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BANGLADESH
Public Procurement Reform Project II (PPRPII)
17th Implementation Support Mission
(Nov 28 to Dec 8, 2016)
Aide Memoire
1. A World Bank team1 conducted 17
th implementation support mission of the ongoing Public Procurement
Reform Project II (PPRP II) during November 28 to December 8, 2016. The objective of the mission was to
review the status of project implementation and progress towards achievement of the development objectives.
2. The team acknowledges excellent cooperation received from the Government of Bangladesh (GoB), in
particular the Implementation Monitoring and Evaluation Division-IMED/ Central Procurement Technical Unit-
CPTU, Roads and Highways Department- RHD, Local Government Engineering Department- LGED,
Bangladesh Water Development Board- BWDB, Bangladesh Rural Electrification Board- BREB and
Bangladesh Computer Council (BCC). In addition, the team thanks other stakeholders including the consultants’
team, civil society, university/ training institutions, consultants’ team, and bidding community. The aide
memoire (AM) was discussed at a wrap-up meeting on December 8, 2016, chaired by Mr. Farid Uddin Ahmed
Chowdhury, Secretary, IMED. The AM summarizes the mission findings and has 11 Annexes. During the wrap
up meeting, it was agreed to classify the aide memoire as “public document” under the Bank’s Access to
Information policy.
I. Key Project Data
3. The key project data and performance ratings are summarized below:
Key project data Performance ratings
Last Current
Board Approval
- Original Credit
- Additional Financing
07/05/2007
05/09/2013
Development
Objectives
Satisfactory Satisfactory
Effectiveness Date
- Original Credit
- Additional Financing
09/12/2007
07/28/2013
Implementation
Progress
Satisfactory Satisfactory
Closing Date 06/30/2017 Project Management Satisfactory Satisfactory
Total Credit (SDR) 45.4 M Overall fiduciary
rating
Satisfactory Satisfactory
- Original Credit (SDR) 15.5 M
- Additional Fin. (SDR)
- Additional Fin.II (SDR)
22.8 M
7.10
Total Disbursement 85.8%
- Original Credit Disb. 100%
- Additional Fin. Disb.
- Additional Fin2 Disb.
80.5%
65%.
1 Messrs./Mmes. Zafrul Islam (Lead Procurement Specialist & Mission Leader), Zahed Khan (Sr. Urban Specialist), Mohammad Reaz Uddin Chowdhury
(Financial Management Specialist), Zubair Sadeque (Sr. Energy Specialist); Ishtiak Siddique (Sr. Procurement Specialist), Masud Mozammel (Sr.
Communications Officer), Mehrin A. Mahbub (Communications Officer), Joseph Fagan (Sr. e-GP Consultant), ANM Mustafizur Rahman (Sr.
Procurement Reform Consultant), Omar. F. Khandaker (Sr. IT Security Specialist); Md. Rafiqul Islam (Water Resources Consultant); and Nafisa Rusmila (Program Assistant).
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II. Achievement of the Project Development Objective
4. Project Development Objective (PDO): The PDO continues to be rated “satisfactory”. All five PDO
indicators have already met the project end target (June 2017) with four exceeding the targets, and have been
contributing to bringing about a systemic change in the public procurement environment of Bangladesh in a
sustainable manner. Key indicator results include: reducing procurement delays (about 85% contracts are
awarded within the initial bid validity period against the project end target of 82% in 2017); enhancing
transparency with e-GP (under NCB, over 90% bids are invited in e-GP against the target of 83% in 2017);
improving procurement performance (For quarterly PROMIS, 95% reports are published matching the target of
2017); increasing procurement professionalization and capacity development (about 79% procuring entities of
20 additional agencies have at least one trained/ certified procurement staff against the target of 70% in 2016-
task completed). As per the agreed revised approach and methodology, the e-GP indicator has been calculated to
reflect the actual percentage of bid invitations in e-GP annually against the total actual bid invitations covering
both e-GP and non e-GP (manual). The results monitoring framework with PDO and intermediate indicators are
in Annex 1.
III. Implementation Status
5. With an overall 85.8% disbursement, the project has been consistently showing tangible results on the
ground in enhancing transparency, efficiency, and good governance at decentralized level procurement
minimizing inappropriate bidding practices (bid rigging/ threatening, collusions) by adopting e-GP. With the
highest level political commitment for e-GP, the project is bringing about progressive improvement with its
exponential growth at the four target agencies (RHD, LGED, BWDB, and BREB), followed by others, and
received good ownership both from the procuring entities and the bidding community. Under PPRPII AF, the
unique capacity development model is becoming more and more attractive by completing the target for three-
week training (trained over 2700 officials), and 18 type short courses (about 8,000 participants). Citizen
engagement pilot at four districts demonstrate its potential for good procurement outcome with better quality
services. A summary of all trainings under the project (PPRPII, PPRPII AF, PPRPII AF2) and Master programs
completed as of now is provided in Annex 6.
Component 1: Furthering Policy Reform and Institutionalizing Capacity Development
6. Furthering policy reform: The bidding documents are dynamic and may require updating from time to
time. CPTU needs to finalize the (i) two master bidding document PG3 (Goods) and PW3 (Works) that are still
in draft mode; and (ii) the remaining key documents PG4, PW4, PW5, PQW4, PQW5, PS7, PS8 and EVG &
EVW. By March 31, 2017 CPTU agrees to finalize all these documentations/ guidelines so that all can be
uploaded in CPTU’s website as final version. The list of Key STDs/RFPs status in CPTU’s website:
www.cptu.gov.bd is at (Annex-10).
7. Procurement compliance training by FINEUROP with local institutes (three-week): Overall, 87%
procuring entities (PEs) of the four target agencies now have at least one trained/ certified procurement officers,
followed by 79% PEs in the 20 additional agencies. FINEUROP, in collaboration with Engineering Staff
College Bangladesh-ESCB and Bangladesh Institute of Management- BIM, completed the three-week main
procurement training by March 31, 2016, with the achievement of 100% target covering 2,706 participants in 90
batches (ESCB- 60, and BIM- 30). For finalizing the remaining STDs and completing the orientation of Member
of Parliament, CPTU’s contract with FINEUROP will be extended up to March 31, 2017, without any additional
cost. Accordingly, FINEUROP is expected to submit the final report by March 31, 2016 that, among others, will
include lessons learned, sustainability etc. Details of PPRPII AF trainings are in Annex 2.
8. Short-training by FINEUROP: The overall target of short courses has been achieved covering a wide
spectrum of target audiences/ stakeholders at different institutes. As of November 26, 2016, about 96 % of short
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courses are completed for 17 type audiences covering about 8,200 participants which has exceeded 100%
project target of 8000. The final status is in Annex 3, with quarterly break up in Annex-5.
9. Institutionalization and sustainability course (ESCB): The Engineering Staff College Bangladesh
(ESCB) is slowly generating revenues from other courses as part of the sustainability of training program in
Bangladesh. ESCB started main three week courses for 24 batches since November 3, 2016, using GoB fund.
Beyond PPRPII financing, ESCB, with its own resources, completed 68 procurement short courses for public
officials against the target of 43 (5-day duration or similar), along with 14 courses for the bidders as planned.
Concurrently, since January 2014, ESCB provided another 53 short courses on procurement, mostly 1-3 days
duration, of which 29 courses included e-GP. In addition, ESCB made arrangements with the Bank’s on-line e-
learning program for MOOC that is at the final stage. With the assistance of FINEUROP’s support using
international and national consultants, ESCB prepared a comprehensive business development plan (BDP).
