Barbara SiermanCatherine Jones, Gry Elstrøm, Sean Bechhofer

iPRES 2013Lisbon, 5-9-2013

Policy levels in SCAPE

“Without a policy framework a digital library is little more than a container for content”

(DL.Org : Digital Library Technology and Methodology Cookbook)

2

Why policies?

This work was partially supported by the SCAPE Project.The SCAPE project is co funded by the European Union under FP7 ICT 2009.4.1 (Grant Agreement number 270137).‐ ‐

3

Policies in practice

This work was partially supported by the SCAPE Project.The SCAPE project is co funded by the European Union under FP7 ICT 2009.4.1 (Grant Agreement number 270137).‐ ‐

Parse-Insight survey 2010NDSA Web Archiving Survey 2012

4

Policies in practice

This work was partially supported by the SCAPE Project.The SCAPE project is co funded by the European Union under FP7 ICT 2009.4.1 (Grant Agreement number 270137).‐ ‐

Canadian Heritage Information Network, 2011 http://bit.ly/16HS7Cj

Analysis policies found on the Web M.Sheldon (LoC) • Libraries • Archives • Museums

Nothing compared to all organizations that preserve digital collections!

5

Policies in practice

This work was partially supported by the SCAPE Project.The SCAPE project is co funded by the European Union under FP7 ICT 2009.4.1 (Grant Agreement number 270137).‐ ‐

But you are working daily with policies!

• Making decisions for a preservation system• Acquiring content for preservation• Developing ingest workflows• Plan preservation activities• Training staff• Planning budgets• Answering to surveys• Etc.

6

Policies in practice

This work was partially supported by the SCAPE Project.The SCAPE project is co funded by the European Union under FP7 ICT 2009.4.1 (Grant Agreement number 270137).‐ ‐

• Consistency • Transparency • Accountability • Knowledge exchange• Interoperability

7

Why (documented) policies?

This work was partially supported by the SCAPE Project.The SCAPE project is co funded by the European Union under FP7 ICT 2009.4.1 (Grant Agreement number 270137).‐ ‐

• SCAPE is about:• Scalability: many & complex• Large scale activities cannot be done manually• (automated) Quality Assurance • Development of “policy driven preservation actions”

• Requires detailed, machine readable policies• Consistent with (a combination of) higher level policies

• Two target areas:• Preservation Watch (SCOUT)• Preservation Planning (PLATO)

• Goal: creation Catalogue of Policy Elements

8

Policies in SCAPE

This work was partially supported by the SCAPE Project.The SCAPE project is co funded by the European Union under FP7 ICT 2009.4.1 (Grant Agreement number 270137).‐ ‐

9

Policy work in SCAPE

This work was partially supported by the SCAPE Project.The SCAPE project is co funded by the European Union under FP7 ICT 2009.4.1 (Grant Agreement number 270137).‐ ‐

PRESERVATION PROCEDURE POLICY

PRESERVATION PROCEDURE POLICY

(Machine Readable)

GUIDANCE POLICYGUIDANCE POLICY

CONTROL POLICY

Hum

an readable

Overview of main topics (Top management))

Catalogue of policy elements

(Middle Management)

Model, controlled vocabulary

(DP specialists)

10

Guidance policies

This work was partially supported by the SCAPE Project.The SCAPE project is co funded by the European Union under FP7 ICT 2009.4.1 (Grant Agreement number 270137).‐ ‐

•Describes the approach to achieve the goals•Human readable•Generic but more detailed•Should be leading for Control Policies•On Department Level

11

Preservation Procedure Policies (PPP)

This work was partially supported by the SCAPE Project.The SCAPE project is co funded by the European Union under FP7 ICT 2009.4.1 (Grant Agreement number 270137).‐ ‐

PRESERVATION PROCEDURE POLICY

PRESERVATION PROCEDURE POLICY

Control PolicyControl Policy

GUIDANCE POLICYGUIDANCE POLICY

12

Catalogue of policy elements

This work was partially supported by the SCAPE Project.The SCAPE project is co funded by the European Union under FP7 ICT 2009.4.1 (Grant Agreement number 270137).‐ ‐

Related to “preservation case”•A collection•An audience (“Designated Community”)•A preservation activity

• Defined by Objectives with measurable attributes• Objectives related to Guidance Policies• Example: identification, migration

•Use of controlled vocabularies (RDF, OWL and SKOS)•Development of supporting tool to create CP’s•See http://www.scape-project.eu/

13

Control Policies

This work was partially supported by the SCAPE Project.The SCAPE project is co funded by the European Union under FP7 ICT 2009.4.1 (Grant Agreement number 270137).‐ ‐

PRESERVATION PROCEDURE POLICY

PRESERVATION PROCEDURE POLICY

Control PolicyControl Policy

GUIDANCE POLICYGUIDANCE POLICY

14

The control policy model

This work was partially supported by the SCAPE Project.The SCAPE project is co funded by the European Union under FP7 ICT 2009.4.1 (Grant Agreement number 270137).‐ ‐

• Based on 2 existing policies (SB and STFC)• Based on step-by-step process

• Identify Content Set, Identify User Community• Map relevant policy statements to Guidance level• (Later: Using the Catalogue of Policy Elements)• Identify Preservation Case & Objectives • Generate Control statements• Review Preservation Case

• Next step: validating with external policy

15

Practical exercise: creating Control Policies

This work was partially supported by the SCAPE Project.The SCAPE project is co funded by the European Union under FP7 ICT 2009.4.1 (Grant Agreement number 270137).‐ ‐

PRESERVATION PROCEDURE POLICY

PRESERVATION PROCEDURE POLICY

Control PolicyControl Policy

GUIDANCE POLICYGUIDANCE POLICY

Findings:• Human readable CP intermediate version needed• Measurable objectives/attributes not easy to phrase• Worthwhile to make implicit information more explicit• Used policies were too generic• Input from other documents needed

• “Lessons learnt” input for Catalogue of Policy Elements

16

Practical exercise: creating Control Policies

This work was partially supported by the SCAPE Project.The SCAPE project is co funded by the European Union under FP7 ICT 2009.4.1 (Grant Agreement number 270137).‐ ‐

• Building a Catalogue of Policy Elements• 3 related levels of SCAPE Preservation Policies• Lead to a consistent architecture of policies• Catalogue will support creation of Control Policies• Interoperable via standards like RDF,OWL • Will facilitate machine readable/actionable preservation

activities

17

To summarize

This work was partially supported by the SCAPE Project.The SCAPE project is co funded by the European Union under FP7 ICT 2009.4.1 (Grant Agreement number 270137).‐ ‐