* Denotes permanent Agenda items

Barunga Council Local Authority Meeting Agenda

To be held at Barunga Board Room

Tuesday 14 June 2016

1. Present: 1.1 Elected Members: 1.2 Local Authority Members: 1.3 Staff: 1.4 Visitors/Guests: PLEDGE: “We pledge to work as one towards a better future through effective use of all resources. We have identified these key values and principles of Honesty, Equality, Accountability, Respect, and Trust as being integral in the achievement of our vision that the Roper Gulf Regional Council is Sustainable, Viable and Vibrant”.

2. Apologies: Apologies Accepted Moved: Seconded:

3. Conflict of Interest-Members & Staff: .

4. Minutes of Previous Meeting: Minutes from the previous meeting held on Tuesday 22nd March 2016 pg: 5-10 Motion: That Barunga Local Authority accept the Minutes from the previous Local Authority Meeting held on Tuesday 22nd March 2016 as true and accurate record of the meeting. Moved: Seconded:

5. Business Arising/Action List;

5.1. Previous minutes action List

Date Agenda Item #

Item Description Responsible Person

Status Status Comments - Completion Date

16/04/2013 Signs and Identify graves at Cemetery

CSM & Community

Ongoing Waiting on external funding. Update 18.2.14 Funding available Sharon working with CSM. LA needs to think about the sign they want. Also waiting for NT Govt to pass legislation. 14.1.2015 Still waiting on LA to decide on what they would like RGRC. NT legislation has been passed. To be discussed at next LA Meeting. 24.06.2015 Pending Cemetery ACT Review

* Denotes permanent Agenda items

26/10/2015 Come back to next meeting with input into Night Patrol Schedule.

Local Authority Ongoing 22.03.16 NP Manager to attend Community Safety Meeting

23/02/2016 6.2 Incoming Correspondence

Contact Aboriginal Areas Protection Authority and find out about obtaining and installing Sacred Site signage and bring back to next Local Authority Meeting.

Nat Knapp 22.03.16 Nic Sharah to do application and liaise with Esther Bulumbara about where signs are to go.

23/02/2016 7.4 Town Priorities

Check where Rubbish bin Stands need replacing

CSM 22.03.16 Rex to order new bins and holding devices.

23/02/2016 7.2 Council Service managers Report

Sharon Hillen to find out about repairs to street lights by P&W

Sharon

23.02.2016 LA request signs at cemetery to go ahead.

CSM/DCS

22/03/2016 7.4 Governance Updates

Write letter to Rick Fletcher at NLC re: pigs in Shorty Creek

CSM 22.03.2016 Signs to be replaced needs further discussion. Headstones.go ahead need

22/03/2016 7.4 Governance Updates

Investigate electronic devices to get rid of bats,let Community Members know how to purchase them.

CSM

22/03/2016 7.4 Local Authority Funding

Men’s Group to come back to next Local Authority meeting with ideas for Barunga Local Authority to consider funding.

CSM

22/03/2016 7.4 Local Authority Funding

Local Authority to meet with Rex out of session and confirm location of BBQs and Water Bubbler

CSM

22/03/2016 7.7 Night Patrol Schedule

Night Patrol Manager will attend the next Community Safety meeting in Barunga and get Community input and support to review the Night Patrol Schedule

Night Patrol Manager

22/03/2016 8.3 Bridge Railing

Rex to ensure staff know to report any suspicious behaviour immediately

CSM

22/03/2016 8. Other Business

Form a Community Safety Committee and update Community Safety Action Plan

CSM

* Denotes permanent Agenda items

6. Correspondence

6.1. Outgoing Correspondence:

6.2. Incoming Correspondence:

ACTION: Actions will appear under each point like this

7. General Business

7.1 *Elected Member Report:

Recommendation: That the Barunga Local Authority receive and note the elected members report. Moved: Seconded:

7.2 *Council Services Managers Report: pg: 31-33

• Council Services Update

• *Work Health and Safety Update

Recommendation: That the Barunga Local Authority receive and note the Council Services Managers report.

Moved: Seconded:

7.3 *Council Financial Reports: Third Quarter Financial Reports attached. pg: 11-14

Recommendation: That the Barunga Local Authority receive and note the Council Financial report.

Moved: Seconded:

7.4 *Governance Updates: • *Town Priorities –

2016/2017 Budget Report pg: 15-16 Draft Town Priorities for the Roper Gulf Regional Plan Barunga pg: 17-19 Draft Town Priorities for Roper Gulf Regional Plan- Outstations pg: 19-23

Local Authority Project Funding update pg: 24-26 Outstations: Municipal Essential Services – Special Purpose Grants pg: 27

Recommendation: That the Barunga Local Authority provide in principle support for the projects listed in the report ‘Outstations: Municipal Essential Services – Special Purpose Grants’.

Moved: Seconded:

* Denotes permanent Agenda items

• *Complaints Register- Nil *Policy Updates

CL006 Elected Council Member Allowance policy – Review - The Elected Council Member Allowance policy has been revised inline with the Local Government Act and name change from Shire to Regional Council.

LA001 Local Authority Policy – Review - The Local Authority policy has been revised inline with the Local Government Guideline 8 amendments February 2016.

Recommendation: That the Barunga Local Authority receive and note the updates from Governance.

Moved: Seconded:

7.5 *CDP-Community Development Program: Report attached. pg: 28-29

Recommendation: That the Barunga Local Authority receive and note the Community Development report.

Moved: Seconded:

7.6 *Alcohol Management Plan:

7.7 Community Services Update: Night Patrol Report pg: 30

Recommendation: That the Barunga Local Authority receive and note update on Community Services, Night Patrol.