Annex-4 provides a consolidated plan and status of all short and long training courses.
10. Procurement professionalization/ accreditation program (CIPS/UK & BRACU-BIGD): The
Chartered Institute of Procurement and Supply- CIPS, in collaboration with BRACU-BIGD, has been
transforming the quality of procurement professionals with the competence and accreditation program (CIPS
Level 4 Diploma, Level 5 Advance Diploma, and Level 6 Professional Diploma), with better understanding of
strategic procurement combined with core competence skills. As of now, 116 participants achieved MCIPS (35
in PPRPII and 81 in PPRPII AF), with another 44 still continuing at different levels. The CIPS program is
becoming increasingly sustainable with intakes also from the private sector. As of now, in the private sector, 30
completed MCIPS (BRAC University- BRAC Institute of Governance and Development, BRACU-BIGD: 26
and ESCB: 4).
11. Top-up Masters- procurement and supply management: As of now, 103 participants received top-up
Masters in Procurement and Supply Management from BRACU-BIGD. In the mission CIPS/BIGD has
confirmed that cohort 7 participants will be able to complete Top-up Masters within project period, that is,
within June 2017. In addition, as agreed in the last mission, level 6 of cohort 7 will also need to be included
under Bank financing. Accordingly, as continuation of tasks, CPTY, by December 31, 2016, would make
necessary arrangement to contract CIPS on a single source basis to accommodate both level 6 of cohort 7 and
associated Top-up Master’s program.
12. Masters in Sustainable Procurement Management (University of Turin): Out of the total target of 25
candidates, all completed Masters in three batches (RHD:5, LGED: 7, BWDB: 6, BREB: 3, CPTU: 3, IMED: 1).
The review team again requested CPTU and the four target agencies to make good use of this professional group
given their significant operational relevance in the concerned agencies.
13. Training of national pool of resources (ITC-ILO/ Turin) and expansion of pool: Now Bangladesh
has a pool of 60 certified trainers (TOTs). As of now, 390 TOTs have completed their exposure training at ITC-
ILO/ Turin, with another 13 candidates to complete by April, 2017. By December 31, 2016, CPTU will amend
the contract of ITC-ILO with remaining savings of the contract and project to complete the exposure training of
all candidates.
14. Training of target agencies’ staff on e-procurement (ITC-ILO): For this one-week short course, out
of the target of 120 participants, 118 participated and completed the course (LGED: 50, RHD: 30, BWDB: 30,
and BREB: 8). Beyond the above provisions, the four target agencies have arranged training/exposure visit of
another 110 participants (RHD:30 LGED30: BWDB:42 and BREB: 8) in different countries (Brazil, Chile,
Portugal, Australia, Italy) using DLI fund of respective agencies. Review mission has expressed the importance
on uses of such experience for future e-GP implementation by the agencies.
Component 2: Strengthening Procurement Management at Sector Level & CPTU/IMED
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15. Strengthening procurement performance monitoring: All four target agencies met the PROMIS target
for Period 0 (up to June 2013), Period 1 (July-December 2013), Period 2 (Jan-June 2014), Period 3(July 2014 to
June 2015), and for Period 4 (July 2015 to June 2017). CPTU has been publishing the quarterly procurement
performance report in its web portal (www.cptu.gov.bd) regularly. In addition, the four target agencies are also
publishing procurement performance indicator report in their respective organization website as it is being
generated from e-PMIS of e-GP system. Target agencies are able to generate PE/ Project/ Agency wise e-PMIS
indicator report which are good tools for monitoring the process lead time in procurement chain at sub-district
level.
16. Monitoring and evaluation framework: M&E firm has collected procurement data for the period Jan-
June, 2016 in different stages of procurement process such as invited tender 9907; opened tender 11,860;
evaluated tender 13,869; approved tender 13,870 from four target agencies consist of e-GP and non-e-GP
tenders. In the M&E report, KPI-15 (percentage of tender evaluation within timeline of PPR) showing low level
of performance appears inconsistent with previous reports; also, similar inconsistencies observed for this
indicators when compared with corresponding e-GP indicator. As per the M&E firm, the manual post
verification of paper/credentials are consuming substantial time which need to be addressed through using post-
qualification database by the agencies. To ensure smooth closure with submission of all reports, the M&E
Contract with CPTU will be extended up to January 31, 2017, without any additional cost.
17. Strengthening four target agencies’ procurement management & use of DLI fund: The Bank team
informed the four target agencies that in light of the amended Financing Agreement, the issue of difficulty in
claiming Disbursement-Linked Indicators (DLI) fund is now resolved and further more Bank has acted upon the
request of GoB by extending the expenditure period till project closing i,e June 2017. As reported four target
agencies have spent 70% of their DLI fund (RHD: 68.45%, LGED: 95.25%, BWDB: 54.24% and BREB:
63.83%). Using DLI fund RHD has developed bidder’s credential database and is being tested by RHD entities
at different level. Similarly, (i) by March 31, 2017, to ensure consistency of unique identifiers number of
bidders, the other three agencies (LGED, BWDB and REB) will develop their contractors’ database preferably
by using the same consultant’s service who developed the software for RHD with necessary customization as
may be feasible; (ii) by January 31, 2017, arrange publication of reports in its website on complaint handling
mechanism including resolution and number/percentage of complaints.
18. Strengthening CPTU and IMED: The consulting firm PWC is developing a strategic framework in
transforming CPTU into an authority with more autonomy, and upgrading the e-GP unit of CPTU as a fully
operational business service center (public limited company or similar structure). The Bank team requested to
assign two specific CPTU officers for closely monitor the contract to obtain the best outcome as specified in the
contract. By January 31, 2017, PWC will submit the draft framework to CPTU and the Bank to incorporate its
findings in the proposed project DIMAPP. IMED/ CPTU, by January 31, 2017, will hire the remaining three
individual IT consultants (Application Administrator, Database Administrator, and System Administrator),
following Bank’s Consultants Guidelines by obtaining CVs (Section 5.3).
19. CPTU Building: CPTU has issued the bidding document to the contractor through ‘Direct Procurement’
method as agreed for vertical extension of 3rd
floor ‘CPTU BHABAN’. CPTU assured that all the works will be
completed by June, 2017.
Component 3: Introducing e-Government Procurement (e-GP)
20. Digitization of public procurement through e-GP is being considered as a priority with highest level
government political commitment, after seeing its visible impact in overall governance improvement. At
decentralized level, it has been improving competition, reducing procurement delays, minimizing complaints
and coercive/ bid rigging practices, savings of transaction costs. The overall progress exceeded the target. The
major focus will now be installing and operationalizing the new main data center at Bangladesh Computer
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Council (BCC), with its mirror site at CPTU with full scale data migration including workable Service Level
Agreement (SLA) with BCC in place.
21. Status of e-GP implementation in four target agencies: Currently, procurement in terms of the number of
tenders going through e-GP in the four target agencies is as follows: RHD: 99%; LGED: 96 %; BWDB: 98 %;
and BREB: 87 %. Total tender invitations increased by sixteen (16) times in the last three years (Dec./2013:
about 4,500; Nov./2016: about 73,000); value of tender increased 25 times (Dec/2013: about $319 million;
Nov/2016: about $8 billion). As per original PAD target of about 9,350 bid invitations in national competitive
bidding (NCB or OTM) by December 2016, as of November 2016, a total of 51,710 tenders have been invited
by the four target agencies. Covering all methods (e.g., NCB, limited tendering, etc.), the total bid invitation is
73,119 (RHD: 9,415; LGED: 41,371; BWDB: 6,035; BREB: 2,710; other agencies: 13,588). Annex 7 provides
overall trend of e-GP implementation (bidders, invitations; value of invited bids).
