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Barge & Rail Information Session
5 juni 2008
Agenda
Electronic Data Exchange No Match – No Access Cargo Opening Time Cargo Opening Deepsea Delta Barge Feeder Terminal (DBFT) Questions Drinks and snacks
Electronic Data Interchange
Ronald van den Broek
EDI: the international standard
EDI stands for Electronic Data Interchange, an international
standard for information exchange.
EDI is used in industries where the accuracy of complex and
high density information exchange among parties is crucial.
EDI has been developed in the 80’s and has become the
international standard for information exchange in the shipping
industry.
Standards have been developed by the Standard Message
Development Group (SMDG) a working group of the United
Nations
EDI in the container business
The increase of container volume requires electronic data exchange.
Even after twenty years, the usage of EDI is not yet fully
incorporated by all parties.
The advantages of EDI can only be realised when the same rules
are applicable to all parties.
EDI reduces the number of mistakes, increases efficiency in the
chain and improves the reliability of information.
European Custom Authorities enforce mandatory electronic data
exchange with the introduction of Export Control System (ECS) in
June 2009
Use of EDI at ECT
Inland Carriers have the possibility to send EDI through:
Portinfolink
EDIFACT
ECT webconverter
Rules around the use of EDI
Send EDI once in one time. Send EDI before sending the hardcopy. Check the EDI with the Inland Carrier
Tool (website) or with the Copino Status Request (EDI).
Feedback: The number of pre-notified containers minus all the negative APERAKS-messages make up the preliminary load/discharge list.
Fase out of the hardcopy
On short notice, inland carriers withhigh quality EDI will be given the opportunity to leave the hardcopy out of the procedure, provided:
ECT will always receive 100% correct EDI, no later than 8 hours prior to ETA CAL/CAR.
Sending of a complementing “object summary” to cross check total numbers and details of specials. Also for prenotification of empty load containers on guideline
Relevant dates
EDI has become mandatory from June 1st. A four month transition period (till October 1st) has
started in order to enable a successful implementation. During this transition period the Quantity and Quality of
your EDI will be monitored more closely than before.The results will be reported to you in order to optimize your pre-notification.
As from the first of October, ECT will exclusively accept EDI pre-notified containers with a matching booking or release number.
No Match – No Access
Ronald van den Broek
Logistiek Concept Delivery
Inlandcarrier
Deepsea
BoxoperatorModality IN
Receipt
Dispatch
Ac
ce
pta
nc
e o
rde
r
Delivery notificationFeeder
3rd party
Inlandcarrier
Matchby booking
number
Modality OUT
Logistiek Concept Pick Up
Deepsea
Feeder
Inlandcarrier
Feeder
Modality IN Modality OUT
Receipt
Dispatch
Boxoperator
3rd party
Inlandcarrier
Re
lea
se
ord
er
Matchby pin code
Pick up notification
ECT Webservices
For delivery and Pick up pre-notification, ECT
offers the following tools available on ECT.NL:
The ECT Webconverter
The Inland Carrier Tool Export and Import
EDI management reports
Daily: standard report illustrating an overview of all handled containers divided into four different categories. Of every category, a list of related container numbers is provided.
Weekly: extended report with special attention to specific trends and structural developments.
Delivery Booking OK
Bookingnot OK
EDI gewenstesituatie
onbekende boeking
Hardcopy manueleinvoer
Geen EDIonjuisteboeking
Delivery OK not OK
EDI preferredsituation
Unknown booking
Hardcopy manualinput
No EDIunknownbooking
Pickup Pin/Release OK
Pin/Releasenot OK
EDI gewenstesituatie
onbekende pin/release
Hardcopy manueleinvoer
Geen EDIonjuiste
pin/release
Pickup Pin/Release OK
Pin/Releasenot OK
EDI preferredsituation
Unknown pin/release
Hardcopy manualinput
No EDIunknown
pin/release
Barge delivery graph
Rail delivery graph
ECT
Matching by booking/release nr
delivery/pick up
pre-notification 2 1 Acc
epta
tie/re
leas
e
ord
er
3 EDI / No EDIMatch / No Match
Feedback on daily basis for all containers
Feedback on daily basis for all containers
Match onBooking/Release nr.
allbox operators
all inland carriers
Inland carrier delivery graph
Inland carrier container list pickup
Plaatje van ene pickup diagram
Cargo Opening Time Cargo Closing Deepsea
Piet van Dijk
Cargo Opening Deep-Sea
As from the 1st of May, ECT only accepts
delivered containers for Deepsea vessels
arriving within 8 days.
This period of 8 days is based on the long
term schedule of Deepsea vessels.
Cargo Closing Deep-Sea
Administrative and physical closing 24 hours
before the deep-sea vessel’s Estimated Time
of Arrival (ETA) as per May 1st 2008.
These procedures are in line with anticipated
EU regulations 2009
Administrative Closing
Lines send load list latest 24 hours before ETA
Load list received by ECT is final.
Load list is complete and accurate.
No changes, no voids, no dummy numbers.
Split call: load terminal leading.
Physical Closing Containers not present are cancelled from load list.
Containers that remain on the load list:
– Containers from objects in operation
– Late Arrival Requests
– Inter terminal transport containers and containers
from depot(s).
– Custom blocked containers
Internal Operational Reality
At a certain moment ECT internally needs to finalize closing
procedure (blocked containers, depots, vessels in operation
etc.). This is done at 6 hours before ETA of vessel (final
closing).
Changes in ETA (>24 hours Cargo Closing Time) of the vessel
result in a change of all deadlines. The processed actions
cannot be changed.
Delta Barge Feeder Terminal (DBFT)
Theo van Zijll
Questions
Contact detailsCommercialRail: Wouter van Dijk 0181-278490Barge: Piet van Dijk 0181-278082
OperationalRail: Jan van de Starre 0181-278324Barge: Theo van Zijll 0181-278908
Quality & OptimizationRail: Roel Kuyper 0181-278796Barge: Ronald v/d Broek 0181-278241
Anton Borel 0181-278116
Drinks and snacks