OSAA / U.S. Bank / Les Schwab Tires
2018 BASKETBALL STATE CHAMPIONSHIPS
EVENT MANAGEMENT INFORMATION
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OSAA State Championship brackets will be posted to http://www.osaa.org/activities by 9am the morning after each classification’s cutoff date. Teams will be placed on the brackets according to the procedures outlined in Executive Board Policy – State Championships – Rankings.
This 13‐page .pdf is meant for all schools that could potentially host a state championship game. Please keep this information in case you host more than one state championship game this winter.
Additional information available on the OSAA website, http://www.osaa.org/activities
PRE‐EVENT
1. EMERGENCY ACTION PLAN (OSAA Handbook, Executive Board Policies) (December 2015): http://www.anyonecansavealife.org
Each full member school shall have an Emergency Action Plan (EAP) in place for responding to life‐threatening emergencies in after‐school practices and events. Schools are strongly encouraged to utilize the “Anyone Can Save a Life” program, a free, turnkey solution that covers all medical emergencies.
2. EVENT MANAGEMENT CHECKLIST: This communication is vital to a successful contest and should take place as soon as the teams are finalized. Each host school should send a completed Event Management Checklist and a diagram of the seating plan to potential opponents.
3. NEW EVENT MANAGEMENT & TICKET REPORT: School administrators can access the online Event Management & Ticket
Report form from the My Account page on the OSAA website. This form will be created once your team has been placed on the OSAA bracket. Forms cannot be submitted until after the contest. See Post‐Event below for more information
4. GAME LOCATIONS, DATES AND TIMES: Refer to brackets for locations and home team designation. Games are to be played on the dates indicated on the brackets. Schools have the option, by mutual agreement, to change Saturday games to Friday. If schools cannot mutually agree, the game will remain as scheduled on the OSAA calendar. Game times are by mutual agreement of both participating schools. If schools cannot mutually agree, the OSAA will make the final decision. Schools are to log on to the OSAA website to enter their game time for each playoff round prior to the final site. A location for the game should only be added when the game isn’t being played at the host school’s campus.
A. Game Play Dates (1A, 6A)
1) Round 1 games that are scheduled during the week (Tues, Wed) are to take place on the dates scheduled on the OSAA calendar.
EXCEPTION: If a school is hosting both a boys and a girls’ game and all three schools involved agree, a doubleheader may be played on either play date, Tuesday or Wednesday.
2) Round 2 games that are scheduled on the weekend (Fri, Sat) may take place on either date provided both schools agree. If both schools do not mutually agree to change the date, the contest shall take place on the date scheduled on the OSAA calendar.
B. Game Play Dates (2A, 3A, 4A, 5A): Round 1 games that are scheduled on the weekend (Fri, Sat) may take place on either date provided both schools agree. If both schools do not mutually agree to change the date, the contest shall take place on the date scheduled on the OSAA calendar.
5. STATE CHAMPIONSHIPS ‐ HOME TEAM DESIGNATION (OSAA Handbook, Executive Board Policies) (Revised Fall 2013)
During all rounds of each OSAA State Championship bracket, the better‐ranked team shall be the designated home team.
6. STATE CHAMPIONSHIPS – TEAM SIZE (OSAA Handbook, Executive Board Policies) (Revised Fall 2013)
A. The following limitations shall apply to replacement players and maximum team sizes for team sport State Championship events, first round through championship final. NOTE: Only players in uniform are allowed to participate in pre‐game warm‐ups.
B. Penalties for excessive team size: Suiting up, warming up, or playing too many players shall be considered a gross act of unsportsmanlike conduct and may be punishable by fines, forfeiture and/or other penalties as determined by the OSAA Executive Board.
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1) Basketball. Team: Replacement of players applies to each game. A player replaced on the roster may be reinstated to the roster in subsequent games. Maximum in uniform: 6A – 14; All other classifications – 12.
7. OFFICIALS:
A. First Round:
1) 1A, 2A, 3A: The host school is to obtain two officials from the association that services its home games. OSAA will pay the officials through each commissioner.