22. Status of DLI target achievements in four target agencies (e-GP): The four target agencies have far
exceeded the target for the DLI period 4 (July 1, 2015- June 30, 2017). For this period till Nov, 2016
cumulatively for four agencies it exceeds the target by about 422%, with LGED taking substantial lead over the
others (757%), BREB (434%), BWDB (228%) and RHD (146%). At this stage it is evident that DLI target had
lead the growth of e-GP implementation with the demonstration of ownership by the target agencies.
Box 1: e-GP implementation performance by agency: number of bid invitations (NCB) Agency DLI Period 1
(July 1 - Dec. 31,
2013)
DLI Period 2
(Jan. 1 - June 30,
2014)
DLI Period 3
(July 1,2014 - June 30,
2015)
DLI Period 4
(July 1, 2015 – June 30, 2017)
Cumulative
(DLI period
1,2,3 & 4)
Target Achiev
ement
Target Achieve
ment
Target Achieve
ment
Target Achievement
(up to Nov,
2016
%
Progres
s
Achievement
(up to Nov
2016)
RHD 400 776 1000 899 2400 3044 3200 4664 146% 9383
LGED 400 2612 1000 2222 2400 7768 3200 24225 757% 36827
BWDB 120 279 300 360 720 1525 960 2191 228% 4355
BREB 15 21 40 48 96 520 128 556 434% 1145
Total 935 3688 2340 3529 5616 12857 7488 31636 422% 51710
23. Status of DLI target achievements in four target agencies (PROMIS): Similar to e-GP, all four target
agencies (LGED, RHD, BWDB and BREB) have exceeded the target for the DLI Period 4 (July 1, 2015 – June
30, 2017).
Box 2: PROMIS implementation performance by target agencies Agency DLI Period 1
(July 1 - Dec. 31,
2013)
DLI Period 2
(Jan. 1 - June 30,
2014)
DLI Period 3
(July 1,2014 - June
30, 2015)
DLI Period 4
(July 1, 2015 – June 30, 2017)
Cumulative
(DLI
period
1,2,3 & 4)
Target Achiev
ement
Target Achievem
ent
Target Achieve
ment
Target Achievem
ent
(up to
Nov ,2016
%
Progres
s
Achieveme
nt (up to
Nov,2016)
RHD 800 776 1200 899 2800 3044 3600 4664 130% 9383
LGED 800 2612 1200 2222 2800 7768 3600 24225 673% 36827
BWDB 240 279 360 360 840 1525 1080 2191 203% 4355
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BREB 30 47 45 48 112 520 144 556 386% 1171
Total 1870 3714 2805 3529 6552 12857 8424 31636 376% 51736
24. New Datacenter at BCC and Mirror site at CPTU: In the last mission we had agreed the firm
(Thakral-Shark) will start installation and commissioning of the new data centre at BCC with mirror site at
CPTU including migration of existing storage in a way that by October 15, 2016 the system starts full
functioning. It was also decided DR site (Disaster Recovery) will be at Jessore BCC Container-based data
centre. The process is being delayed due to some amendment and L/C issues in the contract. The firm has
informed the mission that most foreign goods (60%) have already arrived and in supplier’s ware house. Thakral-
Shark by January 11, 2017 will complete the installation, commissioning and data migration of primary data
center at BCC, and by February 28 the mirror site at CPTU. By December 31, 2016, CPTU will finalize
necessary MOU/ SLA with BCC to make the proposed arrangement operational.
25. e-GP system improvement and pending issues: 24X7 support of Help Desk has been in operation since
June 2016 and most of the system issues have been resolved. Few system issues that have been identified will be
resolved by December 31, 2016, including minor releases. Based on the detailed discussions and analysis of
major issues, the following actions were agreed. The key outstanding issues are in Annex 8.
i. By December 24, 2016, using GoB resources, CPTU will sign a contract with the M&O firm of the e-
GP system to ensure uninterrupted e-GP services and GSS Infotech complete fixing the remaining
pending technical issues: (a) by February 15, 2017, finalize and make operational the Post
Procurement Review Dashboard; (b) by February 28, 2017, finalize and make operational the
payment process in contract management module to comply with agencies accounts/disburse
functionalities; (c) by February 28, 2017, finalize the scope reduction in works during evaluation; (d)
by January 31, 2017, make available the full video tutorial for e-GP training; and (e) by March 7,
2017, make the e-GP system browser independent so that it can operate under updated latest web
browers. As agreed in last mission, the firm will submit requirement of additional resources to CPTU.
ii. By December 31, 2016, BCC will provide two core from their existing fiber cable backbone
connecting CPTU to BCC.
26. Self-sustainability of the e-GP system: The current contract of the CPTU with the M&O firm will
expire by December 31, 2016. CPTU confirmed that a new M&O contract including 24X7 help desk will be in
place before expiry of this contract, with full financing from GoB. This arrangement is demonstrating the
sustainability of the system. The e-GP system generated revenues are as follows: FY14: $1.8 million; FY15: $4
million; FY16: $5 million; FY17 (up to Nov.): $3.2 million.
Component 4: Behavioral Change Communication and Social Accountability (BCC & SAc)
27. Behavioral change communication: Since the last Mission in May 2016 this component made good
progress in core activities including the completion of 63 e-GP Awareness Workshops and 60 Government and
Contractors’ Forum (target of 64 each), launching of mobile app, production of e-GP theme song, TVC, RDC
and dissemination of messages through print, electronic, online, social media, sms and email. However, there
has been some disruption in regular display of e-GP digital billboard due to its upgradation. Installation and
operation of one more digital billboard is yet to be completed. The third tracking survey to capture the results of
the reforms and other activities under the PPRP-II also needs to be geared up. Revamping the CPTU’s website
and finalizing digital archive are also delayed. A detailed discussion was held in this regards.
28. Social Accountability and Citizen Engagement: On this front BIGD has piloted citizen engagement
through citizens’ committees in four sub-districts of two northern districts. The findings were shared in a
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national citizen engagement forum. PPSC meetings are behind schedule. Two case studies and two policy notes
on citizen engagement and e-GP have been produced and two newsletters also produced.
29. Agreed actions are as follows:
i) CPTU will extend the communication consultant’s contract using the savings amount;
ii) CPTU’s consultant (BASE) will finalize updated website by January 31, 2017;
iii) CPTU will have its second digital billboard by February 28, 2017;
iv) BCCP will submit third and final tracking survey by February 28, 2017, with all outcomes and
satisfaction levels, and lessons learned;
v) BCCP will complete the development of digital archive, and indexing for all deliverables, reports,
communication materials etc. in a systematic way by February 28, 2017; and
vi) BIGD will arrange the remaining three PPSC meetings within the project period, and for this CPTU
will take necessary actions to extend the contract.
.
IV: Other Project Implementation Aspects
Fiduciary Status
30. Overall: The overall fiduciary performance rating of the project is Satisfactory. The overall progress in
procurement is satisfactory, however, there are few issues remaining. The summary of findings and agreed
actions during the implementation support review is provided in Annex-9.
Other Aspects:
31. Legal covenants and amendments: Most key covenants have been complied with, though with some
substantial delays in few cases.
32. Project documentation: It was agreed that CPTU and all consultants, by December 31, 2016, will share
soft copies of all progress reports/ deliverables with the Bank since inception of the project PPRPII in 2007
(CPTU, FINEUROP, GSS-Infotech/ Dohatech, BCCP, BRACU-IGD, SRGB, ITC-ILO, CIPS, etc.).
