Ben Hatch – Product EvangelistCarolyn Kane – Product Evangelist

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Digital Signatures or

Electronic Signatures

Identification

Signature

Document alteration happens….

“Attorneys for Jamie McCourt accused Frank McCourt of altering three copies of an agreement signed by Jamie McCourt which give her an equal stake in the Los Angeles Dodgers.”

“Correction fluid was used to alter at least a dozen worksheets produced by a panel that helps set property values in Cuyahoga County...”

“Internal company documents revealed that Pfizer unlawfully removed, altered, and changed published study findings that revealed unfavorable results in at least 16 study reports.”

Document Alteration

Reduce document alteration by:

• Restricting document annotation

• Ensuring alteration rights reflect current policies

• Storing business-critical documents as unalterable documents

Where’s the proof?

Digital Signatures

Allows users to digitally sign OnBase documents using

digital certificates to ensure authenticity and integrity

PRODUCTVIEW

Prove Document Unaltered

Sign any file type in OnBase

Image

Office

Text

E-Form

PDF

How Digital Signatures Works

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953452438426483244621

&

1435481354848

354181521543453842284

354181521543453842284

354181521543453842284

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=354181521543453842284

354181521543453842284

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Digital Signatures Access

Right-Click Option

OnBase Client Menu

OnBase Toolbar

Who Could Use Digital Signatures?

Legal

Contracts

Agreements

Work Orders

Master Service Agreement Forms

Subcontractor Agreements

Legal

Accounts Receivable

Batch Signing

Workflow Action

Workflow Action

Human Resources

Folder Signing

Benefits

Route based on signature

Increase signing efficiency

Guarantee document unaltered

Securely sign documents

Uses x.509 Certificates

Or Be Your Own Certificate Authority

Flexibility

PRODUCTVIEW

Digital Certificate Considerations

Form of Identification

Issued by Certificate Authority

Ensure Validity

Within Acceptable Time-Period

Signature Pad Interface

Electronically captures signatures, allowing users to securely sign

documents in OnBase.

Sign an Image Document

Sign an E-Form

PRODUCTVIEW

Functionality

Provides an electronic representation of a physical signature

Permanently burned on the document

Apply multiple signatures to a document

“Locks” E-Forms to ensure that they are not altered after signing

How Signature Pad Interface Works

PARTNERVIEWS

Image Document or E-Form

Topaz Signature Pad

Signature Pad Interface Access

Right-Click Option

OnBase Client Menu

OnBase Toolbar

Two Signing Options!

Capture from Signature Pad

Insert Saved Signature

Usage

PRODUCTVIEW

Signature Capabilities by PlatformPlatform Images E-Forms

OnBase Client Yes Yes

Web Client Yes No

Desktop Client No Yes

Unity Client No No

Who Could Use the Signature Pad?

Human Resources

Administrative

Meeting Minutes

Approvals

Policy Acknowledgement

Financial

Signature Cards

New Account Documents

Account Authorizations

Loan Documents

Advanced Features

Signature Administration

Signature Pad Interface Benefits

Minimize security risks

Eliminate paper-based costs associated with signatures

Reduce time and resources spent obtaining signatures

Speed processing of documents

Digital and Electronic Signatures

ROI

Your signature process could cost you

$600,000over

Paper Based Signatures Tasks

Printing $6,000

Routing $397,550

Scanning $25,000

Archiving $41,500

Finding and Reproducing Lost Documents $180,000

Total Annual Cost of Paper Based Signatures

Costs

$650,250

Source: Arx, 2010ROI Calculation for Digital Signatures

Average cost:Toner, Ink, & Paper =

$.03/Page

100,000 Signatures/Year 2 Pages per Document

200,000 Pages x $.03

US Mail10,000 = $8,300

Courier (Overnight)5,000 = $212,750

Shipping (Overnight)10,000 = $175,000

Fax25,000 = $750

Employee Hourly Wage = $10/Hour

Documents Scanned =20/Hour

$.50 per Scanned Document

50,000 Documents x $.50

Employee Hourly Wage = $10/Hour

Documents Filed =10/Hour

$.83 per Scanned Document

50,000 Documents x $.83

7.5% of Documents are Lost7,500 Lost Documents

$20 to Find Lost Document

20% of Lost Documents are Never Found

$40 to Reproduce Lost Document

Not including:

Document Loss & Reproduction Costs

Environmental Costs

Lost Business Due to Delays

Failure to Realize Full ROI of ECM System

What Solution Fits Best?

Signature Required?

Transfer of Liability?

Physical signature required Signature Pad

Prove who signed document

Digital Signature Solutions (Both)

Verify document is unaltered

Certificate Based Digital Signature

Authorization?

Physical signature required Signature Pad

Prove who signed document

Digital Signature Solutions (Both)

Verify document is unaltered

Certificate Based Digital Signature

More informationAvailable at:

Product Blogs:

Questions?

Thank You