Moved: Seconded:

8. Other Business

9. Meeting Closed

* Denotes permanent Agenda items

Barunga Local Authority Meeting Minutes

Held in the Conference Room

Tuesday 22nd March 2016

The Meeting was opened at 10.10 by Chair Helen Lee and the Roper Gulf Regional Council Pledge was read.

1. Present: 1.1 Elected Members:

Cr Anne-Marie Lee

1.2 Local Authority Members: Helen Lee (Chair) Esther Bulumbara Anita Painter – Anita excused herself at 11.15 to attend another engagement. Jamie Ah Fat Tony Walla Ruth Kelly

1.3 Staff:

Sharon Hillen, Director Council Services Garry Richards, Project Manager

Rex Ah One, Acting Council Services Manager Jo Nicol, Local Authority Coordination Officer

Chris Cookson, Night Patrol Manager Janelle Iszlaub, Regional Manager Community development Program

1.4 Visitors/Guests:

Jodie Locke, Bess Price MLA Nic Sharah, Department Local Government & Community Services Rose Peckham, Department Local Government & Community Services Nathan Rosas, Government Engagement Coordinator Douglas Kelly, Department Health –Alcohol and Other Drugs David Parfitt, Department Health –Alcohol and Other Drugs Adrian Trost, Principal Barunga School

2. Apologies: Nil

3. Conflict of Interest-Members & Staff: Nil

4. Minutes of Previous Meeting: Minutes from the previous meeting held on 23.02.2016

* Denotes permanent Agenda items

Motion: That Barunga Local Authority accept the Minutes with changes from the previous Local Authority Meeting held on 23.02.2016 as true and accurate record of the meeting. Moved: Helen Lee Seconded: Ruth Kelly Carried

5. Business Arising/Action List;

5.1. Previous minutes action List Date Agenda

Item # Item Description Responsible

Person Status Status Comments -

Completion Date

16/04/2013 Signs and Identify graves at Cemetery

CSM & Community

Ongoing Waiting on external funding. Update 18.2.14 Funding available Sharon working with CSM. LA needs to think about the sign they want. Also waiting for NT Govt to pass legislation. 14.1.2015 Still waiting on LA to decide on what they would like RGRC. NT legislation has been passed. To be discussed at next LA Meeting. 24.06.2015 Pending Cemetery ACT Review

19/05/2015 Bring feedback from Store Committee Meeting to next Local Authority Meeting.

Local Authority Completed 01.02.2016 CSM advised work on slab to begin in fortnight

26/10/2015 Consult with Community on how next round of funding will be spent.

Local Authority Completed

26/10/2015 Come back to next meeting with input into Night Patrol Schedule.

Local Authority Ongoing 22.03.16 NP Manager to attend Barunga Community Safety Meeting and get Community input into schedule.

23/02/2016 6.2 Incoming Correspondence

Contact Aboriginal Areas Protection Authority and find out about obtaining and installing Sacred Site signage and bring back to next Local Authority Meeting.

Nat Knapp 22.03.16 Nic Sharrah to do application and liaise with Esther about where signs are to go.

23/02/2016 7.4 Town Priorities

Check where Rubbish bin Stands need replacing

CSM 22.03.16 Rex to order new bins and new holding devices.

23/02/2016 7.4 Town Priorities

Invite Roper Gulf Regional Council’s Project Manager to attend Barunga Local Authority meeting on Tuesday 22nd March 2016 to give update on LA Projects.

CSM Completed

23.02.2016 LA Request signs at Cemetery to proceed

CSM/DCS 22.03.16 Signs to be replaced needs further discussion. Headstones

* Denotes permanent Agenda items

Motion: Barunga Local Authority requests Council installs the AAPA Signs using CDP participants. Moved: Cr Lee Seconded: Helen lee Carried

6. Correspondence

6.1. Outgoing Correspondence:

6.2. Incoming Correspondence: NT Specialist Supplies-Water Fountains & prices Fall Arrest Safety Netting

ACTION: Actions will appear under each point like this

7. General Business

7.1 *Elected Member Report: Nil

7.2 *Council Services Managers Report: Director Council Services and Infrastructure laid a proposal to the Barunga Local Authority that the Manyallauk and Barunga Council Service Managers positions combined into one position. A discussion was held with Local Authority members being clear that consideration must be made for Barunga’s larger size and festival requiring a full time Council Services Manager on site. A report will go to Council that outlines the position of the Barunga Local Authority wanting a full time position and to advertise locally and nationally.

Motion: That the Barunga Local Authority receive and note the Council Services Managers report. Moved: Cr Lee Seconded: Esther Bulumbara Carried Action: Sharon Hillen to find out about repairs to street lights by P&W.

7.3 *Council Financial Reports:

Nil

7.4 *Governance Updates: • *Town Priorities – Updated

Foot Path needed at Norforce Park with foot bridge over. Pig issues need to be taken into hand Action: Write letter to Rick Fletcher at NLC re: pigs in Shorty Creek Bat infestation still very bad Action: Investigate electronic devices and let Community Members know how to purchase them.

* Denotes permanent Agenda items

• *Complaints Register- Nil • *Policy Updates- Nil

Local Authority Funding- Local Authority Members decided on the Bent Leaf Fountain-with dog bowl Local Authority to allocate $1500 for Fuel to the Women’s & Mens Basketball teams. The Men’s Group was discussed and Local Authority gives in principal support to allocating some funds. Action: Men’s Group to come back to next Local Authority meeting with ideas for Barunga Local Authority to consider funding. Action: Local Authority to meet with Rex out of session and confirm location of BBQs and Water Bubbler.

Motion: That the Barunga Local Authority receive and note the updates from Governance. Moved: Seconded:

7.5 *CDP-Community Development Program: Janelle tabled the CDP Report. There have been issues with CDP & Staff that has impacted on delivery of the program. A range of Activities have now been proposed including; Infrastructure projects, Head Stone Moulds, Hanging Nursery etc.

