1
BANGLADESH
HIGHER EDUCATION QUALITY ENHANCEMENT PROJECT (HEQEP)
(Cr. No. 4544-BD, Cr. No. 5332-BD)
17th Implementation Support Review: July 10-19, 2018
AIDE MEMOIRE
I. INTRODUCTION
1. A World Bank team1 carried out the 17th implementation support review from July 10-19, 2018. The
objectives of the mission were to: (i) assess project achievements against project objectives (outputs and outcomes);
(ii) agree on an implementation plan for remaining project duration and (iii) agree on next steps for preparation of
the project completion and final evaluation. This Aide Memoire records the findings and recommendations and
reflects conclusions drawn from the meetings with the officials of the Secondary and Higher Education Division of
Ministry of Education (SHED/MoE), University Grants Commission (UGC), Economic Relations Division (ERD),
Bangladesh Research and Education Network (BdREN) Trust, HEQEP Unit, universities and other stakeholders
(Annex 4). This Aide Memoire was discussed at a pre-wrap-up meeting on July 18, 2018 chaired by Prof. Abdul
Mannan, Chairperson UGC and at a wrap-up meeting on July 19, 2018 chaired by Mr. Sohorab Hossain, Secretary,
SHED/MoE. The Mission expresses its appreciation for the kind cooperation of the officials and representatives of
various concerned agencies. As agreed with the Government of Bangladesh during the wrap-up meeting, this Aide-
Memoire will be publicly disclosed.
II. KEY PROJECT DATA
Key Project Data
Board Approval
03/17/2009
Original Ln./Cr. Amt SDR 54.4 m
Effectiveness
05/13/2009
Revised Ln./Cr. Amt SDR 81.5 m
Original Closing Date 12/31/2013 Amount Disbursed (%)
(as of 18/07/2018)
93%
Revised Closing Date 12/31/2018 Summary Ratings** Last Now
Credit amount SDR 135.9 m PDO S S
MTR Date 07/31/2016 IP S S
Ratings: HS=Highly Satisfactory; S=Satisfactory; MS = Moderately Satisfactory; MU= Moderately Unsatisfactory;
U=Unsatisfactory; HU=Highly Unsatisfactory; NA=Not Applicable; NR=Not Rated.
** Ratings are subject to change upon the Bank management review.
III. ACHIEVEMENT OF DEVELOPMENT OBJECTIVES
2. The main objective of the Project is to improve the quality and relevance of the teaching and research
environment in higher education institutions through encouraging both innovation and accountability within
1 The World Bank team comprised Messrs./Mmes: Mokhlesur Rahman (Sr. Operations Officer, Co-Task Team Leader), Shiro Nakata (Sr. Education
Economist, Co-Task Team Leader); Tashmina Rahman (Research Analyst); Muhammad Asahabur Rahman (Education Policy and Planning Consultant); Koen
Martijn Geven (Education Specialist); Mohammad Reaz Uddin Chowdhury (Sr. FM Specialist); Arafat Istiaque (Procurement Specialist); Nadia Sharmin (Sr. Environmental Specialist); Sabah Moyeen (Sr. Social Development). Mahtab Alam (Dhaka) supported the team on logistics. Sandra Alborta provided remote
support from Washington DC.
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universities and by enhancing the technical and institutional capacity of the higher education sector. The progress
towards achievement of PDO is satisfactory.
3. The PDO level indicator: All Key Performance Indicators (KPIs) have been either achieved or on-track:
(i) KPI 1 - the satisfaction levels of students, faculty and employers stand at 3.8, 4.1 and 3.9 (EOP target: 4.0, 4.0
and 4.2); (ii) KPI 2 – MOE and UGC has institutionalized the competitive funding mechanism for their Research
and Teaching & Learning funds drawing lessons from the Academic Innovation Fund (AIF) mechanism; (iii) KPI
3 – the data traffic volume has continued to increase to 1,116 TB (EOP target:100 TB); (iv) KPI 4 – the number of
beneficiaries is 564,615 (EOP target: 360,0000); (v) KPI 5 – 59 Institutional Quality Assurance Cell (IQAC)
completed self-assessment (SA) (EOP target:15). The updated Results Framework is in Annex 1 of this Aide-
Memoire.
4. Overall Implementation Status: The implementation progress is satisfactory. The project has made the
following progress: (i) 439 AIF sub-projects awarded of which 333 (76%) completed; (ii) eight Fabrication Labs
subprojects and another 86 subprojects awarded supplemental grants2 under Round 4; (iii) over 8,000 faculty and
university support staff received training3; (iv) BdREN connectivity has increased to 40 universities; (v) UDL
membership increased to 90 universities and institutions; (vi) 69 universities established IQACs and conducting
800 self-assessment (86% completed); and (vii) fiduciary oversight capacity continues to strengthen. Component-
wise progress is provided in Annex 3.
5. Disbursement: Overall disbursement is 93%. For FY2019, the remaining amount of US$ 14.1 million is
expected to be disbursed.
KEY POINTS DISCUSSED AND AGREED ACTIONS
Component 1 – Promoting Academic Innovation
6. Key issues discussed: (a) adjustment of advance and reconciliation of subproject accounts; (b) compilation
of subproject completion reports; and (c) completion of all the remaining AIF subprojects. It was agreed that the
UGC/HEQEPU would: (i) complete implementation of all the remaining subprojects by September 30, 2018; (ii)
cancel funds for those AIF Round 4 subprojects which do not expend 90% of budget by August 30, 2018; (iii)
publish the consolidated Project Completion Report and the AIF Subproject Directory for the Rounds 3 and 4
by November 30, 2018; and (iv) document the HEQEP achievements and publish it for wide dissemination.
Component 2 – Building Institutional Capacity
7. Improving the Strategic Capacity of UGC: The updated Strategic Plan for Higher Education 2018-2030
was approved by the Honorable Prime Minister on April 16, 2018. It was agreed that MOE/UGC would publish
the Strategic Plan for Higher Education (SPHE) 2018-2030 by August 30, 2018.
8. Higher Education Management and Information System (HEMIS): Web-based HEMIS has been
developed and operational. It was agreed the UGC/HEMIS would publish the UGC annual report 2017 by
November 30, 2018.
9. Intellectual Property (IP) Literacy: The Project has promoted innovation leading to patenting among the
higher education community. The university-industry collaboration has generated sixteen innovations that will be
2 38 new subprojects under Window 1 while another 48 subprojects received supplementary grants under Round 4. 3 These include training on proposal writing and evaluation, project management and monitoring, fiduciary aspects, Intellectual Property,
university-industry collaboration, and quality assurance mechanism
3
patented. One has already been submitted for USA patent and another six are expected to be submitted for national
patent. It was agreed that the IP attorney support will be required until submission of the patents.
Component 3 - Raising the Connectivity Capacity of the Higher Education Sector
10. Bangladesh Research and Education Network (BdREN): Key issues discussed: (a) expansion of BdREN
membership to more institutions; and (b) transitioning the BdREN management to the Trust. It was agreed that
HEQEP would: (i) complete all procurement packages by November 30, 2018; (ii) operationalize campus
network by November 30, 2018; (iii) increase BdREN membership to at least 70 universities by October 31, 2018;
(iv) develop and share a contingency plan for BdREN by October 31, 2018; (v) procurement of additional
requirements for campus network project in 19 universities by September 30, 2018; and (vi) establishing BdREN
point of presence inside Ashuganj power station by September 30, 2018.
11. UGC Digital Library (UDL): Key issues discussed: (a) sustainability of UDL (b) new subscription to e-
journal publishers, and (c) expanding membership to more institutions. It was agreed that UGC would: (i) subscribe
new e-publishers by October 31, 2018; (ii) share a contingency plan for UDL operations by October 31, 2018;
and (iii) increase membership to at least another 30 tertiary and research institutions by November 30, 2018.
Component 4 – Establishment of Quality Assurance Mechanisms
12. Establishment of QA mechanism at the national level: Key issues discussed: (a) delays in the formation
of the Bangladesh Accreditation Council (BAC); and (ii) finalization of the National Qualification Framework
(NQF). It was agreed that: (i) MOE would activate the Council by appointing the key positions by September 30,
2018; and (ii) the draft NQF will be finalized by BAC by November 30, 2018.