33. Final mission: The final implementation support mission of the project is expected to take place in May
2017.
Attachments:
Annex 1: Revised results monitoring framework
Annex 2: Status of three-week training
Annex 3: Status of all training courses (three-week & short courses)
Annex 4: List of training courses to be delivered
Annex 5: Revised implementation plan of trainings
Annex 6: Summary of Trainings and Master Program
Annex 7: Overall implementation trend of e-GP
Annex 8: e-GP- Outstanding technical issues and resolution time
Annex 9: Integrated fiduciary Implementation report
Annex 10: List of STDs
Annex 11: List of key persons met
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Annex 1
REVISED PROJECT RESULTS FRAMEWORK
Project Development Objective (PDO): Improved performance of public procurement system progressively in Bangladesh, focusing largely on target
agencies
PDO Level Results Indicators2
Co
re UOM3
Baseline
Original
Project
Start
(2007)
Progress to
date
(Dec. ‘12)4
Cumulative Target Values5
Comments 2013 2014 2015 2016 2017
1. Percentage of contracts awarded within initial bid
validity period by the four target agencies % 10 65 68 73 78 80
82
Achievement 66 72 81 83
2. The four target agencies publish PROMIS quarterly
report for monitoring of procurement performance
covering 90% of bids invited/ contracts awarded
annually
% 0 5 20 50 70 90
95
Achievement 7 50 90 95 Quarterly report up to September
2016 published
3. The four target agencies expand e-GP to all 64
districts using NCB procurement % 0
3
10
35
60 80
83 Measurement methodology adjusted
based on total bid invitations each
year, instead of 9,350 as in original
PAD. Achievement 20 125 262 90
4. Percentage of PEs of 20 additional agencies with
one trained/ certified procurement staff % 0 2 10 30 50 70
78 Total PEs in 20 agencies: 730
Total trainees: 1,966
Achievement 5 38 75 79
5. Number of public sector agencies registered in the e-
GP system 0
Numb
er - - - - 98 130
200 New indicator in PPRPII AF2
Achievement 100 450
2 Please indicate whether the indicator is a Core Sector Indicator (for additional guidance – please see http://coreindicators).
3 UOM = Unit of Measurement.
4 For new indicators introduced as part of the additional financing, the progress to date column is used to reflect the baseline value.
5 Target values should be entered for the years data will be available, not necessarily annually. Target values should normally be cumulative. If targets refer
to annual values, please indicate this in the indicator name and in the “Comments” column.
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Intermediate Results and Indicators
Intermediate Results Indicators
Co
re
Unit
of
Meas
ureme
nt
Baseline
Original
Project
Start
(2007)
Progress to
date (Dec.
‘12)
Cumulative Target Values
Comments 2013 2014 2015 2016 2017
Intermediate Result 1: Capacity development program institutionalized locally and target agencies develop skilled procurement
professionals
1. Percentage of procuring entities of 20
additional agencies with one trained/ certified
procurement staff
% 0 10 30 50 70
78 Total PEs: 730
Total trainees:
1966
Achievement 5 38 75 79
2. Number of weeks of procurement training
delivered by Local training institute (ESCB) with
its own fund/resources outside of PPRPII AF
Numb
er 0 2 5 25 45 55
55
Achievement 3 22 43 81
Intermediate Result 2: Target agencies manage and monitor their procurement at all levels to improve sectoral objectives
3. Percentage of contract awards published by
four target agencies in CPTU’s website for
awards above PPR specified threshold
% 10 70 75 80 85 90
91
Achievement 72 78 85 100
4. Percentage of complaints handled satisfactorily
by four target agencies % 5 25 35 45 55 70
Achievement 7 35 60 73
5. The Four target agencies publish PROMIS
quarterly report covering 90% of bids invited/
contracts awarded annually
% 5 20 50 70 90
Achievement 7 50 90 95
Quarterly Report
of September
2016 published
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Intermediate Results and Indicators
Intermediate Results Indicators
Co
re
Unit
of
Meas
ureme
nt
Baseline
Original
Project
Start
(2007)
Progress to
date (Dec.
‘12)
Cumulative Target Values
Comments 2013 2014 2015 2016 2017
Intermediate Result 3: Four target agencies fully introduce electronic government procurement (e-GP) in national competitive bidding
(Old- Target agencies at their HQ level pilot electronic government procurement (e-GP) for international procurement.)
6. Percentage of contract/bid invited through e-
GP by four target agencies using NCB in 64
districts
% 0 3 10 35 60 80
Measurement
methodology
adjusted based on
total bid
invitations each
year, instead of
9,350 as in
original PAD.
Achievement 20 125 262 90
Intermediate Result 4: Stakeholder engagement in following procurement issues increased
7. Expanding Government-contractors forum to
all districts and holding semi-annual meetings
Numb
er 0 5 10 20 40 64
Achievement 5 5 16 60
8. Number of e-GP awareness workshops held in
all districts
Numb
er 0 10 20 45 64
New indicator in
PPRPII AF.
Achievement 0 0 19 63
9. Number Public-Private Stakeholders
Committee (PPSC) workshop/ meetings held
Numb
er 0 6 10 12 14 14
Achievement 8 8 8 11
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Annex 2
Status of Three-week Training of Target and Additional Agencies (Nov 30, 2016)
Ministry/
Division
Names of
Target Agencies
Target no. of Participants Cumulative Achievement Number of Procurement Entities (PEs)*
During
Project(90
Courses)
Prorata
(90 Courses)
Cumulative
Number (upto
90 Courses
Cumulative (%),
upto 90 Courses
Project
Target (90
Courses)
Achievement upto (90
Courses)
Number %
Orginal 4
Traget
Agencies
RHD 100 100 49 49 370 282 76
LGED 100 100 135 135 632 593 94
BWDB 120 120 83 69 187 162 87
REB 100 100 141 141 9 9 100
Total from
Original 4 420 420 408 97 1198 1046 87
Ministry of
Education
Directorate
of Technical Education
(DTE)
320 320 300 94 112 97 87
Directorate of Second.
& Higher
Education (DSHE)
400 400 460 115 26 25 96
Education Engineering
Department
(EED)
100 100 28 28 38 22 58
National
Curriculum and
Textbook Board
(NCTB)
12 12 15 125 1 1 100
Total 832 832 803 97 177 145 82
Power
Division
Electricity Generation Co.
Bangladesh
(EGCB)
15 15 16 107 4 4 100
Power Grid
Company of Bangladesh
(PGCB)
49 49 173 353 49 43 88
Bangladesh
Power Development
Board (BPDB)
300 300 241 80 115 89 77
Dhaka Power
Distribution Company
(DPDC)
45 45 81 180 34 32 94
Total 409 409 511 125 202 168 83
Ministry of
Primary and
Mass
Education
Department of
Primary
Education (DPE)
145 145 143 99 115 84 73
Total 145 145 143 99 115 84
73
Page 12
12
Ministry/
Division
Names of
Target Agencies
Target no. of participants Cumulative Achievement Number of Procurement Entities (PEs)*
During
Project (90
Courses)
Prorata (
90 Courses)
Cumulative
Number
upto 90
Courses
Cumulative (%),
upto 90 courses
Project
Target (90
Courses)
Achievement upto
(80 Courses)
Number %
Energy &
Mineral
Resources
Division
Gas
Transmission
Company Limited (GTCL)
23 23 54 235 1 1 100
Bangladesh Petroleum
Exploration Co.