Motion: That the Barunga Local Authority receive and note the Community Development report. Moved: Ruth Kelly Seconded: Cr Lee Carried

7.6 *Alcohol Management Plan: Moira McCreesh gave her apologies and feedback. Improving Mobile Phone Signal- Centre for Appropriate Technology have been and tested area where Roper Creek crosses Arnhem Highway and results were not good. Thank you to Esther Bulumbara for allowing areas to be tested. Local Authority Members noted that signal can be achieved at the seat belt sign. Men’s Shed Trial- At the last Alcohol Meeting it was decided to trial a Men’s Shed at Barunga. I was asked to research this. Adrian Trost has agreed to allow the men to use the old workshop behind the school for the trial. Geoff Lohmeyer, Shane Wing and Nathan Rosas have agreed to be involved. We had another meeting of men last Friday and they wish to trial the Men’s Shed idea for four Tuesdays in a row, starting on April 12th

Motion: That the Barunga Local Authority receive and note AMP Report. Moved: Helen Lee Seconded: Ruth Kelly Carried 7.7 Night Patrol Schedule: A verbal report was given by Night Patrol Manager. Currently Night Patrol in Barunga runs from Sunday-Thursday, 5pm -1.36am. Vehicle has been garaged privately due to dogs roaming community at end of shift.

* Denotes permanent Agenda items

Due to Casual Worker shift sometimes finishes at 10pm. The GEC noted that staff were interested in having Performance Reviews, It was noted all Roper Gulf Regional Council Employees have Performance Reviews at 3 months and then annually. Action: Night Patrol Manager will attend the next Community Safety meeting in Barunga and get Community input and support to review the Night Patrol Schedule.

Motion: That the Barunga Local Authority receive and note update on Night Patrol Services. Moved: Helen Lee Seconded: Ruth Kelly Carried

7.8 Sports and Recreation Program Update: No report, it was noted that few activities take place unless Juan is in Community.

8. Other Business 8.1 Alcohol & Other Drugs: Attended Community Safety Meeting and asked if people would be support a Tobacco Management Plan that promotes Smoke Free areas in the community. The attendees at the meeting were keen for this to happen. David and Doug ask for Local Authority support and will be setting up an information stand at the store.

Motion: That the Barunga Local Authority support the development of a Tobacco Management Plan in partnership with Northern Territory Government and Sunrise Health.

Moved: Anita Painter Seconded: Cr Lee Carried 8.2 Barunga School: Principal gave an overview of the new purpose built Crèche development, operational funding has been set at $120,000 which is not enough to employ the right expertise necessary to be able to open the crèche during out of school hours(holidays) as currently the Principal has duty of care. Principal asked for support from Council and to touch base with Community Services Manager. Motion: That the Barunga Local Authority asks Roper Gulf Regional Council to write a letter to Government in support of additional funding that increases the Early Learning Expertise and operational budget to allow the Creche to operate during school holidays. Moved: Anita Painter Seconded: Esther Bulumbara Carried. 8.3 Bridge Railing: Cr Lee asked that the Bridge gets railing as a safety precaution and new signage at New Crossing. This issue is currently with the Department of Infrastructure, and to be added to the Town priority List. Concerns with Contractors coming into Community with no authorisation or notification to the CSM/Community, recently dogs have been stolen. Any contractors working for RGRC must report to office in the first instance. Nic Sharah will chase up with Territory Housing to ensure their Contractors are doing the same. Action: Rex to ensure staff know to report any suspicious behaviour immediately.

* Denotes permanent Agenda items

9. Meeting Closed: 12.20pm Next Meeting: Tuesday 17th May

Roper Gulf Regional CouncilBarungaExpenditure Report as at31-March-2016

Variance Annual Proporation

3rd Quarter 3rd Quarter YTD YTD 3rd Quarter Budget of Budget

Actual Budget Actual Budget Spent

Expenditure by Service

Corporate Services 9,590 65,472 47,046 72,746 55,882 87,296 15%

Agency services 866,681 855,760 903,582 950,845 -10,921 1,141,013 101%

Comm & Tech Services 70,929 126,470 75,508 140,523 55,541 168,627 56%

Council Services 622,610 662,189 654,964 735,766 39,579 882,919 94%

Other Services 0 11,250 0 12,500 11,250 15,000 0%

Total Expenditure 1,569,810 1,721,141 1,681,100 1,912,379 151,331 2,294,855 91%

Actual Budget

Employee Expenses 700,938 678,551 763,117 753,945 -22,387 904,734 103%

Contract and Material Expenses 151,831 291,260 195,425 323,622 139,429 388,347 52%