2) 4A, 5A, 6A: The host school is to obtain three officials from the association that services its home games. OSAA will pay the officials through each commissioner.
B. Second Round (1A and 6A only):
1) 1A: Two officials will be assigned and paid by OSAA through the commissioner. Officials have been instructed to contact the host school AD to reconfirm game time and location prior to the day of the contest.
2) 6A: Three officials will be assigned and paid by OSAA through the commissioner. Officials have been instructed to contact the host school AD to reconfirm game time and location prior to the day of the contest.
C. OFFICIALS – HOST SCHOOL RESPONSIBILITIES (OSAA Handbook, Executive Board Policies) (Revised Winter 2014) for additional information.
8. SPONSOR INVITATION: The OSAA is asking HOST athletic directors to contact your local U.S. Bank branch manager and Les Schwab Tires Center store manager and invite them to any home basketball playoff game as your guest.
If they are able to come, we ask that you take a moment before the game or at halftime to introduce them and publicly acknowledge their support over the PA system. Something like “Please welcome Jane Doe of U.S. Bank and Joe Smith from Les Schwab Tires and join us in thanking them for their continued support of the Oregon School Activities Association and state championship events such as this game.” If they are unable to attend, please thank them for their support.
Thank you for your cooperation with this request. Contact Kyle Stanfield, 503.682.6722 x239, or at [email protected] if you have any questions.
9. OSAA BANNER: The OSAA along with our title sponsors, U.S. Bank and Les Schwab Tires, purchased and distributed a 3' x 10' banner for all member schools in recent years. The banner recognizes your school as a member of the OSAA. We encourage you to display this banner prominently when you are hosting a state championship event. Thank you in advance for your cooperation.
10. PRACTICE: Practice time will not be available. A minimum of 30 minutes warm‐up will be allowed prior to a game.
11. PA SCRIPT: Please ensure that your announcer has a copy of the attached PA script and reads these announcements during each state championship game.
12. PROGRAMS: The host school has the right to produce a roster sheet / game program. These may be handed out or sold by the host school. Team rosters can be printed from the OSAA website by clicking on a school’s team page for that sport. Go to Boys or Girls Basketball, then Teams & Leagues and click on the school’s name to find their team page. The OSAA will produce and sell programs at the state championship final sites.
13. TICKET BOOTH SIGNS: There are four signs attached, Ticket Prices, Pass Gate, Spectator Conduct and OSAA Online Tickets. Please ensure that these signs are posted at your gates prior to each state championship game.
14. ADMISSION:
A. Reserved Seating:
1) Only schools offering reserved seating for regular season games may sell reserved seats for playoff games. Schools cannot increase the price of reserved seats for the playoffs. Regardless of what the school charges, the OSAA must receive their regular ticket price of $6.
2) If schools have not had reserved seating during regular season play, they may not institute such a policy for playoffs.
B. General Admission Tickets:
1) First and Second Rounds Adults – $6 *Students – $4
2) *Student is any child age 5 & up through a senior in high school
C. Complimentary Tickets: Each school that participates in a championship game will receive the following Complimentary Tickets: 6A, 5A, 4A, 3A, and 2A – 6 tickets, 1A – 4 tickets. The host school is to provide these tickets for all games prior to the final sites.
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D. Gate Lists: Every person in attendance must have a ticket or a pass in order to enter. Gate lists in excess of the complimentary ticket allotments mentioned above shall not be used.
E. Passes: ONLY the OSAA Gold Card, OSAA VIP pass, OSAA Media pass, OSAA Basketball Discount ticket and OSAA Basketball Media pass, which will admit the bearer only with photo ID, are to be honored at any OSAA State Championship event. NO school, athletic district, officials’ association, etc., passes are to be accepted. See the Pass Gate sign in this information.
15. STATE CHAMPIONSHIPS – ADOPTED BALL (OSAA Handbook, Executive Board Policies) (Fall 2010)
The OSAA shall require that the officially adopted ball for that sport be used in all state championship contests, first round through final sites.