13. Establishment of QA mechanism at the institutional level: The inclusion of IQACs in the organograms of
universities was discussed. It was agreed that UGC would by November 30, 2018: (i) create budget line for IQAC
at all public universities; (ii) re-appropriate the IQAC subprojects’ budget for ensuring complete utilization; and
(iii) IQACs will prepare a university level synthesis report and action plan based on the self-assessments.
Component 5 - Project Management, Communication, Monitoring and Evaluation
Project Management and Communication: The project management performance has been satisfactory. It was
agreed that UGC/HEQEPU would by November 30, 2018: (i) complete the remaining project work including
compilation of all subproject completion reports; (ii) organize an international workshop to showcase and
communicate the successes of HEQEP; (iii) organize a workshop on increasing BdREN and UDL membership
and sustainability of BdREN, UDL and QA; (iv) ensure utilization of all project funds; and (v) prepare draft
Project Completion Report in association with Implementation Monitoring Evaluation (IMED) of the Ministry
of Planning. In addition, it was agreed that HEQEP would share a plan of action for utilizing the remaining
project funds by July 31, 2018.
14. Monitoring and Evaluation (M&E): The M&E performance has been satisfactory. Key issues discussed:
(i) timely completion of the university tracer study and impact assessment; (ii) documentation of project results and
outcomes and (iii) support to HEQEP Implementation Completion Review. It was agreed that the project will: (i)
sign an agreement with Bangladesh Institute of Development Studies (BIDS) for undertaking Impact Assessment
study by July 31, 2018; (ii) prepare draft project completion report as per the IMED format by December 10,
2018; (iii) prepare the 17th Semi-Annual Report with further improved quality and share with World Bank by
November 30, 2018; and (iv) supervise and ensure quality of all on-going studies.
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IV. FIDUCIARY AND SAFEGUARDS
15. Procurement Performance: The procurement performance has been moderately satisfactory. It was
agreed that HEQEP would: (i) complete and commission all procurement packages by November 30, 2018; (ii)
train all CPs about post project review findings and take corrective measure and (iii) all procurement progress will
be updated in STEP before project closing.
16. Financial Management: The FM performance has been moderately satisfactory. Key issues discussed: (a)
significant delays in submitting IUFRs; (b) un-documented expenditure and unadjusted advances; (c) stale cheques
(d) delays in finalizing internal audit report; and (e) pending audit observations. It was agreed that the project
would: (i) document the expenses and adjust advances by August 31, 2018; (ii) submit acceptable IUFRs by July
31, 2018; (iii) send a letter to the internal auditors on fee refunds by August 15, 2018; and (iv) allocate adequate
ADP to utilize the remaining unspent funds by September 2018.
Safeguards Status
17. Environment: The HEQEPU requires to carry out an environmental screening for new AIF subprojects
under Round 4. It was agreed that the UGC/HEQEPU would: (i) share the draft Environmental Screening Report
with the World Bank by July 31, 2018; and (ii) ensure the visibility of the Environmental Management
Framework on the UGC and the Project website by July 25, 2018.
18. Social Safeguards: The Project has planned for a third round of Satisfaction Survey which mainstreams
the citizens’ engagement requirement for all World Bank projects. It was agreed that the UGC/HEQEPU would:
(i) publish the final round satisfaction survey by October 31, 2018; and (ii) ensure the visibility of the Social
Safeguard Management Framework on the UGC and the Project website by July 25, 2018
Other Key Issues
19. HEQEP Implementation Completion and Results (ICR) report: With HEQEP closing in December
2018, the mission requested the Ministry of Education to initiate the preparation of the project completion report.
It was agreed that UGC/HEQEPU will: (i) prepare a draft project completion report by December 31, 2018; and
(ii) form a working group to support the ICR work of the World Bank by July 31, 2018.
20. Systems Approach for Better Results (SABER) Tertiary Education Report: The Government extended
support for the completion of the SABER TE report. The findings and recommendations of the SABER tertiary
education was presented to the higher education community by the World Bank on July 16, 2018.
21. Continuation of World Bank support for higher education: The Government has sent a request to the
World Bank for next generation higher education project on March 5, 2017 followed by a second request on October
15, 2017. The Bank education team has been in consultation with the Ministry of Education and relevant ministries
on the potential scope for the next generation higher education operation.
V. KEY AGREED ACTIONS
SN Key Action Responsibility Date
1. Establish the Bangladesh Accreditation Council MOE/UGC Sept 30, 2018
2. Allocate adequate ADP to utilize the remaining unspent
funds
MOE/UGC Sept 30, 2018
5
3. Share contingency plans for BdREN and UDL UGC/BdREN/UDL Oct 31, 2018
4. Complete all AIF subproject activities HEQEPU Oct 31, 2018
5. Complete all BdREN procurement packages UDL/HEQEPU Nov 30, 2018
6. Arrange International Workshop on HEQEP MOE/HEQEPU/UGC Nov 30, 2018
7. MoE will decide on critical staff to support the closing
of the project up to June 30, 2019.
MOE/UGC Nov 30, 2018
VI. PROPOSED TIMING OF NEXT MISSION
22. The next project implementation completion mission is scheduled to take place by December 2018.
LIST OF ANNEXES
Annex 1: Updated Results Framework
Annex 2: Detailed Agreed Implementation Plan (July - December 2018)
Annex 3: Component-wise Progress Status Annex 4: List of Persons Met and Institutions Visited
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Annex 1: REVISED PROJECT RESULT MATRIX (UPDATED AS OF JUNE 30, 2018)
BANGLADESH: HIGHER EDUCATION QUALITY ENHANCEMENT PROJECT
REVISED PROJECT RESULT MATRIX (UPDATED AS OF JUNE 30, 2018)
Project Development Objective (PDO): The development objective of the project is to improve the quality and relevance of the teaching and research environment in higher education institutions
through encouraging both innovation and accountability within universities and by enhancing the technical and institutional capacity of the higher education sector
PDO Level Results
Indicators
Co
re
U
O
M
Baseli
ne,
Origi
nal
(2009)
Baseline,
Updated,
Addition
al
Funding
(2013)
Target Values (Calendar Year) Frequency Data
Source/
Methodolo
gy
Resp
onsib
ility
for
Data
Colle
ction
Comments
2014 2015 2016 2017 2018
1. Increased level of
satisfaction of students
and faculty staff
regarding the quality of
teaching and research
environment, and of
employers regarding the
relevance of teaching
and research programs
[%]
- five-point scale -
(a) Student Satisfaction
Surveys
(b) Faculty Satisfaction
Surveys
(c) Employer
Satisfaction Surveys
N
o
.
3.3
2.9
3.0
3.6 (9%)
3.8 (31%)
3.9(30%)
3.8 (15%)
3.9 (35%)
4.0 (33%)
4.0 (21%)
4.0 (38%)
4.2 (40%)
Satisfactio
n related
data will
be
collected
twice
during the
AF period
Sample
based
satisfaction
survey
HEQ
EPU
In addition to satisfaction,
employability of university
graduates will be monitored by
HEMIS and tracer studies.
Achievements
(as of June 2017)
3.8 (15%)
4.1 (41%)
3.9 (30%)
3.8 (15%)
4.1 (41%)
3.9 (30%)
3.8 (15%)
4.1 (41%)
3.9 (30%)
Findings from the Final
Satisfaction Survey of HEQEP
expected to be available by
August 2018.
2. All research and
teaching and learning
fund under UGC is
distributed using an
identified set of rules
based on transparency
and competition.
T
e
x
t
Fundi
ng is
not
compe
titive
UGC
commenc
es design
of
competitiv
e funding
Design
finalize
d
Revamped
competitive
funding
mechanism
implemented
Competiti
ve funding
mechanis
m is
institution
alized
Bi-annual Half-yearly
monitoring
report
HEQ
EPU
Improved competitive funding
model should include: (i)
publishing a call for proposals
on both UGC and MoE
websites and newspapers; (ii)
selecting proposals with
quantitatively measurable
selection criteria; and (iii)
7
publishing awarded proposals
on both UGC and MoE
websites.