Fleet, Plant & Equipment 53,451 67,950 56,534 75,500 14,499 90,600 79%

Other Operating Expenses 82,133 41,912 84,568 46,569 -40,221 55,882 196%

Finance Expenses 40 38 40 42 -2 50 107%

Internal Cost Allocations 581,417 641,431 581,417 712,701 60,014 855,242 91%

Total Expenditure 1,569,810 1,721,141 1,681,100 1,912,379 151,331 2,294,855 91%

Current QuarterYear to Date - As of

Period 10

Corporate

Services

Agencyservice

s

Comm& TechService

s

Council

Services

OtherService

s

Actual 9,590 866,681 70,929 622,610 0

Budget 65,472 855,760 126,470 662,189 11,250

0100,000200,000300,000400,000500,000600,000700,000800,000900,000

1,000,000

Expenditure by Service Group

Employee

Expenses

Contract andMateri

alExpens

es

Fleet,Plant

&Equipment

OtherOperat

ingExpens

es

Finance

Expenses

Internal CostAllocat

ions

Actual 700,938 151,831 53,451 82,133 40 581,417

Budget 678,551 291,260 67,950 41,912 38 641,431

0100,000200,000300,000400,000500,000600,000700,000800,000

Expenditure by Account Category

Barunga Third Quarter Expenditure Report

Expenditure Forecast for the whole Financial Year

Based on Account category

Employee Expenses 904,734

Contract and Material 388,347

Fleet, Plant & Equipment 90,600

Other Operating Expenses 55,882

Finance Expenses 50

Internal Cost Allocations 855,242

Total Expenditure 2,294,855

Expenditure Based on Account Category

Variance Annual

3rd Quarter 3rd Quarter YTD YTD 3rd Quarter Budget

Actual Budget Actual Budget

Corporate Services

106 - General Council Operations 0 -3,683 0 -4,092 -3,683 -4,910

132 - Local Authority 2,073 3,675 2,720 4,083 1,602 4,900 Favourable Variance due to lesser spend on LA allowance - 1,708

135 - Shire to Regional Transition 3,017 0 9,476 0 -3,017 0

136 - Establishment of Local Authorities364 0 364 0 -364 0

138 - Local Authority Project 4,136 65,480 34,487 72,755 61,343 87,306

Total Expenditure - Corporate Services 9,590 65,472 47,046 72,746 55,882 87,296

Agency Services

314 - Service Fee - CDP 344,607 390,750 359,791 434,167 46,143 521,000

318 - Outcome Payments - CDP 0 41,437 0 46,042 41,437 55,250

344 - Community Home Support Program Services3,914 7,605 4,622 8,450 3,691 10,140 Favorable variance due to lower spend in Food Costs - 3,658

Current QuarterYear to Date - As of Period

10

This Activity is Budgeted to receive 5% admin income from R2R project ,As the project has not started ,income has not flown through.

The Project is Complete with actual spending in balance with the budget. The actual Expenditure is for

the sign is for the signs .Budget will be amended in the next Review.

Unbudgeted spend in Accommodation - 127 & Cleaning - 236 : The activity overall is in surplus. Budget

will be amended in the next budget review .

Various project have been approvedunder this funding This include, Solar lights,BBQ Wood fire, Park

Seating ,Basket Ball Court fencing Etc. .Works are in progress . Commitments raised for some works .

Yet to receive invoices .

Favourable Variance due to lower pend is in materials - 16,346 ; Less corporate admin Charges due to

lesser case load - 14,772

This activity is Budgeted to Contribute 15% to Corporate admin and to RJCP admin .The journals will be

done at the end of the year based of actual performance .

Barunga Third Quarter Expenditure Report

Variance Annual

3rd Quarter 3rd Quarter YTD YTD 3rd Quarter Budget

Actual Budget Actual Budget

Current QuarterYear to Date - As of Period

10

346 - Indigenous Broadcasting 31,590 25,394 33,517 28,215 -6,196 33,858

348 - Library 8,604 13,946 10,384 15,496 5,342 18,595 Underspend in Emp exp - 5,342 due to fewer hours worked the individuals

350 - Centrelink agency 10,425 37,632 10,425 41,814 27,207 50,177 Underspend in Emp Exp - 27,207 due to vacant position 370 - Remote School Attendance Strategy168,841 122,255 171,600 135,839 -46,586 163,007 The Program is coming to an end ; Overspend in salaries .The Program Overall is in Deficit401 - Night Patrol 160,688 133,076 171,788 147,862 -27,612 177,435 Overspend in Emp Exp - 31,584. The Program overall is in Deficit.

404 - Iindigenous Sports and Rec Program65,571 28,530 68,810 31,701 -37,041 38,041

407 - Remote Sports Program 24,533 0 24,574 0 -24,533 0

409 - Sport and Rec Fleet 46,751 55,133 46,751 61,259 8,382 73,511 No Spend in utilities - 6,600 and Underspend in asset repairs .

416 - Youth Vibe Holiday Grant 1,156 0 1,321 0 -1,156 0

Total Expenditure - Agency Services 866,682 855,760 903,582 950,845 -10,921 1,141,013

Comm & Tech Services

202 - Staff Housing -4,762 225 -4,762 250 4,986 300 Favorable variance due to lower spend on Asset repairs - 4,732

220 - Territory Housing Repairs and Maintenance Contract853 375 948 417 -478 500

221 - Territory Housing Tenancy Management Contract40,333 35,753 44,817 39,725 -4,581 47,670

240 - Commercial Operations admin1,461 -7,366 1,461 -8,184 -8,827 -9,821

241 - Airstrip maintenance Contracts14,959 4,523 14,959 5,025 -10,437 6,030

242 - Litter Collection and Slashing External Contracts13,598 13,635 13,598 15,150 37 18,180

245 - Visitor Accommodation and External Facility Use35 1,721 35 1,913 1,686 2,295 No spend in asset Repairs - 1,665

246 - Commercial Australia Post 3,942 3,950 3,942 4,388 7 5,266

462 - 2014-19 Roads to Recovery 509 73,655 509 81,839 73,147 98,207 The Project is out for Tender

Total Expenditure - Commercial Services 70,929 126,470 75,508 140,523 55,541 168,627

Council Services

103 - Infrastructure and Technical Services Directorate and Admin0 0 416 0 0 0

The Activity is now showing an Overspend of 19,125 after posting the correction Journal ; Overspend is

in Materials - 9,850; Emp Exp - 7,618;This program Overall is in deficit.

Overspend in Emp Exp - 5,527 and Electricity Costs - 1,126 .The Activity overall is in deficit

Unbudgeted Spend in Utilities Water - 14,277 Power - 5,369 Sewerage - 606 ; The Budget will be

amended.

Unbudgeted Spend in accommodation - 645 ; Materials - 283 ; last Years Unspent Grant paid back - 324

Unbudgeted spend o Freight and delivery - 472 ; The Activity is in surplus, budget will be amended .

