearing from you,

Subject: FW: Noise barriers Section H Date: Tue, 14 Jul 2015 11:10:56 +0100 From: [email protected] To: CC: [email protected]; [email protected]; [email protected] ; [email protected] ; ;

Dear , I am pleased to forward to you the reply (below) that I have received from ERM (the consultants dealing with noise on behalf of Network Rail) in relation to your questions about railway noise and the noise barriers proposed in the Wolvercote area. The noise contours show, as you suggested to me, that rail noise carries across the playing fields towards you property; but confirms that the distance of your property from the line of East West Rail is greater than would require barriers to meet the noise attenuation standard set down in the planning permission granted by the Secretary of State for East West Rail. This also confirms that existing rail noise (baseline noise level) was also taken into account in these predictions. I am sorry that this is not the reply that you would have liked given the concerns that you expressed to me about existing noise from the main line which you fear will only get worse when the new line opens; but I

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hope that this clarifies the situation for you regarding the requirements that the City Council has had to discharge in respect of East West Rail. Please get back to me if you require any further clarification. Kind regards, Mrs Fiona Bartholomew Principal Planning Officer Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109‐113 St Aldates, Oxford, OX1 1DS www.oxford.gov.uk Please join others in providing feedback on the service we provide: this will help us ensure we continue to improve. Use the feedback form to tell us about your experience.

From: [mailto: ] Sent: 13 July 2015 17:10 To: BARTHOLOMEW Fiona; Cc: STEVENS David; Subject: RE: Noise barriers Section H Fiona, Please accept our apologies for not responding sooner. We have now reviewed the situation at property and have reviewed what changes were made between versions of the Scheme of Assessment between December and February. The predicted noise contours in the Scheme of Assessment show the extent of the 45 dB LAeq, 8 hour contour (see extract below). Beyond this contour there is no significant noise impact predicted (even ignoring baseline noise levels which is a worst case approach). The receptors along Woodstock Road where property is were further from the track than this contour. Therefore, no significant impact is predicted and property has never triggered the requirements for mitigation in the Noise and Vibration Mitigation Policy. We have reviewed the figures in all versions of the Scheme of Assessment and there have been no changes in the barrier location at this southern end of the barrier.

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This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. All communications

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sent to or from Oxford City Council may be subject to recording and/or monitoring in accordance with relevant legislation. If you have received this email in error please notify the author by return email. This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. All communications sent to or from Oxford City Council may be subject to recording and/or monitoring in accordance with relevant legislation. If you have received this email in error please notify the author by return email.


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BAINES Gill

From: < >Sent: 17 July 2015 07:35To: BARTHOLOMEW FionaCc: SADLER TimSubject: Re: Noise decision notice


Fiona, We agree it is a non material error. Is it worth re-issuing for the sake of completeness? Regards

Sent from my iPhone On 16 Jul 2015, at 17:18, BARTHOLOMEW Fiona <[email protected] > wrote:

Dear , It has been brought to our notice, through a question at Council, that the reason we gave for the imposition of Condition 1 refers to vibration mitigation not noise mitigation:

“Reason: the Noise Scheme of Assessment has been prepared upon the basis of these details and deviation from them would not necessarily result in the standards of vibration mitigation required by the Noise and Vibration Mitigation Policy (January 2011) being achieved”.

We have expressed the following view to our Members:

“Q2 – The reference to vibration in the reason paragraph of this condition is a typographical error which should have referred to noise. The Council believes that this error is not material in that it does not have any significance to the enforceability of the condition because it does not form any part of the operative wording of the condition.

Are you able please to let me know if this is likely to precipitate a challenge from NR to the decision? Kind regards, Fiona Mrs Fiona Bartholomew Principal Planning Officer Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109‐113 St Aldates, Oxford, OX1 1DS www.oxford.gov.uk

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BAINES Gill

From: < >Sent: 12 May 2015 09:35To: BARTHOLOMEW FionaSubject: RE: Oxford - Bicester Upgrade: Call for an Environmental Impact Assessment


Fiona, I can only open the copy of message which is attached below. Has sent in new information from that received as part of your original noise public consultation? If so can you please pass it on. Regards

-----Original Message----- From: BARTHOLOMEW Fiona [mailto:[email protected] ] Sent: Tuesday, May 12, 2015 7:47 AM To: MORGAN Michael; ; Subject: FW: Oxford - Bicester Upgrade: Call for an Environmental Impact Assessment Dear All, Please can I have your views? Kind regards Fiona Mrs Fiona Bartholomew Principal Planning Officer Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109-113 St Aldates, Oxford, OX1 1DS www.oxford.gov.uk -----Original Message----- From: SADLER Tim Sent: 11 May 2015 21:54 To: STEVENS David; BARTHOLOMEW Fiona Subject: Fw: Oxford - Bicester Upgrade: Call for an Environmental Impact Assessment Sent from my BlackBerry 10 smartphone.