Achievements
(as of June 2017)
Revamped
competitive
funding
mechanism
implemented
by UGC
Revamped
competitiv
e
funding
mechanis
m
Implement
ed.
Competiti
ve funding
mechanis
m is
institution
alized
Competiti
ve funding
mechanis
m is
institution
alized
UGC’s funding
mechanism revised
adopting AIF-like competitive
system,
and all formats for grant
allocations have been updated
to support competitive funding.
UGC posted a notice on this
matter to inform all
stakeholders of the process.
Additionally, MoE is
implementing the competitive
funding mechanism for
research grant allocation and
has developed a Policy for
guiding the process.
3. Monthly average
volume of inbound
education/ research data
traffic in BdREN.
T
B
- 10 TB 40 TB 60 TB 80 TB 90 TB 100 TB Bi-annual BdREN BdRE
N
Offic
e and
Calculated as the past
6-month average.
Baseline data for
2013 is for 6
universities
Achievements
(as of June 2017)
13.03 TB 476.03 TB 598.36 TB
1,116 TB
Monthly average volume for
June 2017-June 2018. The
usage increased substantially
due to progress of BdREN
establishment in 40
universities.
4. Number of direct
beneficiaries of the
project (of which
females [%])- Direct
beneficiaries defined by
students and teachers of
AIF subprojects and
BDREN
N
o
.
%
- 30,000
(28.5)
100,00
0
(28.5)
200,000
(28.5)
240,000
(28.5)
300,000
(28.5)
360,000
(28.5)
Bi-annual HEMIS HEQ
EPU
Direct beneficiaries defined by
students and teachers of AIF
subprojects and BdREN.
Percentage will be 20% in 2014
and increase by 10% every year
to reach 60% in 2018.
Achievements
(as of June 2017)
71,861 (33.1) 550,961
(36)
564,615
(35)
564,615
(35)
The number was calculated
including all students and
teachers benefitting from AIF
and BdREN (Source Annual
Report UGC, 2016)
8
5. Number of IQAC
established and produce
self-assessment based
on the established
framework
N
o
.
0 0 0 0 0 7 15 Bi- annual QAU HEQ
EPU
21 universities will be
supported in the first year. 30%
of them produce in 3 years,
70% will finish in 4 years.
Achievements
(as of June 2017)
0 0 12 59 69 IQACs were established
through 4 rounds and are set to
complete 810 number of SAs
by Dec 2018. SA is considered
to be completed by an IQAC
when the Improvement Plan is
submitted to UGC. As of June
2017, 59 IQACs completed at
least 1 SA.
6. Number of academic
publications produced
by beneficiaries of AIF
subprojects
N
o
65 75 100 120 130 150 Bi-annual Half-yearly
monitoring
report
HEQ
EPU
Master and doctor thesis,
journals with or without
referees, books and edited
volumes, academic conferences
will be counted. Students’ term
papers, professors’ consultancy
reports or non-academic work
is not counted. Round2 and
Round3 AIF publications
expected to emerge in 2015 and
2018.
Achievements
(as of June 2017)
178 224
248 274 Cumulative publication of R1-
59, R2-61, R3-128 and R4-26.
This indicator
updated with data
from Semi-annual
reports from the Subproject
Managers
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Intermediate Results and Indicators
Intermediate
Results
Indicators
Cor
e
UOM Baseline
Original
Project
Start
(2009)
Baseline,
Updated,
Additional
Funding
(2013)
Target Values Frequency Data Source/
Methodolog
y
Responsibilit
y for Data
Collection
Comments
2014 2015 2016 2017 2018
Component 1 – Promoting Academic Innovation
Teaching and
Learning
Percentage of
fund
utilization by
teaching and
learning sub-
projects
(Window 1)
1. Round 1
2. Round 2
3. Round 3
% 0 Round 1:
93%
Round 2:
33%
100
70
10
100
100
40
100
100
60
100
100
80
100
100
100
Bi-annual Half-yearly
self-
reporting by
the PDs of
AIF sub-
projects
HEQEPU
and HEMIS
Achievement
s
(as of
December
2016)
R1: 94%
R2:89%
R3:2%
R1: 94%
R2:94%
R3:59%
R1:
100%
R2:
100%
R3:81%
R1: 100%
R2: 100%
R3:90%
R1: 100%
R2: 100%
R3: 100%
% of utilization on
total budget by
June,
2018
R1 completed; R2
completed; R3
completed)
Research
2. Percentage
of fund
utilization by
research sub-
projects
(Window 2)
1. Round 1
2. Round 2
3. Round 3
% 0 Round 1:
79%
Round 2:
33%
100
50
10
100
100
40
100
100
60
100
100
80
100
100
100
Bi-annual Half-yearly
self-
reporting by
the PDs of
AIF sub-
projects
HEQEPU
and HEMIS
Achievement
s
(as of June
2017)
R1: 93%
R2: 82%
R3:2%
R1: 93%
R2: 88%
R3:44%
R1:
100%
R2:
100%
R3:69%
R1: 100%
R2: 100%
R3:94%
R1: 100%
R2: 100%
R3: 100%
% of utilization on
total budget by
June,
2017
R1 completed; R2
completed; R3
completed
10
3. Percentage
increase
(cumulative)i
n doctoral
level
enrollment
[%] under
AIF sub-
projects
% 0 41% 50 70 80 90 100 Bi-annual Half-yearly
self-
reporting by
the PDs of
AIF sub-
projects
HEQEPU
and HEMIS
Achievement
s
(as of June
2017)
88% 171% 268% 280% 346% Baseline in 2011:
44
This indicator
updated with data
from Semi-annual
reports from the
Subproject
Managers.
4. Percentage
of 39 eligible
universities
completed at
least one
self-
assessment
sub-project
[%]
% 0 10% 10 50 50 50 50 Bi-annual Half-yearly
self-
reporting by
the PDs of
AIF sub-
projects
HEQEPU
and HEMIS
Achievement
s
(as of June
2017)
38% 38 % 49% 92% As of Dec 2014, 15
universities
completed 25 SA
under AIF. Through
additional
financing, 69
universities are
undertaking SA
activities under QA
and their reports are
nearing completion.
As of June 2018, 36
eligible universities
completed at least 1
SA
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5. The
mechanism
for
university-
industry
collaboration
piloted and
evaluated.
proces
s
OM
developed
OM
develop
ed
First round
of W4
selected
Second
round
of W4
selected
Third round
of W4
selected
A study
conducted to
assess the
effectiveness
of W4 in
establishing
U-I
collaborator
Bi-annual Half-yearly
self-
reporting by
the PDs of
AIF sub-
projects
HEQEPU
Achievement
s
(as of June
2017)
First round
of W4
awarded
Second
round
of W4
awarded
Second
round of W4
awarded
Study firm
recruitment
is on-going
First round of W4
awarded to 5
subprojects; the
second round of
W4
awarded to 5
subprojects & there
are no option for
more round.
Component 2 – Building Institutional Capacity
Sub-Component 2.1 – Improving the Strategic Capacity of UGC
6. National
HEMIS is in
place and
operational at
UGC
No. 0 Consultanc
y starting
HEMIS
design
complet
ed
1st round
of data
collection
completed
Annual
statistic
al
report
publish
ed
Annual
statistical
report
published
Annual
statistical
report
published
Bi-annual Half-yearly
self-reporting
by the PDs of
AIF sub-
projects
HEQEPU
Achievement
s
(as of June
2017)
Data entry
of 1st
round data
collection
completed
and First
Statistical
Report
published
3rd
Statistic
al
Report
publish
ed.
Statistical
annual report
for 2016
published.
Statistical
annual report
for 2017
under
preparation.
Statistical reports
for 2013, 2014,
2015 and 2016 are
published in
website:
www.ugc_hemis.go
v.bd.
Annual report for
2017 expected to be
published by
December 31, 2018.
Sub-Component 2.2 – Strengthening the Institutional Capacity of Universities
7. Proportion
of
institutions
covered
under
awareness
% 0 100 100 100 100 100 100 Bi-annual Half-yearly
monitoring
report
HEQEPU
12
campaign
[%]
Achievement
s
(as of June
2017)
100 100 100 100
Component 3 – Raising the Connectivity Capacity of the Higher Education Sector
8. Number of
universities
(public and
private)
connected to
BdREN
No. 0 6 30 50 60 60 60 Bi-annual BdREN BdREN
Office and
UGC
Achievement
s
(as of June
2017)
38 36 38 40 UGC, MoE
dropped.