(BAPEX)
15 15 9 60 1 1 100
Total 38 38 63 166 2 2 100
Ministry of
Health &
Family
Welfare
Central Medical
Stores Depot
(CMSD)
15 15 12 80 1 1 100
Directorate
General for
Family Planning (DGFP)
15 15 19 127 7 7 100
Health
Engineering Department
(HED)
25 25 27 108 21 13 62
Total 55 55 58 105 29 21 72
Local
Government
Division
Department of Public Health
Engineering
(DPHE)
100 100 110 110 72 59 82
Dhaka City
Corporation
(North)
15 15 6 40 1 1 100
Dhaka City
Corporation (South)
15 15 9 60 1 1 100
Total 130 130 125 96 74 61 82
Ministry of
Housing and
Public
Works
Public Works
Department
(PWD)
308 308 183 59 121 89 74
National
Housing Authority
(NHA)
20 20 10 50 9 6 1
Rajdhani Unnayan
Kortripokkho
(RAJUK)
38 38 17 45 1 1 1
Total 366 366 210 57 131 96 73
Total of 20 Target Agencies 1975 1,975 1,913 97 730 577 79
Total of 4 target Agencies 420 420 408 97 1198 1046 87
Total of Target and Additional
Target Agencies 2395 2,395 2,321 97 1966 1623 83
Total Other Agencies 305 305 385 126 - - -
TOTAL 2,700 2,700 2706 100 - - -
* The total number of PEs for the four target agencies includes PEs covered in PPRPII and PPRPII additional financing.
Page 13
13
Annex 3
Status of Three-Week and Short Courses in PPRPII AF based on Targets revised on December, 1 2016
Course ID and Course Names Duration
Indicative
no. of
Courses
Class Size Venue Main Target Audience
Indicat
ive no.
of
Traine
es
Achievement up to
1 December 2016
Courses Participants
No. ( % ) No. ( % )
B1/
B2
Training on Procurement of
Goods, Works and Services 3 weeks
60 30 ESCB Target + Additional target
Agencies
1,800 60 100% 1,803 100%
30 30 BIM 900 30 100% 903 100%
Total: 90 - - 2,700 2,700 100% 2,706 100%
E1/
E2 Junior Level Short Training 5 days
8 30 ESCB Target + Additional target
Agencies
240 8 100% 248 103%
8 30 BIM 240 8 100% 228 95%
Total: 16 - - 480 480 100% 476 99%
F Orientation for Policy-makers ½ day 6 15 IMED
All key Ministries (Additional Secretaries and above)
90 3 50% 69 77%
G1
Trainings for Entry-level
Civil Servants
a. In BCSAA 2 days 6 40 BCSAA
Civil Servants
240 6 100% 206 86%
b. In BPATC 2 days 4
50X6
=300 BPATC 1,200 5 125% 1,591 133%
Total:
10
1,440 11 120% 1,797 125%
G2
Training for mid-level Civil
Servants 1 days 9 25 BPATC Civil Servants 225 10 111% 268 119%
G3
Training for Senior Civil
Servants 1 day 9 25 BPATC Civil Servants 225 7 78% 184 82%
G4 Training for Planning Cadre 5 days 8 20 NILG
Planning Commission, ERD, IMED, Planning Commission
and Economic Cadre
160 8 100% 153 96%
G5
Training for Administrative
Cadre 2 days 6 40 BCSAA
Entry Level Administration
Cadre Officials 240 6 100% 210 88%
G7
Awareness Workshop for
Municipalities 1 day 40 40 NILG
Chairmen, Members, officials
of Municipalities 1,600 40 100% 1,637 102%
G8 Training for NBR 2 days 5 20
Tax
Academy
Income Tax, VAT and
Customs Officials 100 4 80% 88 88%
I
Procurement Training for
Auditors 3 days 10 30 FIMA
Public Auditors and
Accountants 300 10 100% 304 101%
M1
/
M2
Training for Project
Management 3 days
15 25 ESCB
PDs, Dy. PDs and Project Managers
375 14 93% 345 92%
5 25 BIM 125 5 100% 131 105%
Total: 20 500 500 95% 476 95%
Page 14
14
Course ID and Course Names Duration
Indicative
no. of
Courses
Class Size Venue Main Target Audience
Indicat
ive no.
of
Traine
es
Achievement up to
1 December 2016
Courses Participants
No. ( % ) No. ( % )
N Orientation for Judicial Staff 1 day 4 40 JATI Judges 150 4 100% 144 96%
P Orientation for Journalists 1 day 20 25 PIB
Media (News Papers, TV and Radio)
500 21 105% 525 105%
Q
Orientation for Anti-Corruption
Officials 1 day 4 25 ESCB Officials of ACC or similar 100 4 100% 98 98%
R1
Orientation for Members of
Parliament 1/2 day 2 15
Parliam
ent
Members of Parliament,
Parliament Secretariat 30 0 0% 0 0%
R2
Orientation for Parliament Secretariat Officials
1 day 5 30 150 5 100% 150 100%
S Business Outreach Program 1 day 8 30 ESCB
Business Community, Bidders,
Consultants 240 6 75% 183 76%
T1/
T2 Refresher 1 day
41 30 ESCB
Past 3 Week Course
Participants
1,230 40 98% 1,230 100%
9 30 BIM 270 9 45% 261 97%
Total: 50 - - 1,500 49 98% 1,491 99%
Total for All Courses: 322 - - - 10,730 313 97% 10,959 102%
Total for Short Courses: 232 - - - 8,030 223 96% 8,253 103%
Notes:
1 F: Due to difficulty in arranging 12 courses at Secretary/Additional Secretary level within the short time available, number of courses revised to 6 from 12 and target to 90 (15x6) from 180 (15x12).
2
G1: Based on trend of implementation of this course in BPATC and their training Calendar, class size is revised to 300 (50x6) from 350 (50x7). In the TOR class size was 200 (4X5). As a
consequence, target revised from 1,400 (350x4) to 1,200 (200x6) as stipulated in the TOR. 3 G2: Based on trend of implementation of this course in BPATC and their training Calendar, the class size is revised to 25 from 30 and the target to 225 (25x9) from 270 (30x9).
4 G3: Based on trend of implementation of this course in BPATC and their training Calendar, the class size is revised to 25 from 30 and the target to 225 (25x9) from 270 (30x9).
5
G4: Due to time lost in the process of changing venue for this course and due to poor response from the target group, class size revised to 20 from 25 and target number to 160 (20x8) from 250 (25x10).
6 G7: At the request from NILG, 200 addition trainees from various municipalities will be trained through 5 additional courses. The revised target is now 1,600 (40x40) instead of 1,400
(40x35) previously agreed.
7 Orientation of 360 (60x6) MPs in TOR considered unrealistic. In this backdrop, on the basis of consultation with Parliament Secretariat and CPTU, the course is split into two. The
revised target are (a) Orientation for 30 (2x15) MPs and (b) training of 120 (30x4) officials of the Parliament Secretariat.
8 Venues for 4 Courses changed viz. F from BIM to IMED, G4 from NAPD to ESCB- IEB Campus, N from BIM to JATI, P from BCSAA to PIB.
9 All changes made after discussions with the stake holders concerned including the training Institutes and with concurrence from CPTU.