Overspend in Emp Exp - 5,057 due to under provisioning of annual leave . The activity is in Surplus

.Budget will be amended in the next Review .

This activity is budgeted to contribute 10% project management fees from R2R Project .The Money has

not come trough as not much work was done.Unbudgeted works at Barunga airstrip - 10,061; We received Funds to cover the Works . Budget will be

amended in the next Budget review .

Barunga Third Quarter Expenditure Report

Variance Annual

3rd Quarter 3rd Quarter YTD YTD 3rd Quarter Budget

Actual Budget Actual Budget

Current QuarterYear to Date - As of Period

10

111 - Council Services General 204,664 267,961 223,401 297,734 63,297 357,281

160 - Municipal Services 297,487 319,673 308,211 355,192 22,186 426,231

161 - Waste management 87,071 51,532 87,071 57,258 -35,538 68,710

164 - Local Emergency Management 566 788 566 875 221 1,050 Underspend in workshop expenses - 221

169 - Civic Events 0 75 0 83 75 100 The Small Annual budget of $ 100 is for Food/Cleaning .it Remains Unspent.

170 - Australia Day 189 150 189 167 -39 200 Overspend in Food Expenses - 39

200 - Local roads maintenance 4,850 3,450 4,850 3,833 -1,400 4,600 Overspend in Materials Budget - 1,400

201 - Street lighting 9,070 10,122 11,547 11,247 1,052 13,496 Underspend in Electricity costs - 1052

381 - Animal Control 11,161 6,000 11,161 6,667 -5,161 8,000 Unfavorable Variance due to excess spending on NT VET Visits - 5,161

481 - Right Path Project 211 2,438 211 2,709 2,227 3,251 Underspend in materials - 2,227

485 - FSEF (Family Safe Environment Fund)7,340 0 7,340 0 -7,340 0

Total Expenditure - Council Services 622,610 662,189 654,964 735,766 39,579 882,919

Other Services

487 - Improving Strategic Local Roads Infrastructure (ISLRI)0 11,250 0 12,500 11,250 15,000 Roads repairs due to be carried out after the wet season as needed.

Total Expenditure - Other Services 0 11,250 0 12,500 11,250 15,000

Total Expenditure 1,569,810 1,721,141 1,681,101 1,912,379 151,331 2,294,855

One Position is vacant - 43,824 ; Less than the Budgeted use of workshop & Staff Housing - 7,309;

materials Underspend due to less asset Repairs - 6,380

The present Overspend after the correction journals - 15,151;The unfavorable variance is due to the

major Repair works for the Loader Ranger - 18,151.

Unbudgeted Spend in materials - 7,340. The activity overall is in surplus .Budget will be amended to

cover the overspend.

Roper Gulf Regional Council

Barunga Local Authority Meeting

Tuesday 31st May 2016

Governance Services Report

Title: Roper Gulf Regional Council Budget 2016-17

Author Amanda Haigh, manager Governance

RECOMMENDATION

(a) That Barunga Local Authority receive and note update on the 2016-17 Budget.

1. Background

As part of the Roper Gulf Regional Council’s planning process, Council is required by legislation to approve a

balanced operating budget for the upcoming financial year by 31 July.

The draft budget has been presented at the Finance Committee Meeting on the 28 April 2016.

The budget will be included in the Council’s Regional Plan 2016-17 which will be released for public

consultation on the 23 May 2016 for 21 days. Local Authorities are encouraged to comment on the plan.

The Final Plan will be presented to be endorsed by Council at the Ordinary Council Meeting on the 16 June

2016.

The updated Town Priority is presented to the Local Authority.

2. Issues/Discussions:

During budget preparation many issues have arisen that Council would like Local Authorities to provide

responses for consideration.

Council’s budget has many constraints including:

Operational Grant Income stays the same each year due to freezing by the Australian Government

of the Financial Assistant Grant for 3 years.

Mining and pastoral land is capped by the NTG and Council can not increase these rates

Expenditure increases each year due to everything costing more

Funding agreements for multi years have no provision for CPI increase = same money each year but

each year it costs more to run programs

Increase in mandatory policy and services costing Council extra expense

Council have already made the following reductions for the budget:

Reducing capital expenditure

Consolidating CSM positions from 9 to 7

Reduction in staff positions (4 night Patrol officers)

Handing back assets that are not needed for Council operations

Depreciation on assets is an expense that Council must bear to be able to replace infrastructure into the

future and this is causing an impact on balancing the budget.

Were this may impact he the Roper Gulf region residents:

Handing pools to other providers or a special rate charged to rateable properties in the

communities of Ngukurr and Borroloola

A special rate charged to rateable properties to contribute to the continuation of the Animal Health

Program

Handing back Sport and Recreation facilities to the NLC

Reducing the Council Community Grants Program to $30,000 per year

Reducing the locations of the Indigenous Broadcasting Program

An organisational wide structure review to review all service delivery models

Renegotiating leases on waste management facilities

Income generation of Katherine based premises = leasing or selling

Current rates review and may be an increase in rates.

BARUNGA NYIRRANGGULUNG WARD Other names: Bamyili Location: Barunga is located 80 kilometres southeast of Katherine on the Central Arnhem Highway and only 31 kilometres from Beswick (Wugularr). Total Population: 313 (2011 Census) Total Indigenous Population: 285 (2011 Census) Median Age: 24 years (2011 Census) Population Change since 2006: 10.9% increase (2011 and 2006 Censuses)

Services: Roper Gulf Regional Council provides a range of Local Government services in Barunga including road maintenance and repair, traffic management, rubbish collection, airstrip maintenance and repair, upkeep of parks, gardens and weed management, community safety through Night Patrol, companion animal welfare and control, assets and fleet management, sport and recreation, governance support as well as providing access to Centrelink and community care programs for the elderly on behalf of other government agencies. Roper Gulf Regional Council also operates the Community Development Program (CDP) in the community of Barunga.