9. Number
(‘000) of
online
journal title
accessed and
downloaded
using UGC
Digital
Library on
average per
month)
No. 0 23 25 28 31 34 37 Bi-annual Half-yearly
monitoring
report
HEQEPU
Between Jul-Dec
2012,
140,000 articles
were
downloaded from
ACM,
Emerald, and
JSTOR. Targets
were set assuming
10% increase of use
annually.
Achievement
s
(as of June
2017)
12 13.8 12.6 13.2 21.1 25 Between Jan-May
2018, total of
123,561 e-journals
were downloaded
from 4 providers
(ACM, Emerald,
JSTOR and IEEE)
by member
institutions.
Component 4 – Quality Assurance
10. QA Unit
is fully
functional
and
operational
Process 0 0 QA Unit
establish
ed
- Draft
QF
develop
ed
QF finalized QA docs
finalized
Bi-annual UGC
13
Achievement
s
(as of June
2017)
QA Unit
established
QA
Unit
establis
hed
and
Draft
QF is
under
preparat
ion
QA Unit
established
and Draft QF
is under
preparation
QA Unit
established
and Draft QF
prepared
QAU established in
April 2014;
OMs for IQAC
developed.
On track to meet
the
target.
Component 5 – Project Management
Sub-Component 5.1 – Project Management Unit
11. HEQEP
Unit is fully
functional and
operational
0 1 1 1 1 1 1 1 Bi-annual HEQEPU Fully functional is
defined as follows:
Three out of
following four
indicators should be
met:
(1) Staffing (90%
of
HEQEPU staff are
in
place; (2)
Procurement (At
least 70% of the
procurement was
completed as
intended in the
procurement plan);
(3) M&E (At least
70% of the intended
reports published
and
activities
completed);
and (4) FM (Interim
Financial Report is
completed in time)
Achievements
(as of June
2017)
1 1 1 0 1
(4) is not fulfilled
Sub-Component 5.2 – Monitoring and Evaluation
14
12. Completion
of baseline
survey, follow-up
survey at mid-
term and end-line
survey, and tracer
studies.
proce
ss
0 2 2 3 3 4 5 Bi-
annual
HEQEPU
Achievements
(as of June 2017)
3 4 5 Completed 5 studies
- baseline survey,
follow up survey,
Interim Impact
Assessment Study,
MTR report, 1st
round tracer study.
Final Round
Satisfaction Survey
study expected to be
complete by August
2018; 2nd Tracer
study and Impact
assessment study in
progress and
expected to be
completed by Nov
2017.
15
Annex 2: Unit wise Activity Plan
Appendix 1: AIF Activity Plan (July - December 2018) Sl.
No
.
Topic Sub-Topic Description of
Activities/Tasks
Completion
Deadline By Whom Remarks
A.1 Round 2
Subprojects
completed
Report
(PCR)
1. Prepare database for
the remaining
completed subprojects Aug 30, 2018
HEQEPU
/UGC
Database for 84
out of 110
subprojects has
been completed
2. Provide database to
M&E unit for AIF
achievement reports
Sept 15, 2018 HEQEPU
A.2 Round 3 PCR
3. Collection of rest
of the PCRs of the
subprojects
Aug 16,
2018
HEQEPU
111 PCRs
out of 135
have been
received
4. Prepare database
for the completed
subprojects
Sept 30 2018
5. Provide database
to M&E unit for
AIF achievement
reports
Oct 15,
2018
A.3
Window 4
All
subpro
ject
s of
Win
dow
-4
6. International
training on IP for
the university
professors
Aug 30,
2018
HEQEPU
/UGC
Training
proposal will be
shared with IDA
in July/2018
7. Technical
support to W-4
subprojects
regarding IP
creation, assessing
innovation,
patenting and
commercialization
Dec 31, 2018
5 su
bpro
ject
s of
1st
phas
e
2 su
bpro
ject
s of
TT
O
8. Visit the activities
of sub projects Sept 30, 2018
Subproject
completion
date: September
2018 9. PCR Collection Oct 31,
2018
10. Provide
database to M&E
unit for AIF
achievement
reports
Nov 30,
2018
5 subp
roje
c
ts o
f
2nd
phas
e
11. Visit the activities
of sub projects Nov 30,
2018
HEQEPU/UG
C
Subproject
Contact
period: Up to
16
Sl.
No
.
Topic Sub-Topic Description of
Activities/Tasks
Completion
Deadline By Whom Remarks
12. PCR Collection Nov 30, 2018
March 2019
Fab Lab
13. Visit the activities
of sub projects Sept 30, 2018 HEQEPU
14. PCR Collection Oct 31,
2018 HEQEPU
15. Provide database
to M&E unit for AIF
achievement reports
Nov 15,
2018 HEQEPU
A.4 (1) W-1
(2) CPSF Round 4
16. Visit the activities
of sub projects Sept 30, 2018 HEQEPU/UGC
(1) Completion
date of 38 W-1
subprojects:
September 2018
17. PCRs collection Oct 31,
2018 HEQEPU/UGC
Completion
date of
subprojects:
September 2018 18. Database
preparation Nov 15, 2018
A.5
International
Workshop
for
showcasing
AIF/HEQE
P
Activities
Round 1-
4 and
W-4 sub
projects
19. Organizing
International
workshop and
showcasing Nov 30,
2018 HEQEPU/UGC
Event
Management
Firm recruited
and proposal
initiated for the
consent of the
PM
A.6
University-
wise
Directory of
HEQEP
components
Round
1-4 and
W-4 sub
projects
20. Document and
draft a HEQEP
achievements book
highlighting
activities and
successes of all
components of
HEQEP
Nov 30,2018 HEQEPU/UGC
Around 65%
work is done
A.7
Workshop
on PCR
Writing
R-4, W-4
(including
Fab Lab,
TTO)
21. Organizing
Workshop on PCR
writing Aug 30, 2018 HEQEPU/UGC
17
Appendix 2: Activity Plan of Strategic Policy Unit (July -December 2018) Sl. Activity Responsibility Deadline
1. Print and distribute the book on “Strategic Plan for Higher
Education in Bangladesh: 2018-2030” (SPHE: 2018-2030) among
the stakeholders.
SPU/HEQEP/UGC Aug 31 2018
2. Assist the UGC and SHED to handover the book on SPHE:2018-
2030 to the Honorable Prime Minster at PMO.
SPU/HEQEP/UGC/S
HED
Aug 31 2018
3. Assist the UGC and SHED to form the National Level Committee
headed by the Secretary and UGC level Committee headed by the
Chairman, UGC as per provision of SPHE: 2018-2030.
SPU/HEQEP/UGC/S
HED
Sept 15 2018
4. Assist to hold the UGC level Committee meeting to formulate 5-
year Implementation Plan, Concept papers etc. to implement the
SPHE: 2018-2030.
SPU/HEQEP/UGC/
Committee
Nov 30, 2018
5. Prepare the Flyer of Brief on SPHE:2018-2030 or at a glance
Booklet on SPHE:2018-2030 and share with the World Bank.
SPU/HEQEP/UGC Aug 20, 2018
6. Finalize, Print and distribute the Flyer of Brief on SPHE:2018-
2030 or at a glance Booklet on SPHE:2018-2030 among the
stakeholders.
SPU/HEQEP/UGC Sept 30, 2018
7. Prepare the draft Concept paper on implementation of the Students
Loan Program as per provision of SPHE:2018-2030.
SPU/HEQEP/UGC Oct 15, 2018
8. Organize a workshop on draft Concept paper on implementation
of the Students Loan Program and finalize the draft Concept
Paper.
SPU/HEQEP/UGC Oct 31, 2018
9. Share the final draft Concept Paper on the Students Loan Program
with the World Bank and finalize it.
SPU/HEQEP/UGC Nov 15, 2018
10. Print, submit the Flyer or booklet of final Concept Paper on the
Students Loan Program to the UGC & SHED and distribute it
among the stakeholders.