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Original Message From: Tim gmail > Sent: Monday, 11 May 2015 20:46 To: SADLER Tim Subject: Fwd: Oxford - Bicester Upgrade: Call for an Environmental Impact Assessment Sent from my iPad Begin forwarded message: > From: < > > Date: 11 May 2015 17:04:58 GMT+3 > To: undisclosed-recipients:; > Subject: Oxford - Bicester Upgrade: Call for an Environmental Impact > Assessment > > > 15 Quadrangle House, > St peters Road, > Upper Wolvecote, > oxford > > OX2 8Bn > > Tel: > > > > Hello... > > this is blind copied to 200 trackside residents as usual > > > As we know, since the Pubic Inquiries (2011/12) to when Chiltern Railways submitted their application to have Condition 19 (vibration) discharged as unnecessary (2014), the Scheme has grown out of all proportion. > > Please find attached an excellent summary of the serious expansion in scope now envisaged by this upgrade, prepared by . > > The process has turned into a subterfuge to deny proper public scrutiny of the true level of fast, heavy freight destined for the Oxford - Bicester line. The Inspector had ruled out East West Rail at the first Public Inquiry, and the Secretary of State had excluded East West Rail from consideration at the second Public Inquiry. Therefore, we had no say! > > I am one hundred per cent behind call for an Environmental Impact Assessment into the new East West Rail. > > > > Cheers, >

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> > > > > > > This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. All communications sent to or from Oxford City Council may be subject to recording and/or monitoring in accordance with relevant legislation. If you have received this email in error please notify the author by return email. ________________________________ This email and any files transmitted with it are confidential. It is for the intended recipient only. If you have received the email in error please notify the author by replying to this email. If you are not the intended recipient, you must not disclose, distribute, copy, print, or rely on this email. Any views expressed by an individual within this email which do not constitute or record professional advice relating to the business of the ERM companies, do not necessarily reflect the views of those companies. Environmental Resources Management Limited (company number 01014622) and ERM Europe Limited (company number 02137137) are both incorporated in England, with their registered address at 2nd Floor Exchequer Court, 33 St Mary Axe, London EC3A 8AA.

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BAINES Gill

From: < >Sent: 22 July 2015 15:04To: BARTHOLOMEW FionaCc:Subject: RE: Section H - URGENT


Web Site: http://www.bicestertooxfordcollaboration.com Phone: 24-hour project helpline: 0800 9788 233 Email: [email protected]


-----Original Message----- From: BARTHOLOMEW Fiona [mailto:[email protected]] Sent: 22 July 2015 15:01 To: Cc: Subject: RE: Section H - URGENT Thanks , Message understood. When you say " The project has a web site, email address and help line number (which all are aware of) and which should be used. Perhaps you could direct future enquires to it?" which website do you mean - there are so many... Many thanks, Fiona Mrs Fiona Bartholomew Principal Planning Officer Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109-113 St Aldates, Oxford, OX1

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1DS www.oxford.gov.uk Please join others in providing feedback on the service we provide: this will help us ensure we continue to improve. Use the feedback form to tell us about your experience. -----Original Message----- From: [mailto: ] Sent: 22 July 2015 14:56 To: BARTHOLOMEW Fiona Cc: Subject: RE: Section H - URGENT Fiona I have copied this email to who is our Project Manager for Section H Wolvercote works and I will leave it to him to respond. I do not have day to day involvement with the delivery of the construction works so you will get a more timely and accurate response from to queries such as this. I am not sure why

is interested about work that is in no way relevant to the Wolvercote area other than to waste yet more of our collective time. The project has a web site, email address and help line number (which all are aware of) and which should be used. Perhaps you could direct future enquires to it? Nevertheless will be able to provide the contact details for the works being undertaken by our colleagues at the Oxford end. Kind regards