Located in Barunga are a health clinic, school, store, airstrip and a Police station located at Maranboy, approximately eight kilometers from Barunga.

There are currently two public telephones in Barunga and also Telstra 3G Telephone and Internet coverage. Digital television is connected to all homes and local radio is provided through Roper Gulf Regional Council’s Indigenous Broadcasting Program (IBP).

Major Event: The Barunga Festival, one of Australia’s longest running Indigenous festivals, is held annually on the Queens Birthday Long Weekend in June. The Festival, an alcohol free event, highlights and celebrates the music, sport and Culture of the region.

CORE SERVICES

PROJECT DETAILS TIMEFRAME RESPONSIBILITY, STAKEHOLDERS OR PARTNERS

FUNDING SOURCE

Right Path Project: Footpaths around the town to enable old people and children to move through the township without having to use roadways starting at the store. 2016-17

DCSI

To be sourced

Entry grids and stock exclusion fencing 2016-17 DCSI Funding

application submitted

Improve traffic management at the store 2016-17 DCSI To be sourced

Basketball court fencing to mitigate balls and repairs to the basketball hoops 2016-17 DCSI LA Project

Bin holders 2016-17 DCSI To be sourced Cemetery Project – Headstones, tables, shade, lights, water and toilet 2016-17 DCSI To be sourced

Animal Welfare 2016-17 DCSI Budget

Bridge railing and signage at new crossing 2016-17 DCSI To be sourced Feasibility study for a full indoor, air-conditioned sports centre – Sport and Recreation Master Plan 2015

2016-17

DCTS To be sourced Parkland and open space long term strategy to plant appropriate tree species – Sport and Recreation Master Plan 2015

2016-17 DCSI

To be sourced Covering the stage – Sport and Recreation Master Plan 2015

2016-17 DCSI To be sourced

More shade trees around the oval and softball oval – Sport and Recreation Master Plan 2015

2016-17 DCSI

To be sourced Portable spectator stands – Sport and Recreation Master Plan 2015

2016-17 DCSI LA Project

AGENCY SERVICES

PROJECT DETAILS TIMEFRAME RESPONSIBILITY, STAKEHOLDERS OR PARTNERS

FUNDING SOURCE

Activities for 10-16 years old kids in the community to keep them engaged 2016-17 DCS

S&R Program for school leavers to have a future pathway Ongoing DCS

CDP

OTHER SERVICES OR ADVOCACY ONLY

PROJECT DETAILS TIMEFRAME

LEAD AGENCY

Community social club and promote responsible drinking – as part of the Alcohol Management Plan

2016-17 DoJ DSS or DPMC Sponsoring Club

Advocate for Vocational child care during school holidays 2016-17 DET

Fencing around dwellings 2016-17 DHsg

Advocate on behalf of tenants on storm drainage with Territory housing houses where house pads not installed at the time of construction

2016-17 DHsg

Refurbished outdoor court at school to complement the existing covered sports court – Sport and Recreation Master Plan 2015

2016-17 DoE

Barunga to be the District Hub for large sport and community events – Sport and Recreation Master Plan 2015

2016-17 DSR

OUTSTATIONS & HOMELANDS Outstations serviced within the Roper Gulf region are: Serviced from Bulman and Katherine

• Barrapunta • Baghetti • Mobarn (Bluewater) • Mount Catt

Serviced from Katherine

• Jodetluk (Gorge Camp) • Werenbun • Mulggan Camp

Serviced from Mataranka

• Mulggan Camp Serviced from Urapunga and Katherine

• Badawarrka • Costello • Mole Hill • Nulawan • Nummerloori • Kewulyi • Boomerang Lagoon • Ganiyarrand

There are approximately 300 people living across all of Roper Gulf Region’s outstations in 43 dwellings with a further 60 outstation dwellings currently vacant. The 300 residents are not evenly distributed across the Outstations; Mulggan Camp has approximately 60 residents, Mount Catt has approximately 15 residents, Jodetluk has approximately 40, Kewyuli approximately 20 residents, Werenbun approximately 40 with all other outstations home to less than 15 residents and an average of 5.4 residents. Significant seasonal population variations occur in the medium to small sized outstations due to the restricted access created by wet weather. In partnership with NTG Department of Local Government and Community Services (DLGCS), Roper Gulf Regional Council provides basic services within these outstations/ homelands. These services include:

• Municipal and Essential Services (MES) operational funding includes repairs and maintenance, minor works and general operational costs of delivery of municipal and essential services. • Municipal services primarily include road and aerodrome maintenance, waste

disposal, landscaping and dust control in common areas, fire breaks, dog control programs, environmental health activities and other municipal services.

• Essential services activities primarily are concerned with electricity, water and sewage systems operation and maintenance.

• Housing Maintenance Services (HMS) is to assist homeland residents to live in a safe

and healthy environment. Funding is used for: • direct costs associated with undertaking urgent and planned repairs and

maintenance of community houses • Home Extra Allowance (HEA) is an annual $5,200 per dwelling grant applied for by

the homeland resident that meets the eligible criteria and allows families to improve their living conditions on homelands. Funding will be spent on identified repairs and maintenance of the homelands dwelling, particularly for issues that ensure a safe and secure environment for families.