SPU/HEQEP/UGC Nov 30, 2018
Appendix 3: Implementation Plan for HEMIS Unit (July - Dec 2018)
Sl. Activity Responsibility Dead Line Remarks
4 Printing of HEMIS Report 2017 HEMIS
Unit/UGC
Nov 30, 2018
5 Submission of HEMIS Report UGC HEMIS
Unit/UGC
Dec 15, 2018
HEMIS Training
6 HEMIS User’s Interface Training for
15 Universities
HEMIS
/ICT/HEQEPU
Aug 30, 2018
7 Provide data to UGC Research and
Publication Division for publishing the
UGC Annual Report 2017 by
November, 2018
HEMIS/ICT August 2018
National Admission & Result Verification System
18
8 Share the System Analysis Report for
National Admission and Result
Verification System.
IT Consultant Dec 31, 2018 IT consultant
submitted a report
to HEQEP. But
HEQEP provided
some comments
and seek some
clarification on the
report. But have
not received any
clarification yet
from IT consultant
Dr. Syed Akther
Hossain.
Appendix 4: Implementation Plan for ICT Unit (July 2018- Dec 2018)
SN Activity Responsibility Deadline Remarks
1
Modernization of UGC
auditorium
ICT/HEQEPU/UGC Sept 30, 2018
2
Pick priority business
operation areas for
automation and adopt the a2i
developed modules in the
UGC automation
ICT/HEQEPU/UGC Oct 30, 2018 E-filing number
allotted by MoE.
Staff training
proposal sent to
A2i recently.
3
Complete system up
gradation of UGC
ICT/HEQEPU/UGC Nov 30, 2018 UGC is working
on it & revised
proposal will be
send to HEQEP
for processing.
4
Prepare an International
Training plan for UGC staff
considering their past
performance and share with
the Bank
ICT/HEQEPU/UGC August 31, 2018 A training plan
shared with WB.
Appendix 5: BdREN Activity Plan (July - December 2018)
Sl.
No.
Contract Description/Activity Target Date of
Completion
1 Deployment of BdREN Staff
1.1 Appoint One Network Engineer (Data) for BdREN 01 August, 2018
2 Expansion/up-gradation of Data and Transmission Network for
BdREN (Package: G.13-AF)
2.1 Installation of Equipment 12 November, 2018
2.2 Testing and Commissioning 30 November, 2018
3 Up gradation of Power System (Package: G.13.1-AF)
19
Sl.
No.
Contract Description/Activity Target Date of
Completion
3.1 Installation of Equipment 15 August, 2018
3.2 Testing and Commissioning 31 August, 2018
4 Establishment of Distance Learning Theater (Package: G.14-AF)
4.1 Installation of Equipment 2 November, 2018
4.2 Testing and Commissioning 30 November, 2018
5 Laying of Optical Fiber for Access Network (Package: G.16-AF)
5.1 Installation of the Links 07 November, 2018
5.2 Testing and Commissioning 30 November, 2018
6 Installation of Campus Networking at 19 Universities (Package:
G.74-AF)
6.1 Completion of Installation of Network 30 August, 2018
6.2 Testing and Commissioning 25 September, 2018
7 Completion of Procurement of Office Space for BdREN 31 October, 2018
8 Procurement of Furniture and Fixtures and Office Equipment
8.1 Procurement of office equipment for existing BdREN Office 30 September, 2018
8.2 Procurement of all furniture and fixtures and office equipment for
newly procured office space
30 November, 2018
9 Organize Workshop/Training/Seminar/Awareness Program
9.1 2 (two) International Workshop /Seminar/Training Program 30 November, 2018
9.2 6 (Six) Local Workshop /Seminar/Training Program 30 November, 2018
9.3 8 (Eight) awareness seminars 30 November, 2018
10 Launch of Eduroam service in connected Universities 30 September, 2018
11 Ensuring 24/7 Connectivity
11.1 Last mile fiber redundancy arrangement @BSMMU, DU, BUET and
BUTex, DUET, BSMRAU, BRRI and BARI.
31 October, 2018
12 Arranging Optical Fiber Leasing from NTTN operators
(PGCB/BTCL/Fiber@Home, Summit) for BdREN
Expansion/Redundancy.
30 September, 2018
13 Establishing connectivity with BanglaGov Network 31 August, 2018
14 Developing Sustainability Plan for BdREN 31 August, 2018
15 E-Presence Sub-projects of DU & CUET
15.1 Completion of E-presence System at DU 30 September, 2018
15.2 Completion of E-presence System at CUET 30 September, 2018
16 Publication of BdREN Documents Operational Manual for BdREN
16.1 Operational Manual for BdREN 30 September, 2018
16.2 Handbook of BdREN 30 November, 2018
17 Expansion of BdREN connectivity to at least 25 Institutions (Private 31 October, 2018
20
Sl.
No.
Contract Description/Activity Target Date of
Completion
Universities/Research Institutions/Medical Institutions)
18 Signing SLA with BdREN Member Institutions 30 September, 2018
19 Establishment of Caching Server in BdREN Data Center 30 November, 2018
20 Establishment of IP Telephony Service at UGC 30 September, 2018
Appendix 6: UDL Action Plan (July - December 2018)
Sl.
No. Activities Responsibility Dead Line Remarks
1 Conference with Vice-chancellors UDL/HEQEP Aug 31,
2018
2 User Training Program on Discovery
Service & Remote Access UDL/HEQEP
Sept 30,
2018
3 Share a contingency plan for UDL
operations UDL/HEQEP Oct 31, 2018
4 Subscribe to new e-publishers UDL/HEQEP Oct 31, 2018
Appendix 7: Activity Plan for Next Six Months (July 2018 - December 2018) Quality Assurance
Unit, HEQEP, UGC
1 2 3 4 6
Sl.
No.
Items Activities Responsibility Activity Plan/ Deadline
July - December 2018
Component 4: Establishment of Quality Assurance Mechanism
1 Round -1
13
universities
(Entities 350)
Self-Assessment Report
(SAR)
External Peer Review (EPR)
Post Self-Assessment
Improvement Plan (PSAIP)
IQAC under
supervision of
QAU and HEQEP
Follow up
Project Completion Report
(PCR)
Provide necessary
assistance
Complete by August 14,
2018
2 Round-2
21
universities
(entities 206)
Self-Assessment Report
(SAR)
External Peer Review (EPR)
Post Self-Assessment
Improvement Plan (PSAIP)
IQAC under
supervision of
QAU and HEQEP
Follow up
Project Completion Report
(PCR)
Provide necessary
assistance
7 PCR complete by
August 14, 2018
14 PCR complete by
November 15, 2018
21
1 2 3 4 6
3 Round 3
27
universities
(entities 211)
Self-Assessment Report
(SAR)
External Peer Review (EPR)
Post Self-Assessment
Improvement Plan (PSAIP)
IQAC under
supervision of
QAU and HEQEP
Follow up
Project Completion Report
(PCR)
Provide necessary
assistance Complete by
November 15, 2018
4 Round 4
8 universities
(entities 42)
Self-Assessment Report
(SAR)
External Peer Review (EPR)
Post Self-Assessment
Improvement Plan (PSAIP)
IQAC under
supervision of
QAU and HEQEP
Provide necessary
assistance
Project Completion Report
(PCR)
Provide necessary
assistance Complete by
November 15, 2018
5 National
Qualifications
Framework
of
Bangladesh
(NQFB)
4 regional workshops to
present the first draft for
feedback
QAU, HEQEP,
International QA
Adviser
Organize and complete
all the workshops by
August 30, 2018
2 national workshops to
present the first draft for
feedback
QAU, HEQEP,
International QA
Adviser
Organize and complete
all the workshops by
September 30, 2018
Finalize NQFB QAU, HEQEP,
International QA
Adviser
Complete by November
30, 2018
Appendix 8: Activity Plan for PMU (July - Dec 2018)
No. Topic Activity Timeline Remarks
1. Project closing
plan
Series meeting with different units. By Aug 2018
2. Procurement
under sub-
projects of R-4
& CPSF
Provide continuous support to the
sub-projects of R-4 & CPSF to
complete their procurement
activities on time.
By September,
2018
3. Monitor the
procurement
activities of the
sub-projects.
