BANNER FINANCIAL AID OVERVIEW

UNC CHARLOTTE

NOVEMBER, 2005

BASIC BANNER FA FUNCTIONS

DATA LOAD GROUP ASSIGNMENTS NEED ANALYSIS TRACKING VERIFICATION PELL GRANT AWARDING AWARD PACKAGING DISBURSEMENT FFEL LOAN PROCESSING

BASIC BANNER FA FUNCTIONS(Continued)

EDE CORRECTIONS TRANSFER MONITORING SATISFACTORY ACADEMIC PROGRESS FUND MANAGEMENT PELL REPORTING RETURN OF TITLE IV FUNDS STUDENT EMPLOYMENT LETTER GENERATION

SELECTION & REPORTING PROCESSES USED IN BANNER RORRULES – USED TO DEFINE/SELECT

BASIC FA GROUPS POPULATION SELECTION (POP SELS) –

GENERALLY USED TO DEFINE/SELECT GROUPS FOR BATCH POSTING, FOR RUNNING A BANNER PROCESS, OR FOR SIMPLE QUERIES.

WEB FOCUS – GENERALLY USED TO CREATE REPORTS

DATA LOAD

USED TO LOAD ELECTRONIC FAFSA RECORDS (ISIR’S) INTO BANNER FA

ADDS ONLY ISIRS WITH A RECORD IN BANNER

PROVIDES REJECT AND DISCREPANCY REPORTS FOR FURTHER REVIEW

LOADS ALL TRANSACTIONS INTO BANNER

MAINTAINS “CURRENT RECORD” ISIR

BANNER FA GROUPS

TRACKING GROUPS – NOT USED IN SIS+ BUDGET GROUPS – SAME AS IN SIS+ PACKAGING GROUPS – SAME AS IN SIS+

(PARS)

TRACKING GROUPS

EACH GROUP INCLUDES STUDENTS WHO HAVE A SIGNIFICANT COMMON CHARACTERISTIC (I.E. SELECTED FOR VERIFICATION).

GENERALLY, EACH GROUP IS ASSIGNED A PARTICULAR TRACKING CODE.

ONCE IN A “GOOD” TRACKING GROUP, A STUDENT IS NOT MOVED TO ANOTHER TRACKING GROUP (GROUP LOCKED).

The design & intent of the firstfour groups is to identify studentswho are not ready to be awarded.Students in these groups can move to a “good” group whentheir circumstances change.

RORRULES

STUDENTS ARE PLACED INTO APPROPRIATE GROUPS BY RORRULES.

RORRULES CONTAIN CONDITION STATEMENTS RELATED TO RESIDENCY, ADMISSIONS STATUS, FAFSA DATA, ETC.

SELECTION BY RORRULES INTO A GROUP CAN BE COMPLETED IN BATCH FOR MULTIPLE STUDENTS OR ON-LINE FOR AN INDIVIDUAL STUDENT.

TRACKING

IN BANNER, TRACKING DOCUMENTS ARE REFERRED TO AS “REQUIREMENTS.”

PARTICULAR REQUIREMENTS FOR A STUDENT CAN BE TRIGGERED BY PLACEMENT IN A GROUP, ACCEPTANCE OF AID AWARD, BEING IN A PARTICULAR POPULATION OF STUDENTS, OR ENTERED MANUALLY.

VERIFICATION

WILL CONTINUE TO DISREGARD FEDERAL SELECTION VERIFICATION CASES AND USE INSTITUTIONAL SELECTION UNDER QA PROGRAM.

FORMS ARE PROVIDED TO ENTER DOCUMENTED DATA AND UPDATE APPLICATION.

AID PERIODS

BUDGETS AND AWARDS BASED ON SPECIFIC AID PERIODS.

AID PERIOD ASSIGNED TO EACH TERM IN YEAR AND TO EACH COMBINATION OF TERMS IN THE YEAR.

SYSTEM DEFAULTS EACH ISIR TO FALL/SPRING AID PERIOD

EXCEPTIONS ENTERED MANUALLY

AWARDING/PACKAGING

PELL AUTOMATICALLY CALCULATED FOR ALL PELL ELIGIBLE.

AWARD PACKAGE CAN BE BATCH PROCESS (MULTIPLE STUDENTS), OR AN AWARD FOR AN INDIVIDUAL STUDENT CAN BE CREATED ON-LINE.

DISBURSEMENT

CAN BE RUN IN BATCH FOR MULTIPLE STUDENTS OR ON-LINE FOR AN INDIVIDUAL STUDENT.