Municipal and Essential Services Special Purpose Grants (MES SPG) is capital infrastructure funding to assist service providers with the delivery of Municipal and Essential Services at Homelands where the costs to deliver the services are beyond the capacity of the MES program annual grant. Agency Services

Project Details Timeframe Responsibility, Stakeholders or Partners

Funding Source

Municipal Essential Services – Barrapunta, Baghetti, Ganiyarrand, Mobarn, Mount Catt, Jodetluk, Werenbun, Mulggan Camp, Badawarrka, Costello, Mole Hill, Nulawan, Nummerloori, Kewulyi, Boomerang Lagoon, Ganiyarrand

2016-17

DLGCS Budget

Housing Maintenance Services - Barrapunta, Baghetti, Mobarn, Mount Catt, Jodetluk, Werenbun, Mulggan Camp, Badawarrka, Costello, Mole Hill, Nulawan, Nummerloori, Kewulyi, Boomerang Lagoon, Ganiyarrand

2016-17

DLGCS Budget

Home Extra Allowance – Badawarrka, Barrapunta, Jodetluk,

2016-17

DLGCS Budget

Kewulyi, Mole Hill, Mt Catt, Nulawan, Nummerloori, Werenbun, Badawarrka

• Boundary fence upgrade 2016-17

DLGCS To be sourced

Boomerang Lagoon • Solar generator, • Boundary fencing, • Upgrade shower block

2016-17

DLGCS To be sourced

Ganiyarrand • Upgrade water supply

2016-17

DLGCS To be sourced

Jodetluk • Replace water tank, • Replace sewage pump

2016-17

DLGCS To be sourced

Kewulyi • Upgrade septic tanks systems in all

dwellings, • Internal road repairs, • Upgrade access road to dump and

tidy up, • Upgrade water storage system to

improve water pressure, • Cemetery fencing, • Housing upgrades

2016-17 DLGCS To be sourced

Mole Hill • Upgrade the sewage overflow

drain, • Boundary fencing, • Remove old car bodies at dump, • Upgrade the dump, • Replace tank stand, • Cemetery fencing

2016-17

DLGCS To be sourced

Mt Catt • Upgrade septic tank behind

shower block, • Upgrade power line, • Upgrade the dump, • Upgrade access road

2016-17

DLGCS To be sourced

Mulggan Camp • Replace sewage pump

2016-17

DLGCS To be sourced

Nulawan • Dust suppression irrigation

reticulation, • Upgrade dump, • Upgrade water pump

2016-17

DLGCS To be sourced

Numerloorri • Dust suppression irrigation

reticulation, • Upgrade water pump

2016-17 DLGCS To be sourced

Werenbun • Replace water tank,

2016-17

DLGCS To be sourced

• Replace sewage pump, • Upgrade the dump, • Flood damage repairs to access

road All Locations

• Solar lights for communal facilities 2016-17

DLGCS To be sourced

Local Authority Project Funding Summary As at 29 April 2016

Local Authority / Community Project

LA Meeting Approval

Date

% of project

completed $ Budget amount

$ Amount Spent

$ Amount remaining

Status e.g.

obtaining quotes,

waiting on delivery, installed, competed

LA Project Allocation

e.g LA Project

14/15 or 15/16 or

combined Other comments

BARUNGA $

58,500.00 $ 47,331.77 $

11,168.23

Barunga

Project Funding 14/15 $ 43,653.00 $ 47,331.77

-$ 3,678.77

All allocated, 2014-15

Barunga

Project Funding 15/16 $ 43,653.00 $ 3,678.77

$ 39,974.23

$28,806 still to be allocated; no budget set for Basketball court fence 2015-16

$ 28,806.00

Barunga

Norforce & Train Parks - Solar light, BBQ woodfire, Park Seating 23-Feb-16 0% $ 30,000.00 $ 18,516.15

$ 11,483.85

scope presented with costings to Local Authority & approved 2014-15

plan approved with CDP to do the work

Local Authority Project Funding Summary As at 29 April 2016

Local Authority / Community Project

LA Meeting Approval

Date

% of project

completed $ Budget amount

$ Amount Spent

$ Amount remaining

Status e.g.

obtaining quotes,

waiting on delivery, installed, competed

LA Project Allocation

e.g LA Project

14/15 or 15/16 or

combined Other comments

Barunga

Refrigerated water bubbler 14-Apr-15 0% $ 5,000.00 $ 4,933.00

$ 67.00

2014-15

Design scope and price to be presented in march meeting.

Barunga

Basketball court fencing 14-Apr-15 5% $ 240.53

-$ 240.53

design scope and price presented at march meeting. LA want to see photo 2014-15

LA want to see photos of Manyallaluk first and LA to confirm scope of safety/ball fencing to determine cost allocation at March meeting

Barunga

Fuel for sporting trips 14-Apr-15 100% $ 1,500.00 $ 1,500.00

$ - Completed 2014-15

Internal Journal required for 14/15

Local Authority Project Funding Summary As at 29 April 2016

Local Authority / Community Project

LA Meeting Approval

Date

% of project

completed $ Budget amount

$ Amount Spent

$ Amount remaining

Status e.g.

obtaining quotes,

waiting on delivery, installed, competed

LA Project Allocation

e.g LA Project

14/15 or 15/16 or

combined Other comments

Barunga

Tiered sports seating - located at oval 14-Apr-15 0% $ 22,000.00 $ 22,142.09

-$ 142.09

Purchased and delivered to Barunga 2014-15 CDP Installing

Roper Gulf Regional Council

Barunga Local Authority Meeting

Corporate Governance Report

Title: OUTSTATIONS: Municipal Essential Services – Special Purpose Grants

Author: Hilary Sinfield – RGRC Grants Coordinator (Acting)

RECOMMENDATION

(a) That the Barunga Local Authority provide in principle support for the projects listed in the report ‘Outstations: Municipal Essential Services – Special Purpose Grants’.