Visit the CPs of R-4 & CPSF
regularly by the Procurement
Officers & Procurement Specialists.
Continuous
4. Procurement
Plan
Update STEP regularly Continuous
5. Procurement
Audit
Provide support to conduct
procurement audit (if any)
When needed
6 Pending
Procurement
Complete processing for all
procurement
Dec 31, 2018
22
No. Topic Activity Timeline Remarks
7 Organize a
workshop with
all university
VCs
Organize a workshop with all
university VCs on increasing
BdREN and UDL membership and
sustainability of BdREN, UDL and
QA
Nov 30, 2018
8 Financial
Management
1. Reconciliation of
Subproject
Sep 30, 2018
2. Reconciliation and
documentation of
expenditure
Oct 31, 2018
3. Resolution of Audit
Observations
Oct 31, 2018
4. Clearing of all outstanding
advances and checks
Aug 31, 2018
5. Updating of all accounts
records
Sept 30, 2018
6. Smooth closing of all sub
projects
Dec 15, 2018
9 Liaison Provide implementation
support to all the
stakeholders
Ongoing
10 International
HEQEP
Achievements
Workshop
Arrange an international
workshop on HEQEP
achievements
Nov 30, 2018
Appendix 9: Activity Plan for Communication (July - Dec 2018)
Sl.
No. Name of Work
Tentative
Implementation
Period
Work details
Remarks
1. HEQEP Newsletter
8th Issue (July-
2018)
9th Issue (Dec-
2018)
News on regular events
and success stories
Work in progress. 8th
Issue will be published in
July 2018 and 9th Issue by
December 2018
2. Innovation Series
4th Issue
(December -
2018)
Stories on the Innovations
3. Wall calendar December-2018
Photographs and brief
elaboration on project
activities
Calendar for 2019 will be
published by December
2018
4. Desk calendar December-2018
Photographs and brief
elaboration on project
activities
Desk Calendar for 2018
published and distributed.
Calendar for 2019 will be
published by December
2018
5. Folder and note pad September -2018 With latest progress
information
23
Appendix 10: Monitoring and Evaluation Unit Activity Plan (July - December 2018)
No Topic Activity Timeline Remarks
1. Prepare the 17th Semi-Annual Monitoring Report (SAMR)
1. Collect information from all components/units/ sub-projects
Oct 15, 2018
-
2. Data entry and Analysis
Oct 31, 2018
-
3. Physical verification of 20% sub- projects of six monthly report of subprojects
August. 25,
2018
Online and Physical
Verification
4. Publication of 17th Semi-Annual Monitoring Report (up to Oct 2018 period)
Nov 30, 2018
For the WB Mission
2. Operationalization of Project Monitoring Information System (PMIS)
1. Hands on Training to SPMs for
Inputting Semi-annual Monitoring
Data
2. Collection and validation of
Semiannual Monitoring Data by use
of PMIS
3. Development and
operationalization Project
Completion Report both AIF & QA
Sub-projects through PMIS
November. 30, 2018
Continuous Process
6.
Roundtable
discussion of the
Quality Assurance
aspects in Higher
Education.
October- 2018
The roundtable discussion
will be organized in
collaboration with the
Daily Star.
October 2018
7.
International
Conference on
HEQEP
Achievements
September-2018 Showcase the
achievements of HEQEP
Event management firm
hired. Event to held by
September 2018
8.
Develop &
Telecast of 1 TV
Documentary
(By
Communication
Firm)
September-2018 Successes of AIF
subprojects
Event management firm
hired to be completed by
September 2018
9.
Telecast of 1 TV
Documentary in 3
channels
(By
Communication
Firm)
September-2018
Contribution of HEQEP
for the improvement of
higher education in
Bangladesh.
By September 2018
10.
Produce a success
story book
(By
Communication
Firm)
September-2018
Overall project brief and
success stories on
different components
with photographs.
Work in progress. Will be
produced by September-
2018.
24
No Topic Activity Timeline Remarks
3. Tracer Study 1. Submit Draft Report Sept. 15, 2018
By BIDS
2. Submit Final Report Oct. 15, 2018
By BIDS
5. Assist AIF Unit to prepare Consolidated Report on PCRs for 2nd,
3rd and 4th Round Subprojects
Submit Consolidated PCR report on completed AIF subprojects
2nd round-Oct-18 3rd round-Nov 15, 2018 4th round-Nov 30,2018
Jointly with AIFS
6. Routine Monitoring of AIF W-4 and Round-4 Sub-projects, CN & QA Sub-projects including Environment Monitoring
Conduct field visits to sub-projects to assess the progress and identify challenges
Continuous Continuous process
7. Update Result
Framework
Updating of Result Framework November 30, 2018
For Next WB Mission
8. Identify and Prepare Environmental Status Report for W-4 and Round-4 Sub-projects
Share the draft Environmental Screening Report of Window 4
July 31, 2018
Visit to Environment
sensitive subproject:
ongoing
9. Social Issue Prepare a report on citizen Engagement and include in the progress report
Nov 30, 2018
For the Next WB
Mission
10. Citizen Engagement Updating Citizen Engagement Nov 30, 2018
For the Next WB
Mission 11. Organize Workshops A couple of Workshops for
preparing/sharing reports/findings November 30, 2018
12. Final Round Satisfaction Survey (FRSS)
Submission of Final Report of Round Satisfaction Survey
August. 30, 2018
-
13. HEQEP Final Impact Study
Submission of Draft Report November 30, 2018
14. Monthly Progress Review Meetings on HEQEP
Conduct monthly progress review meeting with all Units
On-going PD chairs the meeting
15.
Project
Completion
Report
Prepare draft project completion report as per the IMED format
Dec 10, 2018
HEQEPU M&E and
IMED with support
from all units
16 World Bank
Implementation
Completion and
Results (ICR)
report
Provide data and information to support ICR preparation of the World Bank
Dec 31, 2018
UGC/HEQEPU/M&E
25
Annex 3: Component-wise Progress of Project Activities
Component 1 – Promoting Academic Innovation
1. Out of 439 subprojects, 78 percent have been completed (Table 1). Key progress include:
(i) utilized 100% of total allocated fund to 135 Round 3 subprojects and 91 % of total AIF allocations
under all rounds as of June 2018; (ii) (iii) draft consolidated report on PCRs for Round 2 prepared; (iv)
around 308 students have enrolled in postgraduate research programs (PhD: 98; MPhil: 21 and Master’s:
189) (v) 17 innovations under the AIF and university-industry collaboration have been selected for patents,
out of which one has been submitted for US patent and the remaining are being processed for national
patent; (vi) published the third number of Academic Innovation Series booklet; and (vii) 274 publications.
Table 1: Status of AIF Subprojects Implementation up to June 2018
AIF Rounds
Date of
Contract
Signing
No. of Sub-Projects
Implemented/Ongoing
Univ
(Pub+Priv)
No. of
Sub-
Projects
completed
Total
Contract
Amount
(Million)
% of
contract
amount
utilized
Round 1 Dec. 29,
2010 89 25+2 89
US$23
BDT1888 100
Round 2 Apr10,
2012 105 25+2 105
US$24
BDT1889 100
Campus
network
subprojects 4
Sep 16,
2012 4 4+0 4
US$1.40
BDT112 100
AIF Round 1 &
2
Round 3
(includes one
TTO)
Jun 14,
2014 135 28+9 135
US$30
BDT2375 100
Round 3
Window -4
Phase 1
subprojects5
Jun 25,
2015 5 5 Ongoing
US$3.8
BDT304 77
Round 3
Phase 2
Window 4
Subprojects6
March 8,
2016 5 5 Ongoing
US$4,3
BDT343 75
All Window 4
Round 3
TTO
July 26,
2016 2 2 Ongoing
US$0.5
BDT40 34
Round 3
Fab Lab7
Dec 29,
2016 8 7+1 Ongoing
US$1.6
BDT130 72
Total Round 3
Round 4
Window 1 May 1,
2017 38 17+1 Ongoing
US$7.2
BDT576.2 37
4 Dhaka University, Chittagong University, Khulna University and Bangabandhu Sheikh Mujib Agricultural University 5 Dhaka University, Bangladesh University of Engineering & Technology, Shahjalal University of Science & Technology and Bangladesh Agricultural University 6 Chittagong University, Dhaka University, Khulna University, Rajshahi University, Shahjala University of Science & Technology University 7 Bangladesh Agricultural University, Chittagong University of Engineering & Technology, Dhaka University, Dhaka University of Science & Technology, Independent University Bangladesh, Khulna University of Engineering & Technology, Rajshahi University of Engineering &
Technology and Sher-e-Bangla Agricultural University
26
AIF Rounds
Date of
Contract
Signing
No. of Sub-Projects
Implemented/Ongoing
Univ
(Pub+Priv)
No. of
Sub-
Projects
completed
Total
Contract
Amount
(Million)
% of
contract
amount
utilized
Supplementary
Funding
May 1,
2017 48 19 Ongoing
US$4.0
BDT321.5 55
All Rounds
Total - 439 - 333
US$ 100
BDT8000 91
Component 2 – Building Institutional Capacity
2. Improving the Strategic Capacity of UGC. A draft of the Strategic Plan for Higher Education
(SPHE) 2018-2030 has been approved by the government and its publication is expected by July 2018
3. Higher Education Management and Information System (HEMIS): Web-based HEMIS is
operational at the UGC, and periodic data entry has been completed by 107 universities (37 public and 70
private). Key progress include: (i) the UGC Annual Report 2017 using HEMIS data prepared for
publication; and (ii) an initial system analysis report for National Admission and Result Verification System
submitted prepared.