-----Original Message----- From: BARTHOLOMEW Fiona [mailto:[email protected]] Sent: 22 July 2015 14:15 To: Subject: FW: Section H - URGENT

- can you help with this please? Mrs Fiona Bartholomew Principal Planning Officer Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109-113 St Aldates, Oxford, OX1 1DS www.oxford.gov.uk Please join others in providing feedback on the service we provide: this

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will help us ensure we continue to improve. Use the feedback form to tell us about your experience. -----Original Message----- From: [mailto: ] Sent: 22 July 2015 14:13 To: BARTHOLOMEW Fiona; Councillor GOTCH Mike [INET]; SADLER Tim Subject: Section H - URGENT Dear Fiona I have just spoken to from the Contractors (Carillion/Buckingham Group) and he informs me that they only have instructions from NR to carry out works from Water Eaton through Wolvercote, past First Turn and up to where the railway line crosses the canal. This means that part of the construction works in Section H between the Canal and the end of Section H are being carried out by other contractors. The Construction Code of Practice requires that there is a helpline number to call so please can you provide me with the telephone number and where it is being advertised and who the contractors are and what notification residents have been given that works are to commence etc? Kind regards

This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. All communications sent to or from Oxford City Council may be subject to recording and/or monitoring in accordance with relevant legislation. If you have received this email in error please notify the author by return email. **************************************************************************************************************************************************************** The content of this email (and any attachment) is confidential. It may also be legally privileged or otherwise protected from disclosure. This email should not be used by anyone who is not an original intended recipient, nor may it be copied or disclosed to anyone who is not an original intended recipient. If you have received this email by mistake please notify us by emailing the sender, and then delete the email and any copies from your system. Liability cannot be accepted for statements made which are clearly the sender's own and not made on behalf of Network Rail. Network Rail Infrastructure Limited registered in England and Wales No. 2904587, registered office Network Rail, 2nd Floor, One Eversholt Street, London, NW1 2DN ****************************************************************************************************************************************************************

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BAINES Gill



Fiona I have copied this email to who is our Project Manager for Section H Wolvercote works and I will leave it to him to respond. I do not have day to day involvement with the delivery of the construction works so you will get a more timely and accurate response from to queries such as this. I am not sure why



-----Original Message----- From: BARTHOLOMEW Fiona [mailto:[email protected] ] Sent: 22 July 2015 14:15 To: Subject: FW: Section H - URGENT

- can you help with this please? Mrs Fiona Bartholomew Principal Planning Officer Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109-113 St Aldates, Oxford, OX1 1DS www.oxford.gov.uk Please join others in providing feedback on the service we provide: this will help us ensure we continue to improve. Use the feedback form to tell us about your experience.

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-----Original Message----- From: [mailto ] Sent: 22 July 2015 14:13 To: BARTHOLOMEW Fiona; Councillor GOTCH Mike [INET]; SADLER Tim Subject: Section H - URGENT Dear Fiona I have just spoken to from the Contractors (Carillion/Buckingham Group) and he informs me that they only have instructions from NR to carry out works from Water Eaton through Wolvercote, past First Turn and up to where the railway line crosses the canal. This means that part of the construction works in Section H between the Canal and the end of Section H are being carried out by other contractors. The Construction Code of Practice requires that there is a helpline number to call so please can you provide me with the telephone number and where it is being advertised and who the contractors are and what notification residents have been given that works are to commence etc? Kind regards


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BAINES Gill



Fiona, As of yet, no development work has commenced in the final portion of Section H referred to. We are finalising contact details for that area and will be able to advise of these shortly. Regards

BEng(Hons) CEng MICE Project Manager East West Rail Phase 1 Network Rail -----Original Message----- From: Sent: 22 July 2015 14:56 To: BARTHOLOMEW Fiona Cc: Subject: RE: Section H - URGENT Fiona I have copied this email to who is our Project Manager for Section H Wolvercote works and I will leave it to him to respond. I do not have day to day involvement with the delivery of the construction works so you will get a more timely and accurate response from to queries such as this. I am not sure why



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-----Original Message----- From: BARTHOLOMEW Fiona [mailto:[email protected] ] Sent: 22 July 2015 14:15 To: Subject: FW: Section H - URGENT