1. Background Each year the Homelands, Outstations and Town Camps branch of the Department of Local Government and Community Services calls for applications for special purpose grants. These grants are to assist organisations such as Roper Gulf Regional Council to deliver special municipal essential service projects that are not funded by Roper Gulf Regional Council’s normal municipal essential services funding. Roper Gulf Regional Council is currently preparing an application for the municipal essential services special purpose grants. While it is unlikely that all the projects Council applies for will be approved for funding, it is a requirement of the application that we gain support for all projects proposed within the application.

2. Staff

Should funding be secured, Roper Gulf Regional Council’s Technical Services team will carry-out and project mange the works approved by the Department of Local Government and Community Services.

3. Issues/Discussions:

The Barunga Local Authority are requested to provide their in principal support for the following projects:

Jodetluk: Replace water tank and replace sewerage pump.

Werenbun: Replace water tank, replace sewerage pump and upgrade dump.

Various Outstations: Solar lighting in communal areas. Attached- Nil.

Roper Gulf Regional Council

Barunga Local Authority Meeting

17th May 2016

Agency Services Report

Title: Community Development Program Report

Author Janelle Iszlaub, Regional Manager CDP

RECOMMENDATION

(a) That Barunga Local Authority receives and note Update on Barunga CDP.

1. Background

The end of financial year is also the first anniversary of the changes to the CDP program, many changes have been introduced and there has been many challenges. Barunga over the last 3 months has achieved on average 65.46% this percentage is based on how much income we receive, all sites are required hit 70% to break even. There is still more work to be done, but attendance is showing great improvement. Since our last meeting women’s activities and attendance has improved and they are producing some lovely things.

The training centre is still having internet issues; IT are working on getting this fixed, unfortunately we are still operating out of 2 locations till further notice. The trainer builder from Beswick has attended Barunga to start installing the BBQ/shade Facilities that were purchased with the Local Authority funding, to be in place and functional for the Barunga Festival in June.

This activity included making the bag from raw material and then decorating with paints and materials.

2. Issues/Discussions: Attached is the Latest Nesa Report as of 21/3/16.

Status Caseload Caseload % Participation Required

WFD Jskr

Not In WFD

Activity

WFD in Activity

%

Commenced 76 88% 73 46 11 76% Suspended 5 6% 3 4 2 50%

Pending 5 6% 4 2 2 0% Grand Total 86 100% 80 52 15 71%

Barunga has been doing extremely well with the compliance of getting our Job seekers in ready and commenced.

Roper Gulf Regional Council

Barunga Local Authority Meeting

31-05-16

Agency Services Report

Title: Night Patrol

Author: Juan Hernandez, Regional Coordinator, Night Patrol.

RECOMMENDATION

(a) That Barunga Local Authority receives and note Update on Night Patrol Services in Barunga

1. Background Night patrol is currently working Sunday to Thursday; hours are from 5:00 pm to 1:36 am. Currently Night Patrol Teams are doing Training for Cert III in Night Patrol, this can take the team members who are attending away from community for up to two weeks per month. Unfortunately due to budgetary constraints we may have to look at not having a casual member in the foreseeable future, this will be revisited at the end of the financial year. Still garaging the vehicle privately due to dogs roaming in the community at the end of shift.

2. Staff

1 Team Leader 2 Staff Members 1 Casual Staff Member

3. Issues/Discussions: • Proposed Change To Night Patrol Rosters. • In relation to the changes in roster there will be a meeting with all staff members to

advise of the changes, this trial will run for one month and then we will reassess the roster and report back to the next LA meeting.

Attached- Nil

Roper Gulf Regional Council

Barunga Local Authority Meeting

31 May 2016

Council Service Managers Report

Title: Current Council Services in Barunga

Author: Nathan McIvor, Council Services Manager Barunga & Manyallaluk.

RECOMMENDATION

(a) That Barunga Local Authority receive and note report on Current Council Services.

1. Visitors • Luke, Remote Tree Services. • Skinny Fish • PMC for CDP services • Centrelink • Smoke Free Management Plan • NT Ombudsman

2. Overview of Council Services

Operational services are running as required.

3. Work Health and Safety WHS checks are conducted regularly; Hazard and Incident Reports are being completed, although more needs to be done in this area. New data base usage.

4. Events/Activities • Building of BBQ areas in Heritage Park and Nor Force Park • Building more Grandstands around the Footy Oval and Softball Oval

5. CSM Meetings

• Luke, Remote Tree Services • Centrelink • PMC

6. Community Issues • Litter throughout town • Bats in trees • Speeding through CBD/Speed humps are here. • Promoting Tourism • Housing • Communal public toilets need repairing

• Buffalos in Communities and people yards • Burning around Community affecting illness patients

7. Staffing/Vacancies

• Nil

8. Projects • Bins for parks and garden • Installation of bollards or other suitable vehicle controllers • Road signage/hazard markers installed • Guide posts install • Road maintenance (pot holes) • Speed bump installation

Also as per Town Priorities.

9. Core / Infrastructure Services: • Bin stand and bin installs at park and sports ground • General maintenance of parks and garden • General maintenance of vehicles and machinery • Cutting grass • Pot hole maintenance • Overgrown trees and shrubs • Waste Management

10. Council Services

• Public & Street Lighting Street Light Audit due at the end of the month.

• Local Emergency Management Further meetings to be held to update the Emergency Plan

• Maintenance, Buildings & Fixed Assets Some repairs and maintenance to RGRC Assets.

• Basketball hoop • Cemetery

Being maintained.

11. Animal Welfare Bats in town causing health issues for dogs and community and buffalos still roaming around the community

12. Local Road maintenance Requires work to commence, fix potholes.

13. Traffic Management Signs continue to be vandalised and destroyed, continual reinstatement of signage. Speed Humps to be installed in the second half of this calendar year.

14. Waste management & Litter Control

Commercial Waste users have not yet started paying for service. 15. Plant & Equipment

Maintained.

16. Airport maintenance • Works are up to date