Page 15
15
List of Training Courses to be delivered (including sustainability courses of ESCB) Annex- 4
Tasks CY 2014 (Calendar Year) CY 2015
Q1 Q2 Q3 Q4 Q5 Q6 Q7 Q8
1. 3 Week Main Course (ESCB & BIM) B1(5), B2(2) B1(9), B2(4) B1(5), B2(3) B1(9),B2(3) B1(7), B2(4) B1(7), B2(2) B1(4), B2(3) B1(9),B2(5)
2. Junior Level Short Training (ESCB & BIM) E1(0),E2(0) E1(0),E2(0) E1(0),E2(0) E1(2),E2(0) E1(2),E2(0) E1(0),E2(1) E1(2),E2(0) E1(2),E2(0)
3. Short Training Programs (Policy Makers, Civil Servants,
planning, Admin. Cadre, Municipalities, NBR, Auditors,
Project managers, Judiciary Staff, Journalists, Parliament
Members, Business Outreach, Anti-corruption, Refresher)
F(0), G1(0),
G2(0), G3(0),
G4(0), G5(0),
G7(0), G8(0),
I(0), M(0), N(0),
P(0), Q(0), R(0), S(0),T(0)
F(0), G1(0),
G2(0),G3(0),
G4(0),G5(0),
G7(0),G8(0),
I(0),M(0),
N(0), P(0), Q(0), R(0),
S(0),T(0)
F(0), G1(0),
G2(0),G3(0),
G4(0),G5(0),
G7(0),
G8(0),
I(0),M(0), N(0), P(0),
Q(0), R(0),
S(0), T(0)
F(0),G1(0),
G2(0), G3(0),
G4(0), G5(0),
G7(0), G8(0),
I(0), M(0),
N(0), P(0), Q(0), R(0),
S(0),T(0)
F(0),G1(0),
G2(0),G3(0),
G4(0),G5(0),
G7(0),G8(0),I(
0), M(0),
N(0), P(0), Q(0), R(0),
S(1),T1(1)
F(0),G1(1),
G2(0),G3(0),
G4(1),G5(0)
,G7(10),G8(0)
I(1),M1(0),
M2(0) ,N(0),P(0),Q(0
),R(0), S(0),
T1(1),T2(2),
F(0),G1(0),G
2(2),G3(1),
G4(1),G5(0),
G7(10),G8(0
), I(2),
M1(3),M2(0) N(1),
P(4),Q(0),R(
0), S(0), T1(6),T2(0)
F(0),G1(1),G2(
1),
G3(1),G4(0),G5
a(1),G5b(2),
G7(7),G8(2),I(3
),M1(3),M2(1) N(1), P(4),Q(0),
,R(0),
,S(0),T1(6),T2(0)
4. Sustainability at ESCB (any combination of course allowed
to meet minimum weeks allowed to meet minimum weeks mentioned)
X1 (3), BC(1) X1 (10),
BC(1)
X1(2), BC(0) X1 (5), BC (6) X1 (5), BC(0) X1(13),BC(1) X1(11), BC
(1)
X1(0),BC(1)
Tasks CY 2016
Notes:
2. For Quarter 12, in italics courses are planned.
Q9 Q10 Q11 Q12
1. 3 Week Main Course (ESCB & BIM) B1(5),B2(4) B1(0), B2(0) B1(0), B2(0) B1(0), B2(0)
2. Junior Level Short Training (ESCB & BIM) E1(2),E2(1) E1(0),E2(3) E1(0),E2(3) E1(0),E2(0)
3. Short Training Programs (Policy Makers, Civil Servants,
planning, Admin. Cadre, Municipalities, NBR, Auditors,
Project managers, Judiciary Staff, Journalists, Parliament Members, Business Outreach, Anti-corruption, Refresher)
F(1),G1(1),
G2(2), G3(2),
G4(0),G5a(1) G5b(0),
G7(8),G8(0),
,I(3), M1(0),M2(3)
N(1), P(6),Q(1), R(0),
S(1),T1(2),T2(2)
F(0),G1(0),
G2(1),G3(2),
G4(2),G5a(1),
G5b(2),G7(2
), G8(0), I(2),M1(4),
M2(1),N(1),
P(6),Q(1),R1(0),R2(0),
S(2),T1(8),T
2(2)
F(2),
G1(1),G2(3), G3(1),
G4(3),G5a(1
),G5b(2), G7(0),
G8(2),I(2),M
1(3), M2(0),N(0),
P(0),
Q(0),R1(0),R
2(5),S(1),T1(
9),T2(3)
F(3),G1(0),G2(0),G3(0),
G4(1),
G5a(2),G5b(0),G7(3),
G8(1),I(0),M1
(2),M2(0),N(0),P(0),
Q(2),R1(2),R2
(0),S(3),T1(6),
T2(0)
4. Sustainability at ESCB (any combination of course allowed
to meet minimum weeks allowed to meet minimum weeks
mentioned)
X1 (2),BC(2)
X1(7),BC(1) X1(4),BC(1) X1(6), BC(1)
X1: means one week or 5 working/ training days; BC: means bidding community courses of 1-5 days duration
Page 16
16
Revised Implementation Plan of Three-week and Short-Training (Nov 30, 2016) Annex-5
Course ID nos. and Course
Names
Cours
e
Durati
on
Venue
No. of Courses
Class Size Total no. of
Trainees
2014 2015 2016
Project Life Annual Break-
downs
Qrt #
01
Qrt #
02
Qrt #
03
Qrt #
04
Qrt #
05
Qrt #
06
Qrt #
07
Qrt #
08
Qrt #
09
Qrt #
10
Qrt #
11
Qrt #
12
TOR Revised 2014 2015 2016 TO
R Revised TOR
Revise
d
B1 Training on Procurement of
Goods, Works and
Services
3 weeks
ESCB 60 60 28 27 5 30 30 1,800 1,800 5 9 5 9 7 7 4 9 5 0 0 0
B2 BIM 30 30 12 14 4 30 30 900 900 2 4 3 3 4 2 3 5 4 0 0 0
Total 90 90 40 41 9 2,700 2,700 7 1
3 8 12 11 9 7 14 9 0 0 0
E1
Junior Level Short
Training
5 days ESCB 8 8 0 6 2 30 30 240 240 0 0 0 0 2 0 2 2 2 0 0 0
E2 BIM 8 8 0 1 7 30 30 240 240 0 0 0 0 0 1 0 0 1 3 3 0
Total 16 16 0 7 9 480 480 0 0 0 0 2 1 2 2 3 3 3 0
F Orientation for Policy -makers
½ day
IMED 12 6 0 0 12 15 15 180 90 0 0 0 0 0 0 0 0 1 0 2 3
G1 Trainings for entry-
level civil servants 2 days BPATC 6 4 0 1 3
50X
4
=200
50X7
=350 1,200 1,200 0 0 0 0 0 0 0 1 1 0 1 0
G2 Training for mid-
level civil servants 1 days BPATC 16 9 0 3 6 20 30 270 225 0 0 0 0 0 0 2 1 2 1 3 0
G3 Training for senior civil servants
1 days BPATC 8 9 0 2 7 40 30 270 225 0 0 0 0 0 0 1 1 2 2 1 0
Total 30 22 0 5 13 1,740 1,650 0 0 0 0 0 0 3 2 4 3 4 0
G4 Training for
Planning Cadre 5 days
ESCB-IEB
Campus
10 8 0 1 7 25 25 250 160 0 0 0 0 0 1 0 0 0 2 3 0
G5 a. Foundation Training (G1)
2 days BCSAA 0 6 0 1 5 0 40 0 240 0 0 0 0 0 0 0 1 1 1 1 2
b. Training for
Administrative Cadre
2 days BCSAA 12 6 0 2 4 25 40 300 240 0 0 0 0 0 0 0 2 0 2 2 0
Total 12 0 3 9 300 480 0 0 0 0 0 0 3 1 3 3 2
Page 17
17
G7
Awareness Workshops for
Municipalities
1 day NILG 30 40 0 27 13 100 40 3,000 1,600 0 0 0 0 0 10 10 7 8 2 0 3
G8 Training for NBR
Staff 2 days
Tax
Academy 5 5 0 2 3 20 20 100 100 0 0 0 0 0 0 0 2 0 0 2 1
I Procurement
Training to Auditors
3
days FIMA 10 10 0 5 5 30 20 300 300 0 0 0 0 0 0 2 3 3 2 2 0
M1
Training for Project
Management
3
days
ESCB 10 10 0 6 4 25 25 250 250 0 0 0 0 0 0 3 3 0 4 3 2
M2 BIM 10 10 0 1 9 25 25 250 250 0 0 0 0 0 0 0 1 3 1 0 0
Total 20 20 0 7 13 500 500 0 0 0 0 0 0 3 4 3 5 3 2
N Orientation for
Judiciary Officials
1
day JATI 10 4 0 2 2 15 40 150 160 0 0 0 0 0 0 1 1 1 1 0 0
P Orientation for Journalists
1 day
PIB 20 20 0 8 12 25 25 500 500 0 0 0 0 0 0 4 4 6 6 0 0
Q
Orientation for
Anti-corruption