- can you help with this please? Mrs Fiona Bartholomew Principal Planning Officer Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109-113 St Aldates, Oxford, OX1 1DS www.oxford.gov.uk Please join others in providing feedback on the service we provide: this will help us ensure we continue to improve. Use the feedback form to tell us about your experience. -----Original Message----- From: [mailto ] Sent: 22 July 2015 14:13 To: BARTHOLOMEW Fiona; Councillor GOTCH Mike [INET]; SADLER Tim Subject: Section H - URGENT Dear Fiona I have just spoken to from the Contractors (Carillion/Buckingham Group) and he informs me that they only have instructions from NR to carry out works from Water Eaton through Wolvercote, past First Turn and up to where the railway line crosses the canal. This means that part of the construction works in Section H between the Canal and the end of Section H are being carried out by other contractors. The Construction Code of Practice requires that there is a helpline number to call so please can you provide me with the telephone number and where it is being advertised and who the contractors are and what notification residents have been given that works are to commence etc? Kind regards

This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. All communications sent to or from Oxford City Council may be subject to recording and/or monitoring in accordance with relevant legislation. If you have received this email in error please notify the author by return email. ****************************************************************************************************************************************************************

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The content of this email (and any attachment) is confidential. It may also be legally privileged or otherwise protected from disclosure. This email should not be used by anyone who is not an original intended recipient, nor may it be copied or disclosed to anyone who is not an original intended recipient. If you have received this email by mistake please notify us by emailing the sender, and then delete the email and any copies from your system. Liability cannot be accepted for statements made which are clearly the sender's own and not made on behalf of Network Rail. Network Rail Infrastructure Limited registered in England and Wales No. 2904587, registered office Network Rail, 2nd Floor, One Eversholt Street, London, NW1 2DN ****************************************************************************************************************************************************************

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BAINES Gill

From: < >Sent: 18 June 2015 16:57To: BARTHOLOMEW FionaSubject: RE: Section H Discharge of Condition 19

Thanks Fiona, Have a good holiday – I think you’ve earned it! Andy


From: BARTHOLOMEW Fiona [mailto:[email protected]] Sent: 18 June 2015 16:47 To: Milne Andy Cc: SADLER Tim; STEVENS David; MORGAN Michael Subject: RE: Section H Discharge of Condition 19

Dear , Thank you for your kind words. We are preparing the decision notices as quickly as possible but as you know we have to get the agreement of the Chair and Vice-Chair to the final wording of the extra conditions. Hopefully that will be sometime next week. The call-in period to Planning Review Committee ends at 5pm on Monday so if the decision notice is issued after that (which it surely will be) and there has been no call-in, work can commence. The period for judicial review is 6 weeks after the decision notice is issued – work undertaken in that time is at risk. Kind regards, Fiona Mrs Fiona Bartholomew Principal Planning Officer Direct Dial: 01865 252774 Email: [email protected] I do not work on Wednesdays City Development, Oxford City Council, St Aldates Chambers, 109‐113 St Aldates, Oxford, OX1 1DS www.oxford.gov.uk

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From: [mailto: ] Sent: 17 June 2015 08:08 To: BARTHOLOMEW Fiona; STEVENS David; MORGAN Michael Cc: SADLER Tim Subject: Section H Discharge of Condition 19 Fiona, David, Michael, I just wanted to drop you a line to thank you for your extremely thorough, fair and robust approach last night. I do need some clarification on next steps though. Now that the Condition has been discharged when can we actually start physical work? Many thanks again


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BAINES Gill

From: < >Sent: 01 May 2015 12:27To: BARTHOLOMEW FionaSubject: Responses to Public Comments


Hi Fiona, Further to your e‐mail to at NR and your request for a Project response to be prepared to

comments on the NSoA, I have been through all the responses that are available online. I note some other substantial responses which I feel may require some detailed responses:

The communal response from residents of Upper Wolvercote and Lakeside

Nicola Blackwoods response Do you agree? If so are you happy that ERM compile technical inputs to the above and if so how should they written – to form part of your committee report or as direct responses to the comments? If you are free at all today please give me a call to discuss.

Consultant II






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BAINES Gill

From: < >Sent: 17 June 2015 08:08To: BARTHOLOMEW Fiona; STEVENS David; MORGAN MichaelCc: SADLER TimSubject: Section H Discharge of Condition 19

Fiona, David, Michael, I just wanted to drop you a line to thank you for your extremely thorough, fair and robust approach last night. I do need some clarification on next steps though. Now that the Condition has been discharged when can we actually start physical work? Many thanks again


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