A. State Championship Contests at Home Sites.
2) Team sports (other than football).
a) Procedure. Officials shall confirm that the game balls provided by the home team are the officially adopted balls (Boys – Wilson Evolution B0516 / Girls – Wilson Evolution B0586). If the home team does not have the officially adopted ball, officials shall inquire if the visiting team has the officially adopted ball, and use them if they are available. If neither team has the officially adopted ball, the contest shall be played, and officials shall report the violation by the host school to the OSAA.
b) Penalty. If no officially adopted balls are available for use at an OSAA state championship contest, the host school shall be subject to fines, forfeiture and/or other penalties as determined by the OSAA Executive Board.
B. State Championship Contests Administered by OSAA Staff. Officially adopted balls (Boys – Wilson Evolution B0516 / Girls – Wilson Evolution B0586) shall be provided by OSAA staff administering the contests.
16. STATE CHAMPIONSHIPS – SUPPORT GROUP POLICIES (OSAA Handbook, Executive Board Policies) (Revised Fall 2017)
Following are the support group policies as adopted by the Executive Board regarding state championships:
A. Admission. Members of support groups shall be given complimentary admission from game management for contests during which their school is participating. Members shall enter the facility in uniform as a group and must be accompanied by their coach/director for verification.
1) Cheerleading. The number of cheerleaders permitted is limited to members of the varsity cheer team for that sport season. Venue space, as determined by game management, may limit the number of cheerleaders able to cheer on the sideline. Squad size for routines performed prior to the contest, during timeouts and for halftime entertainment may exceed the venue sideline limit so long as the additional members return to the stands when the contest resumes.
B. Pep Band Expectations. The purpose of performances by pep bands at athletic events is to entertain, promote school spirit and support cheerleaders in providing positive crowd participation activities. All members of the pep band are expected to exhibit the highest standards of good sportsmanship.
1) Musical selections including rhythmic percussion cadences in support of cheerleaders may be performed only during the following times:
a) Prior to the game.
b) During time outs.
c) Between quarters or at halftime.
d) Following the game.
e) Exceptions:
(1) Rhythmic percussion cadences in support of cheerleaders may be performed during play at outdoor venues only.
(2) No musical selections may be performed during injury time outs.
2) Amplified instruments are permitted at basketball contests unless the State Championship Director determines that space availability or distance to an electrical outlet precludes its use. The State Championship Director has the authority to control the volume of any amplified instrument.
3) If two pep bands are playing at an athletic contest, the groups shall alternate performances and split the halftime. In football, the performance time after a touchdown or point after goes to the band representing the school that has
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scored regardless of which band performed last. The directors of the two groups shall meet prior to the contest to confirm how the time will be shared.
C. Halftime Entertainment. The following halftime procedures shall be utilized:
1) Basketball.
a) Schools participating in the Basketball State Championships will be given first choice to entertain during halftime intermission of all basketball games. Other schools will be considered in order of application received. It shall be understood that schools not participating in the state championships shall not bring a band.
b) All halftime entertainment must be approved by the State Championship Director.
c) Individuals or groups shall provide their own equipment for music accompaniment.
d) Total halftime entertainment shall not exceed eight minutes.
e) Participating schools are to mutually agree on how the eight‐minute halftime is to be shared.
f) The facilities will not be blacked out nor will fire of any nature be permitted for entertainment.
g) Individuals or groups must wear appropriate gym floor shoes.
h) Questions concerning halftime entertainment shall be directed to the State Championship Director.
17. STATE CHAMPIONSHIP ‐ PRE‐CONTEST PUBLIC PRAYER (OSAA Handbook, Executive Board Policies) (Fall 2012)
All playoff contests beyond the regular season cutoff date are OSAA sponsored events. It has been legally established that the OSAA is a state actor, and is subject to the same requirements as a governmental agency with respect to compliance with the Establishment Clause of the First Amendment of the United States Constitution. Under rulings of both Federal and State Courts, a pre‐contest public prayer at any OSAA sponsored event is a violation of both federal and state constitutions regardless of where the game is played and which schools are participating. Therefore, offering a pre‐contest public prayer over a public address system at any OSAA sponsored interscholastic event is prohibited.