Officials
1 day
ESCB 4 4 0 0 4 25 25 100 100 0 0 0 0 0 0 0 0 1 1 0 2
R1
Orientation for Members of
Parliament
1
day Parliament 6 2 0 0 2 60 60 360 30 0 0 0 0 0 0 0 0 0 0 0 2
R2
Training on
Parliament Secretariat
1 day Parliament 0 4 0 0 4 0 120 0 0 0 0 0 0 0 0 0 0 5 0
S Business Outreach
Programme
1
day ESCB 8 8 0 1 7 30 30 240 240 0 0 0 0 1 0 0 0 1 2 1 3
T1
Refresher 1
day
ESCB 30 30 0 14 16 40 30 1,200 900 0 0 0 0 1 1 6 6 2 8 9 6
T2 BIM 20 20 0 3 17 40 30 800 600 0 0 0 0 1 2 0 0 2 2 3 0
Total 50 50 0 17 33 2,000 1,500 0 0 0 0 2 3 6 6 4 10 12 7
Notes: Class size, no. of Courses and Target no. trainees have been changed in case of courses F,G1, G2, G3, G4,G7and R in consultation with the training Institutes with concurrence
of CPTU.
Page 18
18
ANNEX 6
Summary of Trainings and Higher Studies (as of November 30, 2016)
Three-weeks training (goods, works, and consultants services)
Name of
Project
Batches Total
Trainees
RHD LGED BWDB BREB Total of 4
TAs
Total of
Others
PPRPII 109 2950 395 900 346 469 2110 840
PPRPII AF 90 2706 49 135 83 141 408 2298*
Total 199 5665 444 1035 429 610 2518 3138
* : 2298 = 1913 (from 20 additional agencies) + 385 (from other agencies)
Short-courses (18 types: 1-5 days duration))
Name of Project Total Batches Total Trainees
PPRPII 115 4206
PPRPII AF 232 8250
Total 347 12,456
MCIPS (UK)
Name of
Project
Total
Cohorts
Total
qualified
RHD LGED BWDB BREB Total of 4
TAs
Total of
Others
PPRPII 2 35 7 6 5 2 20 15
PPRPII AF 5* 81 7 7 3 1 18 63
Total 7 116 14 13 8 3 38 78
*: Cohorts 6 and 7 are still continuing
Masters Program
Top-UP Masters (BRAC University-BIGD: Procurement and Supply Management
Name of
Project
Total
Cohorts
Total
qualified
RHD LGED BWDB BREB Total of 4
TAs
Total of
Others
PPRPII 2 35 7 6 5 2 20 15
PPRPII AF 5* 81 7 7 3 1 18 63
Masters (University of Turin: ITC-ILO: Sustainable Procurement Management
Name of
Project
Total
Batches
Total
qualified
RHD LGED BWDB BREB Total of 4
TAs
Total of
Others
PPRPII AF 3 25 5 7 6 3 21 4*
Total
Masters
10 141 19 23 14 6 59 82
*: 4 = 3 (CPTU) + 1 (IMED)
Page 19
19
Annex 7
Box 1: Overall e-GP implementation trend (Till Nov 30, 2016) Period Number of registered
bidders/ suppliers
Number of bid invitations
(NCB and others)
Value of bid
invitations (US$ M)
June ‘2012 294 14 3
December ‘2012 525 144 18
June ‘2013 1,067 498 62
December ‘2013 7,459 4,548 319
June ‘14 9,238 8,436 713
December '14 12,831 15,646 1,479
June ' 15 15.580 26,102 2,643
May’ 16 21,731 55,865 5,842
Nov’16 26,000 73,000 8,000
Number of Registered Tenderer & Tenders
Value of Tenders
0
10000
20000
30000
40000
50000
60000
70000
80000
Number of tenderer Number of tenders
June ‘12
December ‘
12 June ‘ 13
December ‘
13 June ‘14
December '14
June '15
0
1000
2000
3000
4000
5000
6000
7000
8000
9000
Value of
tenders
invitations
(US$ M)
Page 20
20
Annex 8
e-GP: Key Outstanding Technical Issues & Resolution Time
M1 = Major Release; M2 = Minor Release; M3 = Bug Fixing
SL.
No. Outstanding Issues
Type
of
Issue
Description of Issue Development Status
Plan Date for
development
by GSS
&Dohatec
Plan Date
for
deployment
production
by CPTU
1
Password Lock and Verification mail:
Password lock is very easy: One can easily
lock the ID of someone else. It may hamper
the tender submission or tender opening
time
M
2
Will develop according
to the requirement.
Development
Completed; Running on
Staging Server
Development
Completed
December 31,
2016
2
CMS: In preparing work plan starting time
and ending time of all the items under one
group have to be same as per current e-GP
system. In real contract it never happens.
M2 Needs adjustment in the
system.
Development
Completed; Development
Completed
December 31,
2016
3
No Provision for Comparison of item wise
Tenderer’s Quoted Price with item wise
official unit rate (Front Loading cannot be
identified for works tender).
M2
Provision for
comparison can be
provided. To compare
with market price the
provision from export
of priced BOQ will be
added in the system
Testing Completed;
STDs need to be
changed accordingly. December 26,
2016
December 31,
2016
4 Within ToC/TEC formation, only users
name appear, Designation not appear M2
Development
Completed;
Development
Completed
December 31,
2016
5
Where the field is not applicable (say in day
work), System require to put a figure value
within “value” field. Same thing happens
when bidders fill up the forms, they have to
put minimum 1 digit which is contradictory.
M2
If they don’t have any
litigation, they can skip.
System adjustment
required
Testing Completed;
STD’s Forms Type
need to be changed
from 'Mandatory' to
'Optional'
December 26,
2016
December 31,
2016
6
While Terminating a Contract the system
asks for the “Reason for Contract
Termination” which has only following
options:
Force Majeure
Tenderer Bankruptcy
Non Payment of Bills
Delays
M2
Options mentioned in
Rule 42(2)(b) and
42(2)(d) should be
included in “Reason for
Contract Termination
Development
Completed;
Development
Completed
December 31,
2016
Page 21
21
Liquidated damages beyond 10%
Not following STD & Contract
Norms
Contractor/Consultant stops the
work
7
Approved Reports/APP doesn’t show the
name of the AA:
M2
All approved APP and
reports should contain
the text “Electronically
Signed By ---------” in
the Bottom Right
Development
Completed; Testing is
going on
Development
Completed
December 31,
2016
8
Only the awarded Bidder can see the NOA.