4. Strengthening the Institutional Capacity of Universities. A total of around 8,000 university
faculty and staff participated in various in-country and overseas trainings and workshops as part of their
capacity development, while another 300 were trained since the last mission. Training workshops organized
include: (i) workshops on proposal writing, proposal evaluation, financial management, procurement, e-
GP, office management and record keeping; and (ii) overseas training for UGC and HEQEPU officials,
QAU staff, BdREN engineers, and IQAC staff.
5. Intellectual Property (IP) Literacy. In addition to the six patents filed for innovations emerging
from the TTO subproject from Bangladesh Agricultural University (BAU), another seventeen more patents
under university-industry collaboration from other universities have been selected for patent application.
Component 3 - Raising the Connectivity Capacity of the Higher Education Sector
6. Bangladesh Research and Education Network (BdREN). BdREN was established to provide high
performance connectivity and education and management contents development services to the educational
and research institutions. Key progress includes: (a) 40 universities have been connected with BdREN of
which more than 80% have almost 24/7 uptime; (b) inbound data traffic remains exceeded 1,000 terabytes;
(c) 47 staff in place out 55 positions; and (d) six training and ten awareness building workshops conducted
centrally and at the universities.
7. UGC Digital Library (UDL): UDL is operational with access to over 34,000 e-resources in 90
member institutions (34 public, 52 private, 1 international university, 2 training institutions and 1 research
organization). Key progress includes: (a) rolled out remote access and one-stop search tool in 50 member
universities; (b) increased membership to four new universities; (c) organized five awareness building
workshops at member universities and one national workshop with all member institutions; and (d)
conducted online survey to assess demand for e-resources.
27
Component 4 – Establishment of Quality Assurance Mechanisms
8. Establishment of QA mechanism at the national level: Key progress since the last mission: (i)
MOE has made preliminary selection of key positions of the BAC; (ii) draft National Qualifications
Framework (NQF) prepared by QAU with the technical assistance of international expert based on the input
received through the extensive stakeholder consultations. Once the BAC is established, the Council will be
the custodian of the NQF and it will take the responsibilities of subsequent modifications and improvements
including drafting of the NQF Manuals. The BAC will also develop several QA related documents which
include: BAC Guidelines/Regulations; BAC Code of Practice; Quality Code/Manual for Higher Education;
Manuals for Program and Institutional Review/Accreditation; subject benchmarking statement for each
discipline, etc.
9. Establishment of QA mechanism at the institutional level: Key progress since the last mission: (i)
688 out of 800 SAs (86%) completed; and (ii) training workshop on developing Project Completion Report
carried out for 69 universities in collaboration with M&E unit.
Table 2: Progress of Self-Assessment Activities Round No. of
Uni
Number
of
entities
Number of SAR Number of EPRR Number of Improvement
Plans
Completed Under
process
Completed Under
process
Completed Under
process
Round-1, 13 350 347 3 346 1 279 67
Round-2,
universities
21
200 189 11 170 19 107 63
Round-3,
universities
27
208 134 74 95 39 7 88
Round-4,
universities
08
42 18 24 5 13 0 5
Total
universities
69
800 688 112 616 72 393 223
% of total entities
86% 14% 77% 7% 49% 28%
Component 5 - Project Management, Communication, Monitoring and Evaluation
10. Project Management and Communication: The mission noted good progresses made on key
issues. The Project has: (a) adjusted around 90% of advance; (b) resolved substantial audit observations;
(c) deployed staff and consultant to BdREN, finance, procurement and communication; and (d) organized
PSC and PIC meetings regularly.
11. Monitoring and Evaluation (M&E): Key progress made in M&E subcomponent include: (a)
timely preparation of the 16th Semi-Annual Monitoring Report with a good amount of information/data of
component-wise progress and subproject progress; (b) draft final satisfaction survey report prepared; (c)
tracer study initiated with all survey tools; and (d) coordinating monthly progress review meetings headed
by PD.
28
Annex 4: List of Persons Met and Institutions Visited:
Ministry of Education
Secondary and Higher Education Division
Md. Sohorab Hossain, Secretary, SHED
Md Mahiuddin Khan, Additional Secretary (Dev), SHED
Md Abdullah Al Hasan Chowdhury, Additional Secretary, (Univ)
Mahmudul Islam, Joint Secretary (Dev 1)
Md. Fazlur Rahman, Joint Secretary (Dev 2)
Quzi Munirul Islam, Joint Chief (Planning)
Syeda Nowara Jahan, Deputy Secretary (Dev 3)
Economic Relations Division (ERD)
Mahmuda Begum, Additional Secretary (World Bank)
Zahid Hossain Munshi, Deputy Secretary (World Bank)
University Grants Commission (UGC)
Prof. Abdul Mannan, Chairman
Prof. Mohammad Yousuf Ali Mollah, Member
Prof. Dr. Md. Akhtar Hossain, Member (UGC)
Higher Education Quality Enhancement Project (HEQEP)
Gauranga Chandra Mohanta, ndc, Project Director
Sohel Ahmed, Deputy Project Director
Ajit Kumar Debnath, Senior Procurement Officer
Md. Farhadul Islam Bhuiyan,SPO, M&E
Gazi Md. Nazrul Islam, PO, Innovation
Gautam C Roy, PO (Window 1)
Md. Mokhlesur Rahman Tipu, PO (M&E)
Md. Akbar Ali Biswas, PO (Research)
Khalid Shifullah, PO, Window 3
Mohammed Salim Ullah, PO (Admin)
Md. Mahmood Hossain, PO, M&E
Md. Abdul Mannan, M&E Specialist
Prof Ali Ashraf, AIF Management Specialist
Rafiqul Islam, FMS
Sajedul K. Talukder, FMA
Md. Abu Bakar Siddique, Procurement Specialist
UDL
Muhammad Jaminur Rahman, SPO
Nushrat Sharita, PO
29
QAU
Prof Sanjoy K Adhikary, Head
Prof Ahmed Tazmeen, QA Specialist,
Prof Mahbub Ahsan Khan, QA Specialist
Mr. Md. Safiul Muz Nabeen, DD
Nasir Uddin Ahammed, DD
Md. Mahbub Hasan, Research Officer
Nazmin Afroze, Research Officer
HEMIS