18. SPECTATOR CONDUCT AT OSAA SANCTIONED EVENTS (OSAA Handbook, Executive Board Policies) (Revised Winter 2015)
In addition to the general expectations included in the OSAA Constitution, Rule 3, that school officials…shall take all reasonable measures to ensure that the school’s students and supporters maintain a sportsmanlike attitude toward all events… the following specific expectations regarding spectator conduct at all OSAA sanctioned events, including regular and post season competition, are provided:
A. All cheers, comments and actions shall be in direct support of one’s team. No cheers, comments or actions shall be directed at one’s opponent or at contest officials. Some examples of inappropriate conduct or actions that are not permitted are: turning backs, holding up newspapers or jeering at cheerleaders during opposing team introductions; disrespecting players by name, number or position; negative cheers or chants; throwing objects on the floor.
B. Spectators are not permitted to have signs or banners (larger than 8 ½ by 11 inches), confetti, balloons or glass containers. Fathead type items are considered signs and shall not be larger than 8 ½ by 11 inches. Spectators are required to wear shirts.
C. Spectators are not permitted to have artificial noisemakers. Some examples of artificial noisemakers are Thunder Stix, cowbells, clappers and air horns.
D. Spectators shall not be permitted to use vulgar/offensive or racially/culturally insensitive language. Spectators shall not be permitted to engage in any racially / culturally insensitive action.
E. Spectators who fail to comply with Association or site management spectator conduct expectations may be expelled from the contest.
19. STATE CHAMPIONSHIPS – RADIO, TELEVISION AND INTERNET BROADCASTS (OSAA Handbook, Executive Board Policies) (Revised Fall 2007)
The OSAA owns the rights to and coordinates any radio, television and/or Internet broadcasts for state championship events, first round through championship final. Media outlets that wish to broadcast any state championship event must contact the OSAA for permission and/or to negotiate a rights fee well in advance of the event. The OSAA shall contact the host school athletic director if a media outlet has been granted permission to broadcast an early round event. If the OSAA has not contacted the host school athletic director to confirm that permission has been granted, the broadcast shall not be allowed. It shall be the responsibility of the media outlet to make all necessary arrangements with the host school athletic director and to pay for any phone line charges or installation fees for any early round event. The OSAA will coordinate arrangements with media outlets at all final sites. Contact Steve Walker, OSAA Sports Information Director, at [email protected] with any questions.
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POST‐EVENT
1. REPORT FINAL SCORE: The home team is responsible for submitting the result using the OSAA website immediately following the contest for each playoff round prior to the final site. Per Executive Board Policy – Reporting Schedules and Results, results must be submitted by 10pm on the day of the contest.
2. EVENT MANAGEMENT EXPENSES: Within one week after completion of each game the host school shall forward the following to the OSAA office:
A. NEW Online Event Management & Ticket Report:
1) School administrators can access the online Event Management & Ticket Report form from the My Account page on the OSAA website.
2) Event Management Expenses:
a) Includes PA announcer, scoreboard operator, ticket‐takers, sellers and supervision.
b) Approval must be granted by the OSAA for any expense that is beyond your normal expenses to host a league game. These might include, but would not be limited to, field rental, additional security or police, portable bleacher rental, portable restrooms. Receipts must be attached.
c) Programs and game films are not reimbursable expenses.
3) This online report will gather contest information automatically and allow you to record ticket sales and expenses.
4) Once all required information has been entered, a printable version of the ticket report will be generated which you will mail to the OSAA office along with a check for the total.
5) Print the completed form.
6) Mail form, receipts and check to: OSAA, 25200 SW Parkway Avenue, Suite 1, Wilsonville, OR 97070.
B. Important Reminders:
1) Expenses are not to be withheld from ticket sales.
2) Only one report per game ‐ each contest will generate its own online Event Management & Ticket Report.
3) Receipts must be attached.
4) The OSAA will pay officials through the commissioner.
General questions about post event management, contact Candy at our office, 503.682.6722 x225, or [email protected] .
Questions about the new form, contact Gibby at our office 503.682.6722 x228, or [email protected] .