No copy to option in the NOA.
M2
There may be a ‘Copy
to’ (BCC) Option to be
available in the System
so that PE can send this
through System to
higher concerned
officials.
Development
Completed;
Development
Completed
December 31,
2016
9
After publishing the tender notice, the
eligibility of tenderers section cannot be
edited/modified with Mozilla Firefox
browser.
M2
The Edit/Modification
should be available for
all browsers (CPTU
Certified Browsers)
Development
Completed; Testing is
going on
Development
Completed
December 31,
2016
10
The system allows to release tender security
before contract signing which is not
compliant with Rule 26 (2), PPR 2008.
M2
system should not allow
to release tender
security before contract
signing except of those
who are considered
non-responsive
Development
Completed; Testing is
going on
Development
Completed
December 31,
2016
11
When a user forgets his/her password or
lock his/her account or when a user is
transferred, system is taking too much time
to generate the password recovery/account
unlock/transfer email.
M2 Needs adjustment in the
system.
Development
Completed; Running on
Staging Server
Development
Completed
December 31,
2016
12
There is no provision or search option for
finding total value invited tender in e-GP
over a period of time or financial year but
no of tender can be searched. In addition,
total value of awarded tender is also
required.
M2
The provision in
advance search option
need be created so that
value of invited tender
and awarded contract
can be pulled from
system for any given
Development
Completed; Testing is
going on
Development
Completed
December 31,
2016
Page 22
22
period
13
Providing information regarding tender
publication in the newspaper need to be
mandatory. In the current system it can be
skipped which may produce wrong KPI for
particular indicator.
M2
System can be designed
in way that before
evaluation PE must
enter this information.
Development
Completed; Testing is
going on
Development
Completed
December 31,
2016
14
Using search function when project is
assigned to a particular Procuring Entity the
“Action Button” doesn’t work properly.
Moreover the provision for selecting more
than one PE is missing
M2 System need to be
adjusted
Development
Completed.
Development
Completed
December 31,
2016
Page 23
26
Annex 9
Integrated fiduciary implementation report:
1. Overall: The overall fiduciary performance rating of the project is continued to be ‘Satisfactory’.
The summary of findings and agreed actions during the implementation support review are provided
below.
2. Fiduciary capacity: Fiduciary staffing of the project needs to be strengthened by rehiring a Jr. FM
consultant (as it again fallen vacant) by December 31, 2016 so that reconciliation of accounts at the
closure stage of the project goes smoothly.
3. Planning and budgeting: The project needs to submit an updated procurement plan by December
15, 2016 after finalizing all the remaining requirements under the project, if any.
4. Internal control (including internal audit): An amount of XDR 5.7 million is still undisbursed
under the credit (PPRP AF and PPRP AF2). CPTU could not conduct a stock taking yet as agreed during
the last mission. CPTU agreed to hire third party to physically verify all the project assets by March 2017,
and its internal auditor will submit final report by December 31, 2016. A significant amount of advances
remains unadjusted with the four target agencies. CPTU agreed to start the reconciliation process along
with checking the books and records of the expenditures made by these agencies.
5. Oversight and accountability actions/ arrangements: The mission noted that the external audit
of the project has been conducted by the C&AG for the year ended June 30, 2016. Until the end of the
mission, CPTU did not receive a draft of the external audit report. According the legal agreement, the
project shall submit its annual audit report for the FY 2015-2016 by December 31, 2016.
6. Fund flow, accounting and financial reporting: For the total credit of PPRPII, an amount of XDR
39.70 million has already been disbursed to the project as of December 4, 2016 out of the total amount of
XDR 45.4 million. The project could submit the IUFRs for the quarter ended September 30, 2016, which
they expect to submit by December 15, 2016. Mostly, the IUFRs were submitted timely and found to be
acceptable to the Bank.
7. Bidding process and award: CPTU will sign the contract for the need assessment of e-GP roll-out
and capacity development consultant [contract package S-90(AF2)] by December 20, 2016.
Page 24
24
Annex 10 Status of Key STD and RFP
Code STD Name Current
Version
Update and
Finalization
needed
PG4 Preliminary working draft: Standard Tender Document
(International) for Procurement of Goods (for any value above
BDT 25 lakh)
Sep 2009 Yes
PW4 Preliminary Working draft: Standard Tender Document (STD) for
National Procurement of Works (National with Prequalification)
Apr 2009 Yes
PQW4
Preliminary Working draft: Standard Pre-qualification Document
(National) for Procurement of Works
Apr 2009 Yes
PW5 Preliminary Working draft: Standard Tender Document for
Procurement of Works (International)
Sep 2009 Yes
PQW5 Preliminary Working draft: Standard Pre-qualification Document
(International) for Procurement of Works
Jan 2010 Yes
PS7 Preliminary Working draft: Standard Request For Proposal
(National) For Selection of Consulting Firm
Feb 2013 Yes
PS8 Preliminary Working draft: Standard Request For Proposal
(National) For Selection of Consulting Firm
Feb 2013 Yes
EVG Evaluation Document for Goods New Yes
EVW Evaluation Document for Works New Yes
Page 25
29
Annex 11 List of Key Persons Met
Ministry of Planning:
Honourable Mr. Mr. AHM Mustafa Kamal, MP
Economic Relations Division:
Mr. Shofiqul Azam, Additional Secretary
Implementation Monitoring and Evaluation Division/ CPTU:
Mr. Farid Uddin Ahmed Chowdhury, Secretary, IMED
Mr. Md. Faruque Hossain, Director General (Additional Secretary), CPTU
Mr. Helaluddin, Director (Joint Secretary), CPTU
Mr. Aziz Taher Khan, Director, CPTU
Mr. Wahid-un-Nabi Sarker, Director, CPTU
Mr. Aknur Rahman, Deputy Director, CPTU
Mr. Ali Newaz, Training Coordinator
Mr. Md. Mosharraf Hussein, System Analyst, CPTU
Mr. AKM Fazlul Karim, Proc. Reform Advisor, CPTU
Mr. Ashfaqul Islam, e-GP Advisor (Sr. e-GP Management Consultant), CPTU
Mr. Shafiul Alam, Communication Consultant, CPTU
Divisions, Target Agencies, PMCs & TWG Members of Sectoral Entities:
Mr. Shyama Prosad Adhikari, Chief Engineer, LGED
Mr. Md. Mohsin, Additional Chief Engineer, LGED
Mr. Abdus Sattar, Executive Engr & PMC, LGED*
Development Partners/ Universities/ Consultants/ Private Sectors/ NGOs:
Mr. David Grey, Governance Advisor, DFID
Ms. Rubina Shaheen, Sr. Procurement Specialist, ADB
Dr. Sultan Hafeez Rahman, Executive Director, BIGD, BRAC University
Dr. Mirza Hasan, Team Leader, BIGD Component
Mr. Ralf Krueger, Program Chief, ITC-ILO/ Turin
Ms. Blerina Pogace, Program Manager, ITC-ILO
Ms. Paula Steele, Global Public Sector Manager, CIPS/ UK
Mr. Marco Sebastian, Managing Director, FINEUROP
Mr. William P Heavin, Team Leader, FINEUROP
Ms. Yasmin Khan, Program Director, BCCP
Ms. Kadiza Bilqis, Sr. Program Manager