“MEMOS” AID TO STUDENT’S ACCOUNT (SIMILAR TO ESTIMATED AID IN SIS+) WHEN ALL DISBURSEMENT CONDITIONS ARE NOT MET.

“AUTHORIZES” AID TO STUDENT’S WHEN ALL CONDITIONS ARE MET, BUT PRIOR TO PAY DATE.

DISBURSES ONLY PELL AMOUNT EQUIVALENT TO STUDENT’S ENROLLMENT.

FFEL LOAN PROCESSING

“ELECTRONIC LOANS” GENERALLY MEANS STAFFORD AND PLUS. ALTERNATIVE LOANS CAN ALSO BE PROCESSED ELECTRONICALLY.

LOAN APPLICATION CREATED UPON LOAN ACCEPTANCE USING BATCH OR ON-LINE PROCESS (SIMILAR TO 392 IN SIS+).

LOAD PERIODS DESIGNED TO COINCIDE WITH AID PERIODS.

BANNER LOAN PERIOD CODES FOR 05-06Loan Period Code*Fall-Spring FS6Fall-Summer1 FM16Fall-Summer2 FM26Fall F6Fall-Summer1&2 FM126Fall-Spring-Summer 1&2 FSM126Fall-Spring-Summer1 FSM16Fall-Spring-Summer2 FSM26Spring S6Spring-Summer1&2 SM126Spring-Summer1 SM16Spring-Summer2 SM26Summer 1&2 M126Summer 1 M16Summer 2 M26

*Code F = FallS = SpringM = Summer6 = 2005-06 year

Make sure to review this scroll bar. It indicates whether there is more than one loan being processed for the student.

EDE CORRECTIONS

CAN BE MADE ON NEED ANALYSIS FORMS (SIMILAR TO SIS+)

CORRECTIONS THAT ARE MADE IN BANNER BUT DO NOT NEED TO BE SENT TO CPS CAN BE DELETED (MORE CUMBERSOME PROCESS THAN SIS+).

STATUS OF EDE CHANGES, INCLUDING DATE SENT, IS NOT READILY IDENTIFIED IN BANNER.

TRANSFER MONITORING

PROVIDES ELECTRONIC FILE OF RECORDS TO BE SENT TO NSLDS.

STUDENTS CAN BE ADDED TO FILE EITHER MANUALLY OR BY BATCH PROCESS.

TRANSFER MONITORING HOLD AUTOMATICALLY PLACED ON STUDENT’S RECORD

SATISFACTORY ACADEMIC PROGRESS FOR 2006-07 APPLICATIONS, SAP WILL

BE DETERMINED IN SIS+ IN MAY OF 2006 FOR ALL CONTINUING STUDENTS AND RESULTING SAP STATUS MIGRATED TO BANNER.

“BAD” SAP CODES WILL INDICATE INSUFFICIENT GPA, INSUFFICIENT EARNED HOURS (<66.6%), OR ATTEMPTED MAX HOURS (>180).

FUND MANAGEMENT

USE OF ALPHA INSTEAD OF NUMERIC FOR AWARD CODES (PELL, PERK, UNCND, COLVRD INSTEAD OF 8XXXX)

MANAGEMENT OF FUND AMOUNTS AND FUND ATTRIBUTES SIMILAR TO SIS+

AMOUNT OF DISBURSEMENT IN RELATION TO ENROLLMENT MORE PRECISE THAN SIS+

PELL REPORTING

SIMILAR TO SIS+ PROVIDES ONE FORM FOR MONITORING

PELL ORIGINATION RECORD AND ANOTHER FORM FOR MONITORING PELL DISBURSEMENT RECORD

RETURN OF TITLE IV FUNDS

PROVIDES A ROSTER OF TITLE IV STUDENTS WHO WITHDRAW.

CALCULATION OF AMOUNT TO BE RETURNED BY BATCH OR ON-LINE FOR INDIVIDUAL STUDENTS.

DESIGNED TO DESIGNATE ORIGINAL CHARGES FOR RETURN CALCULATION.

LETTER GENERATION

USED TO PRINT PERKINS PROM. NOTES USED TO PREPARE SAP LETTERS USED TO CREATE E-MAIL ADDRESSES

FOR REQUIREMENT TRACKING AND AWARDING

CAN BE USED TO CREATE CUSTOMIZED LETTERS FOR DOWNLOADING TO WORD