OSAA / U.S. BANK / LES SCHWAB TIRES
STATE CHAMPIONSHIPS Event Management Checklist
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Each school hosting a state championship contest must complete this form and send a copy to the guest school. It is necessary to contact the guest school in order to confirm some of the information needed. Communication is vital to a successful contest and should take place as soon as the teams are finalized. In addition, some of the information may not apply to your school's facilities. If you have any questions, please call the OSAA office, 503.682.6722. Click here to use the new Editable Form
1. vs. Sport: Class:
2. Location of game Date Time
3. Names of Principals: Host Visitor
4. Names of Athletic Directors: Host Visitor
5. Names of Head Coaches: Host Visitor
6. Others:
Host Visitor
Host Visitor
7. Contact persons in charge of event:
Host Phone
Visitor Phone
8. Seating plan sent to visiting school? Yes No Seating capacity
9. Number of tickets available to visiting school
10. General Admission Ticket Prices: Adults: $6 Students: $4 OSAA Reserved Seating Policy: Only schools offering reserved seating for regular season games may sell reserved seats for playoff games. Schools cannot increase the price of reserved seats for the playoffs. Regardless of what the school charges, the OSAA must receive their regular ticket price of $6. If schools have not had reserved seating during regular season play, they may not institute such a policy for playoffs.
11. Time ticket gates will open
12. Dressing room location
13. Location of visiting team bench
14. Color of uniforms: Host Visitor
15. School colors: Host Visitor
16. Was program information sent to host school? Yes No
17. Introduction of Players? Yes No If yes, time
18. National anthem to be played by Time
19. Host school band present? Yes No
20. Visiting school band present? Yes No
21. Halftime entertainment provided by host school? Yes No Length of performance
22. Halftime entertainment provided by visiting school? Yes No Length of performance
23. Concession(s) available? Yes No
24. Athletic Trainer, EMT or Doctor present or on call? Yes No
25. Parking location(s) for team and spectator buses
26. Cultural and socio‐economic issues discussed?
27. Other items of concern: Security Announcer Publicity of the game
Field / Facility markings & equipment Notify OSAA and media of scores
Oregon School Activities Association 25200 SW Parkway Avenue, Suite 1
Wilsonville, OR 97070 503.682.6722 fax: 503.682.0960 www.osaa.org
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HOST VENUE SPORTSMANSHIP GUIDELINES When hosting an athletic event the home team should: • Provide an environment that is free of safety hazards. Provide appropriate number of supervisory personnel for the
activity. • Develop a plan of action to address inappropriate behavior at interscholastic contests. This procedure should be
discussed and explained to all involved. • Make contact with the visiting school’s administrator and / or coaching staff. • Meet and accompany visiting schools and officials to their locker rooms. • Assure that visiting team and officials’ locker rooms are secure. • Escort officials and visiting team from playing area to their locker rooms at the completion of the contest. • Provide the same services that are available to the home team to the visiting team, such as an athletic trainer,
filming area, access to the press box, whiteboards, etc. • Provide beverages and food to officials prior to, during and after contests whenever possible. • Allow only positive cheers that boost their own team / spirit without antagonizing the opponents or the officials. • Establish a designated area for cheerleaders to stand that causes the least distraction to players. • Provide students and fans from the visiting school adequate seating and cheering areas. During playoff or rivalry
contests, the student sections shall be specifically marked and separated (such as by ropes, pennants, or other barrier) from the general spectator seating areas. In the interest of sportsmanship and positive behavior, the student sections for competing teams shall not be adjacent to each other or directly behind the bench of the opposing team.
• Monitor the music played by bands, performance groups or over the PA system to assure that it is appropriate and is played at the proper time during the athletic contest.
• Have the public address announcer read a prepared citizenship / sportsmanship message prior to each contest. • Assure that the announcer acts in a professional manner absent of emotional favoritism and editorial comment. • Remain at the site upon completion of contest to assure that all needs and concerns are met. • An administrator from each participating school, the host site administrator and representative of the game officials
shall make contact prior to game time to reiterate the site’s guidelines for student cheer and spirit groups, discuss the sportsmanship goals of the contest, and confirm the physical location of the school administrators during the contest.
