SapGurus.com

Bank statement processing (Upload and deletions)

You can process bank statement either automatically through SAP/Swift integration or manually. If bank

statements are uploaded automatically by a scheduled job, all the reconciliation accountants have to do

is to post the statements by transaction FEBAN or FEBA_BANK_STATEMENT. The automatic upload calls

on the transaction FF_5, using the appropriate Electronic bank statement format.

In this post we will discuss how you upload a bank statement manually and how to post the uploaded

statement (there is no difference in posting a bank statement, whether automatically or manually

uploaded). In the second path of the post we will discuss how to delete bank statements.

Use transaction FF67 to manually process a bank statement, or Follow the menu path:

Accounting -- Financial Accounting – Banks – Incomings -- Bank Statement -- Manual Entry

SapGurus.com

The ZIOC and ZIOD are what we call Business transactions and are defined in the configuration of

Manual Bank statements. They also control how items assigned to them are posted, as the posting rules

are allocated to them in configuration.

Select ZIOD if you are making a debit entry (payments, charges etc.) on the bank statement and it goes

with a negative sign.

Select ZIOC if you are making a Credit entry (receipts, interests etc.) on the bank statement and it goes

with a positive sign.

SapGurus.com

Note: that this layout may be a bit different from what you will see. The layout depends on the Variant

you defined for manual bank statement in your configuration.

SapGurus.com

Save after making all required entries.

You can post a bank statement as below:

Or post by using transactions FEBAN or FEBA_BANK_STATEMENT

Alternatively, follow the menu path:

Accounting -- Financial Accounting – Banks – Incomings -- Bank Statement -- Postprocess

SapGurus.com

SapGurus.com

Highlight the statement you want to post and click on the post button.

SapGurus.com

Statement number one has now been posted, indicated by the green color and the document numbers

generated by the posting.

SapGurus.com

Deleting a bank statement

To err, they say is human. Along the same line, you may upload a bank statement in the system (either

by automatic upload or manually), and after posting it or even before posting it, you realize that there is

a mistake and that the statement will have to be deleted.

To delete a bank statement follow the steps below:

Use transaction FEBAN or FEBA_BANK_STATEMENT just like above to display the statement (by

indicating the company code, house bank, the house bank account, and the statement number you want

to delete).

Click on other display

SapGurus.com

Click on the Choose Layout Button to change the layout

Change the layout to include the Short Key in the layout as below.

The Short Key generated for this statement is 214600. The Short Key is unique key generated for each

bank statement uploaded in the system. It is perhaps the safest object to use in correctly selecting the

statement you want to delete.

You can use other objects like the Statement number or statement date. But if you do this you have to

be extremely careful not to delete the wrong bank statement. For example. In our case statement

number one can be found in other house bank accounts, and you have several statements sharing the

same statement date.

To proceed on deleting the statement, use transaction se38 and select program RFEBKA96 and execute.

SapGurus.com

Select Application 0001, copy and paste the Short Key in the ID field.

Execute to display the statement you want to delete.

SapGurus.com

Be sure that you have selected the right statement, and click on delete statement.

Click on yes.

The system show you the statement deleted and the number of records deleted and the tables affected.

SapGurus.com

Note: It is important to note that if the statement you are deleting is already posted in your G/L, it is

better to reverse all the documents related to this statement before deleting. The number of posted

documents is a function of the number of records/line items per statement. Failure to do this may

introduce difference between your statement balance and the balance of that house bank account in

your G/L.