Prof Syed Akhter Hossain, ICT Consultant
SPU
Shamima Akhtar, SRO
Md. Sirajul Islam, RO
Md. Shamsul Arefin Khan Mamun, RO
BdREN
A.K.M. Habibur Rahman, CEO
Mohammad Tawrit, CTO
Sayedur Rahman Tony, TST Consultant (Management)
Md. Rezaur Rahman Akondo, CIO
Mohammad Atiqur Rahman, Director, Network Operation
Md. Abdul Awal Haoladar, Manager, Network
Md. Ariful Islam, Manager, Communications
Md. Jahidul Islam, Manager, Innovation
Kazi Muheymin-us-Sakib, ITT Consultant (Technical)
Universities (AIF Window 4; ISMs/DISMs)
Prof Mazibur Rahman, BAU
Prof ABMH Harunur Rashid, EEE, BUET
Prof Abdul Matin, G&C, BUET
Prof Anwar Hossain, Microbiology, DU
Prof Zafar Iqbal, CSE, SUST
Prof ASM Noman, Biochemistry, CU
Prof Abu Ashfaq Sajib, GE, DU
Prof Iftekhar Shams, Forestry, KU
Prof Taufiq Alam, Appl. Chemistry, RU
Prof Yasmeen Haque, Physics, SUST
30
Librarians:
Md. Mosharraf Hosssain, Libraraian, AUST
M. Hossain Haider Chowdhury, Librarian, Independent University Bangladesh
Ashaful Ud-dowla, Librarian, Manarat University
Shegufta Hussain, Deputy Librarian, Prime Asia University
Deeba Farkhunda Banu, Assistant Librarian, UIU
Akhinoor Siddiqua, Librarian, WUB
Sonia Naznin, Assistant Librarian, Eastern University
Razia Sultana, Assistant Library Officer, Sonargoan University
M. Zahidul Hassan, Section Officer (Library), Maritime University
Mr. Arifur Rahman, Deputy Librarian, Bangladesh Islamic University
Nawshin Laila, Librarian, Bangladesh University
Dilara Begum, Librarian, EWU
Monowara Sarwar, Librarian, IUBAT
M. M. Shoeb, Librarian, North South University
Mir Iftekhar Hussain, Librarian, University of South Asia
Md. Rashed, Assitant Librarian, Canadian University of Bangladesh
Md. Ershadul Hoque, Assistant Librarian, Uttara University
Akhil Roy Chowdhury, Deputy Librarian, Jahangirnagar University
Shah Abdul, Deputy Librarian, BUET
Muhammand Abdul Karim, Deputy Librarian, Stamford University
Faculty (Universities)
Prof . Sakhawat Hussain,SAC Head (DU)
Prof. Sheikh Shamimul Alam, Director, IQAC, (DU)
Prof. Mushfiq Ahmed, Director IQAC, (RU)
Prof Md. Jahurul Islam, SAC Head, Deptt. Of English, (RU)
Prof. Md. Solaiman Ali Fakir, Director, IQAC, (BAU)
Prof. Mohammad Rafiqul Islam, Director, IQAC, (BUET)
Prof. Jahangir Alam, Director, IQAC, (CU)
Prof. Ajit Kumar Majumder, Director, IQAC (JU)
Prof. K. M. Abdus Sobahan, Direcor, IQAC, (IU)
Prof. Abdul Awal Biswas, Director, IQAC, SUST
Prof. Ahmed Ahsanuzzaman, Director, IQAC (KU)
Prof. Md. Kamrul Alam Khan, Director, IQAC, (JnU)
Prof. Cahrles Villanueva, Director, IQAC, AIUB
Prof M. Shahidul Kabir, Director, IQAC, Stamford University
Prof. A K M Ziaul Islam Director, IQAC, (WUB)
Prof. Md. Mizanur Rahman, Director, IQAC (HSTU)
Prof. Zannatul Ferdausi, SAC Head, (HSTU)
Prof. Jamal Unddin Bhuyan, Director, IQAC (SAU)
Prof. Md. Shahidul Islam, Director, IQAC (PSTU)
Prof. Md. Asaduzzaman Khan, Director, IQAC ,(SBAU)
Prof. Md. Hazrat Ali, Director, IQAC, (CUET)
31
Prof. K. M. Azharul Hasan Additional Director, IQAC, (KUET)
Prof. . Md. Nazrul Islam Director, IQAC, (DUET)
Prof Mahbub Alam, Director, IQAC, (IUB)
Prof KMN Sarwar Iqbal, Director, IQAC, (IUBAT)
Prof Md. Jafor Sadiq, Director, IQAC, (AUB)
Prof. Md. Mostafizer Rahman, Director, IQAC, (GB)
Prof Md. Serajul Islam Prodhan, Director, IQAC, Dhaka International University
Prof. M. A. Hakim, Director, IQAC, South East University (
Prof. M. Shamsul Haqu Director, IQAC, Eastern University (EU)
Prof. Debi Narayan Rudra Paul, Director, IQAC, Uttara University
Prof Khawza Iftekhar Uddin Ahmed, Director, IQAC, (UIU)
Prof Mahbubul Haque, Director, IQAC, (UAP)
Prof. Md. Shafiqul Islam, Director, IQAC, (BSMMU)
Prof. Md. Tafazzal Hussain, Director, IQAC, BRACU
Prof. Khurshed Alam Bhuiyan, Director, IQAC, (BSMRAU)
Prof. Md. Sirajul Islam, Director, IQAC, (MBSTU)
Prof. Md. Mosharraf Hossain, Director, IQAC, (RUET)
Prof Md. Ashraful Alam, Director, IQAC, (Noakhali STU)
Prof. Mohammad Sayadur Rahman, Director, IQAC, Comilla University
Prof. Rashidun Nabi, Director, IQAC (JKKNIU)
Prof. Md. Ziaul Amin, Director, IQAC, (JUST)
Prof. Md. Nazmul Haque, Director, IQAC, (BRUR)
Prof. Md. Mohammad Forhad Hossain, Director, IQAC, (BUTEX)
Prof. AKM Saifuddin, Director, IQAC, (CVASU)
Prof. . Md. Masud Reza, Director, IQAC, Peoples University of Bangladesh
Prof Md. Helal Uddin, SAC Head, Peoples University of Bangladesh
Prof Md. Rezaul Karim, Director, IQAC, Leading Universtiy, Sylhet (LUS)
Prof Sumon Chakraborty, Director, IQAC, BGC Trust University,Chittagong
Prof Jagannath Biswas, Director, IQAC, Green University of Bangladesh,
Prof Wazir Ahman, Additional Director, IQAC, (ULAB)
Prof. . Iqbal Hossain, Director, IQAC, ASA University Bangladesh
Prof A. H. Mostafa Kamal, SAC Head, ASA University Bangladesh
Prof Md. Moshiur Rahman, Sylhet International University (SIU)
Prof. A.J. M. Nuruddin Chowdhury, Director, IQAC, Southern University Bangladesh,
Chittagong
Prof Sajjad Waheed, SAC Head, MBSTU
Prof Ishrat Jahan, SAC Head, Southern University Bangladesh, Chittagong
Dr. Kishor Mazumder, Director, IQAC, (USTC)
Prof. Md. Helal Uddin, SAC Head, PrimeAsia University
Prof. Dr. Khairul Alam, Director, IQAC, East West University (EWU)
Prof M. M. Enamul Aziz, Director, IQAC, Bangladesh University (BU)
Prof Md. Muhibullah, SAC Head, Bangladesh University (BU)
Dr. Taufiqu Sayeed, Director, IQAC, Premier Universtiy Chittagong
Prof. Dr. Yasmin Ahmed, Director, IQAC, Shanto Marium University of Creative Technology
Prof A. F. M. Mohiuddin Akhand, SAC Head, Shanto Marium University of Creative
Technology
32
Prof. Dr. Md. Raju Ahmad, EEE, DUET
Prof Mohammad Shahed Hasan Khan Tushar, FLSM,(RUET)
Prof. Dr. Pallab Kumar Chowdhury, FLSM, (KUET)
Dr. Moshiul Hoque, SPM, CUET
Dr. A H M Solaiman, FLSM, SBAU
Prof Md. Touhiduzzaman, DISM, BUET
Utpal Kumar Ghose, Assistant System Analyst, Bangladesh Open University (BOU)
Mihirlal Sarkar, Senior Programmer, KUET
Md. Mostafijur Rahman, Lecturer, KUET
Sajeeb Saha, Assistant Professor, Jagannath University
Prof. Mohammad Shamsul Arefin, CUET
Prof. Mohammad Abul Kashem, DUET
Md. Abdul Montaqir, System Analyst, BUP
Md. Mominul Islam, Director ICT, NU
A. R Azimul Hoque, Director IT Cell, BSMMU