INDOOR CONTESTS
• At least one empty row must serve as a buffer between the floor and the student sections. • The student sections for competing teams shall not be directly behind either goal or directly behind the bench of the
opposing team. • At no time should cheerleaders be stationed directly underneath the goal.
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G:\Public Relations\Public Address\2017-18\Basketball Early Rounds.doc
OSAA / U.S. Bank / Les Schwab Tires Basketball State Championships Public Address Script
Good afternoon/evening ladies and gentlemen and welcome to today’s/tonight’s OSAA Basketball State Championships playoff game sponsored by U.S. Bank and Les Schwab Tires. The Oregon School Activities Association is proud to partner with the participating schools in presenting this game between the visiting ______________________________________ and your ______________________________________! Good sportsmanship is a vital component of high school athletics. The OSAA and our student‐athletes recognize that judgment calls – either by coaches, officials or the players themselves – are made in good faith and should be respected. We encourage you to support your team in a positive manner while pursuing victory with honor. Sportsmanship is all about respecting the game, each other and yourselves. Please enjoy the game and support these student‐athletes while modeling good sportsmanship. INTRODUCTIONS Now let’s meet the starting lineups for this state championship playoff game. Visiting teams starters and coaches, then Home teams starters and coaches OFFICIALS The officials for this game are: __________________________________
__________________________________ __________________________________ NATIONAL ANTHEM Ladies and Gentlemen we now ask that you please stand and remove your hats as we honor America with the playing of our National Anthem. OSAA SPONSOR ANNOUNCEMENTS Sponsor announcements are for use during breaks in the action and can be read more than once. 1. Osaa.org is the online home of the OSAA Basketball State Championships. The official website of the OSAA has
updated results and brackets, plus links to purchase tickets and souvenir merchandise. You can also find year‐by‐year results from past basketball state championships and links to media coverage throughout the state. Be sure to visit osaa.org.
2. U.S. Bank is helping businesses grow, families thrive and communities succeed here in Oregon and all across the country. U.S. Bank, Equal Housing Lender, Member FDIC.
3. Les Schwab is a proud supporter of Oregon High School Activities. At Les Schwab Tire Centers, they are proud to
be in business for over 50 years. With more than 400 stores throughout the west, there’s a Les Schwab Tire Center close by. Les Schwab – doing the right thing matters.
4. Visit the new and improved osaastore.com to purchase official Basketball State Championship t‐shirts, sweatshirts, letterman patches, lapel pins, and hats from Sports U, official merchandiser of the OSAA.
5. Enhancing the future of Oregon high school activities is what the OSAA Foundation is all about. From helping kids get on the field of play, getting them geared up for the upcoming season, or keeping them safe, the OSAA Foundation is making tremendous strides. Find out how you can support the OSAA Foundation at osaafoundation.org
G:\Public Relations\Public Address\2017-18\Basketball Early Rounds.doc
6. The OSAA and its member schools are working together to promote good sportsmanship by students, coaches and spectators. We encourage you to positively support these teams and to remember what high school activities are all about – participation, teamwork, effort and sacrifice.
7. U.S. Bank is a proud partner of the Oregon Schools Activities Association. Stop by your local U.S. Bank location today! U.S. Bank, Equal Housing Lender, Member FDIC.
8. At Les Schwab Tires, they know buying tires today means more than just price. It includes service, selection, quality, and value. This is why, dollar for dollar, tire for tire, Les Schwab is the tire store you can trust. Les Schwab Tires – Proud sponsor of the OSAA Championships and doing the right thing matters.
9. Only the best cover materials are used to create Wilson basketballs. Their exclusive micro‐fiber composite
leather provides the ultimate in feel and control. That’s why they’re the official basketball of the Oregon School Activities Association. Visit them online at wilson.com.
END OF GAME ANNOUNCEMENT Special thanks to OSAA title sponsors U.S. Bank and Les Schwab Tires. Please visit osaa.org for updated Basketball State Championship brackets, locations and game times. The OSAA thanks you for your support of high school activities and encourages you to drive home safely.